Make life work better. How to get the most out of your Office 365.

Transcription

1 Make life work better. How to get the most out of your Office 365.

2 Office 365 goes where you go on all your devices. Welcome to your Office 365 guide. Over 1 billion people on the planet use Office. This makes it the world s most popular productivity suite. With an Office 365 subscription, you can enjoy a consistent experience across your devices, 1 TB storage, great productivity working offline and online. Plus, upgrades are always included for the duration of your subscription, meaning you always have the latest version. Thank you for subscribing. Whether you are updating a previous version of Office or you are a new member, here are some of the great features and benefits of Office 365. ACCESS ANYWHERE Office 365 goes where you go, on all your devices, whether it s a PC, Mac, Tablet or Smartphone. ACRES OF STORAGE Get 1 TB of Cloud storage with an Office 365 subscription one place for everything in your life. Keep, access and share your pictures, videos, music and documents safely on. 1 TB = or or SKYPE MINUTES Find new ways to stay in touch with up to 60 minutes of calls every month to mobile phones and landlines in 60+ countries. 1.7 million Office documents 419,000 Photos 200,000 Songs Word Excel PowerPoint DID YOU KNOW? There are 100s of templates available for all your favourite apps, so you can always stay one step ahead. 2

3 You re good to go With Office 365, you can access your files anywhere. Here is how to install it on all your devices. 1 Go to and sign up or login. PC Run Run You re good to go 3 You re good to go 2 You re good to go MicrosoftOffice2011.dmg Click Run, follow the prompts and accept the license agreement. 4 You re good to go, click MAC Click Install. Run MicrosoftOffice2011.dmg Install Run Do you want to run or save Setup_365HomePremium(1.00MB) Run from setup.officeapps-live.com? 3 After Office downloads, double-click the.dmg file to open it. Run Run Run 4 Click Office Installer and follow the prompts to install Office. For more info on how to install: Install Office 365 on your mobile device too: Android tablet, download Word, Excel, and PowerPoint from the Google Play store. iphone, download Word, Excel, and PowerPoint from the Apple app store. CLICK HERE ipad, download Word, Excel, and PowerPoint from the Apple app store. 3

4 Documents Family Reunion Notes Documents Family Reunion Notes Lorem IpsumClass-Pres Camera Analysis Five Rectangle Pitch Class Notes Lorem IpsumClass-Pres Camera Analysis Five Rectangle Pitch Class Notes Schedule Schedule Documents Family Reunion Notes Camera Analysis Five Rectangle Pitch Class Notes Lorem IpsumClass-Pres Documents Family Reunion Notes Schedule Camera Analysis Five Rectangle Pitch Class Notes Lorem IpsumClass-Pres Schedule Acres of cloud storage with. 1 TB of Cloud storage is pretty massive. You can save, share and access all your important work, school or personal files from anywhere, on any device. Better still? Access your photos, music, and movies too. Get on your device. Download the free app for your computer, tablet, or phone. Just click on one of the links below to download to your device. Windows 7 & 8* PC and Phone You re good to go Mac OSX Windows store Mac App store Browse all your files and files shared with you. Android Tablet and Phone Run Run ios ipad and iphone Upload photos from your phone, tablet or PC. Make files available offline using the App or File Explorer in Windows 8. Google Play * comes pre-installed on Windows 8.1. is not supported on Windows XP. App store PEACE OF MIND, ALWAYS. Be safe in the knowledge that your data is protected by Microsoft. Whether it be a confidential work document, homework file or even a treasured love letter, we ll lock them away and only give you the key. For more info on how to keep your files safe: CLICK HERE 4

5 General Type: Location: Size: Size on disk: Contains: Created: Attributes: File Home Share View Downloads Google Drive Recent Places SkyDrive Class Notes Misc Personal Docume This PC Desktop System Folder Documents C:\Users\Allis_000 Downloads 112 MB (117,777,521 bytes) Music 3.85 MB (4,042,752 bytes) Videos 123 Files, 9 Folders OSDisk (C:) Tuesday, October 15, 2014, 9:14:59 AM Network Read-only (Only applies to files in folder) Hidden Advanced items OK Apply Search Name Date modified Type Size Availability Notes 10/4/2014 2:59 PM File folder Online-only 10/4/2014 2:59 PM File folder Online-only Camera Analysis.xlsx 10/8/2014 3:17 PM Microsoft Excel W... Available offline Five Rectangle Pitch.pptx 10/8/2014 3:17 PM Microsoft Power P... Available offline Class Notes.docx 10/11/2014 4:59 PM Microsoft Word D... Available offline Class-Pres.pptx 10/16/ :32 AM Microsoft Power P... Online-only Schedule.xlsx 10/18/2014 3:17 PM Microsoft Excel W... Online-only flowers.jpg 10/4/2014 2:59 PM JPG File Online-only roadtrip.jpg 10/4/2014 2:59 PM JPG File Available offline friends.jpg 10/4/2014 2:59 PM JPG File Online-only Getting started on your PC or Mac. 1 Adding your files to 2 Open your app, tap or click the folder you want to add files to. Swipe top or bottom edge of the screen or right-click to open the app commands, tap or click Add files. Browse the files you want to upload, and tap or click Copy to. Saving to automatically Swipe in from the right edge of the screen, select Settings, and change settings. For documents, tap or click, turn on documents to by default. For photos, tap or click Camera roll, and choose Upload photos at your chosen resolution. Properties Documents 10/15/2014 2:59 PM File folder Available offline Family Reunion 10/4/2014 2:59 PM File folder Online-only 3 Getting to your files from anywhere 4 Sharing files You can access your files from any device even if something happens to your device. Just go to the website, or you can use one of the mobile apps for Android, ios or Windows phone. Swipe down or right-click files or folders to select them. Tap or click Share. To share with specific individuals or groups, choose Invite people. To share with lots of people, choose Get a link. For more info on how to setup: CLICK HERE Add photos and videos from your phone or tablet: Windows phone Press and hold the photo or video you want to add, tap share, tap, then tap upload. Android tablet or phone, add photos or videos by opening the app, tap the UPLOAD button, choose the files that you want and then tap upload. ios ipad or iphone, add a photo or video by tapping the more button next to the app, then tap add items and choose what file you want to upload. Windows Store Google Play Mac App store 5

6 Skype keeps the world talking. Find new ways to stay in touch. Your Office 365 subscription entitles you to 60 Skype minutes per month, per user; this allowance resets each month. Skype s text, voice, and video make it simple for people to share experiences with those who matter to them, wherever they are. Office 365 Personal 60 minutes of Skype calls per month for one user. Office 365 Home 60 minutes of Skype calls per month per user for up to 5 users. Video Calls Group Video Calls Voice Calls Instant Messaging Screen Sharing File Sharing What are Skype minutes? You can use Skype minutes to call friends or family on their phone, from any of your devices where you have an active Skype account installed, whether it s your mobile phone, tablet or other device*. Just dial from your Skype account and your friends and family can pick up the call on their phone whether they have a Skype account or not. DID YOU KNOW? We ve talked more than 1.4 trillion minutes on Skype over the last 10 years... that call would ve started 2.6 million years ago! What will 10 more years bring? * Special, premium and non-geographic numbers cannot be called using Skype. Calls to mobiles are for select countries only. Skype minutes available in select countries. Download Skype and use one account across all your devices... Get Skype for PC or MAC: CLICK HEREYou re good to go CLICK HERE CLICK HERE Get Skype for Mobile: Get Skype for Tablet: 6

7 Keep it together. Work together. Use it anywhere. All your notes on all your devices. Type, handwrite, or sketch your notes. Clip links and webpages, insert photos and videos, embed tables, and attach files. Your notes are saved, searchable, and synced to OneNote apps on your other devices. Use OneNote at home, school and work to capture thoughts, ideas and to-do s. Find all your notes quickly in the recent view. Get things done with your friends, family, classmates and colleagues. Share your notebooks with others for viewing or editing. Your stuff travels with you on your computers, tablets and phones. Get OneNote for any of your devices or use it on the web. Clip the web Send Snap photos OneNote DID YOU KNOW? Group work has never been easier. and edit simultaneously across all your devices with OneNote. 7

8 Remember to renew your Office 365 subscription. How to renew your your Office 365 subscription. Choose one of the options below to renew your subscription. It will be extended from your current subscription end date, or from the date of purchase if your subscription has expired. Don t forget to renew your Office 365 subscription so you can continue to enjoy and share all the benefits. Unless you renew you won t be able to create, edit, or save documents using your favourite Office applications or enjoy additional benefits of 1 TB cloud storage and free Skype minutes. Office 365 Home Share your subscription benefits & unlimited storage with 4 other family members. Office 365 Personal Install Office 365 Personal on 1 PC or Mac & 1 Tablet. OPTION 1: BUY IN STORE Visit your chosen retail store and purchase a one-year Office 365 home or Office 365 personal pack. Go to: office.com/setup and follow the instructions in your packaging. USEFUL LINKS: Free training. Discover tutorials on Office. Get started: CLICK HERE OPTION 2: RENEW ONLINE To renew your subscription online for another year, choose and click on one of the following. Office 365 Home Office support. Ask questions, find answers, and get support. Get started: CLICK HERE Office 365 Personal 8

9 Office 365 Tips & Tricks Build 3D graphics from a spreadsheet. You could catch a comet with Excel Power Map. It s like having a scanner in your pocket! From video games to movie special effects, 3D graphics drives today s entertainment. Carl Kadie, Ph.D., a research developer in Microsoft Research was curious to know how a computer knows where on the screen to put the little dots of colour. With a bit of experimentation in Excel, he got a lovely cube that can be controlled by changing a few numbers in Excel. Read More: CLICK HERE With only a few clicks, plot more than a million rows of data, visualise the data with 3D columns, pie charts, heat maps, and regions. The news that the Rosetta spacecraft made the closest approach ever to the Comet 67P, inspired the Excel Power Map team. They used the custom map feature to plot the trajectory of Earth, Mars, Comet 67P and Rosetta. Read More: CLICK HERE Office Lens* trims, enhances and makes pictures of whiteboards and docs readable, and saves them to OneNote, just like magic. Always find important documents or business cards. Sketch your ideas and snap a picture for later. Don t lose receipts or stray sticky notes again! You can use Office Lens to convert images to PDF, Word and PowerPoint files too. * Office Lens available for free. Read More: CLICK HERE 9

10 What our customers say... We love when technology makes an impact on people s lives it s really at the core of why we re here! Here are a couple of customer stories on how Office 365 has made their life work better! Office 365 is part of the family. My daughter put together a birthday presentation for her mother using PowerPoint. She composed it on our home Computer, which automatically backed it up to. Later at the restaurant, we opened PowerPoint on my phone and did the presentation right there. My wife was in tears This would not have been possible using Microsoft products a little over a year ago! Nick Wingfield, of The New York Times. Office blog. Learn about new features, product news, and more. Office blog: CLICK HERE If only I had OneNote when I was in college. Back in the day, most students didn t have computers. If we wanted a paper typed, we reserved time at the computer lab. My notes were written by hand in separate spiral notebooks dedicated for each class. I would have loved to have OneNote back then to do what I can do today. Writing papers would have been a breeze. I could have tagged and searched, listed and imported, recorded audio and video and still have been able to take handwritten notes. OneNote would have definitely improved my grades. If I could go back in time I d give myself a tablet with OneNote and share these features with my younger self Read More: CLICK HERE Jenny Hansen, participant in the Microsoft Office Insider program. 10