High Quality Automated Conference Calling. No reservations, 24 Hour Instant Access, Permanent Dial Information

Transcription

1 High Quality Automated Conference Calling No reservations, 24 Hour Instant Access, Permanent Dial Information Feature rich commands via telephone keypad or Web Controls International Toll Free service available to 39 countries Recording & Podcast capability on every conference Integrated Web Conferencing when using Instant Access Plus Audio

2 Instant Access Plus Product Overview Easy-To-Remember 7-digit Access Code (typically your phone number) Security Features Two Levels of Pass code Security Ability to change chairperson pass code anytime Meeting Scheduler Uses Microsoft Outlook Calendar in conjunction with Instant Access Plus Meeting Scheduler Conference Recording No Reservation or Advance Set-Up Required Start/End Using Telephone Touch-Tones or Web Controls Archive Management & Podcast Web-Based File Storage and Management Web-Based Playback - Flash Format (Superior Quality, Cost-Effective) Your Conference Playback or Post a Podcast to thousands

3 Save Your Instant Access Plus Welcome

4 Account Information with instructions is included in the Instant Access audio conference phone numbers: (Toll Free US & Canada) (International Toll) Each Chairperson is assigned 7-digit access code 4-9 digit Chairperson pass code

5 Configure your Account Options the way you like before your first conference Voice Prompt when you access your conference: Please enter your chairperson pass code then press #.»To start your conference press 1»To change account options press 2 Change Chairperson pass code Record participant name Set conference entry/exit announcement Tones Silence Name Announce

6 Invite your participants to the conference Tell your participants the date and time of the conference call Provide them with your Audio Conferencing phone number and 7-digit access code Participants dial in and follow the voice prompts or chairperson dials out to connect participants (using the web controls or the phone touch pad) All of the above can be done automatically by using our Outlook Scheduler tool free of charge. It s that easy!

7 Need toll free access for participants outside the United States? Instant Access Plus Global 800 Numbers can be found on the web at instantaccesplus.com

8 Instant Access Plus Global 800 numbers

9 What you will hear dialing into the conference Welcome to the Conference Center. Please enter your 7 digit access code followed by the # key. Thank you please stand by If you are the chairperson please press the * key now. Chairperson Please enter your chairperson pass code then press #.»To start your conference press 1 Participant»Your Conference will begin when the chairperson arrives. Please wait.»to change account options press 2»To start your conference now press 1 or for additional security you may assign a 4-9 digit conference security code. You must provide this code to participants prior to starting the conference. To assign a conference security code for this conference enter it now, then press #. To bypass this option press *.»Your conference will now begin.»you can record your call by press *2 at anytime to start or end a recording.»for a menu of conference commands press ** at anytime.»beep

10 Chairperson Conference Controls * 1 Dial-Out to a participant *2 Conference Record * 4 Lock conference * 5 Unlock conference * 6 Mute line (for participants) * 7 Unmute line (for participants) * 8 Conference continuation * 9 Roll call (if activated) * # Count participants # # Mute all lines Participant Conference Controls *6 Mute line *7 Unmute line *9 Roll call (if activated) * # Count participants 0 0 Request Operator (into conference) * 0 Request Operator (privately) * * List available commands 9 9 Unmute all lines # 1 Listen Only # 2 Release Listen Only 0 0 Request operator (into Conference) * 0 Request Operator (privately) * * List available commands

11 Visit the Instant Access Plus User Site for user guides and tips on all features

12 If you would like to use the Instant Access Plus Audio controls via the Web

13 Select Start Your Web Meeting

14 Chairperson Login Screen Enter your Account Information

15 Select Open Meeting Controls

16 Start button and Security Prompt

17 Leader Screen

18 Audio Controls on Left-hand side From the Audio Controls, you can: Record Conference Dial Participants Mute/UnMute Participant Mute All/UnMute All Play Participant Name Disconnect Participant Lock Conference Allow Conference Continuation Mute Participants on Entry Access your Phonebook Change Account Options Contact an Operator Get Help