VILLAGE OF BERKELEY BOARD MEETING AGENDA Tuesday, June 4, :30 p.m. Village Hall 5819 Electric Avenue Berkeley, Illinois

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1 VILLAGE OF BERKELEY BOARD MEETING AGENDA Tuesday, June 4, :30 p.m. Village Hall 5819 Electric Avenue Berkeley, Illinois 1 Call to Order (Roll Call) Mayor Lee called the Village Board Meeting to order at 6:30 p.m. Roll call: Present Trustees Daugherty, Stratton, Stanko, Salemi, Grenier, and Perez 2 Pledge of Allegiance Clerk McCulloch led the Pledge of Allegiance 3 Minutes 3.1 Approval of the Minutes from the May 21, 2013 Village Board Meeting (Agenda Item 1). Trustee Stanko made a motion to approve the minutes from the May 21, 2013 Village Board Meeting; Seconded by Trustee Perez. Voice Vote: Motion Carried 4 Claim Ordinance 4.1 Motion to waive reading and approve Claim Ordinance #1273 in the amount of $204, (Agenda Item 2) Trustee Salemi made a motion to waive reading and approve Claim Ordinance #1273 in the amount of $204,979.11; Seconded by Trustee Grenier. Roll Call Vote: Ayes Trustees Daugherty, Stratton, Stanko, Salemi, Grenier, Perez. Motion Carried 5 Recess to Committee of the Whole (Roll Call) Roll Call: Present - Trustees Daugherty, Stratton, Stanko, Salemi, Grenier, and Perez. 5.1 Administration and Technology Trustee Stanko commented that she and Trustee Grenier met with Administrator Johnsen regarding the website redesign project as well as technology for the bicentennial room. Trustee Grenier is looking into a used podium which would be used for PowerPoint presentations. Trustee Stanko suggested we consider purchasing table skirts and tables to replace the dais. They also discussed flat screen televisions for presentations and trainings. Trustee Daugherty suggested purchasing white boards in order to hold classes. The portable sound system could be set up in the Boardroom for meetings. The committee will consult with Village departments that use the Boardroom to determine their technological needs.

2 5.2 Finance Prevailing Wage Ordinance (Agenda Item 3) Trustee Stratton stated that the Village must approve a prevailing wage ordinance each year. Trustee Stratton made a motion to put agenda item 3 on the consent agenda, seconded by Trustee Daugherty. Voice Vote: Motion carried. 5.3 Building, Zoning, and Property Maintenance Trustee Salemi discussed the possibility of a sports center on St. Charles by Joe Domingo. Two new business licenses, Dotty s and GTO Automotive, have been signed. Trustee Salemi would like to reinstate having a meet and greet when businesses open. Trustee Salemi noted that the curb appeal program is still in the development stages but will be implemented in stages in the near future. Attorney Binninger stated he has given the program to Administrator Johnsen to review. It will be a block by block inspection from the curb done by the inspector. Trustee Salemi stated the plans are being finalized for the Village Hall entrance project with Zinni Architects and the project will be out to bid soon. Trustee Daugherty expressed discontent with the new way committees meet to create plans/projects without bringing them to the Board for final approval. Mayor Lee addressed Trustee Daugherty s concern about the Village Hall entrance project by noting that the plans were brought before the Board last year and the budget was approved last fiscal year with the previous Board. Mayor Lee asked Administrator Johnsen to provide the Board with the final drawing for the front entrance project for review. 5.4 Public Safety and Health Medical Alert Program (Agenda Item 4) Trustee Daugherty explained that the Medical Alert Program was budgeted at the Budget Workshop. He noted that the program would be for senior residents or someone with a debilitating condition. Analyst West explained that $5,000 was budgeted for this program and it would be implemented on a trial basis. The cost of the program through American Medical Alarms Community Partners Program is $ Residents will pay $10.00 and the Village will pay $9.95 per person. The program is set up for a total of 30 participants in the first year. Trustee Perez asked that staff look into West Suburban Senior Center and Medicare as they may provide a similar service for free. Trustee Grenier asked about liability. Attorney Binninger stated that participants would have to sign a waiver of liability. Administrator Johnsen stated that she will contact West Suburban Senior Services to obtain the details on the program they provide.

3 5.5 Public Works and Water Street Resurfacing Improvements (Agenda Item 5) Administrator Johnsen reviewed the $250,000 in grant funding awarded to the Village that was diverted to the 2013 grind and pave program. She stated that the program will include the worst streets and that a map attached the agenda item illustrates the sections of streets to be repaved. She stated that at the budget workshop, the grind and pave program was voted as the highest priority project for The engineering design fee proposed is not to exceed $29, Administrator Johnsen asked that the proposal be approved tonight so that the project could be completed before winter. Trustee Grenier met with departments to get to know more about their services and the employees. The preconstruction meeting for the alley reconstruction is Wednesday, June 5, Civiltech gave a $22, bid for the engineering for the park district lot. Trustee Grenier also mentioned that the last day to turn in an application for public works laborer position is Friday, June 7, Community and Intergovernmental Relations Trustee Perez and Trustee Stanko have begun to plan the Village s annual Music in the Park event. The event will be held on Wednesdays in July from 6:30 p.m. to 8:30 p.m. Berkeley Neighborhood Watch is going to be involved. The committee has also reached out to the Park District for their involvement. Trustee Stanko reported dates and lineup: July 10 th Rock Classique Republic Bank, Lyons Club will sponsor July 17 th Homewreckers R&B July 24 th Top Hats, Polka band July 31 Lucy Gamboa Trustee Perez will set up a meeting with staff to schedule the Village s picnic. 6 Reconvene (Roll Call) Roll Call: Present - Trustees Daugherty, Stratton, Stanko, Salemi, Grenier, and Perez. 7 Comments from the Audience on Agenda Items Only 8 Consent Agenda (Roll Call Vote) The matters listed for consideration on the Consent Agenda have all been discussed by the Board of Trustees previously and are matters on which there was unanimity for placement on the Consent Agenda at this meeting. 8.1 Approval of an attached Ordinance amending the licensing and operation regulations for liquor licenses (Agenda Item 6)

4 Trustee Salemi made a motion to approve the consent agenda as presented. Seconded by Trustee Daugherty. Roll Call Vote: Ayes Trustees Daugherty, Stratton, Stanko, Salemi, Grenier, Perez. Motion Carried 9 Items Not Approved By Consent Agenda 9.1 Approval of a resolution accepting a Proposal for Professional Design Engineering Services for the 2013 Street Resurfacing Improvements in an amount not to exceed $29, (Agenda Item 5) Trustee Daugherty made a motion to approve 9.1 (Agenda Item 6). Seconded by Trustee Grenier. Roll Call Vote: Ayes Trustees Daugherty, Stratton, Stanko, Salemi, Grenier, Perez. Motion Carried 10 Village President s Report (Village President Lee) 10.1 Upcoming Events Thursday, June 13, EDC, 6:30 p.m. cancelled Tuesday, June 18, Board Meeting, 6:30 p.m Thursday, June 27, Planning and Zoning Commission, 7:00 p.m Mayor Lee and Trustee Perez will be attending the Park District meeting on Wednesday, June 5 th Friday, June 7 th Mayor Lee will meet with Mr. Hurley from Planning and Zoning Commission Mayor Lee s goal is to meet with the school and library board by end of July Mayor Lee thanked all that participated in the Memorial Day Parade Mayor Lee thanked all that participated in Sarah Hendrickson Day on June 1 st 11 Village Administrator s Report 11.1 Administrator Johnsen provided an update on the wayfinding signage noting that the process is being held up by IDOT approval for signs on Taft and St. Charles 11.2 Administrator Johnsen recommended that the Village Board approve the draft Village Code. She stated that she will update the 2007 draft to include ordinances passed since that time and will bring the item to the Village Board for approval Administrator Johnsen asked Superintendent Larem to provide an update on the flooding issues with Union Pacific s underpass. Superintendent Larem stated he will be meeting with the Union Pacific soon to discuss the matter. 12 Village Attorney s Report 12.1 Attorney Binninger reminded the newly elected officials to take the Open Meetings Act training He also reminded elected officials that they cannot have any debts to the Village. If they do, it should be paid immediately.

5 13 Comments from the Audience on Non-Agenda Items Willie Ashford (1529 Victoria) noted that on June 30 th the Friends of the Library will host a Jazz concert which will also present the history of the music. 14 Adjourn to Executive Session (Roll Call) 15 Reconvene (Roll Call) 16 Adjournment Trustee Daugherty made a motion to adjourn the Village Board Meeting at 8:13 p.m., seconded by Trustee Salemi. Respectfully submitted by Clerk McCulloch on June 4, 2013

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