NBCRNA Prgram Administratr s Guide t NBCRNA Prgram Administratr s Guide t Last Updated: September 1, 2014 Cpyright NBCRNA NBCRNA 8725 W. Higgins Rd, Suite 525 Chicag, IL 60631 Phne (855) 285-4658 www.nbcrna.cm page 1
NBCRNA Prgram Administratr s Guide t Cntents Student Enrllment Prgram Instructins Change f Student Status Bulk Change f Prgram Cmpletin Date Self-Evaluatin Exam (SEE) Natinal Certificatin Exam (NCE) Applicatin Prgram Administratr NCE Apprval Instructins Run Reprts Cpyright NBCRNA NBCRNA 8725 W. Higgins Rd, Suite 525 Chicag, IL 60631 Phne (855) 285-4658 www.nbcrna.cm page 2
NBCRNA Prgram Administratr s Guide t Student Enrllment Prgram Instructins Access the NBCRNA web site: www.nbcrna.cm. Use the red buttn in the upper right crner f the screen r the buttn lcated n the blue ribbn f the NBCRNA web site t access the applicatin. Lgin using yur email address and passwrd. STUDENT ENROLLMENTS Frm the Welcme page f the applicatin, select Student Enrllments. Under Prgram Infrmatin, ppulate the fllwing fields. (Fields marked with a red asterisk are required.) Calendar icns and drp dwn bxes are prvided t facilitate data entry. Official Enrllment Date Official Cmpletin Date Length f Prgram Degree t be Awarded If there is a Pst-Master s Certificate t be Awarded in the chrt f new enrllees, use the drp dwn bx and select Certificate Type. Enter the Ttal Number f Student Enrllments in the bx prvided. Under Add Students, cpy and paste an email list f new enrllees. This list may be cpied frm an Excel file r an Outlk email address file. Click n the blue buttn t Save and Invite. STUDENTS IN PROCESS New enrllees will receive an autmatic email with a link frm the NBCRNA inviting them t create an accunt and cmplete an enrllment frm. A current RN license number and expiratin date is required t cmplete the frm. Once the invitatins have been sent the students will be listed under Students In Prcess. Use Resend Invite if a student did nt receive the first email. At times Yah, Gmail, and Htmail accunts divert bulk messages t a spam r junk flder. Use the Remve buttn if the email is incrrect. A crrected email can be added in the Add Students windw, if needed. Cpyright NBCRNA NBCRNA 8725 W. Higgins Rd, Suite 525 Chicag, IL 60631 Phne (855) 285-4658 www.nbcrna.cm page 3
NBCRNA Prgram Administratr s Guide t STUDENTS PENDING REVIEW As students respnd t the enrllment invitatin, they will appear under Students Pending Review. Review fr accuracy. If a crrectin is required select the Return t Student buttn. If the infrmatin is accurate select the Apprve Enrllment buttn. STUDENTS PENDING SUBMISSION As the students are apprved, they mve int Students Pending Submissin. If a student fllwed the email link and created an accunt but did nt cmplete the NBCRNA enrllment frm, they will appear as Registered. Students designated as registered need t access their accunt and select Student Enrllment t cmplete the prcess. SUBMIT ENROLLMENTS Once all f the students have cmpleted the student enrllment, the Prgram Administratr cmpletes the final step by selecting Student Enrllments. Scrll t the bttm f the page. Select Submit Enrllments (blue buttn thumbs up icn). Once this is cmpleted, the NBCRNA will prcess yur new student enrllments. Cpyright NBCRNA NBCRNA 8725 W. Higgins Rd, Suite 525 Chicag, IL 60631 Phne (855) 285-4658 www.nbcrna.cm page 4
NBCRNA Prgram Administratr s Guide t Change f Student Status Access the NBCRNA web site: www.nbcrna.cm. Use the red buttn in the upper right crner f the screen r the buttn lcated n the blue ribbn f the NBCRNA web site t access the applicatin. Lgin using yur email address and passwrd. STUDENT LIST Frm the Welcme page f the applicatin select Student List. Under the Actin t Perfrm, select Change f Student Status. A list f currently enrlled students will appear with a radi buttn next t their name. Reduce the number f students listed using the Filters and select a Graduatin Date. Chse the student by ppulating the radi buttn next t the student s name. At the bttm f the page click n the blue buttn labeled Create. STATUS CHANGE Once created, the fllwing page requires a Status Change Type. The drp dwn bx ffers the fllwing ptins: 1. Terminatin 2. Dismissal 3. Withdrawal 4. Resignatin 5. Leave f Absence 6. Prgram Cmpletin Date Change Use the calendar icn t select the Effective Date. Use the Ntes field t include explanatin fr terminatin r dismissal as permitted by schl plicies. Dcumentatin Use the Uplad feature t include a cpy f the letter ntifying the student f actins if applicable. When cmpleted, select the Submit buttn. If yu wuld like t cancel withut making changes, select the Delete buttn. Please allw the NBCRNA time t prcess this change. Cpyright NBCRNA NBCRNA 8725 W. Higgins Rd, Suite 525 Chicag, IL 60631 Phne (855) 285-4658 www.nbcrna.cm page 5
NBCRNA Prgram Administratr s Guide t Bulk Change f Prgram Cmpletin Date Access the NBCRNA web site: www.nbcrna.cm. Use the red buttn in the upper right crner f the screen r the buttn lcated n the blue ribbn f the NBCRNA web site t access the applicatin. Lgin using yur email address and passwrd. BULK CHANGE OF PROGRAM COMPLETION DATE Frm the Welcme page f the applicatin select Student List. Under the Actin t Perfrm select Bulk Change f Prgram Cmpletin Date. A list f currently enrlled students will appear with a radi buttn next t each name. T reduce the list r select by Graduatin date, use the Filters t select the Graduatin Date that yu wuld like t change. In this example, the terms Prgram Cmpletin Date and Graduatin Date are used interchangeably. Chse the entire chrt f students by ppulating the radi buttn next t the wrd Student at the tp f the list. This actin ppulates the entire list. Cnfirm yur chice at the bttm f the page, which is indicated by the Number f Students: X (Y selected). At the bttm f the page, click n the blue buttn labeled Create. Once created, the fllwing page requires a Status Change Type. Prgram Cmpletin Date Change is the nly ptin. Expected Graduatin Date is a required field. Use the calendar icn t cmplete this step. A field fr Ntes is available, if needed. Select the Green Submit buttn when cmpleted r the Red Delete buttn t start ver. Please allw the NBCRNA time t prcess this change. Cpyright NBCRNA NBCRNA 8725 W. Higgins Rd, Suite 525 Chicag, IL 60631 Phne (855) 285-4658 www.nbcrna.cm page 6
NBCRNA Prgram Administratr s Guide t Self-Evaluatin Exam (SEE) Access the NBCRNA web site: www.nbcrna.cm. Use the red buttn in the upper right crner f the screen r the buttn lcated n the blue ribbn f the NBCRNA web site t access the applicatin. Lgin using yur email address and passwrd. SEE REQUESTS Frm the Welcme page f the applicatin select Student List. Under the Actin t Perfrm, select Self-Evaluatin Exam. A list f currently enrlled students will appear with a radi buttn next t each name. SEE requests can be cmpleted fr a grup f students r an individual student. T select by Graduatin date, use the Filters t select the Graduatin Date f the chrt. Chse the entire chrt f students, by ppulating the radi buttn next t the wrd Student at the tp f the list. This actin ppulates the entire list. Cnfirm yur chice at the bttm f the page, which is indicated by the Number f Students: X (Y selected). An individual student can be selected by ppulating the radi buttn next t the name. Respnsibilities indicate wh is respnsible fr payment by ppulating the radi buttn next t Prgram r Student. At the bttm f the page, click n the blue buttn labeled Create. If the Prgram is respnsible fr payment, fllw the directed link t a secure payment page and chse a payment ptin: by credit card (Visa, MC, Disc, r AMEX), Pay Pal, r Wire Transfer. If the student is respnsible fr payment, an email will be issued t each student, prviding them with a link t a secure payment page. Student payment ptins are credit card (Visa, MC, Disc, r AMEX) r Pay Pal. Once payment is cmpleted, please allw time fr the NBCRNA t receive and prcess the request. An email eligibility will be issued t the student with instructins t schedule their exam with a Pearsn VUE testing center. Cpyright NBCRNA NBCRNA 8725 W. Higgins Rd, Suite 525 Chicag, IL 60631 Phne (855) 285-4658 www.nbcrna.cm page 7
NBCRNA Prgram Administratr s Guide t Natinal Certificatin Exam (NCE) Applicatin Access the NBCRNA web site: www.nbcrna.cm. Use the red buttn in the upper right crner f the screen r the buttn lcated n the blue ribbn f the NBCRNA web site t access the applicatin. Lgin using yur email address and passwrd. CREATE APPLICATION Frm the Welcme page f the applicatin, select Student List. Under the Actin t Perfrm, select NCE Applicatin. A list f currently enrlled students will appear with a radi buttn next t each name. NCE requests can be cmpleted fr a grup f students r an individual student. T select by Graduatin date, use the Filters t select the Graduatin Date f the chrt. If the Graduatin Date is nt accurate, use the Bulk Change f Prgram Cmpletin Date feature t update befre cmpleting the NCE Applicatin prcess. Chse the entire chrt f students by ppulating the radi buttn next t the wrd Student at the tp f the list. This actin ppulates the entire list. Cnfirm yur chice at the bttm f the page that indicates the Number f Students: X (Y selected). An individual student can be selected by ppulating the radi buttn next t an individual s name. Respnsibilities indicate wh is respnsible fr specific actins. Fr payment, select the radi buttn next t Prgram r Student. Fr candidate phts, select the radi buttn next t Prgram r Student. At the bttm f the page, click n the blue buttn labeled Create. ACADEMIC AND CLINICAL EXPERIENCES Select the Academic and Clinical Experience icn. Select the blue Imprt Academic and Clinical Experience frm File buttn Chse File t find the Excel file saved with this data. An Excel file in an.xlsx r.xls frmat is preferred. The system will reject an Excel file saved in a HTML frmat. If yur file is nt accepted, save the file as an Excel Wrkbk Cpyright NBCRNA NBCRNA 8725 W. Higgins Rd, Suite 525 Chicag, IL 60631 Phne (855) 285-4658 www.nbcrna.cm page 8
NBCRNA Prgram Administratr s Guide t in an.xlsx r.xls frmat and resubmit. If an Excel file is unavailable the ptin t manually enter the data is prvided. Select the blue Uplad buttn t begin the uplad prcess that matches the file names t the candidate names selected. The candidate names will turn green, indicating that this step was successfully cmpleted. If the names d nt turn green, it is due t ne f the fllwing: The first and last names f the candidate d nt exactly match what is n file with the NBCRNA. Make the crrectin in the Excel file r email the NBCRNA t make the crrectin in the candidate file. Repeat the uplad prcess. The number f selected candidates frm the Create Applicatin stage d nt recncile with the number f files in the Excel spreadsheet. Make the crrectin by calling the NBCRNA t deselect the candidate frm the applicatin prcess r if the Excel file has an additinal name (usually frm a student wh has withdrawn frm the prgram) delete the name frm the Excel file and repeat the uplad prcess. Once all f the names have turned green, the status will indicate that the recrds Matched. Select the blue Update Selected buttn. During this step, all f the academic and clinical experiences will flw int the NCE Applicatin. There will be tw green buttns next t each candidate s name: Edit Transcript and Review fr Apprval. Select Review fr Apprval t review and apprve all f the imprted data. If all f the data are acceptable, ppulate the checkbx at the end f the dcument. The checkbx states I verify that the abve academic and clinical experience recrds are accurate. When cmpleted, select the green Submit buttn. Please nte that the ACLS and PALS requirement defaults t state expires n r after Cmpletin Mnth/Last Day f Mnth/Cmpletin Year. If the infrmatin needs t be crrected, select the green Edit Transcript buttn under Academic and Clinical Experience icn. Make any necessary crrectins and select the green Submit buttn at the end f the dcument when finished. After the crrectins are submitted, access the Review fr Apprval feature t fficially accept the changes cmpleted during the edit. Cpyright NBCRNA NBCRNA 8725 W. Higgins Rd, Suite 525 Chicag, IL 60631 Phne (855) 285-4658 www.nbcrna.cm page 9
NBCRNA Prgram Administratr s Guide t CANDIDATE PHOTOS If the prgram is respnsible fr prviding the pht, select the Candidate Phts icn. Phts need t be upladed fr each selected candidate. Instructins state Please uplad a clr digital pht f the student fr identificatin purpses. The pht must be a full face view withut digital enhancements r altered t change their appearance in any way. The file must be a.jpg,.png, r gif. Open the Brwse feature and click n the file that matches the selected candidate. Select the green Uplad buttn the selected image will be displayed n the screen Once displayed, there will be the ptin t Change Image r t cnfirm that the image has been Reviewed fr Apprval. The Reviewed fr Apprval checkbx states I verify that the abve image is a clr digital pht f the student that can be used fr identificatin purpses. The pht is a full face view withut digital enhancements r altered t change their appearance in any way. CANDIDATE NCE APPLICATION CREATED EMAIL The fllwing email will be generated t the selected NCE candidates: Dear Nurse Anesthesia Student, Yur prgram administratr has created yur applicatin fr the Natinal Certificatin Examinatin (NCE). Please click n the fllwing URL t enter the NBCRNA website and create an accunt. Please make sure the cntact infrmatin yu prvide is accurate, and yur first and last name match the frms f identificatin that yu plan t use at the NCE testing facility. http://prtal.nbcrna.cm/create-accunt?id=<<persnid>>&app=<<id>> Thank yu, NBCRNA Cpyright NBCRNA NBCRNA 8725 W. Higgins Rd, Suite 525 Chicag, IL 60631 Phne (855) 285-4658 www.nbcrna.cm page 10
NBCRNA Prgram Administratr s Guide t Prgram Administratr NCE Apprval Instructins Access the NBCRNA web site: www.nbcrna.cm. Use the red buttn in the upper right crner f the screen r the buttn lcated n the blue ribbn f the NBCRNA web site t access the applicatin. Lgin using yur email address and passwrd. NCE APPROVAL Frm the menu n the left, select Student List. Under Actin t Perfrm, select NCE Applicatin. The default screen will indicate Inf Needed next t each name. This status will remain until the Graduatin Verificatin is cmplete. If the candidate is respnsible fr payment, select the Payment bubble t determine where the candidates are in the applicatin prcess. If payment has been submitted, the fllwing steps can be cmpleted. Select the Certificatin Review bubble. Review each submissin and select the green apprve buttn t apprve the infrmatin submitted. An ptin t Return t Student is als available. Select the Applicatin Review bubble t review the verall applicatin. This step is yur electrnic signature n the NCE applicatin. On r after the date f graduatin, cmplete the Graduatin Verificatin. This is the final submissin fr the candidates. The NBCRNA will evaluate and review the applicatins and issue email eligibilities within 2 t 4 weeks f receipt. Cpyright NBCRNA NBCRNA 8725 W. Higgins Rd, Suite 525 Chicag, IL 60631 Phne (855) 285-4658 www.nbcrna.cm page 11
NBCRNA Prgram Administratr s Guide t Run Reprts Access the NBCRNA web site: www.nbcrna.cm. Use the red buttn in the upper right crner f the screen r the buttn lcated n the blue ribbn f the NBCRNA web site t access the applicatin. Lgin using yur email address and passwrd. ACCESS RUN REPORTS Frm the Welcme page f the applicatin, select Student List. Under the Actin t Perfrm, select Run Reprts. Use the drp dwn bx t select the type f reprt: NCE Applicatin Summary NCE Interim Reprt SEE Interim Reprt Student Enrllment Summary NCE APPLICATION SUMMARY REPORT The NCE Applicatin Summary is available after email eligibilities have been generated fr yur NCE candidates. Applicatin infrmatin fr each candidate is cmpressed int a 2-page dcument. The dcument includes the fficial cmpletin date and the electrnic signatures f the prgram and the candidate. These PDFs can be saved and/r printed fr yur recrds. NCE INTERIM REPORT NCE scre data are available fr all exam administratins within the previus 5 years. Select all exam administratins by ppulating the bx next t the wrd Student r use the filter ptin t select a custm date range. Select the bx next t the wrd Student t select all exam administratins within that range. Cpyright NBCRNA NBCRNA 8725 W. Higgins Rd, Suite 525 Chicag, IL 60631 Phne (855) 285-4658 www.nbcrna.cm page 12
NBCRNA Prgram Administratr s Guide t Scrll t the bttm f the page and select the blue Run Reprt buttn. A message stating, This reprt may take a few minutes t generate fllwed by anther message, This reprt has finished it shuld autmatically dwnlad. If nt use this direct link. The Excel reprt has been dwnladed t yur cmputer. SEE INTERIM REPORT SEE scre data are available fr all exam administratins within the previus 5 years. Select all exam administratins by ppulating the bx next t the wrd Student r use the filter ptin t select a custm date range. Select the bx next t the wrd Student t select all exam administratins within that range. Scrll t the bttm f the page and select the blue Run Reprt buttn. A message stating, This reprt may take a few minutes t generate fllwed by anther message, This reprt has finished it shuld autmatically dwnlad. If nt use this direct link. The Excel reprt has been dwnladed t yur cmputer. STUDENT ENROLLMENT SUMMARY Student Enrllment summary data are available fr students fr whm the enrllment prcess has been cmpleted and recrds have been prcessed in the nline enrllment system. Select Student Enrllment Summary t create a list f students wh submitted infrmatin in this manner. Select all students by ppulating the bx next t the wrd Student. Scrll t the bttm f the page and select the blue Run Reprt buttn. The cmpleted Student Enrllment frms will appear. These PDFs can be saved and/r printed fr yur recrds. Cpyright NBCRNA NBCRNA 8725 W. Higgins Rd, Suite 525 Chicag, IL 60631 Phne (855) 285-4658 www.nbcrna.cm page 13