OneDrive for Business

Transcription

1 OneDrive for Business User Guide IRM Department

2 Table of Contents Section A Exploring OneDrive for Business... 3 Features... 3 Accessing OneDrive for Business... 3 Section B Installing OneDrive for Business Client for Windows... 5 Basic Requirements... 5 Installation... 5 Part C. Points to Note IRM Department OneDrive for Business Page 2

3 Section A Exploring OneDrive for Business Features OneDrive for Business (formerly SkyDrive Pro) is a component of Office 365 which provides a host of communication and collaboration tools including and online storage, instant messaging and web conferencing. OneDrive for Business is a Dropbox like online storage with the following features, 25 GB online storage. Able to access via web browser, desktop client and/or smartphone Apps. Able to upload existing files. Able to create and edit files, e.g. Word and Excel, with Office Web App via web browser. Able to share documents with anyone within/outside the ACG community. Support multiple machines synchronization, e.g. Android platform, ios, Windows desktop, Window phone, etc. Accessing OneDrive for Business OneDrive for Business can be accessing by 1. Web browser. 2. OneDrive for Business client. 3. OneDrive for Business (apps for ios only). Web browser You could access OneDrive for Business anywhere once connected to Internet with web browsers on your desktop, notebook and mobile devices. The supported web browsers are listed as follows. Note: You can also access OneDrive for Business on your mobile devices via web, but the experience is limited to viewing and deleting files. Requirements Internet Explorer 8, 9, 10, or later Firefox 10.x or a later version Safari 5 Chrome 17.x Steps to access OneDrive for Business 1. Login to your acg.edu with internet browser. 2. Click OneDrive on the top navigation bar, which stand for OneDrive for Business here: IRM Department OneDrive for Business Page 3

4 OneDrive for Business client for Windows After installing OneDrive for Business client (see Installing OneDrive for Business Client for Windows for the installation steps), a local OneDrive for Business folder in Windows Explorer will be created. If you are working offline, you can save your files to this folder. When you regain connectivity, the local folder automatically syncs with your OneDrive for Business library in the cloud. Warning: If you sync with multiple devices, it is important to keep in mind that if you delete a document from any device, it will be deleted everywhere, including the cloud. System Requirements Operation System: Windows 7 or 8.Net Framework version: 3.5, 4.0, or 4.5Internet Explorer 8, 9, 10, or later Note: For detail, you may refer to System Requirements in Steps to access OneDrive for Business 1. Click OneDrive for Business folder which location is defined during installation OneDrive for Business (apps for ios only) After installing OneDrive for Business app on your mobile device, you could view the documents stored in OneDrive for Business. System Requirements ios 6.0 or later Compatible for iphone, ipad and ipod touch Steps to access OneDrive for Business 1. Click OneDrive for Business folder which location is defined during installation Note: The app Microsoft Office Mobile for editing documents with simple features is available on Android platform and iphone now. IRM Department OneDrive for Business Page 4

5 Section B Installing OneDrive for Business Client for Windows Basic Requirements The basic requirements for installing OneDrive for Business client on your desktop or notebook are listed as follows, Operation System: Windows 7 or 8.Net Framework version: 3.5, 4.0, or 4.5 Note: The following steps are for the machine with Office 2010/2013 installed. You may install OneDrive for Business (formerly SkyDrive Pro) component directly from the Office 2013 package. Installation Remarks: Click Continue when the User Account Control is shown 1. Go to 2. Scroll down on the web page and find the OneDrive for Business (formerly SkyDrive Pro) sync client installers section. IRM Department OneDrive for Business Page 5

6 3. Select language and then a version based on the installed MS Office version. 4. Click to download 5. After the download is completed, double click on the file to execute Office Installed on your machine Office 2007/2010/2013 in 32 bit Office2007/2010/2013 in 64 bit File to be downloaded OneDrive for Business (formerly SkyDrive Pro) x86 OneDrive for Business (formerly SkyDrive Pro) x64 The corresponding file will be downloaded. The following file is an example of clicking the link for downloading the OneDrive for Business (formerly SkyDrive Pro) x86 in English version. (Wait for a while for the installation Progress. It may take a few minutes.) 6. Click Next 7. Click Next (or you may just wait until the video playing is finished). IRM Department OneDrive for Business Page 6

7 8. Click Sign in 9. Enter your and then click Next 10. Enter your password and then click Sign in (wait for a while) IRM Department OneDrive for Business Page 7

8 11. Click Next 12. Click Next if the following screen is shown IRM Department OneDrive for Business Page 8

9 13. Click the blue text No, thanks under the Take a look button (or optionally, click Take a look if you are going to see the what new.) (Wait for a while for the installation Progress. It may take a few minutes.) 14. The following installation progress may be shown at the right bottom corner of your screen. 15. Click All done! 16. Click Start button at the left bottom corner of your desktop and click All Programs. 17. Click OneDrive for Business 2013 under Microsoft Office 2013 folder IRM Department OneDrive for Business Page 9

10 (The above illustration is captured form Windows 7) The next step is to enter the link of the document library of your OneDrive for Business which you want to synchornize. To get the link, a. Login to your acg.edu b. Click OneDrive c. From the address field of the browser, select the whole link (library URL) and then copy it. 18. Paste the link (library URL) on the field provided 19. Optionally, you may click the blue text Change to change the local library path for the synchronization IRM Department OneDrive for Business Page 10

11 20. Click Sync Now 21. The setup is done. You may go to the folder location (C:\Users\admin in this example), or click Show my files to view the synchronized files and folders if the following window is shown. Part C. Points to Note IMPORTANT: If you sync multiple devices, it is important to keep in mind that if you delete a document from any device, it will be deleted everywhere, including the cloud Here are the limitations highlighted. Max. file size 2GB in desktop version 300MB in web version Invalid file types files with a *.tmp or *.ds_store extension desktop.ini, thumbs.db, or ehthumbs.db (cannot upload OneNote files) Invalid characters \ /:*? " < > # { } % ~ & NOTE: # { } % ~ & are valid characters in naming file/folder in MS Windows Length of file name up to 128 characters Length of folder name Length of Folder name/file name combinations Items can be synced in your OneDrive for Business library, including folders and files up to 256 characters up to 260 characters up to 20,000 items You may see the up to date limitation of OneDrive for Business (formerly SkyDrive Pro) at and limitations related tosyncing sharepoint libraries to your computer with skydrive pro.aspx IRM Department OneDrive for Business Page 11