Voting Aye: DiCola, Harney, Kahnweiler, Larkin, Thomas, McLane and Pierce Voting Nay: None MOTION CARRIED

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1 MINUTES OF THE 2,281 st REGULARLY SCHEDULED BOARD MEETING OF THE COMMISSIONERS AND OFFICERS OF THE WINNETKA PARK DISTRICT, WINNETKA, ILLINOIS THURSDAY, DECEMBER 13, 2012 President called the meeting to order at 6:30 p.m. and Secretary Schwartz took roll call. Present were Commissioners DiCola, Harney, Kahnweiler, Larkin, Thomas, McLane and. Also present were staff members Gullen, Smith, Muno and Schaum. FINANCIALS FROM NOVEMBER 2012 Commissioner Thomas moved to approve the November Financials as presented. The motion was seconded by Commissioner DiCola and passed by a voice vote. DECEMBER VOUCHERS The Board was presented with the December Voucher List for After Board review, Commissioner Thomas moved to approve the December 2012 Voucher list as presented. The motion was seconded by Commissioner Kahnweiler and a roll call vote was taken. REMARKS FROM VISITORS None APPROVAL OF MINUTES Park Board Minutes from 11/15/12 & 12/04/12 Commissioner DiCola moved to approve the Park Board Minutes as amended. The motion was seconded by Commissioner Larkin and passed by a voice vote. 1

2 COMMITTEE REPORTS Administration Committee Minutes from 12/13/12 Paperless Board Packets Commissioner DiCola reported that the Administration Committee met prior to the board meeting to discuss going paperless. The Committee recommending to the full Board that the Cloud based BoardDocs software be implemented in 2012 with an initial cost of $3,700 for year one and $2,700 yearly. The committee recommended we hold off on purchase of any new tablets or laptops at this time. Commissioner DiCola moved to approve Cloud based BoardDocs with an initial cost of $3,700 for year one and $2,700 yearly. The motion was seconded by Commissioner Larkin and passed by a voice vote. Sale of Surplus Property Ordinance #530 DiCola stated that the Committee also reviewed the Ordinance for the Sale of Surplus Property. Commissioner DiCola moved to approve the Sale of Surplus Property Ordinance #530. The motion was seconded by Commissioner Harney and passed by a voice vote Board Meeting Schedule Commissioner DiCola moved to approve the 2013 Board Meeting schedule as presented. The motion was seconded by Commissioner Harney and passed by a voice vote. Revenue Facilities Committee Minutes from 12/13/12 Tennis Center Installment Purchase Agreement Ordinance #531 Commissioner McLane reported that the Committee was presented with Ordinance #531 to approve an Installment Purchase Agreement in order to 2

3 renovate the A.C. Nielsen Tennis Center, authorizing and providing for the issuance of $1,400,000 Debt Certificates, Series 2012 evidencing the rights to payment under said agreement and providing for the sale of said agreements. McLane continued that the Committee unanimously approved the Agreement. Commissioner Thomas moved to approve the Installment Purchase Agreement Ordinance # 531. The motion was seconded by Commissioner Harney and a roll call vote was taken. New Lighting System for Platform Facility Commissioner McLane stated that the Committee was presented with a report on the lighting at the platform facility. Staff reported that the current type of lights creates bright lighting directly in the line of the fixtures but does not maintain steady foot candles throughout the court. Thus there are bright spots and dead spots. Some of the light fixtures are upwards of 20 years old while others are newer depending on the court. McLane continued that staff reported that these lights are considered far superior by players and will greatly enhance the playability of our courts. The estimated cost is $4,500 per court. Staff contacted the Winnetka Platform Tennis Club (WPTC) to seek their financial assistance. They have agreed to donate $9,000 to complete two courts. 3

4 Commissioner McLane moved to approve the Committee s recommendation that $18,000 be allocated to re-light Courts 1-4. This is included in the 2013 budget, and the acceptance of the donation from the WPTC in the amount of $9,000. The motion was seconded by Commissioner DiCola and a roll call vote was taken. UNFINISHED BUSINESS Tax Levy Ordinance #529 Financial Officer Farmer presented the Board with the 2012 Tax Levy. The total sum requested is $4,712, Commissioner moved to approve the Tax Levy Ordinance #529. The motion was seconded by Commissioner Thomas and a roll call vote was taken. Commissioner McLane moved to adjourn the Board meeting at 7:20 p.m. The motion was seconded by Commissioner DiCola and passed by a voice vote. 4

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