EXPRESSION OF INTEREST (EOI) 001/2014-15 DT 20.05.2014 EMPANELMENT OF UPS VENDORS FOR SUPPLY, TESTING, INSTALLATION AND MAINTENANCE OF UNINTERRUPTIBLE POWER SUPPLY (U.P. S) SYSTEMS FOR BRANCHES & OFFICES OF UNION BANK OF INDIA, DELHI (SOUTH) REGION ISSUED BY : UNION BANK OF INDIA REGIONAL OFFICE, DELHI SOUTH. III rd FLOOR, SHAHEED BHAGAT SINGH PLACE, NDMC BUILDING, GOLE MARKET, NEW DELHI-110001 Contact Numbers: Tel- 011-23369903/23343311 Fax- 011-23365004 Email- rccdelhi@unionbankofindia.com NOTE: Cost of EOI Document is Rs.1000. This document can be downloaded from bank s website www.unionbankofindia.co.in Vendor should pay the cost of the Tender Document by way of Non-Refundable Demad Draft/Banker s Cheque drawn on a scheduled bank in favour of Union Bank of India for Rs.1000 payable at New Delhi.
1. Title of Proposal 1.1. Empanelment of Vendors of Uninterrupted Power Supply (UPS) Systems 2. Objective of the Proposal 2.1. Empanelment of Uninterrupted Power Supply (UPS) System Vendor for supply, testing, installation and maintenance of UPS of specified capacity and installation for the branches/offices/atm Sites of Union Bank of India in Delhi & NCR. 3. Scope of Work 3.1. Bank will float Limited Tenders among the empanelled vendors for supply, testing, installation and maintenance of UPSs of specified capacity and configuration. Detailed specification of UPS will be given along with each Tender. L1 is required to supply, test, install and maintain the UPS as per RFP terms & conditions. UPS are to be under warranty for three years. L1 will be decided on the basis of TCO [Total cost of ownership]. 4. Eligibility Criteria Sl.No ELIGIBILITY CRITERIA 1 Should be in Designing, Manufacturing, Installation and Maintenance Services of UPS System of various ratings. (submit proof) 2 The Applicant should be a company registered in India under the Indian Companies Act 1956. (submit incorporation certificate) 3 Should have ISO 9001 Certification(submit certificate) 4 Annual Turnover in UPS business for the last three years should be minimum Rs 1 Crore for each year(submit audited balance sheet) 5 The company should be making profit during the last three years.(submit audited Balance sheet) 6 At present Should be empanelled UPS vendor in at least one Public Sector Bank ( Submit empanelment letter) 7 Should be registered with respective Authorities for Sales Tax, VAT, IT, Excise Duty etc (submit proof)
8 Should be capable of extending proper service support in Delhi & NCR. (Submit Proof- Support Centre address, Telephone nos. & staff strength) 5. Empanelment Procedure 5.1. Vendors satisfying the eligibility criteria will be short listed and will be empanelled with the Bank after due scrutiny of documents submitted by the bidder. 5.2. Empanelment is only for Delhi (South) Region Area covering Delhi & NCR. 5.3. The empanelment will be valid for two years i.e. 01.07.2014 to 30.06.2016. 6. Removal of vendors from Empanelled List 6.1. If the service provided by the vendor is found to be unsatisfactory or if at any time it is found that the information provided by the vendor is false, the Bank reserves the right to remove such vendors from the empanelled list without giving any notice to the vendor. Bank s decision in this regard will be final. 7. Important Dates Last date & time for Submission of Application for Empanelment : 10.06.2014 11:30AM 8. Instruction to Vendors 8.1. Application with documents as per the Check List appended is to be addressed and submitted to ASSISTANT GENERAL MANAGER, UNION BANK OF INDIA REGIONAL OFFICE, DELHI (S) II1 rd FLOOR, SHAHEED BHAGAT SINGH PLACE, NDMC BUILDING, GOLE MARKET, NEW DELHI-110001 On or before 10.06.2014, 11:30 AM If any applicant sends the application (filled EOI document) by post / courier and if the said document reaches after the time specified above the applications will not be considered.
8.2. All applications must be accompanied by a Non-Refundable Demand Draft/Banker s Cheque drawn on a scheduled bank in favour of Union Bank of India for Rs.1000 payable at New Delhi. 8.3. The response should be submitted in a structured format as per the checklist appended and all pages are to be numbered serially. All pages are to be signed by person/s on behalf of the organization duly affixing the company seal and the person so signing should have necessary authorization / PA to do so. Applications containing false or inadequate information are liable for rejection. (Copy of Power of Attorney or Authorization Letter from the company should be furnished along with the Application) 8.4. Any alterations, erasures, overwriting, blanking out or discrepancies in figures etc may render the EOI submission as invalid 8.5. Non-relevant / unnecessary documents should not be submitted along with the application. 8.6. All information provided should be specific to the requirements mentioned. Detailed clarification should be provided later in case of necessity. 8.7. All pages are to be numbered and signed by the authorized signatory. 8.8. Right of acceptance is reserved with UNION BANK OF INDIA. 9. CHECK LIST The following documents are to be submitted by the applicants 1. Demand Draft /Banker s Cheque/ Receipt for Rs.1000 [See Para 8.2 above] 2. Covering Letter -as per Annexure I 3. Applicant's Profile - as per Annexure II. 4. Note briefing the Company's experience / expertise in Supply, Installation, commissioning and maintenance of UPS. 5. List of major clients and the quantum of orders with approximate value executed to various organizations, including at least one Public Sector Banks as per Annexure III 6. Details of the Service Centers as per Annexure IV. 7. Technical specification of the UPS as per Annexure V. 8. Copy of Audited Financial Statement for Last three years 9. Copy of latest Tax Clearance Certificate 10. Copy of ISO 9001 Certificate 11. The documents in support of Eligibility Criteria, wherever required as mentioned in this EOI.
ANNEXURE I Covering Letter Offer Reference No: Date: To ASSISTANT GENERAL MANAGER, UNION BANK OF INDIA, REGIONAL OFFICE, DELHI (S) II1 rd FLOOR, SHAHEED BHAGAT SINGH PLACE, NDMC BUILDING, GOLE MARKET, NEW DELHI-110001 Sir, EOI Ref: EOI - 001/2014-2015 Having examined the above EOI document and Annexure, we hereby submit our offer to empanel our company to supply, test, install and maintain UPS in conformity with the said EOI. If our offer is accepted, we undertake to supply, test, install and maintain UPS to the Bank during the empanelment period. We agree to abide by and fulfill all the terms and conditions of the EOI We enclose all documents as per the Check List of EOI. We confirm that we do not have any adverse records with any public sector banks regarding supply, installation and maintenance of UPS We confirm that we have not been blacklisted by any Govt Department or Public Sector Undertaking Our PAN Number is. We are registered with the Sales Tax/Service Tax authorities and our registration numbers are Sales Tax/VAT Registration Number. Service Tax Registration Number. We accept all Instructions and Terms & Conditions of the subject EOI. Dated this day of 2013 Signature of the Authorized Signatory with date & seal
Annexure -II APPLICANT S PROFILE 1 Name of the Applicant 2 Status of Applicant (Company, Partnership, Prop., etc) 3 Year of Establishment & Details of Registration (attach Documentary Proof) Whether in technical collaboration with foreign company? If so give details 4 5 Number of years experience in UPS Industries 6 Address 7 Telephone number 8 Fax number 9 Email Address 10 Website address of the Company 11 Key person (s) with contact details a) Head Office / registered Office Authorized Official with Name, Designation, Contact Phone 12 No/Mobile No / FAX No. etc for the EOI 13 Sales Tax Number 14 Income Tax Number Whether blacklisted by any Government or any Government 15 agencies or Banks in India No. of Employees (Permanent / Under Contract) with Dept.-wise break-up [i.e. Production, Quality control, Marketing, Installation & 16 Commissioning, Service, Spare parts, Administrative, etc] 12 No. of employees at Service Centres of the applicant in the referred Locations 12.1 No. of skilled employees 12.2 No. of unskilled employees 12.3 No. of engineers 12.4 List of special repair/ workshop facility available in these districts (Wherever applicable submit documentary evidence to facilitate verification) We hereby declare that the information submitted above is true to the best of our knowledge. We understand that in case any discrepancy is found in the information submitted by us our tender is liable to be rejected. Signature of the Authorized Signatory with Date & seal
Annexure III LIST OF APPLICANT'S MAJOR CUSTOMERS Sl. No. Name and complete Postal Address of the Customer (Buyer) Name, Designation, Telephone, Fax, Telex Nos., e-mail address of the contact person (customer) Nature and Description, Quantity of Goods ordered by the customer during last 3 years Value of Goods ordered in last 3 years Whether reference Letter Enclosed 1 2 (Enclose necessary documentary proof) Signature of the Authorized Signatory Date & Seal
DETAILS OF SERVICE CENTRES Annexure IV Sl. No. District 1 Delhi 2 NCR 3 4 Whether Direct Service Support available (Yes/No), If yes, please provide the address. Whether Service Support through Franchisee available (Yes/No) If yes, please provide the address Signature of the Authorized Signatory Date & Seal
Annexure V-A TECHNICAL SPECIFICATION FOR UPS 3 & 5 KVA (STANDALONE) WITH 1Hr./ 4Hr. BACKUP Parameters Technical specification Complied/ Not Complied Technology & Topology Fully Microprocessor with PWM technology with IGBTs. Online Double conversion Type Input Source Mains/Local Make DG Set ( UPS should be compatible to take input from local DG Set) Active Power Factor In built design Correction Input power factor Better then 0.93 Input Frequency Range 46-54 Hz Output power factor VA at 0.7 power factor output Input (Voltage) 160 V to 270 V Output (Voltage) 230V +/- 5 %( both for load and supply variations)(base Voltage adjustable) Frequency 50 Hz +/- 0.1% (Constant frequency Output) Waveform (Output) Sine Wave form with TDH less than 3% Isolation Transformer Inbuilt double coil wounded type Transient response Less than 40 MS for 0 to 100% step load change. Minimum metering/ 1. Backup available (Time for which backup available say next 10 Min. 2. Battery low audio alarm. 3. Output OK indicator. 4. Input/ Output voltage meters. 5. Load Utilization Indicator 6. UPS on Mains/Battery 7. Output frequency Inverter efficiency Greater than 94% Size As compact as possible. Pl. State size. UPS type On line (to act as power conditioner as well as Backup) Inverter technology Switch mode (PWM with IGBT SWITCHES) Battery charger Current limited, maximum voltage equal to 2.33 V/Cell. Maximum charging Current Vendor to specify (Not to exceed 10% of battery capacity) Back up desired Quote for 4 hour Battery system should have full load for specific Period of 4 hr. of the 100% rated capacity. Nominal DC Bus of UPS Battery type Vendor to specify. SMF- Vendor have to supply & install at least 26 AH rating batteries for 1,2, & 3 KVA UPS and min. 40 AH batteries for 5 KVA UPS
Battery make 1. Panasonic 2. Global YUASA (Rocket) (All Make mandatory to 3. EXIDE 4. Amar Raja 5. Quanta quote) Overload capacity (1 hrs) 110% for 60 min. 125% for 10 min. 150% for 1 min Overload capacity (4 hrs) 110% for 60 min. 125% for 10 min. 150% for 1 min Noise level <60db at 1 Meter Protection MCB, Fast acting Fuse, Electronic Overvoltage4, under voltage, short circuit, Battery under voltage protection UPS Warranty Period Minimum 3 years Battery Warranty Period Minimum 3 year Minimum VAH Rating Backup/VAH 3 KVA 5 KVA 4 hrs 12600 21000 If required, all units supplied can be tested for the followings. Vendor has to make necessary arrangement for the same without any additional cost to Bank. 1. Bidder has to submit complete details of battery backup with AH calculation. 2. VAH rating of batteries for the above capacity can be tested at any time during the warranty period of 3 year. 3. UPS will be connected to full bulb load and operated with mains disconnected at any time during the warranty period of 3 years. 4. Duration of backup time of more than 220 minutes for 4 hour case. 5. Output voltage to be within 230 =/- 5% during the above backup time. We undertake to supply the UPS systems conforming to above specifications. Authorised Signatory Seal of Company
Annexure V-B TECHNICAL SPECIFICATION FOR UPS 7.5 & 10 KVA (STANDALONE) WITH 4Hr. BACKUP Technology Topology Input Source Parameters Technical specification Complied/ Not Complied Advance fully Microprocessor with PWM Technology with IGBTs. Double online conversion Online Double conversion Type Mains/Local Make DG Set Input power factor >0.93 Input Frequency Range 46-54Hz Output Power VA at 0.7 power factor Input (Voltage) 3 phase for 7.5 &10KVA.- 415+/- 25% three phase. Output (Voltage) 230V +/- 5 %( both for load and supply variations)(base Voltage adjustable) Active Power Factor Inbuilt Design Correction Frequency 50 Hz +/- 0.1% (Constant frequency Output) Waveform (Output) Sine wave form with TDH less than 3%) Liner load)/ <5% (non linear load) Isolation Inbuilt Galvanic Double wound Type. Minimum metering 1. Backup available (Time for which backup available say next 10 Min. 2. Battery low audio alarm. 3. Output OK indicator. 4. Input/ Output voltage meter 5. Load Utilization Indicator 6) UPS on Mains/Battery 7)Output Frequency Inverter efficiency Greater than 94% Crest Factor 3:1 Noise Level <60DB at 1 Meter Protection MCB, Fast acting, Fuse, Electronic Over voltage, under voltage. Battery under voltage protection Size As compact as possible. Pl. State size UPS type Inverter technology Battery charger On line (to act as power conditioner as well as Backup) Switch mode (PWM with IGBT SWITCHES) Current limited, maximum voltage equal to 2.33 V/Cell.
Maximum charging Current Vendor to specify (Not to exceed 10% of battery capacity) Back up desired Quote for 4 hour Battery system should have full load for specific Period of 4 hr. of the 100% rated capacity. Nominal DC Bus of UPS Battery type Overload capacity (1 hrs) Overload capacity (4 hrs) Battery make (All Make mandatory to quote) Warranty on UPS Warranty on Batteries Vendor to specify SMF 110% for 60 min. 125% for 10 min. 150% for 1 min 110% for 60 min. 125% for 10 min. 150% for 1 min.1.panasonic-2.global Yuasa (Rocket) 3.EXIDE 4..Amara Raja 3 years on site comprehensive warranty from the date of installation 3 years from the date of installation Minimum VAH Rating 4 hr Backup Backup/VAH 7.5KVA 10 KVA 4 hrs 31500 42000 1. Bidder has to submit the complete details of backup with complete AH calculation 2. VAH rating of batteries for the above capacity can be tested at any time during the period of 3 years from the date of purchase of UPS. 3. UPS will be connected to a full bulb load and operated with mains disconnected at any time during a period of 3 years from the date of purchase. 4. Duration of back up time of more 220 minutes for 4 hour case. 5. Output voltage to be within 230 +/- 5% during the above back up time. 6. The approved vendor have to supply & install the batteries 40 AH ratting or above for 7.5 & 10 KVA UPS. *****