AvePoint Discovery Tool User Guide

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1 AvePint Discvery Tl User Guide Issued January 2016

2 Table f Cntents What s New in this Guide... 4 Abut Discvery Tl... 5 Why Use the AvePint Discvery Tl... 5 Frequently Asked Questins... 6 Which reprts shuld I run if I suspect a perfrmance issue?... 6 Which reprts shuld I run t identify custmizatins?... 6 Which reprts shuld I run t discver data distributed within my farm?... 7 Submitting Dcumentatin Feedback t AvePint... 8 Befre Yu Begin... 9 System Requirements... 9 Permissins Requirements... 9 Getting Started Accessing Discvery Tl User Interface Overview Discvery Tl Functins Farm Infrmatin Applicatins & Settings License Manager User Guide Abut Me Reprts Discvery Tl Summary Reprt Jb Infrmatin Reprt Farm Infrmatin Reprts General Statistics Reprts Cnfiguratin Reprts Custmizatin Reprts Advanced Reprts Structure Details Reprt Cmpare Infrmatin Reprt AvePint Discvery Tl User Guide

3 Cmpare Infrmatin Reprt Settings Reprt Settings Metadata Settings List Settings Cmparing the Reprts Ntices and Cpyright Infrmatin AvePint Discvery Tl User Guide 3

4 What s New in this Guide Minr edits and cver page update fr the current release. Updated the Accessing Discvery Tl sectin. 4 AvePint Discvery Tl User Guide

5 Abut Discvery Tl The AvePint Discvery Tl scans yur SharePint 2007, 2010, and 2013 envirnments frm the farm t item level and then generates reprts n aspects f yur farm. The Discvery Tl can generate Farm Infrmatin, General Statistics, Cnfiguratin, Custmizatin, Advanced, Summary, and Jb Infrmatin Reprts. These reprts can help prvide a better understanding f yur SharePint envirnment. Why Use the AvePint Discvery Tl The AvePint Discvery tl prvides cmprehensive scanning f and reprting n yur farm and can help yu prepare fr and react t different types f SharePint events, including: migratins, backups, and farm rerganizatins. Belw are sme cmmn scenaris that wuld benefit frm using AvePint Discvery Tl. 1. Farm Restructuring: when a business need arises requiring yu t restructure the entire SharePint farm, whether that be t merge with anther farm r standardize the current farm s cntents, the AvePint Discvery Tl can run reprts that return infrmatin n the details f deplyed SharePint services, the SharePint database size, item cunt, language packs, and Master pages. Gathering this kind f infrmatin can help yu and ther business users make infrmed decisins abut yur SharePint strategies. 2. Backup and Data Mvement: prir backups and ther data integratin events, including migratins, cntent management, and replicatin, the AvePint Discvery Tl can be used t scan the envirnment and reveal pages with missing r brken templates and custmizatins. Discvering and repairing ghsted cntent will significantly imprve the success rate f any backup r data integratin. 3. Jb Perfrmance: smetimes a backup r migratin can take an unexpected amunt f time and resurces, which is ften caused by misunderstanding the ttal size and item cunt f the surce. Fr instance, a library might cntain ten dcuments, but with versining enabled, the library might in fact cntain 1000 dcuments (ne hundred versins f each f the ten dcuments). The AvePint Discvery Tl can prvide useful insights int and a hlistic view f yur farm s infrmatin architecture, which will help yu plan mre accurately fr tasks. AvePint Discvery Tl User Guide 5

6 Frequently Asked Questins Which reprts shuld I run if I suspect a perfrmance issue? An imprtant factr fr planning arund perfrmance issues is discvering the ttal cunt f Site Cllectins, Sites, Lists, and Items in yur SharePint farm. The ttal cunt is a majr factr in the verall perfrmance f data migratin and integratin jb perfrmance. T learn mre abut hw t discver a ttal cunt f items in yur farm, see: General Statistics Reprts Site Cllectin Infrmatin Reprts Site Infrmatin Reprts. Which reprts shuld I run t identify custmizatins? A significant part f migrating data r restructuring farms that is ften verlked is: identifying custmizatins. The AvePint Discvery Tl can help yu determine which custmizatins exist, determine their status, and lcate them in the envirnment. Fr mre n discvering custmizatins, see: Farm Infrmatin Reprts Slutin Infrmatin Reprt Master Page Infrmatin Reprt Custmizatin Reprts Custm Clumn Type Infrmatin Custm Cntent Type Infrmatin Custm Feature infrmatin Reprt Custm List Template Infrmatin Reprt Custm Master Page Infrmatin Custm Site Template Infrmatin Reprt Custm Web Par Infrmatin Reprt 6 AvePint Discvery Tl User Guide

7 Which reprts shuld I run t discver data distributed within my farm? When preparing fr a farm restructuring, migratin, r farm maintenance, it is imprtant t take an verall snap sht f yur envirnment. Taking a snap sht can help yu discver infrmatin abut yur distributed data, such as: yur largest library, items, and web applicatins. AvePint Discvery Tl can prvide yu with statistics abut yur entire envirnment and help yu make better infrmed decisins. Fr mre infrmatin abut discvering data distributed in yur farm, see: Farm Infrmatin Reprts Web Applicatin Infrmatin Reprt Structure Details Reprt Custm Clumn Type Infrmatin Reprt Custm Cntent Type Infrmatin Reprt Custm Feature Infrmatin Reprt Custm List Template Infrmatin Reprt Custm Master Page Infrmatin Reprt Custm Site Template Infrmatin Reprt Custm Web Part Infrmatin Reprt List Infrmatin Reprt Lkup Clumn Infrmatin Reprt Lkup Clumn Infrmatin Reprt Site Cllectin Infrmatin Reprt Site Infrmatin Reprt Site Level Web Applicatin Infrmatin Wrkflw Infrmatin Reprt AvePint Discvery Tl User Guide 7

8 Submitting Dcumentatin Feedback t AvePint AvePint encurages custmers t prvide feedback regarding ur prduct dcumentatin. Yu can Submit Yur Feedback n ur website. 8 AvePint Discvery Tl User Guide

9 Befre Yu Begin Refer t the fllwing sectins fr system and farm requirements that must be in place prir t using the Discvery Tl. System Requirements In rder t use the Discvery Tl fr SharePint 2007 r SharePint 2010, the Micrsft.NET Framewrk 3.5 Service Pack 1 r later must be installed and cnfigured prperly n yur machine. In rder t use the Discvery Tl fr SharePint 2013, the Micrsft.NET Framewrk 4.5 r later must be installed and cnfigured prperly n yur machine. Permissins Requirements The Discvery Tl must be installed n the Central Administratin server r n ne f the Web frntend servers f a SharePint 2007, 2010, r 2013 farm. The user wh runs the Discvery Tl must have the fllwing permissins: Lcal System permissins: Permissin f Lg n as a batch jb (it can be fund within Cntrl Panel > Administrative Tls > Lcal Security Plicy > Security Settings > Lcal Plicies > User Rights Assignment) Full Cntrl Permissin fr Discvery Tl installatin directry If there are n strict limitatins within yur rganizatin n the permissins that can be applied, yu can simply add the user wh runs the Discvery Tl t the lcal Administratrs grup t apply all f the required permissins. SharePint permissins: SQL permissins: User is a member f the Farm Administratrs grup Plicy fr Web Applicatin: Full Read The db_wner database rle in all f the databases related with SharePint, including Cntent Databases, Cnfiguratin Database, and Central Admin Database AvePint Discvery Tl User Guide 9

10 Getting Started Refer t the sectins belw fr imprtant infrmatin n getting started with the AvePint Discvery Tl. Accessing Discvery Tl There are tw ways t access the Discvery Tl and leverage its functinalities: T use the standalne Discvery Tl, refer t the fllwing steps: i. Dwnlad the AvePint_Discvery_Tl_ _Serial_Number.zip file by cntacting yur AvePint representative fr links t this package. ii. Cpy the file t a Central Administratin server r ne f the Web frnt-end servers f a SharePint 2007, 2010, r 2013 farm. Extract this file. iii. Lcate either the DiscveryTl.exe (fr SharePint 2007 and SharePint 2010) r SP2013DiscveryTl.exe in the bin flder f the extracted file and dubleclick it. The DiscveryTl.exe (fr SharePint 2007 and SharePint 2010) and SP2013DiscveryTl.exe can be fund in the DcAve Agent installatin path: \AvePint\DcAve6\Agent\bin. Lcate either the DiscveryTl.exe (fr SharePint 2007 and SharePint 2010) r SP2013DiscveryTl.exe in the bin flder and duble-click it t start the tl. 10 AvePint Discvery Tl User Guide

11 User Interface Overview When yu launch the Discvery Tl, the fllwing user interface appears. This guided interface will help yu determine what kind f infrmatin yu d like t scan yur envirnment fr. Figure 1: The Discvery Tl launch windw. Farm Infrmatin Use this sectin t cllect the farm infrmatin, such as farm tplgy infrmatin, cnfiguratin infrmatin, Web applicatin infrmatin, and cntent database infrmatin, t analyze the farm envirnment and structure better. Applicatins & Settings Use this sectin t cllect the cntent infrmatin, such as structure details, site cllectin infrmatin, custm template infrmatin, and custm Web part infrmatin, t analyze the cntent in the selected ndes. AvePint Discvery Tl User Guide 11

12 Discvery Tl Functins Refer t the fllwing sectins fr details abut the prvided functins. Farm Infrmatin T generate reprts n the farm infrmatin, cmplete the fllwing steps: 1. Click the Farm Infrmatin ( ) buttn in the navigatin pane r the Farm Infrmatin buttn n the Discvery Tl interface. 2. In Scan Settings, cnfigure the scan fr the infrmatin that yu want t gather in rder t generate reprts. There are seven types f infrmatin that yu can select t scan; by default, hwever, each type f infrmatin s checkbx is already selected. Farm Tplgy Select this checkbx t cllect the farm tplgy infrmatin. Web Applicatin Infrmatin Select this checkbx t cllect the Web applicatins infrmatin in the farm. Cntent Database Select this checkbx t cllect all f the cntent databases infrmatin in the farm. Slutin Infrmatin Select this checkbx t cllect all f the farm slutins infrmatin. IIS Applicatin Infrmatin Select this checkbx t cllect the infrmatin f the files in the IIS bin flder and GAC flder that are created by IIS applicatins. Master Page Select this checkbx t cllect the custm master pages infrmatin in the farm. Language Infrmatin Select this checkbx t cllect the language infrmatin fr all f the servers in the farm. Click Select All t select all f the checkbxes, r click Clear All t deselect all f the checkbxes. 3. Click Next t g t the next step. 4. In the Reprt Lcatin step, cnfigure the fllwing settings: Hw wuld yu like t generate the reprt? Chse the methd f generating the reprts. CSV Use this ptin t stre the cllected infrmatin in CSV files. Enter a reprt lcatin fr the CSV files. Database Use this ptin t stre the cllected infrmatin in a database. Database Server Enter the database server that huses the database yu want t use t stre the cllected infrmatin. 12 AvePint Discvery Tl User Guide

13 Database Name Enter the name f the database where yu want t stre the cllected infrmatin. Authenticatin Mde Chse an authenticatin mde. Yu can select the Windws Authenticatin r SQL Authenticatin. Accunt Enter the accunt that has the db_wner permissin t the selected database. Passwrd Enter the passwrd fr the accunt abve. Yu can als validate the SQL database accunt by clicking Validatin Test. Reprt Lcatin Specify a lcatin t stre the reprts. The default lcatin is the bin flder f the current tl s directry. T change t anther lcatin, click Change Lcatin, select the desired lcatin, and click OK t save the new lcatin. *Nte: This field is displayed nly when yu select the CSV ptin abve. 5. Click Generate t generate the reprts n the selected types f infrmatin, r click Back t mdify the scan settings. 6. When the reprts are generated successfully, yu can d either f the fllwing: Click the Click Here link t g t the reprt lcatin directry. The reprts are stred in the flder named Date_Time. Fr detailed infrmatin n the reprts, refer t the Reprts sectin. Click the Hme Page link t g the hme page f the Discvery Tl. Applicatins & Settings T generate reprts n the applicatins and settings n the selected ndes, fllw the instructins belw: 1. Click the Applicatins & Settings ( ) buttn n the navigatin r the Applicatins & Settings link n the right pane f the Discvery Tl interface. 2. In the Nde Selectin step, click the farm t lad ndes under it. Select the ndes that yu want t scan by selecting the crrespnding checkbxes. 3. In Scan Settings, cnfigure the scan fr the infrmatin that yu want use t generate reprts. There are fur types f settings that yu can select t scan. General Statistics Cnfigure the settings in this tab t cllect general statistics. Web Applicatin Infrmatin Select this checkbx t cllect all f the Web applicatins infrmatin in the selected ndes. Cntent Database Select this checkbx t cllect all f the cntent databases infrmatin in the selected ndes. AvePint Discvery Tl User Guide 13

14 Site Cllectin Infrmatin Select this checkbx t cllect all f the site cllectins infrmatin in the selected ndes. Site Infrmatin Select this checkbx t cllect all f the sites infrmatin in the selected ndes. List Infrmatin Select this checkbx t cllect all f the lists infrmatin in the selected ndes. Site Statistic Infrmatin Select this checkbx t cllect the statistic infrmatin f the sites in the selected ndes. Checked Out Dcument Select this checkbx t cllect all f the checked ut dcuments infrmatin in the selected ndes. Cnfiguratin Cnfigure the settings in this tab t cllect cnfiguratin infrmatin. Lkup Clumn Select this checkbx t cllect all f the lkup clumns infrmatin in the selected ndes. Wrkflw Select this checkbx t cllect all f the wrkflws infrmatin in the selected ndes. Alert Select this checkbx t cllect the list/item level alerts infrmatin in the selected ndes. Page Basic Infrmatin Select this checkbx t cllect all f the master pages infrmatin in the selected ndes. Master Page Select this checkbx t cllect all f the master pages infrmatin in the selected ndes. Page Layut Select this checkbx t cllect all f the page layuts infrmatin in the selected ndes. Pages and Site Pages Libraries Select this checkbx t cllect the page cntrls infrmatin in the Pages and Site Pages libraries f the selected ndes. All Libraries and Lists Select this checkbx t cllect the page cntrls infrmatin in the frm pages f the selected ndes. Frm Page Select this checkbx t cllect the page cntrls infrmatin in the frm pages f the selected ndes. View Select this checkbx t cllect the page cntrls infrmatin f in the views f the selected ndes. Custmizatin Cnfigure the settings in this tab t cllect custmized infrmatin. Feature Select this checkbx t cllect the custm and activated features infrmatin in the selected ndes. Web Part Select this checkbx t cllect the infrmatin f the custm Web parts and the SharePint built-in Web parts that are nt supprted by DcAve in the selected ndes. 14 AvePint Discvery Tl User Guide

15 Master Page Select this checkbx t cllect the custm master pages infrmatin in the selected ndes. Cntent Type Select this checkbx t cllect the custm cntent types infrmatin in the selected ndes. Clumn Type Select this checkbx t cllect the custm clumn types infrmatin in the selected ndes. Site Template Select this checkbx t cllect the custm site templates infrmatin in the selected ndes and in farm level. List Template Select this checkbx t cllect the custm list templates infrmatin in the selected ndes. List View Select this checkbx t cllect the custm list views infrmatin in the selected ndes. Event Receiver Select this checkbx t cllect the custm event receivers infrmatin in the selected ndes. Advanced Cnfigure the settings in this tab t cllect cmpare infrmatin, last accessed infrmatin, and structure details. Cmpare Infrmatin Select this checkbx t cllect the (site cllectins), sites, lists, items, cntent types, and clumns basic infrmatin f the selected ndes. Last Accessed Infrmatin Select this checkbx t cllect the last accessed infrmatin f the bjects that have cnfigured the audit settings in the selected ndes. Structure Details Select this checkbx t cllect the structure infrmatin f the selected ndes. Exprt the site where the item cunt is greater than Select this checkbx t cllect the infrmatin f the site when there are mre than the cnfigured number f items in the site. The default value is set t Exprt the list whse last mdified date is in Select this checkbx t cllect the infrmatin f lists that were mdified within the specified time frame. Exprt the list whse created date is in Select this checkbx t cllect the infrmatin f the list that was created during the specified time frame. Exprt the site where the versin cunt f items is greater than Select this checkbx t cllect the infrmatin f the site when items in it have mre than the specified amunt f versins. The default value is set t 100. AvePint Discvery Tl User Guide 15

16 Exprt the item whse URL length is greater than Select this checkbx t cllect the infrmatin f the item that has a URL lnger than the specified amunt f characters. The default value is In the Reprt Lcatin step, specify the methd yu want t use t stre the cllected infrmatin. Fr detailed infrmatin n the cnfiguratin in this step, refer t the step 4 in the Farm Infrmatin sectin. 5. Click Generate t run the jb and generate the reprts n the selected types f infrmatin, r click Back t mdify the scan settings. 6. When the reprts are generated successfully, yu can: Click the Click Here link t g t the reprt lcatin directry. The reprts are stred in the flder named Date_Time. Fr detailed infrmatin n the reprts, refer t the Reprts sectin. Click the Hme Page link t g the hme page f the Discvery Tl. 16 AvePint Discvery Tl User Guide

17 License Manager Click License Manager n the navigatin. The License Manager interface appears and displays the current license infrmatin in the License Details field. The Status, Server Hst\IP, and Expiratin Time f the current license are displayed. If the current license has expired r des nt wrk, yu can apply a new license. Refer t the fllwing steps t apply a new license. In the License Manager interface, click Brwse. Select a new license file and click Open. The details f the new license are displayed. Click Apply t apply the new license, r click Cancel t cancel the changes. User Guide Click User Guide n the navigatin. The user guide f the Discvery Tl will pp up. Yu can view detailed infrmatin n the Discvery Tl in the guide. Abut Me Click Abut Me n the navigatin. The detailed infrmatin n the Discvery Tl versin is displayed in the pp-up windw. Yu can als g t the AvePint Official Website directly by clicking the link n the lwer pane f the windw. AvePint Discvery Tl User Guide 17

18 Reprts The reprts will be generated in the same directry as the tl. The flder name f the reprts is Date_Time (fr example, _150101). In the reprt flder, there is ne reprt named Discvery Tl Summary Reprt that cllects the basic reprts and gives the crrespnding descriptins and recmmendatins. The reprt titled Jb Infrmatin Reprt, cllects the infrmatin n the jb that generates the reprts, and different flders t stre different kinds f reprts. If yu cllect the farm infrmatin, the Farm Infrmatin Reprts flder will be generated in the reprt flder. If yu cllect the applicatins and settings infrmatin, the General Statistics Reprts, Cnfiguratin Reprts, Custmizatin Reprts, and Advanced Reprts flders will be generated in the reprt flder. Refer t the fllwing tables fr detailed infrmatin n each reprt. Discvery Tl Summary Reprt In the Discvery Tl Summary Reprt.xlsx reprt, the fllwing reprts are listed: Alert Infrmatin Reprt Custm Clumn Type Infrmatin Reprt Custm Cntent Type Infrmatin Reprt Custm Feature Infrmatin Reprt Custm List Template Infrmatin Reprt Custm Master Page Infrmatin Reprt Custm Site Template Infrmatin Reprt Custm Web Part Infrmatin Reprt List Infrmatin Reprt Lkup Clumn Infrmatin Reprt Site Cllectin Infrmatin Reprt Site Infrmatin Reprt Site Level Web Applicatin Infrmatin Reprt Wrkflw Infrmatin Reprt Click each reprt t pen the reprt directly. Yu can als view the descriptin, type, cunt, and recmmendatin fr each reprt. 18 AvePint Discvery Tl User Guide

19 Jb Infrmatin Reprt In the Jb Infrmatin Reprt.csv reprt, yu can view the Jb ID, Jb Settings, Start Time, and Finish Time f the jb that generates this reprt. Farm Infrmatin Reprts In the Farm Infrmatin Reprts flder, the fllwing reprts listed in the File Name clumn belw can be generated depending n the checkbxes yu select in the panel. Fr each checkbx yu select, a.csv file f the same name will be generated. File Name Farm Tplgy Infrmatin Reprt.csv Web Applicatin Infrmatin Reprt.csv Cntent Database Infrmatin Reprt.csv Slutin Infrmatin Reprt.csv IIS Applicatin Infrmatin Reprt.csv Master Page Infrmatin Reprt.csv Language Infrmatin Reprt.csv Cntent (Clumn Name) Jb ID, Server, Versin, Service, Status Versin Micrsft SharePint Fundatin versin f the server farm. Status The status f the crrespnding service n the server: Started r Stpped. Jb ID, Web Applicatin Name, Authenticatin, Database Cunt, Ttal Size (GB), Site Cllectin Cunt, Site Cunt, List Cunt, User Cunt Jb ID, Web Applicatin Name, Database Versin, Database ID, Database Name, Database Size (MB), Site Cllectin Cunt Jb ID, Slutin ID, Slutin Name, Deplyed Level, Web Applicatin Name, Deplyed T Jb ID, Physical Path, Assembly, Assembly Type Jb ID, Page URL Jb ID, Farm Name, Cnfiguratin Database Versin, SharePint MOSS Status, Service Pack, Server Language LCID, Server Language Pack General Statistics Reprts In the General Statistics Reprts flder, the fllwing reprts listed in the File Name clumn in the table can be generated depending n the checkbxes yu selected in the panel. Fr each checkbx yu selected, a.csv file f the same name will be generated. File Name Site Level Web Applicatin Infrmatin Reprt.csv Site Level Cntent Database Infrmatin Reprt.csv Site Cllectin Infrmatin Reprt.csv Cntent (Clumn Name) Jb ID, Web Applicatin Name, Web Applicatin ID, Web Applicatin URL Jb ID, Web Applicatin Name, Web Applicatin ID, Database ID, Database Name Jb ID, Web Applicatin ID, Web Applicatin Name, Database ID, Cntent Database, Site Cllectin URL, Site Cllectin ID, Size (MB), AvePint Discvery Tl User Guide 19

20 File Name Site Infrmatin Reprt.csv List Infrmatin Reprt.csv Site Statistic Infrmatin Reprt.csv Checked Out Dcument Infrmatin Reprt.csv Cntent (Clumn Name) Net Size (MB), Site Cunt, Last Accessed Time, Time Zne, Grup Cunt, User Cunt Jb ID, Site Cllectin ID, Parent Site ID, Site ID, Site URL, Tp Level Site, Theme, Last Mdified Time, Time Zne, Net Size (MB), List Cunt, Template Title, Custmizatin, Template Lcatin, Template Descriptin, Template Name, Template ID Jb ID, Site ID, List URL, List Title, List ID, Template Title, Template ID, Custmizatin, Template Feature ID, Template Descriptin, Template Categry Jb ID, Site Cllectin ID, Parent Site ID, Site URL, Dcument Size (MB), Ttal Dcument Size (includes the dcuments deleted t the Recycle Bin), Versin Size (MB), Ttal Versin Size (includes the versins deleted t the Recycle Bin), Item Size (MB), Ttal Item Size (includes the items deleted t the Recycle Bin), Ttal Size (MB), Ttal Size (includes the cntent deleted t the Recycle Bin), Dcument Cunt, Checked Out Dcument Cunt Jb ID, Dcument URL, Checked Out User, UI Versin, Versin Cnfiguratin Reprts In the Cnfiguratin Reprts flder, the fllwing reprts listed in the File Name clumn in the table can be generated depending n the checkbxes yu selected in the panel. Fr each checkbx yu selected, a.csv file will be generated. *Nte: Once the Page Basic Infrmatin checkbx is selected, the Welcme Page Infrmatin Reprt will be generated. Once ne f the fllwing checkbxes is selected, the page cntrl infrmatin in the crrespnding scpe f the selected ndes will be cllected t the Page Cntrl Infrmatin Reprt: Master Page, Page Layut, Pages and Site Pages Libraries, All Libraries and Lists, Frm Page, and View. File Name Lkup Clumn Infrmatin Reprt.csv Wrkflw Infrmatin Reprt.csv Alert Infrmatin Reprt.csv Page Cntrl Infrmatin Reprt.csv Welcme Page Infrmatin Reprt.csv Cntent (Clumn Name) Jb ID, Site URL, Scpe, List Title, Clumn Name, Internal Name, Lkup Site URL, Lkup List Title, Lkup Clumn Name Jb ID, Object URL, Type, List Title, Wrkflw Name, Wrkflw Template, Task List Title, Histry List Title, Instance Cunt, Assembly, Classificatin, Feature ID Jb ID, Alert ID, List URL, Alert Title, Item Title, Alert Type, Status, User Name, Alert Template Jb ID, Page Cntrl ID, Page URL, Web Part Cunt, Web Part Type, Web Part Zne ID, Cntrl Cunt, Cntrl Type Jb ID, Welcme Page URL, Page Layut, Master Page 20 AvePint Discvery Tl User Guide

21 Custmizatin Reprts In the Custmizatin Reprts flder, the fllwing reprts listed in the File Name clumn in the table can be generated depending n the checkbxes yu selected in the panel. Fr each checkbx yu selected, a.csv file f the same name will be generated. File Name Custm Feature Infrmatin Reprt.csv Custm Web Part Infrmatin Reprt.csv Custm Master Page Infrmatin Reprt.csv Custm Cntent Type Infrmatin Reprt.csv Custm Clumn Type Infrmatin Reprt.csv Custm Site Template Infrmatin Reprt.csv Custm List Template Infrmatin Reprt.csv Custm List View Infrmatin Reprt.csv Custm Event Receiver Infrmatin Reprt.csv Cntent ( Clumn Name) Jb ID, Object URL, Scpe, Status, Feature ID, Feature Name, Feature Lcatin, Slutin Name, Slutin ID, Dependent Feature ID Dependent Feature ID The ID f the feature n which the custm feature relies. Jb ID, Site URL, Web Part ID, Web Part URL, Type, Type ID, Zne, Classificatin, Assembly, Web Part Lcatin, Base Class, Template Name, Feature ID Jb ID, Page URL, Site URL Jb ID, Object URL, Cntent Type Name, Cntent Type ID, Cntent Type Level, Feature ID Jb ID, Clumn Name, Clumn ID, Object URL, Scpe, Classificatin, Clumn Type Class, Clumn Type Name Clumn Type Class The full name f the class that defines the lgic f the clumn type. Jb ID, Site URL, LCID, Template ID, Template Name, Template Descriptin, Template Title, Template Lcatin Jb ID, Site URL, Base Type, Template Name, Template ID, Feature ID, Template Descriptin, Template Categry Jb ID, Site URL, View URL, View Name, Base View ID Base View ID The value that specifies the base view identifier f the list view. Jb ID, ID, Site URL, Object, Event Receiver Type, Actin Type, Descriptin Advanced Reprts In the Advanced Reprts flder, the fllwing reprts listed in the File Name clumn in the table can be generated when selecting the crrespnding checkbx in the panel. *Nte: Cnfiguring settings fr the Exprt the list whse last mdified date is in and Exprt the list whse created date is in fields will generate the Mdificatin Data Infrmatin Reprt. File Name Last Accessed Infrmatin Reprt.csv Structure Details Reprt.csv Cntent( Clumn Name) Jb ID, Site Cllectin URL, Item Cunt, Item Size (MB) Custm Clumn Type Infrmatin Reprt, Custm Cntent Type Infrmatin Reprt, Custm Feature Infrmatin Reprt, Custm List Template Infrmatin Reprt, Custm Master Page Infrmatin AvePint Discvery Tl User Guide 21

22 File Name Item Cunt Warning Reprt.csv Mdificatin Date Infrmatin Reprt.csv Versin Cunt Warning Reprt.csv URL Length Warning Reprt.csv Cntent( Clumn Name) Reprt, Custm Site Template Infrmatin Reprt, Custm Web Part Infrmatin Reprt, List Infrmatin Reprt, Lkup Clumn Infrmatin Reprt, Lkup Clumn Infrmatin Reprt, Site Cllectin Infrmatin Reprt, Site Infrmatin Reprt, Site Level Web Applicatin Infrmatin, Wrkflw Infrmatin Reprt Jb ID, Site ID, Site URL, Item Cunt Jb ID, Site URL, List Title, Created Time, Last Mdified Time, Item Cunt, Item Size (Byte) Jb ID, Site ID, Site URL, Flder Path, Item Title, Versin Cunt Jb ID, Web Applicatin URL, Object URL, ID, URL Length 22 AvePint Discvery Tl User Guide

23 Structure Details Reprt The Structure Details Reprt is a type f Advanced Reprt. The Structure Details Reprt will generate a Discvery Tl Summary Reprt, which will cntain all the reprts listed in the Advanced Reprts table under Structure Details Reprt. T run an advance reprt, fllw the instructins belw: 1. In the Discver Tl, navigate t Applicatins & Settings > Nde Selectin > Advanced. 2. Select the checkbx fr Structure Details. 3. Select Item frm the Exprt Level drp-dwn bx. 4. Select the checkbx fr Exprt the site where the item cunt is greater than 5. Enter a number int the text bx fr Exprt the site where the item cunt is greater than The default is Select the checkbx fr Exprt the list whse last mdified date is in 7. Select the checkbx fr Exprt the list whse created date is in 8. Select the checkbx fr Exprt the site where the versin cunt f the items is greater than 9. Enter a number int the text bx fr Exprt the site where the versin cunt f the items is greater than The default is Select the checkbx fr Exprt the item whse URL is greater than 11. Enter a number int the text bx fr Exprt the item whse URL is greater than The default is Click Next. Cmpare Infrmatin Reprt In the Cmpare Infrmatin Reprt flder, the fllwing reprt listed in the File Name clumn in the table can be generated when selecting the Cmpare Infrmatin checkbx in the panel. File Name Cmpare Infrmatin Reprt.txt Cntent( Clumn Name) Site Cllectin Infrmatin, Sub Site Infrmatin, List Infrmatin, Item Infrmatin AvePint Discvery Tl User Guide 23

24 Cmpare Infrmatin Reprt Settings In the \data\sp2010\discverytl directry f the extracted flder, many XML files are prvided, which allw yu t cnfigure settings fr the Cmpare Infrmatin Reprt. By cnfiguring the SP2010DiscveryTlReprtSetting.xml file, yu can chse the reprt type fr the Cmpare Infrmatin Reprt, specify the lists in the reprt, and which built-in clumns t include in the reprt. By cnfiguring the SP2010DiscveryTlMetadataCntrl.xml file, yu can chse t include all f the clumn infrmatin f items in the selected ndes r include the specified clumns infrmatin. By cnfiguring the SP2010DiscveryTlListCntrl.xml file, yu can chse t include the infrmatin f all f the lists in the selected ndes r include the specified lists infrmatin. Reprt Settings Befre generating the reprts, yu can mdify the SP2010DiscveryTlReprtSetting.xml file t cnfigure the settings fr the Cmpare Infrmatin Reprt. 1. Open the SP2010DiscveryTlReprtSetting.xml file with Ntepad. 2. Find the <CmpareReprtSetting> nde t cnfigure the reprt settings. reprttype Use this parameter t specify the reprt frmat. Yu have three ptins: TXT, XML, and CSV. The default value is TXT. *Nte: The Cmpare Infrmatin Reprt des nt supprt t be stred in the database. filterlist It is used t select whether t filter specified lists in the reprt r exclude them frm the reprt. If the value f the filterlist attribute is TRUE, the fllwing lists infrmatin will be excluded frm the reprt. If its value is FALSE, the fllwing lists infrmatin will be included in the reprt. *Nte: The cntent in the FilterList nde cannt be mdified. getcustmfields Chse whether r nt t include the built-in clumns in the reprt. TRUE Set the TRUE value t btain the custm clumn value and display them in the reprt. The value f the built-in clumns will be excluded frm the reprt. FALSE Set the FALSE value t btain all f the clumns values including the custm clumn and the built-in clumns. 3. Save the mdificatins t this file and clse it. 24 AvePint Discvery Tl User Guide

25 Metadata Settings The Metadata Settings feature is used t include the metadata infrmatin fr the specified clumns when generating the cmparisn infrmatin. By default, when yu select the Cmpare Infrmatin checkbx, nly the Mdified Time, Created Time, Mdified By, and Created By prperties will be included in the Item Infrmatin sectin in the Cmpare Infrmatin Reprt. If yu want t cmpare mre infrmatin f the items, yu can add the clumn names f the items int the SP2010DiscveryTlMetadataCntrl.xml file. Fllw the steps belw t cnfigure the settings: 1. Open the SP2010DiscveryTlMetadataCntrl.xml file with Ntepad. 2. Find the <MetadataCntrl key ="AllDataOutput" value ="False"> nde. If yu want t cmpare all f the clumn infrmatin f the items, mdify the value f the value attribute t True. True represents t utput all f the clumn values. If yu want t cmpare the specified metadata, mdify the value f the value attribute t False. False represents t utput the values nly fr the clumns under the <MetadataCntrl key ="AllDataOutput" value ="False"> nde. T add mre clumns, add the <add key ="MetadataTitle" value =""/> nde under the <MetadataCntrl key ="AllDataOutput" value ="False"> nde. Enter the clumn name as the value f the value attribute. 3. Save the mdificatins made t this file and clse it. After the cnfiguratin cmpletes, a reprt will be generated, and yu can find the reprt in the Cmpare Infrmatin flder in the reprt flders. The added clumns metadata will be displayed in the Item Infrmatin sectin in the generated reprt. AvePint Discvery Tl User Guide 25

26 List Settings The List Infrmatin Settings feature is used t include the infrmatin fr the specified lists when generating the cmparisn infrmatin. 1. Open the SP2010DiscveryTlListCntrl.xml file with Ntepad. 2. Find the <ListCntrl key ="AllDataOutput" value="true" > nde. If yu set the value t true, all f the lists within the selected ndes will be displayed in the Cmpare Infrmatin Reprt. If yu set the value t false, specify the lists in the <add key ="ListInf" value =""/> nde. Enter either the list name r the list URL as the value f the value attribute. 3. Save the mdificatins made t this file and clse it. After the cnfiguratin cmpletes, reprts will be generated, and yu can find the reprt in the Cmpare Infrmatin Reprt flder in the reprt flders. The infrmatin f the specified lists will be displayed in the List Infrmatin sectin in the generated reprt. 26 AvePint Discvery Tl User Guide

27 Cmparing the Reprts After cnfiguring the settings, select the surce r destinatin nde and select the Cmpare Infrmatin checkbx t generate the Cmpare Infrmatin Reprt. After the Cmpare Infrmatin Reprt.txt files are generated, find them in the Cmpare Infrmatin Reprt flder in the reprt flder. Yu can cmpare the infrmatin frm the tw files by using a third-party file cmparisn tl. Figure 2: Use a third-party file cmparisn tl. AvePint Discvery Tl User Guide 27

28 Ntices and Cpyright Infrmatin Ntice The materials cntained in this publicatin are wned r prvided by AvePint, Inc. and are the prperty f AvePint r its licensrs, and are prtected by cpyright, trademark and ther intellectual prperty laws. N trademark r cpyright ntice in this publicatin may be remved r altered in any way. Cpyright Cpyright 2016 AvePint, Inc. All rights reserved. All materials cntained in this publicatin are prtected by United States and internatinal cpyright laws and n part f this publicatin may be reprduced, mdified, displayed, stred in a retrieval system, r transmitted in any frm r by any means, electrnic, mechanical, phtcpying, recrding r therwise, withut the prir written cnsent f AvePint, 3 Secnd Street, Jersey City, NJ 07311, USA r, in the case f materials in this publicatin wned by third parties, withut such third party s cnsent. Ntwithstanding the freging, t the extent any AvePint material in this publicatin is reprduced r mdified in any way (including derivative wrks and transfrmative wrks), by yu r n yur behalf, then such reprduced r mdified materials shall be autmatically assigned t AvePint withut any further act and yu agree n behalf f yurself and yur successrs, assigns, heirs, beneficiaries, and executrs, t prmptly d all things and sign all dcuments t cnfirm the transfer f such reprduced r mdified materials t AvePint. Trademarks AvePint, DcAve, the AvePint lg, and the AvePint Pyramid lg are registered trademarks f AvePint, Inc. with the United States Patent and Trademark Office. These registered trademarks, alng with all ther trademarks f AvePint used in this publicatin are the exclusive prperty f AvePint and may nt be used withut prir written cnsent. Micrsft, MS-DOS, Internet Explrer, Office, Office 365, SharePint, Windws PwerShell, SQL Server, Outlk, Windws Server, Active Directry, and Dynamics CRM 2013 are either registered trademarks r trademarks f Micrsft Crpratin in the United States and/r ther cuntries. Adbe Acrbat and Acrbat Reader are trademarks f Adbe Systems, Inc. All ther trademarks cntained in this publicatin are the prperty f their respective wners and may nt be used withut such party s cnsent. Changes The material in this publicatin is fr infrmatin purpses nly and is subject t change withut ntice. While reasnable effrts have been made in the preparatin f this publicatin t ensure its accuracy, AvePint makes n representatin r warranty, expressed r implied, as t its cmpleteness, accuracy, r suitability, and assumes n liability resulting frm errrs r missins in this publicatin r frm the use f the infrmatin cntained herein. AvePint reserves the right t make changes in the Graphical User Interface f the AvePint sftware withut reservatin and withut ntificatin t its users. AvePint, Inc. Harbrside Financial Center, Plaza 10 3 Secnd Street, 9th Flr Jersey City, New Jersey USA 28 AvePint Discvery Tl User Guide

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