Connect. Learn. Engage. 12th Annual Windstorm Insurance Conference January 24-27, 2011 Hilton Americas Houston, Texas The Educational Association For Windstorm Claims Industry Professionals EXHIBITOR SPONSOR PROSPECTUS
Marketing Opportunities About the WIND Conference The annual Windstorm Insurance Conference provides a forum for review and discussion of windstorm and related property insurance issues. Representatives from all segments of the windstorm insurance claims industry convene for the three-day event to address the impact of past hurricane seasons and important windstorm insurance issues. Nearly 1,400 windstorm insurance professionals attended the 2010 Windstorm Insurance Conference in Jacksonville, Florida. The conference is designed to provide a variety of general sessions and workshops for insurance agents, insurance company claim managers, adjusters, risk managers, attorneys, accountants, contractors, engineers, and other experts and consultants. By bringing together all segments of the property insurance industry that deal with the aftermath of a windstorm, the conference develops and promotes a greater understanding of windstorm issues among insurance professionals.t TODAY. Reach Your Target Market and INCREASE YOUR VISIBILITY Help your business or organization grow with WIND s Exhibitor and Sponsorship opportunities: Meet more than 1,000 attendees Pay affordable exhibitor and sponsorship fees Advance your company s exposure through targeted networking events Add hundreds of windstorm claims professionals to your contact base Increase your competitive edge in the windstorm claims and property insurance market Introduce and advance new products and services Gain opportunities for new customers Reinforce relationships with existing customers Gain valuable exposure with professionals from numerous related industries Meet new customers and reach more prospects at the 12th Annual Windstorm Insurance Conference.
2011 WIND Conference WHO ATTENDS? WIND Conference attendees are comprised of those whose employment and professional responsibilities are directed toward windstorm and property insurance issues, including, but not limited to the following professions: Licensed insurance claims adjusters Claims investigators Claims supervisors Licensed insurance agent Insurance carrier personnel Underwriters Sales producers or agents Risk managers Governmental agency employees Engineers Accountants and CPAs Attorneys Legal assistants General Contractors Restoration and Construction consultants Vendors Mediators Umpires Other professionals whose responsibilities and duties are directed toward windstorm claims and property insurance issues INSURANCE COMPANIES AT WIND 2009 and WIND 2010 21st Century Holding Company AAA Auto Club South Insurance Company AAA Auto Club Insurance Company of Florida American Integrity American Strategic Insurance Amica Insurance Company Amica Mutual Insurance Company AmRisc, LP Argus Fire & Casualty Ins. Co. Armed Forces Insurance Assurant Specialty Property Bankers Insurance Capitol Preferred Insurance Company Chartis Church Mutual Insurance Company Citizens Property Insurance Coral Insurance Company Cypress Insurance Group Everest National Insurance Co. Federated National Insurance FIGA (Florida Insurance Guaranty Assoc. First Home Insurance Co. Florida Family Insurance Company Florida Farm Bureau Insurance Florida Peninsula Insurance Co. Florida Insurance Guaranty Association, Inc. Frontline Homeowners Insurance General Reinsurance Corp. General Star GuideOne Insurance Gulfstream Property and Casualty Hanover Insurance Company HomeWise Insurance Group ICAT Boulder Claimss Liberty American/Insurance Group Magnolia Insurance Company Munich Reinsurance Nationwide Insurance Olympus Insurance Company RenRe North America Safeway Property Ins Co. Scottsdale Insurance Company Southern Fidelity Insurance Company Southern Oak Insurance State Auto Insurance State Farm Texas Farm Bureau Insurance Tower Hill Insurance Group, Inc Travelers Insurance Travelers of Florida Universal Insurance Co. of North America USAA Zurich North America
2011 Exhibit Schedule MONDAY, JANUARY 24 Exhibitor Move-In Hours 7am - 3pm Expo Hall Hours* 3-7pm The exhibition hours take place during early registration and the evening s Welcome Reception. Bars will be set up and food will be served offering attendees and vendors an opportunity to network. TUESDAY, JANUARY 25 Expo Hall Hours* 10am - 2pm; 4-7 pm The exhibition hours take place during the Morning Break, Lunch, late afternoon, and the evening s Expo Reception. Bars will be set up and food will be served during the evening reception offering attendees and vendors an opportunity to network. WEDNESDAY, JANUARY 26 Expo Hall Hours* 10am - 2pm The exhibition hours take place during the Morning Break and Lunch. Exhibitor Move-Out Hours 2-5pm The WIND 2011 Expo will offer three days of prime networking hours to meet and mingle with new and existing customers. *The Expo Hall entry doors will be locked and guarded during non Expo Hall times. No entry is allowed during non-exhibition times.
Exhibit Hall Map
Sponsorship Benefits SPONSORSHIP Benefits AT WIND 2011 Identification sign with company name displayed during sponsored event Opportunity to display company information and materials at sponsored event One to three complimentary conference registrations (as determined by the level of sponsorships, regular conference registrations are $495 each) Two additional company representative registrations at discounted rate of $250 each Company name and website link on WIND Conference website Company banner hung in general session area; Company name/logo at conference networking events Company logo in slide shows in general sessions and lunches and evening receptions Company profile listing in Exhibitor/Sponsor Onsite Guide WIND logo to use in marketing materials for 2011 conference (with usage approval by WIND) WIND 2011 offers a variety of sponsorship events designed to help you increase visibility and reinforce relationships with hundreds of windstorm claims industry professionals. Pre-show attendance roster (one-time use for pre-show only) Reserve your spot online at www.windconference.com or call 813.988.0737
Sponsorship Events/Fees SPONSORSHIP LEVELS/BENEFITS $1,250 sponsorship level receives one (1) free conference registration. $2,000 sponsorship level receives two (2) free conference registration. $2,750 sponsorship level receives three (3) free conference registration. All sponsors receive two (2) company representative registrations at $250 discounted rate. REFRESHMENT BREAKS ($1,250) Signage will display your company s name in the break area. Break sponsors may bring company information to display during the break. CONTINENTAL BREAKFASTS ($1,250) Signage will display your company s name in the breakfast buffet area and on breakfast serving tables. Breakfast sponsors may bring company information to display during the event. NETWORKING LUNCHES ($2,750) Signage will display your company s name in the lunch buffet area and on the screen slide show. Lunch sponsors may also bring company information and materials to put on each lunch table and display during the event. Signage will also display company logo on a continuous slide show during the Conference Expo Reception. WELCOME RECEPTION ($2,750) This kick-off event, featuring cocktails and light appetizers, is always a popular gathering that is held during early registration hours. Signage will display your company s name in the reception area. Reception sponsors may bring company information to display during the event. Signage will also display company logo on a continuous slide show during the Conference Expo Reception. EXPO RECEPTION ($2,750) Attendees will mingle among bars serving cocktails and passed hors d oeuvres. Signage will display your company s name in the reception area. Company representatives may also welcome the group to the reception and bring company information to display during the event. Your company s logo will be included on a continuous slide show during the Conference Expo Reception. Denim & DIAMONDS PARTY CASINO NIGHT ($2,750) A Denim and Diamonds/Casino Night theme will set the tone of this cocktail and hors d oeuvres happy hour and theme party. Guests will be given gambling chips to try their luck at a variety of casino games: Black Jack, Texas Hold Em poker, Roulette, Craps, Big Wheel, and Chucka-Luck. Lots of great prizes and a grand prize weekend getaway to the Smokey Mountains will be awarded. Signage will display your company s logo on a continuous slide show during Casino Night. NETWORKING ROOMS ($2,000 per ROOM, PER day) Networking rooms are tremendous opportunities for sponsors to meet and greet attendees in an informal, relaxed atmosphere. Signage at the entrance to the room will recognize the sponsor. INTERNET CAFE ($2,000 per day) The Internet Cafe will be located in a prominent area outside the Expo Hall and will allow attendees to check their email and surf the Internet via free wireless access on their personal laptop computers. Prominent signage will recognize the sponsor. Reserve your spot online at www.windconference.com or call 813.988.0737
2010 Exhibitors/Sponsors Acosta Strommen American Assc of Public Ins. Adjusters Aplin Peer & Associates Belfor USA Berk, Merchant & Sims Bintech Partners, Inc. BMS CAT Boehm, Brown, Fischer, Harwood, Kelly & Scheihing, P.A. Burton Claim Service Butler Pappas CeBB Engineering & Testing Co. Charles R. Tutwiler & Associates Childress Duffy Goldblatt, Ltd. CSI Group LLC Danahy & Murray Dick Wiggins Consultant, Inc. Disaster America Disaster Pro Consulting Duboff Law Firm Eberl Claims Services, Inc. EGP & Associates Feder Mediation, Umpire/Neutral Frsteam Florida Foundation Technologies Goldstein Law Group Ground Down Engineering, Inc. Haag Engineering Hayward Baker ICC Group Jarvis Construction Lozano Insurance Adjusters Matson, Driscoll & Damico Merlin Law Group, PA Michael J. Curtin & Associates Onsite Claim Service Puroclean RJMW Claims Service RK Bach & Associates SDII Global South Florida Claims Association Structural Engineering/Inspections Suit Alternative International Textile Restorations The Claims Network Weinstock & Scavo PC Action Restoration of the Panhandle, Alvarez, Carbonell & Gomez, PL American Building Contractors, Inc. B.A.S.I.C. Engineering Bar List Publishing BCI Engineers & Scientists Benoit Language Services, Inc. Braun Construction Services BRC Restoration Specialists, Inc. Cain & Associate Engineers Callan Salvage & Appraisal C&N Foundation Technologies, Inc. CERT, Inc. Cert. Restoration Drycleaning Ntwrk. Claim Assistant/ROL Insurance Complete General Contractors, Inc. CompuWeather ConnectPoint Resolution System CRS Temporary Housing Disaster America DMA Insurance Housing Assistants Donan Engineering Co., Inc. EarthTech EFI Global, Inc. Engineering Systems, Inc. Enservio, Inc. Florida Claims Mediation Services Frontier Adjusters Full Circle Restoration/Construction Geo-Logical Inc. Helicon Foundation Repair Systems Housing Headquarters HSA Engineers and Scientists InStar Services Corp. Insurance Appraisal/Umpire Assoc. ISC Services Insurers World Interstate Restoration Isure Insurance Brokers ITEL Laboratories, Inc. Kelley Alliance LRE Ground Services, Inc. LWG Consulting LienShield, LLC Madrid Engineering Group Merlin Law Group, PA National. Assoc. of Cat. Adjusters NCRI Nelson Architectural Engineers PCA Pacesetter Claims Service Paul Davis Restoration Professional Staffing Services ProNet Group PT&C Forensic Consulting Services Rimkus Consulting Group Rytech Water Damage/Restoration Mitigation SanAir Technologies Laboratory SEA, Ltd. Sentury Salvage Simsol Statewide Disaster Restoration, Super Restoration System Engineering and Lab Temporary Accommodations The Best IRS Universal Restoration Services U.S. Forensic W. A. Neumann Construction, Inc. Worley Catastrophe Response Xactware
Exhibitor Benefits & Fees Exhibitor Benefits AT WIND 2011 EXPO BOOTH FEES One 8 x 10 pipe and draped area One 6 skirted table Two standard chairs Basic exhibitor identification with company signage and booth number Booth Fee $1,250 per 8 x 10 booth (All structures must fit in the allotted space in order to meet fire code regulations) Prime/Corner Booth Fee $1,450 per 8 x 10 booth (Limit two booths per company. Electrical and other non-basic inclusions are extra.) One free conference registration ($495 value) Two additional company representative registrations at the discounted rate of $250 each Company name and website link on the WIND website Company name and logo at conference networking events Company profile listing in Exhibitor and Sponsor Onsite Guide Company logo and participation in the on Expo Vendor Bingo Raffle card and raffle Free wireless Internet access in Expo Hall WIND logo to use in company marketing materials for 2011 conference (with usage approval by WIND) Increase your company s visibility and name recognition while meeting and networking with hundreds of windstorm claims professionals at the WIND 2011 Expo. Pre-show attendance roster (one-time use for pre-show only) Final conference attendee roster (one-time use for post-show only)
Exhibitor Agreement EXHIBIT CONTRACT AND POLICIES The Windstorm Insurance Conference shall be governed by these terms and conditions as well as the terms of the exhibitor application. The policies stated here, in the exhibitor terms of agreement, constitute a bonafide part of the contract for exhibit space. Conference Management (personnel of Windstorm Insurance Network and/or Meeting Management Group (MMG) reserve the right to render all interpretations and decisions, should any questions arise, and to establish further regulations as may be deemed necessary to the general success and wellbeing of the conference and expo. All matters and questions not covered in these policies are subject to the final judgment and decision of conference management. CONSIDERATION The cost per booth rental space is $1,250 (corner and prime booths are an additional $200). There is a limit of two (2) booth spaces per company/organization. In consideration for rental of display space for the conference expo, conference management will provide the following: one 8 x10 pipe and draped area, one 6 skirted table, and two (2) chairs; basic exhibitor identification sign with company name and booth number; one complimentary conference registration, and two (2) additional company representative registrations at the reduced rate of $250 each; company name and website link on WIND website; company profile listing in exhibitor and sponsor onsite guide; free wireless Internet access in Expo Hall; WIND logo to use in marketing materials for 2011 conference; participation in the Exhibitor Vendor Bingo promotional; pre-show attendee roster and final conference attendee roster. Display space must be paid in advance prior to set-up. EXPO HOURS Monday, January 24, 2011 Expo Hours: 3-7pm Tuesday, January 25, 2011 Expo Hours: 10am -2pm and 4-7 pm Wednesday, January 26, 2011 Expo Hours: 10am - 2pm SET-UP/DISMANTLE HOURS Monday, January 24, 2011 Set-Up Hours: 7am - 3pm Wednesday, January 26, 2011 Dismantle Hours: 2-5pm EXHIBITOR BADGES AND EXHIBITOR CONFERENCE ATTENDANCE All company representatives must complete a registration form and wear their name badges during all conference events. Exhibitors will be furnished with special conference badges identifying the exhibiting company/organization name and must be worn during set-up, during expo hours, and dismantling. The complimentary and discounted registrations are intended for company personnel helping with the exhibit booth. Any other company personnel attending must be fully paid conference registrants. EXHIBITOR AND COMPANY AFFILIATIONS The two (2) reduced price conference registrations are limited to company, salaried employees, and staff only. No affiliated, contract, part-time, or freelance employees will be allowed under reduced registration rate. Registration for the complimentary, reduced rate and any other company representatives must be made online when conference registration opens in Fall 2010. Registration codes will be sent at that time in order for you to obtain your free and reduced rate registrations. CARE OF DISPLAY AREA Construction, decoration, and equipment in the display area must conform to the Hilton Americas-Houston Hotel and the City of Houston, Texas fire, health and safety codes, and ordinances. Packing containers, shipping cartons, or similar materials may not be stored in the expo area. The use of any materials that deface or mar the Hilton Americas-Houston property is prohibited. Exhibitor is liable for payment of any costs associated to damage to Hilton Americas-Houston. SPACE ALLOCATION Expo space shall be assigned on a first come basis. Exhibitor shall confine display equipment and materials to allocated 8 x10 space and should not extend into the public space or other Exhibitor s allotted space in order to meet fire code regulations. ASSIGNMENT OF SPACE Exhibitor may not assign its contract for exhibit space or allow any other person, company, or organization to use any part of the space without written permission from conference management. ADVERTISING BY OTHERS The WIND 2011 Expo is limited to those persons and their company/organizations which have contracted and paid for exhibitor space. No other person or company/organization will be permitted to demonstrate a product, solicit orders, or distribute advertising materials at the expo. CANCELLATION/REFUND POLICY A full refund, less credit card fees on exhibitor/sponsor fees will be given if cancellation is received in writing by December 3, 2010. After that date, a 50 percent refund will be made until January 7, 2011. No refunds will be made after this date. A $100 processing fee will be applied to all cancellations regardless of cancellation date. All requests must be made in writing to 2011 WIND Conference, c/o Meeting Management Group, 118112 North 56th Street, Tampa, FL 33617, or by email to meetingplanner@windnetwork.com.
Exhibitor Agreement CANCELLATION/REFUND POLICY A full refund, less credit card fees on exhibitor/sponsor fees, will be given if cancellation is received in writing by December 3, 2010. After that date, a 50 percent refund will be made until January 7, 2011. No refunds will be made after this date. A $100 processing fee will be applied to all cancellations regardless of cancellation date. All requests must be made in writing to 2011 WIND Conference, c/o Meeting Management Group, 11812 North 56th Street, Tampa, FL 33617, or by email to meetingplanner@windnetwork.com. LIABILITY OF EXHIBITOR Exhibitor is responsible for obtaining any and all insurance coverage for its exhibit. Exhibitor must make provision for the safeguarding of goods it owns, rents, or leases from the time they arrive at the hotel and until they depart. Conference management shall not be responsible for, or guaranteed to exhibitor, the safety of exhibit materials against fire, accident, theft, or any loss or injury whatsoever. Any damage or destruction of others property or personal injury to others resulting from the conduct of the exhibitor, its agents, or employees shall be the exhibitors sole responsibility. The exhibitor shall indemnify conference management and the Hilton Americas-Houston, and hold them harmless form any complaints, lawsuits, or liabilities resulting from conduct of the exhibitor. FAILURE TO OCCUPY SPACE AND NO SHOWS If exhibitor does not claim or occupy its assigned space before 3pm on January 24, 2011, conference management may, at its option, terminate the contract and reassign the space to another exhibitor. The defaulting exhibitor will not be entitled to a refund of its rental fee. CANCELLATION BY CONFERENCE MANAGEMENT OR INABILITY TO HOLD EXPO If conference management cancels the expo for causes beyond the control of the conference management which prevent the planned expo, the exhibitor will be refunded the entire rental fee. Conference management will not be liable for any other expenses the exhibitor may incur. EXHIBITOR MODIFICATION Conference management reserves the right to modify at any time the location, size, and display limits of a display area where such modification is for the overall benefit of the expo. ACCEPTANCE OF APPLICATION Acceptance of application does not mean endorsement by conference management of the applicant s service or product. CONDUCT OF EXHIBITOR Conference management has the authority to prohibit an exhibit from continuing, if at any time, the purpose or the character of the expo is jeopardized by the conduct of the exhibitor. In the event of an exhibitor discontinuation order, conference management will not be liable for any refund of the booth rental fee. Conference management reserves the right to approve all promotional demonstrations and/or handouts to be used by exhibitors. ENTERTAINMENT POLICY The purpose of the WIND conference is education. The strength, reputation, and support of the conference are the result of commitment to professional development. Any entertainment contracted by exhibitors and sponsors is subject to approval by conference management. While service firms and businesses are free to make business contacts, hospitality suites either on site or off premises, are strictly prohibited in that any private party must not conflict with conference events. Failure to abide by this policy will result in a sanction of prohibition of attendance of all employees or affiliates with the violating company at the annual conference, including by not limited to, registration and attendance, exhibitor status, or sponsorship of any conference events. WIND LOGO USAGE Sponsors and/or Exhibitors of the 2011 Windstorm Insurance Conference have a license to use the phrase sponsor of the 2011 Windstorm Insurance Conference or proud sponsor of the 2011 Windstorm Insurance Conference and display the official Windstorm Insurance Network logo through the end of the 2011 conference (no later than January 27, 2011). The license allows only the following manner of display: 1. On an organization s website pages so long as the logo or phrase is linked to the Windstorm Insurance Network, Inc. website (www. windnetwork.com); 2. Electronic Promotional Materials so long as the logo or phrase is linked to the Windstorm Insurance Network, Inc. website (www.windnetwork.com); and 3. Promotional Materials sent to others promoting attendance at the 2011 Windstorm Insurance Conference. The license ends at the end of the Windstorm Insurance Conference (January 27, 2011). It can be purchased or renewed only by registering to become a Sponsor and/ or Exhibitor of the 2012 Windstorm Insurance Conference before the end of the 2011 WIND Conference. INTERPRETATION Conference management has total authority of interpretation and enforcement of these terms and conditions and reserves the right to amend them at any time for the benefit of the expo. Exhibitors and their representatives who violate these terms and conditions or who in the opinion of the conference management, conduct themselves unethically, may be dismissed from the expo without refund or other appeal and may be excluded from participation in future Windstorm Insurance Conferences.
Sponsor Agreement SPONSOR CONTRACT AND POLICIES The Windstorm Insurance Conference shall be governed by these terms and conditions as well as the terms of the sponsor application. The policies stated here, in the sponsor terms of agreement, constitute a bonafide part of the contract for sponsored event. Conference Management (personnel of Windstorm Insurance Network and/or Meeting Management Group (MMG) reserve the right to render all interpretations and decisions, should any questions arise, and to establish further regulations as may be deemed necessary to the general success and well being of the conference and expo. All matters and questions not covered in these policies are subject to the final judgment and decision of conference management. CONSIDERATION The cost of sponsorship varies according to the level of sponsorship chosen and ranges from $1,250 - $2,750. Sponsor will be provided identification sign with company name displayed during sponsored event; opportunity to display company information and materials at sponsored event; one to three complimentary conference registrations (determined by the level of sponsorship), and two (2) additional company representative registrations at the reduced rate of $250 each; company name and website link on WIND website; company profile listing in exhibitor and sponsor onsite guide; WIND logo to use in marketing materials for 2011 conference; company banner hung in general session area; company logo in slide shows in General Sessions and lunches; pre-show attendee roster and final conference attendee roster. Sponsored events must be paid in advance prior to the conference. SPONSOR BADGES AND CONFERENCE ATTENDANCE All company representatives must complete a registration form and wear their name badges during all conference events. Sponsors will be furnished with special conference badges identifying the sponsoring company/organization name and must be worn at all times. The complimentary and discounted registrations are intended for company personnel. Any other company personnel attending must be fully paid conference registrants. SPONSOR AND COMPANY AFFILIATIONS The two (2) reduced price conference registrations are limited to company, salaried employees and staff only. No affiliated, contract, part-time, or freelance employees will be allowed under the reduced registration rate. Registration for the complimentary, reduced rate and any other company representatives must be made online when conference registration opens in Fall 2010. Registration codes will be sent at that time in order to obtain your free and reduced rate registrations. CANCELLATION AND REFUND POLICY A full refund, less credit card fees on sponsor fees, will be given if cancellation is received in writing by December 3, 2010. After that date, a 50 percent refund will be made until January 7, 2011. No refunds will be made after this date. A $100 processing fee will be applied to all cancellations regardless of cancellation date. All requests must be made in writing to 2011 WIND Conference, c/o MMG, 118112 North 56th Street, Tampa, FL 33617, or by email to meetingplanner@windnetwork.com. CANCELLATION BY CONFERENCE MANAGEMENT OR INABILITY TO HOLD CONFERENCE If conference management cancels the conference for causes beyond the control of the conference management which prevent the planned expo, the sponsor will be refunded the entire sponsor fee. Conference management will not be liable for any other expenses the sponsor may incur. SPONSORSHIP MODIFICATION Sponsor banners are subject to approval by conference management. Banners will be hung by the discretion of conference management in the general session room. Sponsor must ship banners pre-paid in proper shipping containers and include pre-paid return shipping labels to conference management as instructed. Conference management reserves the right to modify at any time the location, size, and display limits of a display area where such modification is for the overall benefit of the conference. ACCEPTANCE OF APPLICATION Acceptance of application does not mean endorsement by conference management of the applicant s service or product. CONDUCT OF SPONSOR Conference management has the authority to prohibit a sponsor from continuing, if at any time, the purpose or the character of the conference is jeopardized by the conduct of the sponsor. In the event of a sponsor discontinuation order, conference management will not be liable for any refund of the sponsored event fee. Conference management reserves the right to approve all promotional demonstrations and/or handouts to be used by sponsors. ENTERTAINMENT POLICY The purpose of the WIND conference is education. The strength, reputation, and support of the conference are the result of commitment to professional development. Any entertainment contracted by sponsor is subject to approval by conference management. While service firms and businesses are free to make business contacts, hospitality suites either on site or off premises, are strictly prohibited in that any private party must not conflict with conference events. Failure to abide by this policy will result in a sanction of prohibition of attendance of all employees or affiliates with the violating company at the annual conference, including by not limited to, registration and attendance, sponsor status. WIND LOGO USAGE Sponsors and/or Exhibitors of the 2011 Windstorm Insurance Conference have a license to use the phrase sponsor of the 2011 Windstorm Insurance Conference or proud sponsor of the 2011 Windstorm Insurance Conference and display the official Windstorm Insurance Network logo through the end of the 2011 conference (no later than January 27, 2011). The license allows only the following manner of display: 1. On an organization s website pages so long as the logo or phrase is linked to the Windstorm Insurance Network, Inc. website (www.windnetwork.com); 2. Electronic Promotional Materials so long as the logo or phrase is linked to the Windstorm Insurance Network, Inc. website (www.windnetwork.com); and 3. Promotional Materials sent to others promoting attendance at the 2011 Windstorm Insurance Conference. The license ends at the end of the Windstorm Insurance Conference (January 27, 2011). It can be purchased or renewed only by registering to become a Sponsor and/or Exhibitor of the 2012 Windstorm Insurance Conference before the end of the 2011 WIND Conference. INTERPRETATION Conference management has total authority of interpretation and enforcement of these terms and conditions and reserves the right to amend them at any time for the benefit of the conference. Sponsors and their representatives who violate these terms and conditions or who in the opinion of the conference management, conduct themselves unethically, may be dismissed from the conference without refund or other appeal and may be excluded from participation in future WIND Conferences.
General Information Book Your Space ONLINE For space reservations, to view the floor plan and complete the exhibitor and sponsor application, visit www.windconference.com. Space is sold on a first come basis. For more information, contact WIND s meeting planner, Meeting Management Group (MMG), at 813.988.0737 or email meetingplanner@windnetwork.com. CONFERENCE HOTEL ROOMS The 2011 WIND Conference will be held at the Hilton Houston Americas located at 1600 Lamar Street, Houston, TX 77010. Discounted conference rooms sell out months in advance, so reserve your rooms today. Rates start at $199 for Windstorm Insurance Conference attendees. Book your room online at www.windconference.com, or contact group reservations at 713.739.8000. Be sure to reference the 2011 Windstorm Insurance Conference. The discounted group rate is good through December 27, 2010 or until the conference room block is sold out. Cancellation Policy A full refund on exhibitor and sponsor fees will be given if cancellation is received by December 3, 2010. After that date, a 50 percent refund will be made until January 7, 2011. No refunds will be issued after this date. A $100 processing fee will be applied to all refunds regardless of cancellation date. All requests must be made in writing to 2011 WIND Conference, c/o Meeting Management Group, 11812 North 56th Street, Tampa, FL 33617, email your request to meetingplanner@windnetwork.com. COMPANY AFFILIATIONS The reduced price conference registrations are limited to company, salaried employees and staff only. No affiliated, contract, part-time, or free-lance employees will be allowed under the complimentary or reduced registration rates. CONFERENCE REGISTRATIONS All exhibitors, including complimentary and discounted company representatives, are required to complete and submit a conference registration form. Registration for the complimentary and reduced fee company representatives may be completed online when conference registration opens in Fall 2010.
2011 Exhibitor Contract RESERVE YOUR BOOTH ONLINE at www.windconference.com 2011 Windstorm Insurance Conference Hilton Americas Houston, Texas January 24-27, 2011 Exhibit Dates: January 24-26, 2011 1. EXHIBITOR INFORMATION Please include information as it should appear in promotional materials. Company/Organization Address City State/Province Zip Code Phone Fax Website Email Contact Person Email 2. EXHIBIT BOOTH INFORMATION Booth fee is $1,250 Per Booth Prime/Corner Booths: $1,450 (Limit two booths per company) (Electrical and other non-basic inclusions are extra. All structures must fit in the allotted space in order to meet fire code regulations) First Choice Second Choice Third Choice (List Booth Number Preference From Expo Hall Map) WIND reserves the right to make changes, updates. modifications to the booth selection process due to unforeseen circumstances. 3. EXHIBITOR LISTING/LOGo To be included in conference materials, your company logo and 25-word description of product or service must be emailed to meetingplanner@windnetwork.com no later than December 3, 2010. 4. Payment InformatioN Space is sold on a first come basis. All booths must be paid in full to secure booth location. Total q Check (payable to Windstorm Insurance Network, Inc., Tax ID #59-3604274) q Mastercard q Visa q AMEX Account Number Exp. Date Authorization Code (Authorization Code: List the 3 digit number on back of MC and Visa and the 4 digit number on front of AMEX card) 5. CANCELLATION POLICY A full refund on exhibitor will be given if cancellation is received by December 3, 2010. After that date, a 50 percent refund will be made until January 7, 2011. No refunds will be issued after this date. A $100 processing fee will be applied to all refunds regardless of cancellation date. All requests must be made in writing to 2011 WIND Conference, c/o Meeting Management Group, 11812 North 56th Street, Tampa, FL 33617, or by email to meetingplanner@windnetwork.com. 6. EXHIBITOR TERMS AND CONDITIONS AGREEMENT I agree to comply with the Windstorm Insurance Conference Exhibitor Terms and Conditions. Submission of Exhibitor Application is not a guarantee of booth space. This application becomes a contract after being signed by the exhibitor and accepted by the Windstorm Insurance Conference. Name Date 7. GENERAL INFORMATION Any questions, please contact 813.988.0737 or meetingplanner@windnetwork.com. Please visit our website at www.windconference.com for WIND 2011 conference information and updates. Fax this form to MMG at 813.988.5837, mail to 11812 North 56th Street, Tampa, FL 33617 or email meetingplanner@windnetwork.com.
2011 Sponsor Contract RESERVE YOUR SPONSORSHIP ONLINE at www.windconference.com 2011 Windstorm Insurance Conference Hilton Americas Houston, Texas January 24-27, 2011 1. SPONSOR INFORMATION Please include information as it should appear in promotional materials. Company/Organization Address City State/Province Zip Code Website Email Phone Fax Contact Person Email 2. EVENT INFORMATION WIND reserves the right to make modifications to the sponsorships and event selection process due to unforeseen circumstances. Continental Breakfast ($1,250 each) Networking Rooms ($2,000 each) Internet Cafe ($2,000 each) q January 25 q January 25 q January 25 q January 26 q January 26 q January 26 q January 27 Morning Break ($1,250 each) Afternoon Break ($1,250 each) Networking Lunch ($2,750 each) q January 25 q January 25 q January 25 q January 26 q January 26 q January 26 Welcome Reception ($2,750) Expo Reception ($2,750) Denim Diamonds/Casino Night ($2,750) q January 24 q January 25 q January 26 3. SPONSOR LISTING/LOGo/WEBSITE LINK To be included in conference materials, your company logo and 25-word description of product or service must be emailed to meetingplanner@windnetwork.com no later than December 3, 2010. 4. CANCELLATION POLICY A full refund on sponsorship fees will be given if cancellation is received by December 3, 2010. After that date, a 50 percent refund will be made until January 8, 2010. No refunds will be issued after this date. A $100 processing fee will be applied to all refunds regardless of cancellation date. All requests must be made in writing to 2011 WIND Conference, c/o Meeting Management Group, 11812 North 56th Street, Tampa, FL 33617, or by email to meetingplanner@windnetwork.com. 5. Payment InformatioN Events are sold on a first come basis. All events must be paid in full to secure sponosrship. Total q Check (payable to Windstorm Insurance Network, Inc., Tax ID #59-3604274) q Mastercard q Visa q AMEX Account Number Exp. Date Authorization Code (Authorization Code: List the 3 digit number on back of MC and Visa and the 4 digit number on front of AMEX card) 6. SPONSORSHIP TERMS AND CONDITIONS AGREEMENT I agree to comply with the Windstorm Insurance Conference Sponsor Terms and Conditions. Submission of Sponsor Application is not a guarantee of sponsorship. This application becomes a contract after being signed by the sponsor and accepted by the Windstorm Insurance Conference. Name Date 7. GENERAL INFORMATION Any questions, please contact 813.988.0737 or meetingplanner@windnetwork.com. Visit the WIND site at www. windconference.com for conference information and updates. Fax this form to MMG at 813.988.5837, mail to 11812 North 56th Street, Tampa, FL 33617, or by email to meetingplanner@windnetwork.com.
Connect. Learn. Engage. WIND 2011 Reserve Your Spot Today! The Educational Association For Windstorm Claims Industry Professionals Windstorm Insurance Network, Inc. 2929 Langley Avenue, Ste. 203 Pensacola, FL 32504 850.473.0601 phone 850.473.0603 fax info@windnetwork.com Visit WIND online at www.windnetwork.com www.windconference.com