2016 TRADE SHOW INFORMATION

Transcription

1 2016 TRADE SHOW INFORMATION

2 2016 Trade Show Opportunities 2016 Technology Conference February 24 & 25, 2016 Tan-Tar-A Resort Osage Beach, Missouri Tradeshow Schedule February 24 & 25 Payment by Check or Invoice $800 Booth Fee $1,400 Booth Fee $250 Booth Participant $300 Booth Participant $825 Booth Fee $1,445 Booth Fee $260 Booth Participant $310 Booth Participant 2016 Women Bankers Conference April 21 & 22, 2016 Tan-Tar-A Resort Osage Beach, Missouri Tradeshow Schedule April 21 & 22 Payment by Check or Invoice $700 Booth Fee $1.000 Booth Fee $250 Booth Participant $300 Booth Participant $725 Booth Fee $1,030 Booth Fee $260 Booth Participant $310 Booth Participant 2016 Annual Convention June 15 17, 2016 Tan-Tar-A Osage Beach, Missouri Tradeshow Schedule June 15 & BSA & Compliance Conference September 20-23, 2016 Tan-Tar-Resort Osage Beach, Missouri Tradeshow Schedule September Payment by Check or Invoice $1,500 Booth Fee $1,900 Booth Fee $300 Booth Participant $400 Booth Participant $1,545 Booth Fee $1,960 Booth Fee $310 Booth Participant $415 Booth Participant 2016 Executive Management Conference December 7-9, 2016 InterContinental Hotel Kansas City, Missouri Tradeshow Schedule December 8 & 9 Payment by Check or Invoice $1,800 Booth Fee $545 Booth Participant $1,855 Booth Fee $565 Booth Participant Payment by Check or Invoice $1,550 Booth Fee $1,950 Booth Fee $400 Booth Participant $500 Booth Participant $1,597 Booth Fee $2,010 Booth Fee $415 Booth Participant $515 Booth Participant For more information, contact Cindy Foltz cfoltz@mobankers.com

3 Booth Fees Booth fees include the cost of exhibition, roster of attendees prior to the conference, one complimentary full conference registration. Booth Participants Each conference has a booth participant fee. The per person fee includes the cost of meals, refreshment breaks in the exhibit hall. This fee is not optional. Booth Size All booths are of uniform design, a. 36 side dividers of drapery material, b. 96 high back wall of drapery material, c. room is carpeted Booth Contents Women Bankers Conference -- one 6 x 30 draped table -- two chairs -- identification sign electrical outlet Annual Convention electrical outlet -- one 6 x 30 draped table -- two chairs -- identification sign Compliance Conference -- one 6 x 30 draped table -- two chairs -- identification sign electrical outlet Executive Management Conference -- one 6 x 30 draped table -- two chairs -- identification sign electrical outlet GENERAL INFORMATION Cancellation Policy 60 days prior to conference - Full refund days prior to conference - Administration fee of $300 retained. Remainder of fees refunded. 29 days prior to conference - No refunds granted Booth Specifications Booths will be reserved on a first-come, first-served basis. Booth assignments will be made three weeks prior to the conference. The exhibit areas are fully airconditioned and well-lighted. All reservations for exhibit space must be made directly with the Exhibit Coordinator. Displays must conform to the city fire ordinances and regulations of the National Board of Fire Underwriters. MBA, its agents, the hotel and/or their personnel will not be held responsible for loss and/or damage to exhibits or other properties while such are on the hotel property. The exhibitor shall accept full responsibility for any damage caused by the exhibitor or his representatives and agrees to indemnify and save harmless the hotel, MBA and/or their personnel from and against any and all claims for any such loss, damage or injury no matter how caused. The hotel management, MBA and/or their personnel will not be responsible for the safety of exhibit against robbery, damage by fire, accident or other causes. In all cases, exhibitors should provide their own insurance. Exhibitors will be held responsible for any damage done to the building by them or their employees. No nails or screws shall be driven into the walls, woodwork or floor of the building. No gasoline, kerosene, acetylene, candles or other flammable or explosive substances will be permitted in the building. Exhibitors should not interfere with neighboring exhibits and must avoid use of bright or flashing lights, loud noises, or displays which obstruct view, etc. Exhibitors shall post no bills or signs outside of the exhibit area without permission of the hotel management, or inside the exhibit area without permission of the Exhibit Coordinator. A supply of preliminary conference programs will be furnished to each exhibitor on request. Hotel Information A block of rooms will be reserved for each conference. Please make reservations directly with that hotel. To enroll, please complete the enclosed application and mail with payment to: Cindy Foltz Education Program Manager Missouri Bankers Association P.O. Box 57 Jefferson City, MO

4 OFFICIAL REGULATIONS AND CONDITION OF CONTRACT 1. Contract for Space By submitting an application for exhibit space, the applicant releases the MBA from any and all liabilities to applicant, its agents, licensees, or employees that may arise or be asserted as a result of submission of an application or of participation in this exhibit. MBA determines the eligibility of any company or product for exhibit. Acceptance of an applicant does not imply endorsement by MBA of the applicant s products or services; nor does rejection imply lack of merit of same. This application for space constitutes a contract for the right to use the space. Rental for space is payable prior to the actual show opening. No refund may be made for space that is not used or for space that is unused during the part of the exhibit. Should space remain unoccupied at the opening of the exhibit, MBA may rent or use it without obligation or refund. 2. Arrangements of Exhibits The space provided will be as shown on the floor plan insofar as possible, but MBA reserves the right to make changes at anytime in the location, size and display limits of any booth if this is in the best overall interest of the show. Exhibits may not project beyond the space allotted or interfere with traffic to exhibits of others. Aisles are under control of MBA and may not be used for exhibits. 3. Use of Exhibit Space No exhibitor may sublet, assign or apportion any part of the space allotted, or represent, advertise or distribute literature for the product or services of any other firm or individual except as approved in writing by MBA. The purposes of the exhibit are to inform and educate MBA members regarding services and products available from the exhibitors. 4. Restrictions MBA reserves the right to restrict exhibits which, because of noise, method of operation, or any other reason, become objectionable or otherwise detract from or are out of keeping with the character of the conference as a whole. It may forbid installation or request removal or discontinuance of any exhibit or promotion which, if continued, departs substantially from the design and description given advance approval. In the event of such restrictions or eviction, MBA is no liable for any refund off rental or other expense. Advertising, displays, demonstrations and conferences in the interest of business are not permitted except by firms that have rented space to exhibit and have cleared plans in advance. All exhibitors must abide by the regulations of the host Hotel. 5. Conduct Exhibitors operating sound motion picture equipment, record players, loudspeakers or any other noise-creating devises shall do so only at a level which will not interfere with other exhibitors, or MBA may require discontinuance of their use. All demonstrations, interviews and other exhibit activities must be conducted so as not to infringe on the rights of other exhibitors or offend visitors to the exhibit. No undignified manner of attracting attention will be permitted. The exhibitor agrees not to sponsor group functions, such as tours, film showings, speeches or other activities in conflict with other officially programmed Convention event except as approved in writing by MBA. 6. Souvenirs and Samples Distribution of souvenirs and samples in a dignified fashion is permitted provided there is no interference with other exhibits. MBA may withhold or withdraw permission to distribute souvenirs, advertising or any other material it considers objectionable. 7. Fire Regulations Booth decorations and construction must conform to local fire regulations. Combustible or explosive materials and substances may not be used. Cloth and other flammable materials must be flameproof. Packing containers, excelsior, wrappings and similar materials must be removed from the exhibit area not stored under tables or behind displays. 8. Care of Premises No part of an exhibit and no signs or other materials may be pasted, nailed, or otherwise affixed to walls, doors, or other surfaces in a way that might mar or deface the premises or booth equipment and furnishing. Damage from failure to observe this notice is payable by the exhibitor. 9. Exhibitor Badges Exhibit personnel must wear MBA identification badges while on the exhibit floor. Exhibitor badge entitles wearers to attend exhibit hall functions. 10. Liability and Insurance MBA will employ reputable guards and will take reasonable precautions to safeguard exhibitors property; however, MBA assumes no liability whatever for loss or damage, through any cause of goods, exhibits or other materials owned, rented or leased by the exhibitor. If insurance is desired, it must be purchased by the exhibitor. The exhibitor shall indemnify MBA against, and hold it harmless from, any complaints, suits, or liabilities resulting from negligence of the exhibitor in connection with the exhibitors use of display space. 11. Union Labor Exhibitors are required to observe all union contracts in effect between MBA, the official contractors, the hotel and various labor organizations. 12. Inability to Perform If the Missouri Bankers Association should be prevented from conducting the MBA conference and exhibition by any cause beyond its control, or if it cannot permit the exhibitor to occupy this space due to circumstances beyond its control; MBA will refund to the exhibitor the amount of the rental fee paid by him less a proportionate share of the exhibit expenses, and the MISSOURI BANKERS ASSOCIATION shall have no further obligation or liability to the exhibitor. 13. Interpretation and Enforcement These regulations become a part of the contract between the exhibitor and the Missouri Bankers Association. MBA has full power of interpretation and enforcement of these rules and may amend them at any time. All matters in question, not covered by these regulations, are subject to the decision of MBA and all decisions made shall be binding on parties affected by them, as by the original regulations. Exhibitors or their representatives who fail to observe these conditions of contract or who, in the opinion of MBA, conduct themselves unethically, may be dismissed from the exhibit without refund or other appeal.

5 2016 Technology Conference TRADE SHOW APPLICATION February 24 & 25 - Tan-Tar-A Resort -- Osage Beach, Mo. List the person to receive all information packets prior to Convention. Contact Name Address: City/State/Zip INFORMATION TO APPEAR IN CONVENTION POCKET PROGRAM. (Please print or type.) Company Name Website Phone Preferred Booth Location - MBA will make every effort to assign to you one of your four booth selections. (See current floor plan) However, booth assignments are reserved on a first-come, first-served basis and if none of your selections are available, we will not assign a booth adjacent to or opposite of your list competitors. Please list competitors below. Booths will be assigned in the following order - MBA Endorsed, Associate Members, Conference Sponsors, Associate Members and non members. 1st 2nd 3rd 4th We request that our exhibit space not be adjacent to or opposite the following probable exhibitors: Booth Participants - Your booth participants must pay the booth participant fee to participate in the trade show activities. This fee covers the meal functions scheduled for Wednesday & Thursday. List the names of individuals for which name badges should be prepared. These names will appear on the roster of attendees. One Complimentary Booth Participant - Additional fee per person Copy this form for additional booth participants. Booth Registration Fees - (Payment must be received by January 8, If booth is not paid for by January 8, 2016, your space will be released.) Payment with Check or Invoice MBA Associate Member $800 # $ Booth $250 each # $ Nonmember $1,400 # $ Booth $300 each # $ $ Payment Enclosed payable to Missouri Bankers Association Invoice our firm. MBA Associate Member $825 # $ Booth $260 each # $ Non- Nonmember $1,445 # $ Booth $310 each # $ $ (Please type) VISA MasterCard *Only VISA & MasterCard are accepted. Exp. Date No. Print Name Signature Please return this form to: Cindy Foltz, Education Program Manager Missouri Bankers Association P.O. Box 57 Jefferson City, MO FAX: Company Information Please attach a 50-word description of the services your company provides or the copy to cfoltz@mobankers.com Information will be included in the pocket program.

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7 2016 Women Bankers Conference TRADE SHOW APPLICATION April 21 & 22 - Tan-Tar-A Resort -- Osage Beach, Mo. List the person to receive all information packets prior to Convention. Contact Name Address: City/State/Zip INFORMATION TO APPEAR IN CONVENTION POCKET PROGRAM. (Please print or type.) Company Name Website Phone Preferred Booth Location - MBA will make every effort to assign to you one of your four booth selections. (See current floor plan) However, booth assignments are reserved on a first-come, first-served basis and if none of your selections are available, we will not assign a booth adjacent to or opposite of your list competitors. Please list competitors below. Booths will be assigned in the following order - MBA Endorsed Associate Members, Conference Sponsors, Associate Members and Non Members. 1st 2nd 3rd 4th We request that our exhibit space not be adjacent to or opposite the following probable exhibitors: Booth Participants - Your booth participants must pay the booth participant fee to participate in the trade show activities. This fee covers the meal functions scheduled for Thursday & Friday. List the names of individuals for which name badges should be prepared. These names will appear on the roster of attendees. One Complimentary Booth Participant - Additional fee per person Copy this form for additional booth participants. Booth Registration Fees - (Payment must be received by March 14, If booth is not paid for by March 14, 2016, your space will be released.) Payment with Check or Invoice MBA Associate Member $700 # $ Booth $250 each # $ Nonmember $1,000 # $ Booth $300 each # $ $ Payment Enclosed payable to Missouri Bankers Association Invoice our firm. MBA Associate Member $725 # $ Booth $260 each # $ Nonmember $1,030 # $ Booth $310 each # $ $ (Please type) VISA MasterCard *Only VISA & MasterCard are accepted. Exp. Date No. Print Name Signature Please return this form to: Cindy Foltz, Education Program Manager Missouri Bankers Association P.O. Box 57 Jefferson City, MO FAX: Company Information Please attach a 50-word description of the services your company provides or the copy to cfoltz@mobankers.com. Information will be included in the pocket program.

8 Women Bankers Conference Floor Plan

9 2016 Annual Convention TRADE SHOW APPLICATION June 15 & 16 - Tan-Tar -A-- Osage Beach, Mo. List the person to receive all information packets prior to Convention. Contact Name Address: City/State/Zip INFORMATION TO APPEAR IN CONVENTION POCKET PROGRAM. (Please print or type.) Company Name Website Phone Preferred Booth Location - MBA will make every effort to assign to you one of your four booth selections. (See current floor plan) However, booth assignments are reserved on a first-come, first-served basis and if none of your selections are available, we will not assign a booth adjacent to or opposite of your list competitors. Please list competitors below. Booths will be assigned in the following order - MBA Endorsed Associate Members, Conference Sponsors, Associate Members and Non Members. 1st 2nd 3rd 4th We request that our exhibit space not be adjacent to or opposite the following probable exhibitors: Booth Participants - Your booth participants must pay the booth participant fee to participate in the trade show activities. This fee covers the meal functions scheduled for Wednesday & Thursday. Excluding Friday sessions. List the names of individuals for which name badges should be prepared. These names will appear on the roster of attendees. One Complimentary Booth Participant - Additional fee per person Copy this form for additional booth participants. Booth Registration Fees - (Payment must be received by April 25, If booth is not paid for by April 25, 2016, your space will be released.) Payment with Check or Invoice MBA Associate Member $1,550 # $ Booth $400 each # $ Nonmember $1,950 # $ Booth $500 each # $ $ Payment Enclosed payable to Missouri Bankers Association Invoice our firm. MBA Associate Member $1,597 # $ Booth $415 each # $ Nonmember $2,010 # $ Booth $515 each # $ $ (Please type) VISA MasterCard *Only VISA & MasterCard are accepted. Exp. Date No. Print Name Signature Please return this to: Cindy Foltz, Education Program Manager Missouri Bankers Association P.O. Box 57 Jefferson City, MO FAX: Company Information Please attach a 50-word description of the services your company provides or the copy to cfoltz@mobankers.com Information will be included in the pocket program.

10 Convention Tan-Tar-A Booths highlighted are reserved for Endorsed Vendors and Sponsors

11 2016 BSA & Compliance Conference TRADE SHOW APPLICATION September Tan-Tar-A Resort -- Osage Beach, Mo. List the person to receive all information packets prior to Convention. Contact Name Address: City/State/Zip INFORMATION TO APPEAR IN CONVENTION POCKET PROGRAM. (Please print or type.) Company Name Website Phone Preferred Booth Location - MBA will make every effort to assign to you one of your four booth selections. (See current floor plan) However, booth assignments are reserved on a first-come, first-served basis and if none of your selections are available, we will not assign a booth adjacent to or opposite of your list competitors. Please list competitors below. Booths will be assigned in the following order - MBA Endorsed Associate Members, Conference Sponsors, Associate Members and Non Members. 1st 2nd 3rd 4th We request that our exhibit space not be adjacent to or opposite the following probable exhibitors: Booth Participants - Your booth participants must pay the booth participant fee to participate in the trade show activities. This fee covers the meal functions scheduled for Wednesday & Thursday. List the names of individuals for which name badges should be prepared. These names will appear on the roster of attendees. One Complimentary Booth Participant - Additional fee per person Copy this form for additional booth participants. Booth Registration Fees - (Payment must be received by August 15, If booth is not paid for by August 15, 2016, your space will be released.) Payment with Check or Invoice MBA Associate Member $1,500 # $ Booth $300 each # $ Nonmember $1,900 # $ Booth $400 each # $ $ Payment Enclosed payable to Missouri Bankers Association Invoice our firm. MBA Associate Member $1,545 # $ Booth $310 each # $ Nonmember $1,960 # $ Booth $415 each # $ $ (Please type) VISA MasterCard *Only VISA & MasterCard are accepted. Exp. Date No. Print Name Signature Please return this form to: Cindy Foltz, Education Program Manager Missouri Bankers Association P.O. Box 57 Jefferson City, MO FAX: Company Information Please attach a 50-word description of the services your company provides or the copy to cfoltz@mobankers.com Information will be included in the pocket program.

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13 2016 Executive Management Conference TRADE SHOW APPLICATION December 8 & 9 - InterContinental Hotel -- Kansas City, Mo. The trade show application for the Executive Management Conference will be available June 1, 2016

14 T PO Box 57 Jefferson City, Missouri Phone: FAX: Website: