RICH2010 in France. CPPM Host institute of the ANTARES deep sea neutrino Cherenkov telescope will be hosting RICH 2010 (Preferably May 2-7, 2010)

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1 RICH2010 in France CPPM Host institute of the ANTARES deep sea neutrino Cherenkov telescope will be hosting RICH 2010 (Preferably May 2-7, 2010)

2 A particle / astroparticle physics institute founded in CPPM - Funded through CNRS/IN2P3. - Located on the Marseille Luminy Science Campus of Université de la Mediterrannée, on the Massif des Calanques Marseille Cassis Around 130 personnel; 1/3 physicists, 1/3 engineers, 1/3 administrative/technicians Actual Research Interests: ANTARES: host institute ATLAS Pixel detector, endcap liquid argon calorimeter, trigger LHC-b muon trigger processor RENOIR/SNAP H1 & D0 (mainly data analysis) Medical imaging (small animal PET scanner & pixel detector) KM3NeT cubic kilometre scale neutrino telescope design study

3 Recent conferences & large collaboration meeting organisation (non-exhaustive) ALEPH general collaboration meeting (Aix-en-Provence), 2003 H1 Workshop (CPPM), 2003 ATLAS pixel detector collaboration meeting (CPPM), 2004 EuroMedIm (co host) Prado, Marseille 2006 ANTARES Collaboration meeting (Port of Cassis), 2006 VLVnT08 (Workshop on very large volume neutrino telescopes for the Mediterranean Sea), Palais Neptune, Toulon, April 2008

4 RICH2010 Local organizing committee G. Hallewell (Chair : CPPM - ANTARES, ATLAS & KM3NeT) E. Kajfasz (Director, CPPM) A. Pepe : CPPM - Head of RICH2010 administration and secretariat M. Damoiseaux CPPM : Communications D. Hoffmann : CPPM: ATLAS & RICH2010: Head of technical infrastructures J. Busto : CPPM - ANTARES & MEMPHYS P. Coyle : CPPM - ANTARES & KM3NeT (ANTARES Spokesperson) E. Aslanides : CPPM - LHCb O. Leroy : CPPM -LHCb S. Katsanevas : IN2P3 Paris - MEMPHYS T. Patzak : APC Paris MEMPHYS

5 Marseille-Toulon area: Two international airports nearby (Nice, Marseille) 1 regional airport (Toulon) Fast train links to Paris, Italy

6 RICH2010 in France Cassis Conference Centre - In centre of small harbour of Cassis; - Conference centre and hotels several km from Cassis train station which is outside town; - Conference centre does not provide exhibitor /poster session stands; - Wifi OK; 220V plug/seat not obvious - Hotel capacity around port limited: (see following slides) and correspondingly more expensive; {some attendees will need car/bussing from local towns (la Ciotat etc.)}; - Local beach restaurant for lunches

7 Views of a possible location: Cassis ~ 20 km from Marseille Conference centre at the harbour Preference: late April 2010 Tourists not yet numerous, hotels cheaper

8 Views of a possible location: Cassis ~ 20 km from Marseille

9 And Cassis has fjords, too ( Calanques )

10 Cassis Port, conference centre, les Roches blanches and entrance to Calanque Port-Miou

11 Cassis Conference Centre between the port and beach

12 Cassis conference centre: internal plan

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14 Cassis Conference Centre: internal spaces and roof terrace Committee /parallel Conference room, (capacity places) Entrance hall & reception Cocktail/coffee bar and exhibition area (can also serve as lunch area if we do not choose to use a nearby beach restaurant) Roof terrace with view of port and beach Plenary Auditorium (250 places)

15 Possible style of poster support (inexpensively hired from CNRS in Marseille, but of landscape rather than portrait format)

16 Cassis map: Conference centre and hotels

17 Cassis hotels Prices ranging between 35 & 350 Euros/night Cassis hotels in port area TOTAL capacity* Rooms < 70 : 97 Rooms >70<100 : 138 Rooms >100 < * Not necessarily fully available to RICH2010

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21 Prototype conference poster for discussion

22 Web page under development by Dirk Hoffmann

23 VLVnT08 conference Top web page

24 VLVnT08 conference second layer web page - opens INDICO conference management/agenda tool

25 RICH2010 Proposed General Programme (All Plenary: based on RICH2007, Trieste) Arrival: Monday Monday : Start of registration Monday : Welcome cocktail at Conference Centre Tuesday Morning Welcome addresses (E. Kajfasz and regional ) Tuesday Morning :00 Session (1) with 30 min coffee break at 10:30 Tuesday Afternoon 14:30-18:00 Session (2) with 30 min coffee break at 16:00 Wednesday Morning :00 Session (3) with 30 min coffee break at 10:30 Wednesday Afternoon Departure for boat excursion to the Calanques of Cassis Wednesday Afternoon Session (4) Thursday Morning :00 Session (4) with 30 min coffee break at 10:30 Thursday Afternoon 14:30-16:00 Session (5) with 30 min coffee break at 16:00 Thursday Afternoon 16:00 Departure for visit to medieval village of Le Castellet and degustation and conference banquet at the cave of a Bandol Vineyard (will investigate possible concert) Friday Morning :00 Session (6) with 30 min coffee break at 10:30 Friday Afternoon 14:30-18:00 Session (7) with 30 min coffee break at 16:00 Saturday Morning :00 Session (8) with 30 min coffee break at 10:30 Finishing with conference summary and closing address Saturday afternoon: departures

26 RICH2010 Proposed General Programme Alternative to avoid possible hotel problems starting National Holiday weekend Saturday May (All Plenary: based on RICH2007, Trieste) Arrival: Sunday May 2nd Sunday : Start of registration Sunday : Welcome cocktail at Conference Centre Monday Morning Welcome addresses (E. Kajfasz and regional ) Monday Morning :00 Session (1) with 30 min coffee break at 10:30 Monday Afternoon 14:30-18:00 Session (2) with 30 min coffee break at 16:00 Tuesday Morning :00 Session (3) with 30 min coffee break at 10:30 Tuesday Afternoon Departure for boat excursion to the Calanques of Cassis Tuesday Afternoon Session (4) Wednesday Morning :00 Session (4) with 30 min coffee break at 10:30 Wednesday Afternoon 14:30-16:00 Session (5) with 30 min coffee break at 16:00 Wednesday Afternoon 16:00 Departure for visit to medieval village of Le Castellet and degustation and conference banquet at the cave of a Bandol Vineyard (will investigate possible concert) Thursday Morning :00 Session (6) with 30 min coffee break at 10:30 Thursday Afternoon 14:30-18:00 Session (7) with 30 min coffee break at 16:00 Friday Morning :00 Session (8) with 30 min coffee break at 10:30 Finishing with conference summary and closing address Friday afternoon: departures

27 RICH2010: Payment of Conference fee and banquet (based on VLVnT08, April 2008) Conference fee likely to be in the range Euros (based on 2008 prices) With the usual 20% dis-incentive for late payment (< 1 month before workshop) Two methods are available for the payment of the workshop fee (1) By bank transfer (standard formula used for French CNRS-supported conferences) (2) By Credit Card ----BANK TRANSFER MODEL---- Workshop fees may be paid through bank transfer to the following account. Account Name and address: CNRS DELEGATION PROVENCE/CORSE AGENT COMPTABLE SECONDAIRE 31 CHEMIN JOSEPH AIGUIER MARSEILLE CEDEX 20 FRANCE International Bank Account Number (I.B.A.N): FR BANK Identifier Code (B.I.C.): BDFEFRPPXXX We strongly advise that institutes or companies sending more than one person to RICH2010 combine these payments into a single bank transfer. A sum of 23 Euros should be added to the total transferred amount for bank fees, if the funds are transferred from outside France. Please also group payments for any discounted car parking (see below). Please indicate your institute/company name and the person(s) to whom the payment relates, stating clearly also that this payment is in respect of the RICH2010 conference. In addition, please send a confirmatory to RICH2010@cppm.in2p3.fr. This will help us track your payment. It will take one month for our account to be credited, so please ensure with your bank that the transfer is made at least one month before the conference start date. In any case, please bring proof of the transfer from your bank, and give this to the Workshop secretariat.

28 RICH2010: Payment of Conference fee and banquet (based on VLVnT08, April 2008) Conference fee likely to be in the range Euros (based on 2008 prices) With the usual 20% dis-incentive for late payment (< 1 month before workshop) Two methods are available for the payment of the workshop fee ----Credit Card Payment Model---- Payment of the conference fee, the conference banquet for accompanying persons and reduced rate car parking at the conference centre are possible via credit card. From the workshop web page ( follow the link On-line payment. This will open a link to the EXTRANET conference secure payment system. Scroll down to the link for the RICH2010 conference, and click on the country flag for the language (French or English) that you wish to use for the transaction processing and the issuance of your credit card receipt. The first step is a pre-registration with EXTRANET. (NOTE: EXTRANET is separate from the conference agenda site INDICO, which does not yet (as of September 2008) have payment facilities). Your EXTRANET pre-registration will be validated (this required human intervention) and you will receive an containing a link which you can click to activate the second stage Confirmation of a pre-registration. In this stage you will be directed to a secure server where you can enter credit card details. You will receive two s from the system, one of which will be a facture (bill) and the second, which will be a receipt for your credit card payment. Attendees are strongly encouraged to bring confirmation of payment with them to the workshop.

29 Possible banquet venue: Domaines Bunan (vin de Bandol cave) with magnificent barrel room near le Castellet medieval village, With wine tasting and introduction to the traditions of Bandol wine

30 Possible Cosmophone installation at Domaine Bunan for Cosmic ray generated mucical concert with improvisations by composer Dirk Hoffmann is organising this together with Claude Vallee, the Cosmophone inventor More details from Dirk

31 Bunan big hall footprint

32 RICH2010 Budget Estimate: Option (1) at Cassis (based on preliminary estimates only: all prices not including tax: CPPM is a public institution and does not pay tax) Sponsorship levels are reasonable estimates based on recent experience Conference Centre Auditorium Conference fees ht Coffee Breaks: 5.02 * Sponsorship: Ville de Cassis Lunches: * Sponsorship: Conseil General des Bouches du Rhone 2000 Boat trip visiting Les Calanques de Cassis 1000 Sponsorship region Provence-Alpes-Cote d Azur 3000 Airport Shuttle Arrival (2 runs) 2000 Sponsorship IN2P Airport Shuttle Departure day (2 runs) 2000 Sponsorship CEA 3000 Welcome Aperitif 1700 Sponsorship CERN 3000 Banquet Cave Rental 2800 Sponsorship (Industrial 1) will contact Photonis 1500 Banquet (Meal + wine + wine tasting) 65 * Sponsorship (Industrial 2) will contact Hamamatsu 1500 Transport to and from Le Castellet and Banquet 2000 Sponsorship (Industrial 3) will contact Electron Tubes 1500 Display stand rental for poster sessions 3000 Sponsorship (Industrial 4) will contact CAEN 1500 Security 1000 Sponsorship (Industrial 5) will contact ISEG 1500 Conference bags 1500 Sponsorship (Industrial 6) 1500 Proceedings (soft cover 49 x 150) Elsevier 2008 price 7350 Conference poster 2000 Total Total 64500

33 Madame PEPE, Je vous remercie pour cet envoie rapide de votre programme. Je vous propose de détailler une offre commerciale par ce mail, en cas d'accord de votre part, je vous soumettrais une devis complet reprenant tous les points de ce mail et ensuite un contrat de vente définitif. Par ce mail, nous pouvons échanger et construire les moindres détails de ce dossier Location des salles plénières+bar+rotonde (exposants) du lundi au samedi Pause café complète comprenant; le café, le thé, jus d'orange, viennoiseries Présence Régisseur 150 ht/ jour X 6 jours soit 900 ht Présence agent de sécurité (Norme ERP1) Tarif base horaires de 6H00 à 21H00 =19.85 ht/heure Tarif base horaires de 21H00 à 06H00= 22.34ht/heure Lundi de 12H00 à 23H00 soit 11H00 Mardi de 9H00 à 18H00 soit 9H00 Mercredi de 9H00 à 19H00 soit 10H00 Jeudi de 9H00 à 16H00 soit 7H00 Vendredi de 9H00 à 18H00 soit 9H00 Samedi de 9H00 à 13H00 soit 4H00 Budget Forfaitaire ht 8 Pauses à 5.02 ht X 180 = ht Offert Totaux 50H00 soit 1000 ht Restauration 4 déjeuners cocktail déjeunatoires 180 X ht X 4 = ht Accès Wi-fi pour les séminaristes Votre contact : Gérard BARACSKA Direction du développement commercial Espace Séminaires et Congrès Quai des moulins Cassis seminaires@ot-cassis.com Ligne directe +33 (0) Fax +33 (0) Portable +33 (0) Total budget pour cette manifestation ht soit ttc Office de Tourisme et des Congrès de Cassis - Oustau Calendal Quai des Moulins CASSIS Organisme local de tourisme autorisé par arrêté préfectoral

34 Cassis Conference Centre Offer details: (does not include banquet) Location des salles plénières+bar+rotonde (exposants) du lundi au samedi Budget Forfaitaire ht Pause café complète comprenant; le café, le thé, jus d'orange, viennoiseries 8 Pauses à 5.02 ht X 180 = ht Présence Régisseur 150 ht/ jour X 6 jours soit 900 ht Offert Présence agent de sécurité (Norme ERP1) - Tarif base horaires de 6H00 à 21H00 =19.85 ht/heure - Tarif base horaires de 21H00 à 06H00= 22.34ht/heure - Lundi de 12H00 à 23H00 soit 11H00 - Mardi de 9H00 à 18H00 soit 9H00 - Mercredi de 9H00 à 19H00 soit 10H00 - Jeudi de 9H00 à 16H00 soit 7H00 - Vendredi de 9H00 à 18H00 soit 9H00 - Samedi de 9H00 à 13H00 soit 4H00 Totaux 50H00 soit 1000 ht Restauration 4 déjeuners cocktail déjeunatoires 180 X ht X 4 = ht Accès Wi-fi pour les séminaristes Total budget pour cette manifestation ht soit ttc

35 RICH2010 Budget Estimate: Option (2) at Toulon (based on preliminary estimates only) (based on preliminary estimates only: all prices exclude tax: CPPM is a public institution and does not pay tax) Sponsorship levels are reasonable estimates based on recent experience Conference Centre Auditorium Conference fees ht Coffee Breaks: 4.20 * Sponsorship: Toulon Provence Mediterrannee Lunches: * Sponsorship: Conseil General du Var 2000 Boat trip visiting Les Calanques de Cassis 1000 Sponsorship region Provence-Alpes-Cote d Azur 3000 Airport Shuttle Arrival (1 run) 1000 Sponsorship IN2P Airport Shuttle Departure day (1 run) 1000 Sponsorship CEA 3000 Welcome Aperitif 1700 Sponsorship CERN 3000 Banquet Cave Rental 2800 Sponsorship (Industrial 1) 1500 Banquet (Meal + wine + wine tasting) 65 * Sponsorship (Industrial 2) 1500 Transport to and from Le Castellet and Banquet 2000 Sponsorship (Industrial 3) 1500 Display stand rental for poster sessions 3000 Sponsorship (Industrial 4) 1500 Audiovisual equipment (required) 2580 Sponsorship (Industrial 5) 1500 Informatics provision (required) 3470 Sponsorship (Industrial 6) 1500 Proceedings (soft cover 49 x 150) Elsevier 2008 price 7350 Confrence bags 1500 Conference Poster 2000 Total Total 72000