society of dermatology physician assistants 13th Annual Fall Dermatology Conference Orlando Loews Portofino Bay Hotel Orlando, FL November 12-15, 2015 2015 Partner and Exhibitor Prospectus facebook.com/dermpa @DermPA www.dermpa.org #SDPAfall
Dear Industry Partners and Friends, Thank you so much for your interest in supporting our conference, our organization, and our members. We value these very important relationships. 2014-2015 Board of Directors PRESIDENT Vicki Roberts, MPAS, PA-C vroberts@dermpa.org PRESIDENT-ELECT Matthew Brunner, MHS, PA-C mbrunner@dermpa.org IMMEDIATE PAST PRESIDENT Jennifer Winter, MSPA, PA-C jwinter@dermpa.org VICE PRESIDENT Jacki Kment, MPAS, PA-C jkment@dermpa.org SECRETARY / TREASURER Joleen Volz, MPAS, PA-C jvolz@dermpa.org DIRECTOR AT LARGE Jane Mast, PA-C jmast@dermpa.org DIRECTOR AT LARGE Jennifer Conner, MPAS, PA-C jconner@dermpa.org DIRECTOR AT LARGE Scott B. Ahrndt, MPAS, PA-C sahrndt@dermpa.org DIRECTOR AT LARGE Jang Mi Johnson, PA-C jjohnson@dermpa.org The Society of Dermatology Physician Assistants (SDPA) is having their 13th annual national fall meeting November 12-15, 2015 at the Loews Portofino Bay Hotel in Orlando, Florida. The previous time we had our conference at this location, it sold out. This location plus our track record of top-notch, cutting edge events will be a great reason to support us for this event. The SDPA is the primary professional organization representing physician assistants (PAs) who specialize in dermatology and we are able to claim the largest membership of any PA specialty group. Our primary goal is to promote the education and training of PAs in dermatology. Due to the new health care changes, more patients will be seeking dermatologic care. Because of this, the utilization and employment of PAs in dermatology is rapidly increasing. This conference will offer your organization multiple partnership opportunities, detailed in the following pages. As we mentioned above, our meetings have a great reputation and they are the reason PAs in dermatology consider our meetings the premier events to attend. Your presence and partnering at this meeting will provide unparalleled access to dermatology PAs as well as showcasing your company s support for the dermatologist-pa team. Our high quality meetings coupled with a great location and venue will ensure you have a great return on your investment. We look forward to seeing you in the fall of 2015 in Orlando, Florida for yet another outstanding event! Sincerely, Vicki Roberts, MPAS, PA-C President, Society of Dermatology Physician Assistants SDPA 8400 Westpark Drive - 2nd Floor McLean, VA 22102 2 13th Annual Fall Dermatology Conference - Orlando, FL
13th Annual Fall Dermatology Conference Orlando Loews Portofino Bay Hotel Orlando, FL November 12-15, 2015 Partnership Opportunities We welcome both Unrestricted Educational Grants and Corporate Support We offer 6 levels of support: PRESIDENT S CIRCLE - $40,000.00 and above (includes cost of exhibit table) Premier Table space in exhibit hall Advertisement in the JDPA magazine, the official SDPA publication Full-page advertisement in the SDPA e-newsletter Copy of Conference Participant mailing list Six (6) exhibitor only badges allows access in exhibit hall and Two (2) full conference badges allows access in exhibit hall, and entry into general session room Meeting with SDPA CME and Industry Relations Chairman DIAMOND LEVEL - $30,000.00 (includes cost of exhibit table) Premier Table space in exhibit hall Full-page advertisement in the SDPA newsletter Copy Conference Participant mailing list Six (6) exhibitor only badges allows access in exhibit hall and Two (2) full conference badges allows access in exhibit hall, and entry into general session room PLATINUM LEVEL - $20,000.00 (includes cost of exhibit table) Premier Table space in exhibit hall Half page advertisement in the SDPA e-newsletter Copy of Conference Participant mailing list Five (5) exhibitor only badges allows access in exhibit hall and Two (2) full conference badges allows access in exhibit hall, and entry into general session room GOLD LEVEL - $15,000.00 Quarter page advertisement in the SDPA e-newsletter Company Logo advertisement in the SDPA e-newsletter Four (4) exhibitor only badges allows access in exhibit hall and One (1) full conference badge allows access in exhibit hall, and entry into general session room Recognition during the Conference and print media SILVER LEVEL - $10,000.00 Three (3) exhibitor only badges allows access in exhibit hall and One (1) full conference badge allows access in exhibit hall, and entry into general session room BRONZE LEVEL - $7,500.00 Two (2) exhibitor only badges allows access in exhibit hall and One (1) full conference badge allows access in exhibit hall, and entry into general session room 13th Annual Fall Dermatology Conference - Orlando, FL 3
society of dermatology physician assistants You may designate your Unrestricted Educational Grants or Corporate Support to the General Costs of the Conference and/or to the specified items listed below. Please check with Rose Hawker SDPA Conference Management at 1-830-980-8489 or conferences@dermpa.org for availability. Welcome Mixer Event Sponsor Fee: $40,000.00 This event serves as a great kick off to the Conference. Attendees will enjoy an evening of fun and excitement as they mingle with their colleagues. Leadership Diplomate Reception Sponsor Fee: $20,000.00 This event recognizes our Fellow Diplomates with an evening of food, drinks and fun. Past President Breakfast Sponsor Fee: $10,000.00 This event recognizes SDPA Past Presidents Conference Bags Sponsor Fee: $25,000.00 The sponsoring company logo will be printed on the conference bag along with the SDPA logo. Each attendee will receive the bag at registration. Conference Lanyards Sponsor Fee: $5,000.00 The sponsoring company logo will be printed on the lanyard along with the SDPA logo. Neck Wallet/Badge Holder Sponsor Fee: $7,500.00 The Sponsor will be allowed to display their company logo along with the SDPA logo on the front of the badge holder. USB Flash Drive Sponsor Fee: $15,000.00 The sponsoring company logo will be printed on the flash drive along with the SDPA logo. Syllabus Sponsor Fee: $15,000.00 The sponsoring company logo will be printed on the syllabus along with the SDPA logo. Cyber Internet Café & WIFI Sponsor Fee: $20,000.00 Two (2) Internet stations will be centrally located in pre-function area to include WIFI throughout meeting space providing participants access to email and the internet daily. Sponsor name will be prominently displayed. Lecture Session $5,000.00 each An excellent roster of Speakers with lectures of high quality will be confirmed. Breakfast Buffets $20,000.00 each Lunch Buffets $35,000.00 each Daily Breaks $10,000.00 each day Product Theater Product Theater events are non-accredited promotional/educational activities presented during a fully-packed audience. Limited availability, details and pricing upon request. Exhibit table fee is not included with Product Theater opportunity. Other restrictions may apply. Satellite Symposium Opportunities Satellite symposia s are held in conjunction with SDPA Conference and are offered during times when the scientific sessions have concluded for the day. Limited availability, details and pricing upon request. Time slots available on a first-come first serve bases. These activities will not be sponsored by SDPA. Exhibit table fee is not included with this opportunity. Other restrictions may apply. Advertising and Marketing Placement opportunities available via Emails, Website, Dermcast.TV, and e-newsletter. Please contact SDPA@dermpa.org for more details and pricing. ADDITIONAL OPPORTUNITIES available upon request: Charging Stations Hotel Key Cards Insert in Attendee Conference Bag Room Drop Shuttle Arrival/Departure Conference logo, colors, bags, meals and miscellaneous items will be selected and approved by SDPA. Companies sponsoring any opportunity will be acknowledged during sessions and all conference print media. 4 13th Annual Fall Dermatology Conference - Orlando, FL
Partnership Agreement Complete and mail back with payment to: SDPA, 6547 Preakness Pass, Bulverde, TX 78163 Questions: Contact Rose Hawker SDPA Conference Management Phone: 830-980-8489 Fax: 830-438-5425 Email: conferences@dermpa.org SDPA EIN Tax# 80-0103386 Please type or print. Company Name (As it should appear on printed materials) Primary Contact First Name Last Name Title Primary Contact E-mail Company Mailing Address City State Zip Primary Contact Phone Fax Partnership Level: Check the appropriate box. President s Circle - $40,000 and above Diamond Level - $30,000 Platinum Level - $20,000 Gold Level - $15,000 Silver Level - $10,000 Bronze Level - $7,500 Product Theater Opportunity Total Unrestricted Educational Grant Support $ Total Corporate Support $ Please make Check Payable to SDPA (credit cards are not accepted) Company name must appear on check. Check # Signature of Authorized Representative / / Date Print Name: I am an authorized representative of the Company named above with the full power and authority to sign and deliver this contract. Thank You To The Following PARTNERS For Their Continued Support! 2014 Conference Partners AbbVie Actavis Pharma, Inc. Allergan Amgen Anacor Pharmaceuticals Bayer HealthCare Celgene Eli Lilly and Company Galderma Laboratories Janssen Biotech, Inc. LEO Pharma, Inc. Merz North America, Inc. Novartis Pharmaceuticals PharmaDerm Promius Pharma Ranbaxy Laboratories Taro Pharmaceuticals Valeant Pharmaceuticals 13th Annual Fall Dermatology Conference - Orlando, FL 5
Exhibitor Information, Rules and Regulations Exhibit Space: Tabletop space is available in the exhibit hall for $2,500.00 per table. Fee allows for one (1) 6 tabletop display with two (2) badges for representatives for exhibit hall access only. Additional badges can be purchased at $200.00 per badge. Tables are skirted and approximately 30 inches by 6 feet long in size. Due to limited space exhibitors will confine themselves to tabletop use ONLY, no large exhibit pop ups allowed. All exhibitor materials must be stored under assigned tables; aisles must be kept clear of boxes and trash. It is the Exhibitor s responsibility to provide signage and materials, and also to request High Speed Internet and Electrical connections if needed. Special Considerations: SDPA has approved an exhibit fee of $250.00 per table for certain non-profits that are a part of the Coalition of Skin Diseases as listed at http://www.coalitionofskindiseases.org. SDPA Registration Desk located at Tuscan Foyer located on Lower Level will open Thursday, November 12, 2015 at 6:30am. Exhibitors are encouraged to register as early as 9:00am. Each Exhibitor will receive name badges, floor plan, booth assignment list, and a participant list at time of registration onsite. Every effort will be made to provide each company with a booth number thirty- (30) days prior to Conference date however; it is not necessary to have a booth number in order to ship materials. Registration: All exhibitor personnel must be registered. It is suggested that at least a minimum of two (2) exhibitor representatives be in attendance at each table during exhibit hours. There will be no admission to the Exhibit Hall without an SDPA issued exhibitor badge. Exhibit Hall Location Venetian Ballroom Located Lower Level Loews Portofino Bay Hotel 5601 Universal Boulevard, Orlando, Florida 32819 Exhibit Hours (Times are subject to change check www.dermpa.org for possible updates) Thursday, November 12th 2:30pm to 7:30pm Thursday, November 12th 2:30pm to 3:30pm Coffee Break in the Exhibit Hall Thursday, November 12th 5:30pm to 7:30pm Welcome Mixer Event in conjunction with the Exhibit Hall. Conference attendees, guests and exhibitors invited. Friday, November 13th 9:00am to 11:00am Friday, November 13th 10:00am to 11:00am Coffee Break in the Exhibit Hall Exhibit Set-Up Thursday, November 12th 9:00am to 2:00pm Exhibit Teardown Friday, November 13th 11:00am to 1:00pm Shipping and Receiving of Packages: Details will be posted on SDPA website at www.dermpa.org under EVENTS of the appointed Official Show Organizer (OSO) providing shipping and material handling services. In order to better serve your needs, all inbound and outbound freight shipments for the Society of Dermatology Physician Assistants (SDPA) 13th Annual Fall Dermatology Conference are required to be sent through the OSO. Please note that any freight sent directly to Loews Portofino Bay Hotel will be turned away at the owner s expense. Exhibitor Kits and Shipping Information will be emailed to each registered company by OSO. Exhibitor Kits and Shipping Information can be found online at www.dermpa.org or contact conferences@dermpa.org for information 6 13th Annual Fall Dermatology Conference - Orlando, FL Liability: Exhibitor is responsible for submitting an executed release of liability from Group or its third party representative in charge of providing installation and dismantling services prior to set-up. If Exhibitor fails to deliver the release, Exhibitors will be prohibited from utilizing exhibition premises. The release must include the following language: Exhibitor shall be fully responsible to pay for any and all damages to property owned by Loews Portofino Bay Hotel, its owners or managers which result from any act or omission of Exhibitor. Exhibitor agrees to defend, indemnify and hold harmless, Loews Portofino Bay Hotel its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Exhibitor s use of the property. Exhibitor s liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees which arise from or out of the Exhibitor s occupancy and use of the exhibition premises, the Hotel or any part thereof. Exhibitor Loss and Damage Hold Harmless: [EXHIBITOR] hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and save SDPA, the Hotel, its owners, its operator, Loews Portofino Bay Hotel, and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney s fees arising out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of SDPA, the Hotel, its employees and agents. [EXHIBITOR] shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the Contractual liability set forth in this Exhibit Agreement, in an amount not less than $2,000,000 Combined Single Limit for personal injury and property damage Insurance: The Hotel, its owners, its operator, and Loews Portofino Bay Hotel shall be included in such policies as additional named insurers. In addition, [EXHIBITOR] acknowledges that neither, SDPA, the Hotel, its owners, its operator, nor Loews Portofino Bay Hotel maintain insurance covering exhibitor s property and that it is the sole responsibility of [EXHIBITOR] to obtain business interruption and property damage insurance insuring any losses by [EXHIBITOR]. Security: Loews Portofino Bay Hotel does not provide security. Each exhibitor must make provisions for safeguarding goods, materials, equipment, and display at all times. Doors will NOT be locked during scheduled meeting times. Due Date: All exhibitor contracts are due no later than October 1, 2015. Exhibit space is limited and on a first come first serve basis, early submission of contracts and payments is highly recommended to secure your space. Late Registration FEE: Exhibit space requested after October 1, 2015 will be at a fee of $3000.00 per table based on space availability Payment: Full payment of the exhibit space fee must be submitted with the signed contract. Deposits will not be accepted to hold exhibit space. Faxed contracts will not be accepted to hold exhibit space. Cancellation: No refunds will be issued for exhibit space cancellations or no shows. Hotel Reservations: Loews Portofino Bay Hotel will serve as the Conference host hotel. SDPA has secured a block of rooms at a special group rate of $198.00 plus tax. Please book your room reservation on-line at www.dermpa. org, click Events button and click on Conference Hotel Reservation button or call Loews Portofino Bay Hotel at 1-866-360-7395 and notify them that you are affiliated with the SDPA Group. Conference Organizers assume no responsibility beyond securing reduced rates on behalf of the SDPA. As it is expected that there will be great demand on this room allocation, we encourage early registration. Cut-off date is Wednesday, October 21st, 2015 or until entire room block has been filled, whichever comes first.
exhibit space agreement Complete and mail back with payment to: SDPA, 6547 Preakness Pass, Bulverde, TX 78163 Questions: Contact Rose Hawker SDPA Conference Management Phone: 830-980-8489 Fax: 830-438-5425 Email: conferences@dermpa.org SDPA EIN Tax# 80-0103386 Please type or print. Company Name (As it should appear on printed materials) Primary Contact First Name Last Name Title Primary Contact E-mail Company Mailing Address City State Zip Primary Contact Phone Fax A copy of this page MUST be returned with an authorized signature and payment for the exhibit table, you will not be invoiced unless specifically requested. Exhibitor Space Fees: (No refunds for cancellations) Exhibit table (each) - $2,500.00 Number of Tables Exhibit Table Late Registration Fee $ Total Exhibit Table Fee $ Payment Information: Please make Check Payable to SDPA (credit cards are not accepted) Company name must appear on check. Check # Signature of Authorized Representative / / Date Print Name: I am an authorized representative of the Company named above with the full power and authority to sign and deliver this contract. We agree to abide by the Exhibitor Rules and Regulations contained in this contract. This contract becomes valid after being signed by Exhibitor and confirmation of space has been issued by SDPA. We understand that all exhibit table fees must be paid in full at the time contract is submitted to secure exhibit space. Exhibitor Representative Information Please provide the name of each person attending and representing your company by emailing to conferences@dermpa.org or faxing to 830-438-5425 no later than October 1st, 2015. 2014 SDPA Conference Exhibitors ABBVIE ACTAVIS PHARMA, INC. ALLERGAN, INC. AMGEN AQUA PHARMACEUTICALS AVEENO BAYER HEALTHCARE BEIERSDORF, INC. BRYMILL CRYOGENIC SYSTEMS CELGENE CORPORATION CROWN LABORATORIES DELASCO DIRECT SUCCESS PHARMACY ELORAC, INC. FERNDALE HEALTHCARE FOUNDATION OF ICHTHYOSIS & RELATED SKIN TYPES GALDERMA LABORATORIES GENENTECH HILL DERMACEUTICALS, INC HRA HEALTHCARE RESEARCH INNOCUTIS INTRADERM PHARMACEUTICALS JANSSEN BIOTECH LEO PHARMA, INC. MEDIMETRIKS PHARMACEUTICALS MERZ NORTH AMERICA, INC. MISSION PHARMACAL NATIONAL PSORIASIS FOUNDATION NEUTROGENA NOVARTIS PHARMACEUTICALS PCA SKIN PERSON & COVEY, INC. PHARMACEUTICAL SPECIALTIES PHARMADERM PHOTOMEDEX PRACTICAL DERMATOLOGY PRESTIUM PHARMA PROCTER & GAMBLE PROMIUS PHARMA RANBAXY LABORATORIES, INC. SKINPATH SOLUTIONS SOUTHWEST MEDICAL BOOKS STIEFEL, A GSK COMPANY STRATUS PHARMACEUTICALS TARO PHARMACEUTICALS VALEANT PHARMACEUTICALS XOFT 3GEN, INC/DERMLITE 13th Annual Fall Dermatology Conference - Orlando, FL 7
SDPA 8400 Westpark Drive - 2nd Floor McLean, VA 22102 www.dermpa.org society of dermatology physician assistants 13th Annual Fall Dermatology Conference