TRUTH OR CONSEQUENCES MUNICIPAL SCHOOLS BOARD OF EDUCATION REGULAR BOARD MEETING MINUTES April 17, 2014

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1 TRUTH OR CONSEQUENCES MUNICIPAL SCHOOLS BOARD OF EDUCATION REGULAR BOARD MEETING MINUTES April 17, 2014 The Board of Education of the Truth or Consequences Municipal School District met April 17, 2014 at 180 N. Date St., T or C., NM Board Room. MEMBERS PRESENT: Jay Johnson, President Denise Barrera, Vice-President Rita Ortiz, Secretary Angela Rael, Member Brett Smith, Member ADMINISTRATORS PRESENT: Dr. Craig Cummins, Superintendent Hank Hopkins, Director of Human Resources Melissa Robinson, Principal TCES/SEC Patti Nesbitt, Principal HSHS STAFF PRESENT: Celina Martinez, Administrative Assistant Adriana Wolf, Business Manager Dr. Robert Vise, Director of Student Achievement Dr. Barbara Pearlman Mark Hedge Raybella Schnyder Lorene James Kenny Griffis Bonnie Nielsen Stephanie Brownfield Vicki Evans Linda Padilla Denise Gustin Kayla Montano Monica Montoya VISITORS PRESENT: Rachel Portillo Kristin Yrene Brooke Elliott Erik Nunez Talease Shipley Jeremy Landrum Casey Hedge

2 I. INTRODUCTION: A. CALL TO ORDER at 6:30 p.m. B. ROLL CALL Jay Johnson, present Denise Barrera, present Rita Ortiz, present Angela Rael, present Brett Smith, present C. MOMENT OF SILENCE Mr. Johnson led a moment of silence. D. SALUTE TO FLAGS Mr. Johnson led the salute to the U.S. Flag and the salute to the New Mexico State Flag. E. APPROVAL OF AGENDA Craig Cummins recommended the Board approve the April 17, 2014 Regular Board Meeting Agenda with amended item under Action Item B which should read: Discuss and vote on a School Board Resolution authorizing submission of application to NMFA for financing, bond approved by the school board election in February Motion to accept recommendation made by Brett Smith and seconded by Angela Rael. MOTION CARRIED F. APPROVAL OF MINUTES March 13, 2014 Regular Board Meeting Minutes Craig Cummins recommended the Board approve the March 13, 2014 Regular Board Meeting Minutes. Motion to accept recommendation made by Brett Smith and seconded by Denise Barrera. MOTION CARRIED G. REORGANIZATION OF BOARD President, Vice-President, Secretary Reorganization of the board as follows: President: Jay Johnson nominated by Angela Rael and seconded by Rita Ortiz. NOMINATION CARRIED Vice President: Denise Barrera nominated by Brett Smith and seconded by Rita Ortiz. NOMINATION CARRIED Secretary: Angela Rael nominated by Rita Ortiz and seconded by Denise Barrera. NOMINATION CARRIED 2

3 II. REPORTS A. HSHS Class Quilt Project-Lorene James-Quilt made by the Culinary Arts Class was shown to the board. The quilt is being used as a fund raiser. Discussion: Angela- I have heard fantastic, stuff about the Culinary Arts Class. Thanks for all your hard work. B. NEA Report, Graduation Speaker- Dr. Barbara Pearlman NEA and administration are almost done with negotiations. Plan is to have agreement at next board meeting for approval. Graduation speaker will be Lori Montgomery, NM State Veteran s Home Administrator, former City Mayor of T or C retirement dinner is scheduled for May 15, 2014 at the Moose Lodge. April 30 th, general NEA meeting with elections of officers for next year. Rita-Enjoy being on the negotiation committee. Everyone is working together and sharing ideas for all for employees. Thanks NEA!! C. Business Manager Report-Adriana Wolf 1. Cash Balances by Fund 2. School Budgets D. Student Achievement Report-Dr. Robert Vise Monthly update was provided to the board. Hank- Visit made by Interquest Canine Service to high school went very well. Dog was never in direct contact with students. Complete sweep of high school building and parking lot. Compliments to Mrs. Nesbitt, staff and students. SRO Harrington and Sgt. George Lee from T or C PD were also present during the visit. E. Construction Report-Kenny Griffis-Project going well, safety is #1 concern for HB Construction there has been no time off due to accidents. State did approve keeping the present kinder wing. Sheet rocking will begin on Monday. HB Construction is doing a great job. Angela- Building looking fantastic. Rita-Can we paint and spruce up SEC? District will look into sprucing up SEC. F. GRIT Academy Report-Stephanie Brownfield, Bonnie Nielsen- (GRIT-Graduation with Relevance, Individualism, and Technology) Power point of alternative education plan was presented to board handout was also provided. Several different reasons students are not able to attend regular school. We want our students to graduate here in Sierra County. Discussion- Rita-How many students are you looking at starting with? 25 students at this time. Angela-Likes the self- paced classes and getting students ready for post- secondary. Denise-When is this program starting? Plan is to start August

4 G. Mesilla Valley Audubon Society-Teacher Award-Mark Hedge- Mr. Mark Hedge was acknowledged for his recent award, 17 th annual Lorraine Schulte Excellence in Teaching Award for A token of appreciation was presented to Mark from the board. H. III. PUBLIC INPUT -None IV. FINANCIAL A. PAYMENT OF THE BILLS: Craig Cummins recommended the Board approve payment of bills as presented. Motion to accept recommendation made by Denise Barrera and seconded by Angela Rael. THE MOTION CARRIED B. BUDGET ADJUSTMENT REQUESTS: Craig Cummins recommended the Board approve budget adjustments as presented. Motion to accept recommendation made by Angela Rael and seconded by Denise Barrera. THE MOTION CARRIED V. ACTION ITEMS A. Approve Independent Auditor for SY Craig Cummins recommended the Board approve Auditor. Motion to accept recommendation made by Brett Smith and seconded by Denise Barrera. THE MOTION CARRIED B. Approve Resolution Authorizing Submission of Application to NMFA for Financing. Craig Cummins recommended the Board approve resolution. Motion to accept recommendation made by Angela Rael and seconded by Rita Ortiz. THE MOTION CARRIED Jeremy Landrum was present to give analysis on the sale $3 million bond sale last of $6 million approved by school board election February Sale date May 8, He reviewed Bond Sale Discussion that was provided to board members. C. Approve CES Contract with Jive Communications (VoIP) contingent upon E-rate Program. Craig Cummins recommended the Board approve the CES Contract. Motion to accept recommendation made by Denise Barrera and seconded by Angela Rael. THE MOTION CARRIED UNANIMOUSLY D. Approve to Donate Surplus Baseball Scoreboard to the City of Tor C Little League Baseball Program. Craig Cummins recommended the Board approve donation. Motion to accept recommendation made by 4

5 Brett Smith and seconded by Rita Ortiz. THE MOTION CARRIED E. Approve Sabbatical Leave. Craig Cummins recommend the Board approve sabbatical leave. Motion to accept recommendation made by Brett Smith and seconded by Rita Ortiz. THE MOTION CARRIED F. Approve Adriana Wolf, Business Manager to have online banking access. Craig Cummins recommended the Board approve online banking access. Motion to accept recommendation made by Angela Rael and seconded by Denise Barrera. THE MOTION CARRIED G. Approve the School Calendar Craig Cummins recommended the Board approve school calendar. Motion to accept recommendation made by Angela Rael and seconded by Rita Ortiz. THE MOTION CARRIED H. Approve the Arrey School Calendar Craig Cummins recommended the Board approve school calendar. Motion to accept recommendation made by Brett Smith and seconded by Denise Barrera. THE MOTION CARRIED I. Approve out of state travel request for HSHS FFA Team to attend 2014 National Land and Range Competition in Oklahoma City, OK from April 28 th May 2 nd, 2014.Craig Cummins recommended the board approve the out of state trip to attend competition. Motion to accept recommendation made by Angela Rael and seconded by Denise Barrera. THE MOTION CARRIED J. Approve out of state travel request for Nate Wolf to attend Tulsa Welding School in Tulsa, OK from June 20 th June 23 rd, Craig Cummins recommended the board approve the out of state trip. Motion to accept recommendation made by Denise Barrera and seconded by Brett Smith. THE MOTION CARRIED K. Approve revised fleet service contract with Armijo Family to provide transportation. Craig Cummins recommended the Board approve the revised fleet service contract. Motion to accept recommendation made by Brett Smith and seconded by Denise Barrera. THE MOTION CARRIED L. Approve HSHS yearbook contract with Jostens Publication. Craig Cummins recommended the Board approve the 5

6 contract. Motion to accept recommendation made by Angela Rael and seconded by Rita Ortiz. THE MOTION CARRIED Donations M. Approve Donations $2, from Women of the Moose #1646 to HSHS Girls Basketball Program; $ from HB Construction to Zia PTO for Jog-a-thon; $ from VFW Post 3317 to JROT trip to Layton, Utah. Craig Cummins recommended the Board approve the donations. Motion made to accept donations made by Angela Rael and seconded by Brett Smith. THE MOTION CARRIED Thanks! VI. EXECUTIVE SESSION A. Limited Personnel Matters, per H (2, 5, 7), for discussion of Superintendent s contract and Discussion of Pending Litigation and discussion of collective bargaining strategies in compliance with the Open Meetings Act. Roll Call was taken to enter Executive Session at 8:06 p.m. Roll Call: Jay Johnson Yes Denise Barrera - Yes Rita Ortiz - Yes Angela Rael - Yes Brett Smith Yes VII. RETURN TO OPEN PUBLIC SESSION A. Denise Barrera made a motion to return to open session at 9:28p.m.and motion was seconded by Rita Ortiz per H (2, 5, 7). Roll Call: Jay Johnson, present Denise Barrera, present Rita Ortiz, present Angela Rael, present Brett Smith, present Action was taken to extend superintendent s contract for 1 year. VIII. ADJOURNMENT: Angela Rael motioned to adjourn at 9:09 p.m. Motion seconded by Rita Ortiz. MOTION CARRIED 6

7 Secretary Date: May 8, 2014 President 7

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