PARENT INFORMATION PACKET Shades Student Ministry H.S. CAMP 2015 May 26-30 I. Schedule Meeting Agenda II. III. Dress Code/ Packing Guidelines Important Contact Information IV. NEW! Camp Departure Meeting V. Hotel Features/Details VI. Money VII. Medical Release Forms VIII. Traveling Guidelines/Camp Rules IX. Questions
SHADES HIGH SCHOOL CAMP DAILY SCHEDULE TUESDAY 6:30AM (CST) Arrive at Shades for check-in (Departure meeting in Student Bldg.) 6:15PM (EST) -- Move in/check-in to Hotel 7:30PM Night Session (In Ballroom 1 st Floor) 9:00PM Family Groups 10:00PM Late Night Event (TBA in Night Session!) 11:30PM In Rooms 12:00AM Lights Out! WEDNESDAY - FRIDAY 7:00AM Up and at em! / Breakfast in your room 8:00AM Quiet Time You may not be in your room at this time! 9:00AM Morning Celebration (In worship venue) 10:15AM Breakouts (In assigned rooms) 11:15PM Lip Sync team practice (All teams meet in Ballroom) 12:30PM Lunch 1:45PM Group Recreation (All teams meet in Ballroom) 3:30PM Free Time (Enjoy the beach!) / {Wed & Thursday Volleyball Tournament} 5:15PM Clean up for dinner (Off the beach!) 6:00PM Dinner 7:00PM Night Session (In worship venue) 9:00PM Family Groups 10:15PM Late Night Event (TBA in Night Session) 11:30PM In Rooms 12:00AM Lights Out! SATURDAY (WEAR YOUR CAMP T-SHIRT) 6:15AM Wake up/eat Breakfast in your room/finish Packing up your stuff! 7:15AM Bring all of your bags/stuff to the ballroom 7:30AM Morning Celebration ON THE BEACH!!! 8:15AM - GROUP PICTURE! 8:30AM (EST) Load your stuff on the bus/head home! APPROXIMATELY 5:30PM (CST) Arrive at Shades
Packing List PAPER Bible (No phones, electronic bibles), pen, notebook, etc. A fantastic attitude and desire to draw near to God personally Clothing for 3 days of recreation o ONLY closed-toe tennis shoes are allowed for recreation on the field!!! Casual clothing for all week (appropriate-length shorts and pants are acceptable for all meetings and worship times keep in mind the ballroom does get cold!) Swimsuit (There are 2 pools and an awesome beach you ll want to be at!) Sunscreen Cover-up to wear to and from the pool/beach each day (Must include shirt AND shorts!!) Alarm clock no clock radios, please! Watch Personal hygiene items Flashlight Personal Snacks, if desired. (There will be a full-sized refrigerator in each hotel room.) Beach gear a beach/pool towel will be provided to you from the hotel (Just make sure to return it) Money as needed o Money for 2 meals on the road will be needed (Tuesday Lunch, Saturday Lunch Mall Food Court) o Money for snacks purchased at camp, Speaker merchandise, and optional beach activities if applicable (i.e. paddleboard, etc.) are the only other things money will be used for, so please plan accordingly. A flexible spirit Blessed are the flexible, as they will not be bent out of shape! Do NOT Bring: Anything that could be used for, or intended to pull a prank includes water balloons, fireworks, silly string, etc. (Pranks will not be tolerated and you WILL be sent home.) Drugs, Alcohol, Tobacco, E-Cigs (or any other illegal mind altering substance) Anything that might cause you to get into trouble. If you have to think about it DON T bring it. Weapons Cell Phone you can bring it, but if we see you using it for anything other than calling your parents during Free Time, we will confiscate it and return it to you upon arrival back to Shades. Anything that goes against the dress code stated below. Dress Code Proper footwear must be worn at all times. Closed toe shoes for recreation are a must! Halter tops, spaghetti strap tops (must be at least 1 inch wide), low cut tops, tight shirts, strapless shirts or muscle shirts are not allowed. Note for Guys: Shirts must be worn AT ALL TIMES except while swimming. No exposure of undergarments or the midriff from either gender. Swim wear: Girls -- No bikinis or 2 piece bathing suits. (MODEST tankini s will be allowed---however if an adult sponsor deems the tankini inappropriate, you will be asked to put on a DARK T-shirt cover-up. FYI For tankini s: there may be no more than 1 inch gap between the top and bottom when your arms are raised for it to be deemed acceptable.) Guys No Speedos. Boxers should not be seen above the line of your swimsuit. In walking to and from the beach or pool, cover-ups are to be worn at all times. Cover-ups can be as simple as a t-shirt and shorts. (This applies to BOTH girls and guys.) Short shorts, short skirts, and short dresses are not allowed. Khaki Shorts and Denim shorts must have at least a 3 inseam. Athletic shorts must have a 2 inseam and may NEVER BE ROLLED UP. (Not even once!) Skirts must be NO LESS than 6 inches above the knee. The inner lining of pockets should NEVER be seen below the hem of your skirt/shorts. Guys Skirts are never to be worn, even in jest, to any events.
Clothing that has profane, obscene, or suggestive design, or clothing with inciting remarks or symbols, or advertises drugs and/or alcohol is not allowed. All clothing must be worn in a modest way. Please note that we cannot fully list every single item that may be deemed inappropriate. The Student Ministry Staff maintains the right to determine whether or not an item of clothing is disruptive to the ministry environment, and if so, you will be asked to change. IMPORTANT CONTACT INFORMATION FOR PARENTS Steve Browning (Student Pastor) The fastest way to reach Steve directly is through his email, which is delivered directly to his phone: sbrowning@shades.org. Please put Summer Camp Emergency (Your Student s name) in the subject line. Shades Mountain Baptist Church 205-823-7654 * Please only contact us with emergencies. You can check our social media accounts (listed below) for updates on what is happening while at camp. We will also have a Go Phone for emergencies. The number is:. Camp Updates throughout the week: Make sure that you follow our student ministry facebook/instagram/twitter accounts for live updates of our week. We ll do our best to regularly post pictures and descriptions of what is happening, so that you are very much apart! We ll also indicate travel updates, including our estimated arrival time back on Saturday. If you re not already connected with us, here are our accounts: SHADESSTUDENTS @SMBCSTUDENTS @SHADESSTUDENTS Camp Departure Meeting: We will be having a camp departure meeting at 6:30AM in the Student Building. This meeting will be designed for parents and students, so please plan accordingly. Upon arrival that morning, students will need to find their bus and load their luggage onto their bus, and then head inside for check in. After checking in, you can then head into our student worship room for the meeting. Camp Physical Address: Daytona Beach Resort & Conference Center www.daytonabeachresort.com 2700 N Atlantic Ave. Daytona Beach, Florida 32118 Phone: (877) 644-3239 Hotel Features: As a courtesy of staying at the hotel, beach towels will be provided to your student for use. They will check them out, using their room number, and upon return these room charges will be lifted. If the towels are not returned by the end of the week, however, students will be billed for the applicable expense.
Most guest rooms will come with a balcony opening to the outside. Under no circumstances is a student to throw, toss, or allow anything to fall from their balcony to the ground below. If they do so, they will be sent home immediately. (No second chances!) Camp Medical Staff There will be several volunteers attending our camp this year, serving as our medical team and available to administer vital prescription medications only. If your son/daughter is able to take their own medications we encourage that you instruct them how to do so. However, if your son/daughter is unable to take their own medications exclusively, you will need to provide the medications in a Ziploc bag, along with dosage instructions printed on a note card placed inside the bag. These can be given to our medical table during check-in the morning you arrive for camp. Our student ministry cannot promise to provide all necessary medical equipment or medications needed for each possible injury and/or sickness. The Student Ministry Medical Team will be available for general triage, but if they deem that the student needs additional care, the student will be taken to the local Urgent Care clinic/ Emergency Room at the expense of the student s family. Please encourage your child to take necessary measures to stay healthy throughout the week if at all possible. (Drink lots of water; eat at each meal, etc.) FYI -- In case of emergencies, the closest hospital is 1.49 miles away (3 min.) Florida Hospital Oceanside - (386) 676-4218 264 S Atlantic Ave, Ormond Beach, FL 32176 NOTE: If your son/daughter has any specific food allergies that you feel may make it difficult for them to eat what is provided, please let us know ASAP, and we will provide you with our menu for the week so that you can plan accordingly. There will be fullsized refrigerators available for use in every hotel room, so you are welcome to send snacks and drinks with your student for use throughout the week. *In order for us to promise to be able to accommodate any allergy issues, we need to know all specifics at least 2 weeks before leaving for camp. What does my student need money for? Two Travel Meals - On Tuesday, May 26 th we will be stopping at a mall food court for lunch on our drive to Daytona Beach, and will stop again for lunch on our return trip, Saturday, May 30th. Students will need to bring cash to pay for these meals only. (Recommended $7-$10 per meal). Vending Machines - There are vending machines available in the hotel for your student if he/she would like, and, like at any public beach, there are vendors that will sell a variety of snack-type items on the beach during their free time. There is also a café open at the pool deck, which will be available to you during free time. **ALL MEALS WILL BE PROVIDED TO YOUR STUDENT MEANING THEY ONLY NEED ADDITIONAL MONEY FOR SNACKS IF YOU CHOOSE, AT THESE PLACES. Remember: If you send it, they will spend it. Overall cost for camp- If you have not already paid for your student to attend camp, the total cost of $399 is due before, Friday, May 15th. (In other words ASAP!) Please make checks payable to Shades Mountain Baptist Church and indicate Your student s name HS Camp in the memo line. Medical Release Forms: No student will be allowed to board the busses for camp without a notarized Shades Mountain Baptist Church Student Ministry Medical Release form. Shades medical release forms are good for the 2014-2015 school year only. If you are unsure if you have already turned in a medical release form please contact our student ministry office and someone on staff will assist you. The Shades student ministry office phone number is 205-823-7654, and one of our staff members will be happy to pull that information for you.
Traveling Guidelines/ Camp Rules - 1. While on the road, we are representing Christ. Let all we do reflect Jesus. 2. Respect every leader on our team. They are here for you so make sure and let them know we appreciate them taking time off work to go to Camp. 3. No PDA keep your hands to yourself and off your boyfriend or girlfriend. 4. No MP3 players, ipods, CD Players, or video games of any kind. Cell phones allowed only at the parent s discretion and will only allowed to be used during Free Time (to contact family ONLY!). If any of these items are found or being used during a service or session, they will be taken and returned to your parents upon arrival back at church on Friday. *Parents if these cell phones are taken and you call, we will do our best to answer your call and inform you that the cell phone has been taken away from your student, however we can not promise to do so, due to our busy schedule. Please talk with your student ahead of time and stress the importance for them not to use their cell phone when they are not allowed. 5. Follow the dress code at all times. 6. No drugs, pornography, alcohol, or weapons allowed at camp. 7. No guys in girls rooms or girls in guys rooms. There will be two separate hallways, separating the males and females. No student of the opposite sex is to be on the wrong hallway at ANY point. 8. You are expected to attend all meetings and events scheduled no exception! You must follow the schedule at all times and be where you are supposed to be at all times. 9. Your camp bracelet is your meal ticket so DON T LOSE IT! Without it, you will not be allowed into the dining hall or to meeting functions. In addition, you need to wear your bracelet to all morning and evening sessions. (Don t take it off!) Students will be provided with a key card to their assigned rooms upon arrival at Daytona Beach Resort, and will be asked to return the key before boarding the busses on the final day of camp. 10. No Pranks! If you are found to have participated in any prank, your parents will immediately be contacted and you will be asked to leave. It s not worth it Don t prank! 11. You are personally responsible for all damages to any facilities or equipment, including guest rooms. If damage occurs, disciplinary action will be taken (as needed), and parents will be billed immediately. 12. Always remain in groups of at least THREE or more. Helping your student prepare for the week: It is important to understand your role while your student prepares to travel with us. You can be a great influence in helping your student have the best experience possible! We ask that you pray with your student daily in these weeks leading up to camp. Ask God to move in your student s life, and pray that the heart of your student would be tender to the things that God plans to teach them. We have developed a prayer guide for you, and ask that you would use it in the weeks leading up to camp, and especially while we are away. Have the attitude: No News is Good News. It is difficult for a student to focus on what God is doing in their life if they are constantly connected to their phone and calling home. If you feel like you need to have your student contact you, please keep it to a minimum. If an emergency situation arises, you will be contacted immediately with details. As we are traveling you can see updates on our blog. Always check your student s luggage. You should be aware of the materials that they are bringing. Help your student understand the goal. As you are planning to send them off, talk with them about the purpose of the trip. Help them see different ways to prepare their hearts for what is ahead. Instruct you student to have Christ-like behavior. It is never our desire to have to send a student home prematurely. However, if there is distraction to the other students attending, then sending a student home is the course of action we must take. Please go through the guidelines with your student so that they will be prepared. PRAY FOR THEM WHILE THEY RE AWAY! We ask you to spend time in family prayer throughout the duration of the trip. Beware the 3 D s Students demonstrating Distracting Destructive Dangerous behaviors may be sent home.