SHEI OCTOBER 15-18, 2015 DENVER COLORADO CONFERENCE 2015 #SHEICON2015 Gain insight into the power of identifying and restoring mitochondrial and cell membrane function in your patients. seekinghealth.org 1
Sponsorship Opportunities Opportunities for SHEICON2015 Annual Conference Commercial Supporters Platinum - $5,500 (Limited to 11) Includes a 10x10 booth, 6-foot table, 2 chairs, and a wastebasket. One conference recording. Company logo on registration bag. Company logo and web link on conference registration site. Opportunity to participate in drawing.* Opportunity to have up to 2 promo sheets and 2 sample products in registration bag. Opportunity to provide a digital catalog to be included on our USB - given out to all attendees. Registration badges for two people also doubles as breakfast and lunch tickets. Opportunity to showcase your company for 5 minutes before dismissal for one of the exhibitor breaks. # # Note: We will also need to review your statements and slides prior to acceptance please provide educational information first and end with product advertisement. We have 11 slots available; please choose your desired slot on the application. However, please know that it s a first come, first serve basis. Opportunity to host a table of 10 at one of the lunches for those interested in learning more about your products and services.* *Note: $500 of exhibitor proceeds goes towards our SHEI Scholarship Fund. Scholarships will provide education to those passionate about this area of medicine and who wouldn t otherwise be able to afford to enroll in the courses. We have 12 slots available; please choose your desired time slot on the application. However, please know that it is a first come, first serve basis. Premier - $4,000 Includes a 10x10 booth, 6-foot table, 2 chairs, and a wastebasket. One conference recording. Company logo on registration bag. Company logo on conference registration site no link. Opportunity to participate in drawing.* Company listed on USB - given out to all attendees. Opportunity to have up to 2 promo sheets and 2 sample products in registration bag. Company listed on USB - given out to all attend Registration badges for two people also doubles as breakfast and lunch tickets. Opportunity to host a table of 10 at one of the lunches for those interested in learning more about your products and services.* *Note: $500 of exhibitor proceeds goes towards our SHEI Scholarship Fund. Scholarships will provide education to those passionate about this area of medicine and who wouldn t otherwise be able to afford to enroll in the courses. We have 12 slots available; please choose your desired time slot on the application. However, please know that it is a first come, first serve basis. 2 seekinghealth.org
Standard - $3,000 Includes a 10x10 booth, 6-foot table, 2 chairs, and a wastebasket. One conference recording. Company logo on conference registration site. Opportunity to participate in drawing. Opportunity to have 1 promo sheet and 1 sample product in registration bag. Company listed on USB along - given out to all attendies. Registration badges for two people also doubles as breakfast and lunch tickets. *The Drawing is another opportunity to encourage attendees to visit your booth. Attendees must leave their business card (1 per person) at participating booths to be eligible to win prizes. Drawings will be held daily before the exhibitor breaks. Please let us know on your application if you will be participating in the drawing and what gift (MINIMUM $150 value) you will be providing to potential winners. The drawing will take place before the exhibitor showcase. seekinghealth.org 3
Conference Schedule The exhibit areas will be open during breakfast, lunch, breaks and 30 minutes after the conference dismisses each day. Exhibitors are not expected to staff their booth during conference sessions. If there is room, exhibitors may stand in the back of the ballroom during sessions. All sessions are in the Westminster Ballroom. Continental breakfast in the exhibitor hall and lunch served outside in the courtyard. Thursday, October 15 Time Topic Speaker 7:00AM 8:00AM Continental Breakfast 8:30AM 9:00AM 9:00AM-10:00AM 10:00AM-11:00AM 11:00AM-11:30AM 11:30AM-12:30PM 12:30PM-2:00PM 2:00PM-3:30PM 3:30PM-4:00PM 4:00PM 5:00PM Welcome/What to Expect Pathway Planner Pathway Planner Exhibitor Break Pathway Planner Lunch Online Forms and Patient Prep Exhibitor Break Patient Intake Schedule and Presenters are subject to change without notice. 4 seekinghealth.org
Friday, October 16 Time Topic Speaker 7:00AM 8:00AM 8:30AM 9:00AM 9:00AM-10:00AM Continental Breakfast Welcome/Introduce Neil Nathan/In Memoriam Rich van Konynenburg Glutathione Depletion- Methylation Cycle Block Clinical Study Dr. Neil Nathan 10:00AM-11:00AM 11:00AM-11:30AM 11:30AM-12:30PM 12:30PM-2:00PM 2:00PM-3:30PM 3:30PM-4:00PM 4:00PM 5:30PM What s New - Preventing Methylfolate Side Effects Exhibitor Break Cell Membranes Lunch Mitochondria Functions Exhibitor Break Mitochondria Dysfunctions Saturday, October 17 Time Topic Speaker 7:00AM 8:00AM Continental Breakfast 8:30AM 9:00AM Q and A 9:00AM-10:30AM 10:30AM-11:00AM 11:00AM-11:30AM 11:30AM-12:30PM 12:30PM-2:00PM 2:00PM-3:30PM 3:30PM-4:00PM 4:00PM 5:30PM Case Study #1 Expert Panel Exhibitor Break Mitochondria - Identifying Dysfunction to Restoring Function Lunch Medication Effects on Genetics Exhibitor Break Vaccine Presentation Dr. Neil Nathan Dr. Neil Nathan Suzy Cohen, RPh Dr. Kelly Brogan Sayer Ji seekinghealth.org 5
Sunday, October 18 Time Topic Speaker 7:00AM 8:00AM Continental Breakfast 8:30AM 9:30AM 9:30AM-10:30AM 10:30AM-11:00AM 11:00AM-11:30AM 11:30AM-12:30PM 12:30PM-2:00PM 2:00PM-3:00PM 3:00PM-4:00PM 4:00PM 5:00PM Case Study #2 Case Study #3 Expert Panel Exhibitor Break Case Study #4 Lunch Case Study #5 Expert Panel Q and A for presenters / Closing Remarks Dr. Eric Balcavage Dr. Eric Balcavage Dr. Bernarda Zenker Dr. Paul Anderson Dr. Bernarda Zenker Dr. Paul Anderson 6 seekinghealth.org
Hotel Information Hotel Reservations Rooms will go fast, so make your reservations early! A block of rooms is being held for us until September 18, 2015 at Westin Westminster. After this date, reservations will be accepted on a space and rate availability basis only. Be sure to ask for the SHEI Conference rate if making your reservations over the phone. We are fortunate to have obtained special low rates at the hotel starting at $115 per night for single occupancy and for double occupancy (plus tax). Call (303) 410-5000 or Reserve your room online! About the Hotel The Westin in Westminster, CO is situated between Denver and Boulder with the breathtaking Rocky mountains as a backdrop. Each night you will get a good night s sleep with Westin s signature Heavenly Bed pillow top mattress and cozy comforter. The Westin Westminster is located in the Westminster promenade with a variety of shops and restaurants. Out of consideration for other attendees, please only reserve rooms for the number of nights needed. Thank you! seekinghealth.org 7
Booth Floor Plan 8 seekinghealth.org
Application Instructions: 1. Please fill out the application and keep a copy for your records. 2. Applications without payment information will not be processed. 3. Application is not a binding contract until approved by SHEI. 4. Email completed application to events@seekinghealth.org. Applicants will receive a confirmation via email once their application has been received. Company Name Contact Person Email Mailing Address Phone City State Zip Code Website Billing Info. Amex, Visa, Mastercard # Card Holder Name Exp Date xx/xx Security Code Billing Address City State Zip Code Signature seekinghealth.org 9
Registration Name Badges (doubles as breakfast and lunch tickets) 1. 2. 3. ($150) Sponsorship Levels Platinum - $5,500 Premier - $4,000 Standard - $3,000 Booth Preference 1. 2. Will you be participating in the drawing by providing a gift/prize (minimum $150 value)? Yes No For platinum sponsorships, will you be participating in the exhibitor showcase? Yes* No *If so, please choose from the following dates: Thursday 11:00am exhibitor break Thursday 12:30pm lunch break Thursday 3:30pm exhibitor break Friday 11:00am exhibitor break Friday 12:30pm lunch break Saturday 11:00am exhibitor break Saturday 12:30pm lunch break Saturday 3:30pm exhibitor break Sunday 11:00am exhibitor break Sunday 12:30pm lunch break Friday 3:30pm exhibitor break For platinum or premier, will you be participating in hosting a table of ten at lunch? Yes* No *If so, please choose from the following days: Thursday Saturday Friday Sunday 10 seekinghealth.org
Sponsorships $ Extra Registration $ Total $ Please note that internet, electrical or A/V needs to be purchased through the Exhibitor Request Form provided for Westin Westminster Hotel. (located on the last page) My signature indicates that I and the company listed on this application agree to comply with all of the policies, rules, terms, and regulations contained in the Exhibitor Prospectus and contract, and all policies, rules, terms and regulations adopted after publication of the Exhibitor Prospectus, which we accept as part of the agreement. I further acknowledge that SHEI reserves the right to determine eligibility of all exhibitor applicants and in its absolute discretion, to reject this application for exhibitor space. This application shall not become a binding contract until signed by the exhibitor and accepted by SHEI. No refund will be paid if requested after July 1, 2015 Signature Printed Name Date For official use only: Date Received: Booth # By seekinghealth.org 11
Terms & Conditions By applying for exhibit space, the exhibitor agrees to adhere to all conditions and regulations set forth in this prospectus. Seeking Health Educational Institute, otherwise known as SHEI, requests the full cooperation of each exhibitor. Eligibility SHEI reserves the right to determine the eligibility of an exhibitor. Exhibitors may be rejected, if in the sole judgment of SHEI, the exhibitor or exhibit or proposed exhibit shall in any way be deemed unsuitable. If an exhibitor is ejected for violation of these rules, or for any other stated reasons, then SHEI is not liable for refunds, rentals, or other exhibit expenses. Booth Rental Exhibit space will be rented for usage October 15-18 2015. Booth to include, one 6 table, two chairs and one wastebasket. No space will be assigned or reserved without full payment. All space will be reserved on a first-come, first-serve basis until all space is sold. Electrical, audio/visual and internet provisions are added costs, available for purchase through The Westin Westminster (please see Exhibitor Request Form). Cancellations and Reductions If a company wishes to cancel its space after submitting a signed contract and payment, it must do so in writing. A full refund (less an administrative fee of $250.00) will be made for cancellations prior to Wednesday, July 1, 2015, after this date, there will be no refunds. Exhibitor no shows and any exhibit space not staffed during the exhibition will be treated as cancellations. There will be no refunds for these cancellations. SHEI may cancel this contract, upon reasonable cause, or upon the occurrence of events beyond its control, which makes performance impossible or useless, upon written notice to the exhibitor by an authorized agent, employee, or officer of SHEI. SHEI reserves the right to alter, reduce or redistribute allocated space upon reasonable cause, or upon the occurrence of events beyond its control, which render previous space allocation impossible or useless, upon written notice to the exhibitor by an authorized employee of SHEI. In the event of such cancellation or reduction, SHEI agrees to negotiate in good faith toward refund, reduction, or alternate application of the sums paid by the exhibitor as rental fees. Subletting Booth Space Exhibitors may not assign or sublet to others all or part of the space allotted and may not display goods or services other than those manufactured, distributed or sold by the exhibiting company. Booth Staffing and Exhibitor Badges Qualified representatives of the exhibiting company must be present at all times during exhibit hours and wear the exhibitor badges provided. Booth Display Regulations Exhibits are to be a maximum height of 8, and the display must not interfere with the light or space of other exhibitors and must be in keeping with the general exhibit plan, preserving the open booth appearance. No part of any exhibit, including signs, can be posted, nailed, or otherwise affixed to walls, doors, or any other structures in any way that might cause defacement. Booth decorations are to be professional, standard booth design. Media Related Activities All public relations, press & media related activities, must be approved by SHEI. Advertising/Public Relations Distribution of promotional materials printed by exhibitors or their representatives is limited to the exhibit area rented by the exhibitor. Materials displayed in other areas may be removed by The Westin Westminster Hotel or SHEI. Third parties such as advertising/public relations agencies acting on behalf of the exhibitors must also abide by all rules and regulations related to SHEI. It is the responsibility of the exhibitor to make all parties aware of all rules and guidelines. 12 seekinghealth.org
Sponsored Functions Social and hospitality functions conducted by the exhibitor must be in a manner that is consistent with the professional and educational nature of SHEI. All planned functions must be approved by SHEI in writing. Non-exhibiting companies are prohibited from hosting hospitality functions, market research or focus groups during the SHEI Conference without the expressed written approval of SHEI. Security Exhibitors should keep all valuables with them at all times. SHEI and The Westin Westminster Hotel are not responsible for any personal or company property while exhibiting at the 2015 SHEI Conference. Insurance Each exhibitor acknowledges that neither SHEI nor The Westin Westminster Hotel maintains insurance covering the exhibitor s property. It is the sole responsibility of the exhibitor to secure insurance against the loss of or damage to property. Indemnity The exhibitor agrees to indemnify and hold SHEI, its employees, representatives and contractors and The Westin Westminster Hotel and their respective employees, representatives, and contractors, harmless from any loss, liability, costs or damages arising from actual or threatened claims that may at any time be incurred, suffered, sustained by or imposed upon by SHEI and /or The Westin Westminster Hotel or their respective employees, representatives and contractors by reason of exhibitor s activities pursuant to the approved exhibit space application and contract. This indemnification and hold harmless agreement includes but is not limited to any and all claims, damages, losses or expenses attributable to personal or bodily injury sickness, disease or death, or injury to or destruction of tangible property, including the loss of such property. Damage to Facility Exhibitors must surrender space occupied/rented in the same condition as at the time of occupation. Exhibitors will be responsible for any damage done to the facilities and for any and all claims and demands on account of any injury, death or damage done to property occurring in or upon exhibitor s booth space or due to the actions of the exhibitor, their staff or representatives. No nails, tacks or screws may be driven into the floor, wall or woodwork of the building. Compliance with Laws and Local Ordinances License and permits required by local statue, ordinance or regulation (if any) are to be obtained and paid for by the exhibitor. Each exhibitor will be individually responsible for compliance with local health, fire and safety ordinances and regulations including compliance with all applicable provisions of the Americans with Disabilities Act within its booth and exhibit space including but not limited to wheelchair access provisions. Exhibit Set-up Booths must be set-up and ready to go by 7:00 AM (MT) Thursday, October 15, 2015. Any booths not claimed by 7:00 AM (MT) on Thursday, October 15, 2015, may be assigned to another exhibitor unless SHEI has been made aware of extenuating circumstances. There will be no refund to the original exhibitor. Exhibit set-up must take place during scheduled times. All electrical, audio/visual, and internet needs must be purchased by August 3, 2015 through The Westin Westminster Hotel. Exhibit Take-down Exhibits must remain open until 2:00 PM on Sunday, October 18, 2015. All exhibits must be removed and packed and labeled for shipment by 6:00 PM on Sunday, October 18, 2015. If exhibits are not removed by this time, The Westin Westminster Hotel and SHEI has the right to remove exhibits and charge the expense to the exhibitor. All garbage, waste, packing materials in exhibitor s space must be disposed of properly in approved receptacles or The Westin Westminster Hotel and SHEI have the right to remove and charge the expense to the exhibitor. SHEI have the right to remove exhibits and charge the expense to the exhibitor. All garbage, waste, packing materials in exhibitor s space must be disposed of properly in approved receptacles or The Westin Westminster Hotel and SHEI have the right to remove and charge the expense to the exhibitor. Violations Exhibitors or their representatives who fail to abide by the rules and regulations or conditions of this agreement or who, in the opinion of SHEI representatives, conduct themselves unethically, may be dismissed from their exhibitor space without a refund. seekinghealth.org 13
Key Dates Deadlines Monday, June 1, 2015: Deadline to submit logo for website and USB. Wednesday, July 1, 2015: Deadline for exhibitor cancellations, after this date, there will be no refunds. Saturday, August 1, 2015: Deadline to submit digital catalog for USB (Platinum or Premier Sponsors are eligible) Tuesday, September 1, 2015: Deadline to submit product info/statements/slides for review for 5 minute exhibitor showcase(platinum Sponsors are eligible). September, 18, 2015: Cut-off date for special room block rate at The Westin Westminster. Exhibitors are responsible for contacting the hotel directly to make reservations and rooms in the block are limited. October, 14, 2015: Please provide promo material and products (if any) for registration bags as well as gift/ prize for drawing at exhibitor registration from 7:00pm-8:00pm. Convention Schedule Event Day Time EXHIBITOR CHECK-IN: Wednesday, October 14th 7pm-8pm SET-UP BOOTHS: Wednesday, October 14th 7pm-9pm EXHIBITOR HOURS: EXHIBITOR HOURS: Thursday, Oct 15th Saturday, Oct 17th Sunday, October 18th 7am-8:30am 11am-11:30am 12:30pm-2pm 3:30pm-4pm 5pm-6pm 7am-8:30am 11am-11:30am 12:30pm-2pm 14 seekinghealth.org
Contact Information Shipping Information: Ship all booth/boxes prepaid to the hotel. On the label please include Vendor Contact, Date of Arrival and Name of Event. Location: The Westin Westminster, 10600 Westminster Blvd, Westminster, CO 80020 For exhibitor services such as electrical, internet, A/V or shipments, please contact: The Westin Westminster Catering and Conferences Services Office Phone 303.410.5022 Email Dona.Trujillo@westinwestminster.com. For other exhibitor or conference questions, please email events@seekinghealth.org. seekinghealth.org 15
EXHIBITOR INFORMATION: (Please Print) Conference Name: Exhibitor Company Name: On-Site Contact: Address: City/State/Zip Code: ELECTRICAL Quantity Rate 120 Volt Standard Power Drop (power drop to booth and power strip) $65.00 120 Volt 20 Amp Power Drop (power drop to booth and power strip) $70.00 Other Electrical requirements: Call 303-410-5000 and ask for Engineering TELECOM Dedicated Phone Line (Does not include hotel's published telephone rates for outgoing calls) $45/day + $65 hook up AUDIO VISUAL EQUIPMENT (Provided by PSAV) Wired Internet Connection (pricing subject to network specifications) Wireless Internet Access (1-3 users) DVD Player Laptop Computer (pricing subject to specifications and software) Computer Monitor: 24" 52" LCD Monitor on Rolling Stand (will display video and computer) Audio Visual questions: Call PSAV 303-410-5018 AV Subtotal + 24% service charge + 8.45% tax = AV Total INBOUND PACKAGE HANDLING FEE + INSTRUCTIONS (If packages are completely prepared for outbound, there will not be a charge) EXHIBITOR REQUEST FORM 10600 Westminster Blvd., Westminster, CO 80020 0 to 4.99 Pounds 5 to 19.99 Pounds 20 to 49.99 Pounds Over 50 Pounds CRATES/PALLETS If storage exceeds 3 days, a $25 per item per day storage fee will be added. ADDRESS INCOMING BOXES AS FOLLOWS: Name of Group, Date of Group and On-Site Group or Vendor Contact c/o The Westin Westminster 10600 Westminster Boulevard Westminster, CO 80020 Box(es) of (Multiple boxes MUST be numbered) Conference Dates: Telephone Number: Fax Number: E-mail Address: Quantity 1-3 Users Quantity Rate $170/day + $70 install $175.00/day $90.00/day 225.00/day 215.00/day 575.00/day Rate $5.00 $10.00 $15.00 $25.00 $75.00 Event Total Event Total Event Total BANNER HANGING *Please Specify Size: Weight: Quantity Rate Event Total Banner $75.00 ORDERING INSTRUCTIONS Orders not received 5 working days prior to start date are subject to a $30.00 service charge. FAX OR EMAIL ORDERS TO THE CONFERENCE SERVICES + CATERING OFFICE: 303.410.5025 EMAIL: ashley.ritter@westinwestminster.com CATERING + CONFERENCES SERVICES OFFICE: 303.410.5822 Customer Signature Date X 16 seekinghealth.org
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