Janet Clemmons Center/Administration 282 N. Fair Avenue Hamilton, OH February 12, :30 p.m. BOARD MEETING MINUTES

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1 1 Janet Clemmons Center/Administration 282 N. Fair Avenue Hamilton, OH February 12, :30 p.m. BOARD MEETING MINUTES I. CALL TO ORDER The meeting was called to order by Kathy McMahon-Klosterman, Board President. II. ROLL CALL Roll call was conducted: Kathy McMahon-Klosterman Jacqueline Rioja Velarde Absent (excused) The group recited the Pledge of Allegiance. Kathy McMahon-Klosterman read the Mission Statement: To support individuals so they can successfully live, work, and learn in the community. The group participated in a moment of silent reflection in memory of the following individuals who have passed away: Ronald Maddox, grandfather of Brad Maddox, HSP at Liberty Center; Anita Zeinner, mother of Sandy Schutte, Family Resource Coordinator for the COG; Phyllis Holland, grandmother of Amy Holland, Hab Support Professional at Liberty Center; and Neil Guliano, father-in-law of Lisa Guliano, Superintendent; and to remember individuals, families and staff who have experienced serious illness since the last Board meeting. III. ADOPTION OF AGENDA

2 2 made a motion to approve the Order of Business as distributed at the meeting. seconded the motion. The motion passed unanimously. IV. APPROVAL OF MINUTES: made a motion to approve the minutes of the January 8, 2015 Board meeting. seconded the motion. The motion passed unanimously. V. AUDIENCE TO VISITORS No requests were made to address the Board. VI. PROGRAM REPORT 1. Project LIFE Expansion Proposal Tony Huff, Special Education Director, Butler Tech/ Project LIFE LIFE = Learning is for Everyone. School to work program class time and work training. Unique to/developed in Butler County. LIFE provides additional steps before Project SEARCH. SEARCH is a national model with the goal of competitive employment within 6 months of completion. Many students needed soft skills training before joining SEARCH. LIFE provides soft skills, classroom and some work experience. The partnership with the Board will split job coaching costs to students who are DD eligible 60% paid by Butler Tech and 40% paid by the Board. Currently LIFE is funded completely by Butler Tech (no vocational funding from OOD like in SEARCH). The Board funding will permit an expansion of LIFE so 12 additional students can be served beginning with school year VII. COMMITTEE REPORTS 1. Finance Committee: met Thursday, February 13 at 5:00 p.m. at Janet Clemmons Center/Administration. reported that the committee reviewed all agenda items and recommended approval. The Invoice Report (Attachment #1) was also reviewed. 2. Personnel Committee: met Thursday, February 13 at 5:15 p.m. at Janet Clemmons Center/Administration. reported that the committee reviewed all agenda items and recommended approval. Personnel actions and current staff vacancies (Attachment #2) were also reviewed. 3. Program Committee: met Thursday, February 13 at 5:30 p.m. at Janet Clemmons Center/Administration. reported that the committee reviewed all agenda items and recommended approval. 4. Ethics Council: met Thursday, February 13 at 5:45 p.m. at Janet Clemmons Center/Administration to review direct service contracts and agency employees also employed by providers under contract with the Board (Attachment #4). Kathy McMahon-Klosterman reported that the committee recommended approval for all listed.

3 3 VIII. OLD BUSINESS made a motion to approve items 1 and 2 under Old Business. Connie Sullivan seconded the motion. The motion passed unanimously. 1. Ratify current expenditures included in Attachment #1, Invoice Report, as reviewed and approved by the Superintendent, as reviewed and endorsed by the Finance Committee. 2. Ratify agreements approved by the Superintendent from 1/1/15 through 1/31/15 included in Attachment #3, in accordance with Administrative Policy #1.00, as reviewed and endorsed by the Finance Committee. IX. NEW BUSINESS 1. made a motion to accept the Board Ethics Council s recommendations regarding direct service contracts and agency employees who are also employed by service providers under contract with BCBDD (see Attachment #4 for list), in compliance with Section of the Ohio Revised Code. seconded the motion. The motion passed unanimously. 2. made a motion to adjust/increase the one-time employee wellness incentive (for those covered under the Board s health plan) from $ to $ for meeting wellness goals. In addition, the employee may receive credit for a spouse who completed said wellness goal when the spouse is also covered under the Board s health plan. The distribution may be made to the employee HSA account, a credit to the deductible, or as a cash payment, as reviewed and endorsed by the Finance and Personnel Committees. Dale French seconded the motion. The motion passed unanimously. Note: This is based on a continuation of the Butler Health Plan Wellness Program established for Per the 2014 program plan members receive credit for completion of 2014 wellness goals (annual biometric screenings and/or personal health goals as established by Interactive Health) 76 employees and 9 spouses met the personal health goals for made a motion to approve Memorandum of Understanding with Butler Tech for expansion of the Project LIFE Program as explained in Attachment #5. BCBDD will cover 40% of job coaching costs for eligible students for the second half of the 2014/15 school year and the first half of the 2015/16 school year; Butler Tech will cover 60% and will be responsible for reviewing and approving all invoices related to this program, as reviewed and endorsed by the Finance and Program Committees. seconded the motion. NOTE: Services will be provided by Butler Behavioral Services through master agreement # , which will be adjusted to cover the increase. The motion passed unanimously with a roll call vote as follows:

4 4 Kathy McMahon-Klosterman 4. made a motion to approve amendment to agreement (# A) with Easter Seals TriState, effective 1/1/15 through 12/31/20, for management and operation of the InsideOut Studio, including lease of space, increasing total to $85, annually for the length of the agreement (a $10, annual increase), as reviewed and endorsed by the Finance Committee. seconded the motion. The motion passed unanimously with a roll call vote as follows: Kathy McMahon-Klosterman X. SUPERINTENDENT S REPORT 1. Advocacy Chair Update () A. State Budget Connie explained request for local advocacy chair to communicate/share information with local county politicians for a united voice for County Boards. Lisa shared that the Governor s budget has come out, described as historic in regard to new money for DD. We will be meeting with local legislators and may do a letter writing campaign. suggested letters to be personalized, not form letters. Also discussed potential cuts to Tangible Personal Property Taxes. 2. Superintendent s Monthly Activity Report A. Behavior Support Rule Update Tanya Coffey explained changes to the Behavior Support Rule. We are taking proactive measures to integrate positive behavior plans into regular plans no longer a separate plan. Behavior Support Specialists will transition to Support Coordinators and oversee one plan, which will now include any aversive plan for the individual. All restrictions now considered aversive (rights). We have 6 months to come into compliance with the new rule. B. Overview of Paths to Employment Tanya reviewed handout/transition to employment to build on work of school districts. There are four Paths to Employment and goals in the ISP should be individualized based on the person. Not everyone is on a clear and direct path to employment, but may have goals that increase their opportunities. Dr. McMahon-Klosterman expressed the need for universities to change curriculum for future educators to a presumption of competence model. She stated that the education process for students is still focused on

5 5 deficits rather than abilities. C. Conflict Free Case Management Update Lisa addressed recent guidance from CMS indicating Ohio is out of compliance with this section of the Medicaid Waiver rules. The Department of DD is requesting that Ohio have ten years to come into compliance with this part of the rule. D Annual Action Plan Goals Final Update distributed. E. Strategic Plan: 2015 Action Steps Lisa reviewed. F. Superintendent Evaluation Lisa asked if the Board wanted to do evaluation on calendar year or July to June now that her contract is on a calendar year. Board members decided to evaluate on a calendar year. 3. Quarterly Director Reports A. Early Intervention Report B. Facilities Report C. Human Resources Report D. Partnerships for Housing Report 4. Calendar of Upcoming Events see calendar included with Board packet. 5. Date for next regular meeting: Thursday, March 19 at 6:30 p.m. at Janet Clemmons Center (PLEASE NOTE THIS IS ONE WEEK LATER THAN USUAL) 6. Scheduled dates for March Committee Meetings: A. Finance Committee meeting: Thursday, March 19 at 5:00 p.m. B. Personnel Committee meeting: Thursday, March 19 at 5:15 p.m. C. Program Committee meeting: Thursday, March 19 at 5:30 p.m. 7. Board Training Schedule for 2015 *Board members are required to participate in at least 4 hours of training annually. The Department of DD will provide webinars covering 2 hours of training. The Board and Superintendent shall jointly develop the annual training calendar which should also include perspectives from outside the county. January February Positive Culture ation by Butler DD Staff Project LIFE ation by Butler Tech *Project LIFE is an educational/vocational program offered to

6 6 youth age 18 who are enrolled in local school districts. March Family & Children First Council Wraparound Services ation *Wraparound Services support youth and families involved in multiple systems. Caseloads include about 25% of youth who are DD eligible. We are proposing an expansion of our partnership with Family & Children First Council to enable an increase in staffing for Wraparound Service Facilitators. April May Update on Employment First and Project Transformation Grant State Budget Progress June August September October Person-Centered Planning and Conflict Free Case Management (Webinar provided by DODD) Ohio s CMS Transition Plan (Webinar provided by DODD) XI. EXECUTIVE SESSION Mr. Meier made a motion to go into Executive Session to discuss matters required to be kept confidential by federal law or state statute; Mr. Henninger seconded. The motion passed unanimously with a roll call vote as follows: Kathy McMahon-Klosterman XII. ADJOURNMENT There being no further business before the Board, Mr. Yocco made a motion to adjourn and Ms. Sullivan seconded the motion. The motion passed unanimously. Kathy McMahon-Klosterman, Board President, Recording Secretary