ASBURY PARK BOARD OF EDUCATION ASBURY PARK, NEW JERSEY. SPECIAL MEETING MINUTES September 3, 2015

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1 A. PRELIMINARY ASBURY PARK BOARD OF EDUCATION ASBURY PARK, NEW JERSEY 1. Statement by Board President: SPECIAL MEETING MINUTES September 3, 2015 This meeting was called in accordance with the provisions of the Open Public Meetings Law, C.231, PL. 1975, and notices were forwarded to Asbury Park Press, to Board Members and were posted as required. 2. Roll Call Present: Rev. Smallwood, President Mr. Hall, Vice President (Arrived at 7:15pm) Ms. Lesinski Ms. Lowell Ms. Simmons Absent: Ms. Breech Ms. Harris Ms. Jones Mr. Williams Also Present: Dr. Lamont Repollet, Superintendent Mr. Geoffrey Hastings, Business Administrator Ms. Sancha Gray, Director of Curriculum Mr. Michael Riley, Board Attorney 3. Flag Salute The group was led in the flag salute. 4. Public Participation in Accordance with Board Policy 0167 No public comment. 5. Board Goal Setting with Kathy Winecoff of New Jersey School Boards Association Topics on the agenda included: Reviewing the board self-evaluation Development of Board and District Goals Board Self-Evaluation The board self-evaluation was handed out to the board to review. We then discussed the Board Self-Evaluation that had been completed by six (6) board members. In all nine (9) areas of the board self-evaluation; Planning, Policy, Student Achievement, Finance, Board Operations, Board Performance, Board/Superintendent Relationships, Board/Staff Relationships and Special Meeting Minutes 1 September 3, 2015

2 Board and Community the board had averaged scores of 1.9 to 3.2. These scores show improvement from the previous year. Congratulations on this improvement! Goal Setting We then moved in to the Goal Setting portion of the Retreat. There are numerous handouts in your goal-setting packet and I hope they will be a valuable resource in the upcoming year. The board recognizes that the development of the Action Plans for District Goals is the responsibility of the superintendent. The board then holds the superintendent accountable for progress toward the achievement of those district goals in the annual evaluation process. We also clarified the different types of goals utilized by the board and administration. Those goals are: District Goals - Everyone owns the District Goals; the CSA is responsible for their completion, the Board supplies the resources necessary for their attainment Board Goals - owned by the Board, set to improve process and procedures, and are evaluated in conjunction with the board self-evaluation CSA Personal Goals - Derived from the annual leadership skills evaluation Merit Goals - Optional and contained in the CSA s contract. Merit Goals are evaluated as part of the annual superintendent s evaluation We then reviewed the Board Goals. Asbury Park Board of Education Goals GOVERNANCE Goal: Establish and implement a Corrective Action Plan to address board governance as per NJQSAC PROCESS Goal 1: Complete the CSA evaluation within the statutory guidelines Goal 2: Establish and implement a plan to ensure committees are more effective Board members were in agreement that all goals have been accomplished. The board and administration then responded to the following question: What were the accomplishments for the school year? Hired a new Superintendent Hired a new Curriculum Director Adopted the Scholastics Program Most committees met more frequently Hopefully NJQSAC will be better District Long-Range Plan completed NJQSAC Improvement Plan completed Developed a better tool for monitoring policy updates Asbury Park is moving in a better direction as per Commissioner Hespe Special Meeting Minutes 2 September 3, 2015

3 Adopted new Mission and Vision Statements Partnered with the City on dark fiber network to provide security city-wide Held a Parent Conference this year Community Day Positive community outreach Updated the curriculum over the summer Instituted academies at the high school New Pre-K curriculum Hired 2 new Principals, 2 Deans of Students, a Director of Student Services at the High School and a Supervisor of College & Careers Partnership with the YMCA to assist with counseling Non-profit organization outreach Students went to the White House with Monmouth University Debate Team went to Harvard University Black History Program at the Paramount Theater Improved relationship with the Asbury Park City Government New textbooks for Math and ESL Every State compliance area is improved Title I audit approved Pre-K-12 Summer School in each building Swimming & PreK enrichment In a new Administrative Building on 4 th Avenue Middle School Character Education Program Middle School football team Increased graduation rate from 80% to 97% More college acceptances Decrease in drop out rate from 38% to 16% New high school drop out prevention program College & Career Institute 2 paid internships 2 college experiences at Kean University in environmental research 2 volunteer activities Kids went to England & Paris (Tier 1 students grades 9-12) Second Chance High School Renovating the Parent Center Donation of a soccer field Long-Range Facility Plan approved New Organizational Chart approved New school logo Strategic social media program More social media being utilized Increased professional development 20 days since June for Administrators Teachers contract almost settled Special Meeting Minutes 3 September 3, 2015

4 Reopened the Obama School New playground at the Obama School Increased district technology Board members recognized by outside groups Debate Team Proclamation from Asbury Park & Jersey City BA recognized by NJASBO Asbury Park TV taped a couple of board meetings Asbury Park TV partnering with student programs Curriculum writing academy 80 coaching days with administration 170 service days for coaching for teachers Comprehensive Professional Development Plan for teachers Administration presents 20-day plans to the board Have become a data driven school district Successful PARCC implementation Administrative Retreat held at Kean University Mid-year review for administration Summative review Personnel review Budget review Board members have attended more training than ever Were held between board members and superintendent Amount of direct dialogue with the Commissioner of Education Strategic Plan presented to the Commissioner of Education, Senator Beck and Assemblywoman Casagrande The superintendent presented suggested goals for the upcoming year. After reviewing, the board and superintendent agreed to the following district and board goals for the school year: Asbury Park School District Goals Goal 1: Align the curriculum, instruction, and assessment processes to promote effective student performance Goal 2: Manage the organization, operations, facilities Goal 3: Promote a safe, efficient, legal and effective learning environment. Goal 4: Collaborate with families, business, and community members Goal 5: Develop Instructional Leaders across the District that can recognize, support, and improve instruction in ALL classrooms. The board then came to consensus on the following board goals: Special Meeting Minutes 4 September 3, 2015

5 Asbury Park Board of Education Goals Goal 1: Investigate ways to move toward paperless board meetings Goal 2: Develop and implement ways for better board communication Goal 3: Improve teamwork and working relationship among board members Next steps... The next step in the goal-setting process is for the superintendent to develop an action plan (strategies) for each goal. The board also needs to develop a Professional Development Improvement Plan (action plan) for board goals. District and board goals should be formally approved and the action plans should be formally accepted at a future board of education meeting (Oct.). Dates for periodic updates on progress toward achievement of these goals will need to be established. The final step will be evaluating the superintendent (in April / May 2016) on progress toward achievement of the district goals. Be mindful that the statutory deadline for completing the superintendent s evaluation deadline is June 30, Adjournment Motion to adjourn meeting at 8:30 p.m. Motion to approve: Ms. Lowell Second: Ms. Lesinski Aye: 5 Nay: 0 Abs: 0 Upon roll call the motion was unanimously adopted. Minutes prepared by Melissa Echevarria, Secretary to the Board. Respectfully submitted, Mr. Geoffrey Hastings Business Administrator/Board Secretary Special Meeting Minutes 5 September 3, 2015