School Business Manager Salary in the range 28,636 30,311 per annum (Salary will depend on qualifications and experience) 1
Dear Candidate Introduction Thank you for expressing an interest in finding out more about Dorset Studio School. We have put this pack together to explain more about who we are and who we re looking for to join us! As a new organisation we are in the unique position of starting things from scratch: a golden opportunity for ensuring we have the right people doing the right things from the word go. We are looking for innovative leaders who can deliver high quality, inspirational and personalised learning to our students; raise aspiration and achievement within our local community and meet the needs of local employees. To achieve this, Dorset Studio School is committed to recruiting the highest calibre of staff. For this reason it is really important to us that you read through the pack first which will help you decide if this is the challenge for you. What we are Dorset Studio School is a brand new school coming to Dorchester in September 2014 for 13 19 year olds. It will be located within the campus of our co-sponsor Kingston Maurward College. Our school is ambitious and aims to deliver learning in ways that promote workplace expectations and requirements. We see our students as young employees and expect them to behave in ways that show they are both work-ready and work-aware. We are passionate about removing barriers to learning through an innovative, flexible and stimulating curriculum. Our curriculum strongly reflects the interest and involvement of local employers, with our specialism of environment and land based sciences. Our teaching methods are not always conventional, adapting to the needs of our students and pushing the boundaries with the aid of technology and high quality professional development. Our expectations are high, ensuring we develop fulfilled and inspirational young people. Our aim is for students to make excellent progress, achieve good examination results, develop personally and progress to be outstanding employees in the community. What we re looking for We want to be successful or Ofsted outstanding. Therefore every student should reach their full potential; no student should be left behind. 2
Do you want: To be involved in the development of innovative education in a small, vibrant, personalised learning community? Make a real difference to the learning and outcomes of young people in the local area? To apply real project-based learning principles in your planning and delivery? Work in a brand new, small school which values creativity? Work in an engaging, transformational and supportive workplace? If the answer to the above is YS then we would really welcome hearing from you. In order to achieve our ambitious goals we are now in a critical stage of recruitment and seeking outstanding staff and role models. If you have a relentless belief in the achievement of every child; are committed to making a difference through an alternative provision; are inspired by the Studio School approach and provided YS! responses to the above questions, then we really look forward to hearing from you. Yours sincerely Caryl Lewis Principal 3
Job Description Post Title: Post Reference: Salary: Working Hours: mployed by: School Business Manager - Dorset Studio School SS04 In the range of 28,636 30,311 per annum; dependent upon qualifications and experience. Permanent and full-time (37 hours per week), with flexibility to meet business needs. To work from Monday to Friday with occasional evenings and weekends. Dorset Studio School Trust Partner organisations: The Thomas Hardye School Line Manager: Line Management: Kingston Maurward College Principal Dorset Studio School Administrative Staff School Business Manager - Main accountabilities To support and assist the Principal in developing, marketing and establishing the new Dorset Studio School to open in September 2014. The Studio School will have a maximum capacity of 375 students aged 13 19. Under the direction of the Principal, and working in close partnership with the Thomas Hardye School, Kingston Maurward College, the Studio School Trust and the Department for ducation; to lead, develop and implement the establishment of necessary management, human resources, data, administrative, financial, admissions and other support services and systems. To act as assistant to the Principal in all matters including day-to-day administration operation and to create and deliver a shared vision and strategic plan which includes all members of the School community, which is supported by strong employer engagement. To develop and utilise employer engagement strategies that can facilitate input to the curriculum and work placements for students, contributing to the project based learning culture of the School. Key Tasks To provide comprehensive, confidential, efficient and effective support to the Principal and Senior Leadership Team. nsuring all services provided are of a high quality and to set standards. 4
1. Provision of day-to-day administrative and operational support for the Principal including P.A. duties as required e.g. diary management and event organisation/management. 2. Working with Kingston Maurward College in the initial phase of the school, to develop, establish and implement efficient and cost effective support services, systems, policies, processes and procedures which will, amongst others, include: Financial, including internal and external audit; Human resources /payroll; Information technology; Health & Safety; states and facilities including catering and free school meals; Transport and travel; Administrative support. This is not an exhaustive list and other key services will be identified during the pre-opening phase and detailed project development. 3. Responsible for the administration of the Start-Up Grant and any other funding allocated to Dorset Studio School during the start-up phase and ensuring value for money and efficiency of resources. This will include processing budgetary transactions e.g. travel claims, petty cash, orders etc. on behalf of the Principal. 4. Working with relevant partners and organisations to establish excellent working relationships for the Studio School, including identifying best practice from other Studio Schools. 5. Attending marketing events, open evenings, public and consultation meetings and other events, activities or meetings as necessary to market, promote and establish the Studio School. This may include working some evenings and occasional events during a weekend. 6. Attending relevant network meetings and events to represent the interests of the Studio School e.g. local School Manager or Local Authority meetings, community or business events, other events involving the Studio School partners and sponsors. 7. Procurement and contract management of services. 8. Data collection, tracking and targets for management reporting. 9. Under the direction of the Principal, manage the safeguarding process and adherence to procedures. 10. Appointment and management of administrative support staff. 5
11. Seeking suitable, timely and appropriate professional advice, independently of the sponsor or partner organisations if necessary to avoid any conflict of interest and protect the interests of the Studio School. 12. Develop a suitable knowledge of the Studio School curriculum, staffing and delivery models to ensure appropriate and outstanding support services are developed and provided. 13. To contribute to the development of services aimed at anticipating and meeting customer needs; developing service standards and team/individual performance. 14. Under the direction of the Principal to support the provision of relevant marketing material including management of the schools website, school publicity PR, social media, event organisation and management. 15. Organisation of school transport and travel. 16. Under the direction of the Principal, manage quality assurance processes. 17. Drafting correspondence for an internal and external audience and handling of confidential and sensitive correspondence and information. 18. Network management in liaison with internal and external agencies (where appropriate). 19. To comply with the provisions of the Data Protection Act and adhere to the requirements of all staff to maintain confidentiality in respect of governors, staff, employers, parents, pupils and members of the public. 20. To be responsible and accountable for carrying out the post with regard to the school s Safeguarding Policy, qual Opportunity Policy, Health and Safety at Work Act and any other relevant policies and procedures. 21. Manage and organise filing and record keeping both manually and computerised. 22. Produce and update school documentation. 23. Administration of curriculum timetabling, in liaison with the Lead Learning Coach. 24. Management of the admission process. 25. Responsibility for exam entry and external examination organisation. 26. Any other duties commensurate with the post. General All staff are expected to: work towards and support the Studio s vision and objectives; 6
support and contribute to the Studio s responsibility for safeguarding students; work within the Studio s health and safety policy to ensure a safe working environment for staff, students and visitors; work within the Studio s Community Cohesion and Race Relations Policies to promote quality of opportunity for all students and staff, both current and prospective; maintain high professional standards of attendance, punctuality, appearance, conduct and positive, courteous relations with students, parents and colleagues; engage actively in the performance review process; adhere to policies and procedures as set out in the staff handbook or other documentation available to all staff. Other Duties NB: The aim of the job description is to indicate the general purpose and level of responsibility of the post. Please be aware that duties may vary from time to time without changing the character or general level of responsibility. Duties may be subject to periodic review by the Principal (in consultation with the post holder). Safeguarding Dorset Studio School is committed to safeguarding and promoting the welfare of learners, including children and young people, and expects all staff and volunteers to share this commitment. Criminal Records Disclosure and Barring Service check All posts at the Dorset Studio School are considered Regulated Activity. The School is unable to appoint anyone who is barred from working with children or vulnerable adults to a Regulated position. The offer of an appointment will be subject to a satisfactory nhanced Disclosure under the Protection of Children Act 1999 and the Police Act 1997. This means that when applying for a post, candidates will need to detail all convictions they may have both spent and unspent. The successful candidate will be advised of the Disclosure process in the letter offering them the appointment. Dorset Studio School adheres to the Disclosure and Barring Service Code of Practice in applying for Disclosures. Should you require a copy of the Code or our Policy Statements on the Recruitment of x-offenders, or the Secure Storage Handling, Use, Retention and Disposal of Disclosures and Disclosure Information, please contact Kingston Maurward College Human Resources Manager. 7
Person Specification Requirements ssential Desirable Assessed by AF= application form IV = interview AT = test/work-related task Cert = Certificate checked ducation ducated to Degree Level or equivalent in an appropriate discipline e.g. Business Management, Accounting. D AF/Cert Certificate in School Business Management (CSBM) or equivalent. Diploma in School Business Management (DSBM) or equivalent. NBOSH (Health & Safety Qualification) to Certificate Level. 8 D AF/Cert AF/Cert AF/Cert PRINC 2 Project Management qualified. D AF/Cert xperience of (or willingness to work towards) Previous experience of successfully delivering in the following areas: Managing a significant new operation. Operational planning. Budget management including short/medium /AT term forecasting. Human Resources. Site and Facilities. Health and Safety. Contract Management. Change Management. Project Management. Relevant marketing experience. xperience of bid writing, gaining sponsorship and identifying income generation opportunities. D A proven aptitude in utilising ICT in the provision of management information and work planning including a good working knowledge of a presentation package. /AT xperience of using SIMS (School Information Management System) and other education management systems e.g. Symmetry or CFS Financial systems. D /AT
Requirements ssential Desirable Assessed by AF= application form IV = interview AT = test/work-related task Cert = Certificate checked Understanding of relevant legislation as it relates to education and of developing relevant policies to support this. A working knowledge of legislation relevant to the key areas of management outlined above under work related experience e.g. mployment Law, Health and Safety at Work Act etc. A good understanding of the current UK educational context to include relevant strategies and initiatives e.g. Studio Schools, Free Schools, UTCs etc. Ability to communicate effectively at all levels, both verbally and textually. Behaviours Natural collaborator; relationship building skills with a range of stakeholders. Able to devise effective solutions to complex problems and to develop and implement effective programmes to deliver these solutions. Ability to work under pressure and to deadlines. IV Ability to use data and evidence to support decision-making. 9 IV IV Attributes Committed to the aims of the Studio School. The capability to support a service/organisation through significant change. Committed to equality and diversity. Committed to own continuing professional development with evidence (through undertaking recent professional development Committed to the Studio School concept. The role is expected to have the flexibility to work the hours required to meet the requirements of the post e.g. attending meetings
Requirements ssential Desirable Assessed by AF= application form IV = interview AT = test/work-related task Cert = Certificate checked and other out of hours. General Holds a full, valid UK Driving Licence AF Terms and conditions Salary Pay date Status Probationary period Hours of work Contract of mployment Pension Medical Notice to terminate by the Board of Governors Notice to terminate to the Board of Governors Offer of appointment Within the range of 28,636 30,311 per annum. We will match salary to skills and experience. Less experienced applicants will be offered a lower salary with an opportunity to increase once performance is established. Monthly in arrears on last working day. This is a permanent appointment, subject to satisfactory clearances. One year. A minimum of 37 hours per week, working such hours as are reasonably necessary for the proper performance of the duties of the role. Working Monday Friday with occasional evenings and weekends. The Contract of mployment will be based on the provisions of the Dorset Studio School Support Staff Contract. You will be automatically enrolled onto the Local Government Pension Scheme. Contribution rates vary between schemes. A post offer employment check is necessary and this may require a medical examination. Three months. Three months. Offer is subject to Dorset Studio School entering into a Funding Agreement with the Department of ducation. Offer is subject to a satisfactory medical report, proof of eligibility to work in the UK, references satisfactory to the board, receipt of relevant certificates and qualifications, successful completion of probationary period, receipt of a satisfactory, enhanced DBS check. 10
Declaration of Interests Training and Development You are required to declare any interests that may conflict with your ability to perform your role with impartiality and the interests of the Studio School. This extends to your close family and spouse/partner. We strongly believe in everybody s innate capacity for selfimprovement and will invest strongly in your personal, professional and career development. Applications Applicants for this position must complete a Kingston Maurward College employment application form. CVs will not be accepted. Please return the completed application form by email to recruitment@kmc.ac.uk or by post to HR Department, Kingston Maurward College, Dorchester, and Dorset, DT2 8PY. Key dates Closing date for applications: 12.00 noon on Thursday 10 April 2014. For further details on application forms or the recruitment process, please go to Kingston Maurward College s website www.kmc.ac.uk. Alternatively, please contact the HR department by emailing recruitment@kmc.ac.uk. For an informal discussion about the role, please email Avril Harrison, Project Manager Avril.Harrison@kmc.ac.uk. If you require a Dorset Studio School Prospectus, these are available from Lisa mblen on 01305 215028, email Lisa.mblen@kmc.ac.uk. Additional Information The Dorset Studio School website gives you up-to-date information about its current activities to achieve a successful opening in September 2014. More information about the Studio School ethos and model can be found on the Studio School Trust s website at www.studioschoolstrust.org. The Dorset Studio School welcomes applications from people with a disability and will offer interviews to all those who are able to reasonably fulfil the criteria outlined in this Job Description. If applicants with a disability shortlisted for interview require any assistance in attending please contact Kingston Maurward College s Human Resources Department in order that alternative arrangements are made. 11
Following receipt of completed application forms, if you have not heard from the School within 2 weeks of the closing date regrettably you will not have been short-listed on this occasion. All short-listed applicants will be contacted within 2 weeks of the closing date. 12