Table of Contents. Oxygen Web Client Uploading my files Versioning my files Deleting my files... 36

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1 Oxygen User Guide

2 Table of Contents What is Oxygen Cloud?... 3 Getting Started with Oxygen!... 4 Registering... 4 Access My Files from Any Device... 6 What is an Oxygen Space?... 7 Types of Spaces... 8 Unlisted Spaces... 8 Listed Spaces... 8 What is a Space Directory?... 9 Leaving a Space... 9 Joining a Space... 9 Oxygen Cloud Administrators: Managing Spaces What's a CLOUD File? The Basics Getting My Files from the Cloud Working with one file Working with multiple files Cloud Files - Do's Status of my files Oxygen Mac and Windows Desktop Client Syncing My Files Sharing My Files: Web links Sync Monitor Stuck Sync Issues Working Offline Resetting Spaces: Do s and Don ts Oxygen Mobile for iphone and ipad Refreshing Working with My Files Submenu Pin Lock Oxygen Mobile for ipad: Using Quickoffice (ProSelect HD) Oxygen Mobile for ipad: Using PDF Expert (Enterprise) Oxygen Mobile for Android Working with my files Pin Lock Oxygen Web Client Uploading my files Versioning my files Deleting my files

3 What is Oxygen Cloud? Oxygen Cloud enables mobile access to your work files in a whole new way. You can use nearly any kind of storage and access all your files through any app, tablet, or computer. All files are available to you from anywhere without VPN. Connect to all your files Oxygen Cloud gives you instant access to all your latest files. All your files can be synchronized across your devices and with everyone you choose to share with. Work as you would normally with Windows File Explorer and Mac Finder integration Drag and drop or save files into Oxygen, just like saving files on your desktop Sync the files you need and access them even when you are offline Connect with all your mobile devices Stay up to date with all your work files from your iphone, ipad and Android devices. Files and latest edits can be synchronized to your mobile device for you to easily browse, preview, annotate and share with others. Access files even when offline Bookmark your favorite or active files for quicker browsing Connect with others Easily share files with everyone you work with. Collaborate with different teams and projects. Add an internal user to a shared folder Send a secure web link for others to download a specific file Invite an external guest user to collaborate 3

4 Getting Started with Oxygen! Registering New Users - enter your company address to sign-up. You will receive a verification to this address. If you have an Enterprise Landing page, you can register through your company site (example below). Click the Verification link sent to your address. With the link provided in the , proceed with your activation. Click accept. 4

5 5

6 Access My Files from Any Device Getting Oxygen for your Windows, Mac, iphone, ipad, and Android devices: You can get the latest version of the Oxygen Desktop client and mobile clients here: Once you have downloaded and installed the client, you will see a pink O in your tray menu. On Windows, now you have a Drive O:\, on Mac there is a new mounted "OxygenV2" Drive. Here you will see notifications, status updates, and other management features. For Windows: For Mac: 6

7 What is an Oxygen Space? Oxygen Spaces: More than just folders An Oxygen space is any top-level folder in your Oxygen Drive. These folders are actually super folders, each with an additional set of behavioral attributes set by the space owner. The space owner can: Add Member - allow user access to contents in this space Leave Space - unsubscribe from this space and contents in this space Delete Space - remove access and contents of this space Edit Space Details - name, description, storage capacity, listed v. unlisted, enable/disable default write access Edit Space Owner - promote another user to own and manage the space Specify level of access for any member Write (or Read-only), Manage Remove a member Create folders to organize the space 7

8 Types of Spaces Unlisted Spaces The first space you see will be a personal container for files. Here, it is named "Admin User" by default. It is also an Unlisted Space by default. This means that it will not be visible to other users in your organization in the Space Directory (left). Because this space is not listed, other users will not be able to subscribe to the contents of this space. (Only you have access to the contents here.) Listed Spaces The second space you see will be a public container for files. Here, it is named "Shared" by default. It is also a Listed Space by default. This means that it will be visible to other users in your organization in the Space Directory. Users in your organization can subscribe to this space. 8

9 What is a Space Directory? Your Space Directory will list all the public spaces in your organization in the Web Client. Leaving a Space Click the "Leave" button to unsubscribe from a selected space. Joining a Space Click the "Join" button to subscribe and access the contents in the selected space. 9

10 Oxygen Cloud Administrators: Managing Spaces An Oxygen Cloud Admin or Space Owner can update the settings on a space at any time. Click the Space. Click "Manage Space." Click "Edit Space Details." You can rename the space, update directory access all in one view! 10

11 By unchecking the "Listed in directory" box, you will be removing the space from the Space Directory view. Other team members will not be able to subscribe to the contents of this space unless you specifically invite and share the space with them. Here's a snapshot of what you can do with a sample space: (Select the folder > click on "Manage Space" to get to this screen.) 11

12 What's a CLOUD File? Cloud Files Any file with a.cloud extension is a cloud file in Oxygen. You can also tell a file is a cloud file by the cloud file icons (below). The Basics Cloud files are only representations of files that are available in the cloud. This means: 1. Any file with a.cloud extension does not exist on your local environment. 2. Any file with a.cloud extension may have been updated (by a team member) and the latest version is available in the cloud. 3. Copying a.cloud file out of your O: drive will not give you the actual content in the file. 12

13 Getting My Files from the Cloud Working with one file When you double-click to open the file, you will be automatically syncing the file. Working with multiple files Right-click one or multiple files you need > Select "Synchronize" from the right-click menu. This will turn your cloud files to actual files that you can work with. Green checkmarks next to your file means you have the latest versions, and these files are available locally. 13

14 Cloud Files - Do's Check your files for.cloud extension before using or moving the file. Double-click on the file or right-click synchronize to get the latest version on your local environment. When you no longer need your files, you can always unsynchronize the file back into Oxygen. Because cloud files are small in size (~2 KB), you will be freeing up your local disk space. Don't worry, you can always find it back in Oxygen. Status of my files Check the lower-left corner of your file icon to see the status badges. Your file is being encrypted, processed and synchronized to your Oxygen "Pink Sync" badge Your file has not been processed/uploaded properly. Check the Sync Monitor for information. "Exclamation Point" badge Synchronized! Click on it to get the most recent version of your file. "Green Checkmark" badge This is a pointer to your file stored securely in the cloud. Click on it to synchronize the file locally. ".cloud file" icon 14

15 Oxygen Mac and Windows Desktop Client Syncing My Files Double-click or right-click to synchronize files that are important to you. Synchronized files will stay up to date with the latest versions from the cloud and immediately sync any changes you make to the cloud. Right-click on a folder and select Synchronize will synchronize all files and folders within. Conflict resolution warning appears if a user attempts to save a file that is not based on the latest version of the file. 15

16 Sharing My Files: Web links Control who gets to see your file and for how long 1. Right-click on your file and select Cloud > Share Link. 2. Configure the expiration period for guest access and set an optional password. 3. Click on the Copy button and paste this link to anyone to download your file. Alternatively, any account with administrative properties can invite/add a new user to a space. This would effectively give access to all the files in this space. 16

17 Sync Monitor Indicates the files that are currently being synchronized with the cloud Enables you to click on files that may have failed to sync in order to retry the operation or go directly to the file in your file explorer 1. Click Show Sync Monitor 2. View the status of any files you've just uploaded. 17

18 Stuck Sync Issues Are your files taking a long time to sync? Here's what you can do: 1. Right-click on the file(s) and select "Synchronize". Did this fix the issue? Yes: you are done. No: Continue to point Right-click on the space and select "Cloud Refresh". Did this fix the issue? Yes: you are done. No: Continue to point Log out of your Oxygen account. Now log back in. Wait a bit. Did this fix the issue? Yes: you are done. No: Continue to point Rename your file. Wait a bit. Did this fix the issue? Yes: you are done. No: Continue to point Copy the file from your Oxygen space to your Desktop. Now copy the file back into the space. Wait a bit. Did this fix the issue? Yes: you are done. No: Continue to point Reset the Oxygen Space where your files are stuck syncing. Working Offline If you wish to edit files offline, you MUST sync that file BEFORE you go offline. You can't sync a file without an internet connection. Once a file is synced, you can now go offline and make changes to a file, and the changes will get updated to the cloud when you regain an internet connection. Please note, if you wish to use Offline mode, do NOT exit or log out of Oxygen. You will need to stay logged in to access the cache within Oxygen. 18

19 Resetting Spaces: Do s and Don ts When would you reset an Oxygen space? Resetting an Oxygen space will effectively give you a clean slate on your Desktop client: It will wipe out any local cached data and make the contents of your Desktop client mirror what is already in the cloud (check the Oxygen Web Client). Before continuing, go to the Oxygen space in question and select "Cloud Refresh" (Windows) or "Refresh" (Mac). To Refresh Your Cloud Right-click > "Cloud Refresh" 19

20 Do Close all your files. Wait for files to finish syncing. Check the status badges of files within any folders within the space. These files are okay: The following files are not okay: 1. Right-click on file 2. Select "Synchronize" Don't Don't upload/download files until the reset process has completed. Don't browse the space until the reset process has fully completed. To Reset Your Space Select the space > Right-click > "Reset Space". Click "Reset" to confirm. 20

21 Oxygen Mobile for iphone and ipad Oxygen Cloud s ios Mobile Client enables you to stay up to date with all your work files from your iphone. Files and latest edits can be synchronized to your mobile device for you to easily browse, preview, annotate and share with others. Under Settings, a Tutorial is available that covers: 1) Pull down to refresh 2) Tap to sync and open 3) Tap to unsync 4) Tap and hold to open submenu 5) Swipe to navigate 21

22 Refreshing Simply pull-down and release your finger within the directory Working with My Files Tap to sync and open a file. A green checkmark indicated that the file is synchronized! Click on it to get the most recent version of your file. Tap to unsync. 22

23 Submenu You can find more information about a file, add a file to your favorites, annotate, a file or share a link, or delete a file all through your submenu. You can access the submenu by tapping and holding a file, or when a file is open. File Favorites Annotation File Menu Information Pin Lock Under Settings, you have the option to turn Pin Lock on. This further protects your content, even when it is offline. 23

24 Oxygen Mobile for ipad: Using Quickoffice (ProSelect HD) 1. Add Oxygen to Your Network. Using your ipad, launch Quickoffice. Tap the "+" button (bottom left) and select "Oxygen Cloud." Select "Oxygen Cloud" from the options list. Enter your Oxygen ID and Password > Select "Sign in". Tap "Continue" after you've been authenticated. 24

25 Here's your newly added Oxygen drive shortcut. 2. Edit and Save Your Changes Back to Oxygen. Browse your Oxygen spaces. Tap the file. Done with your edits? Tap the "Close" button > Select "Save." And that's it! Your changes have been saved and the file updated in Oxygen. 25

26 3. Create a New File and Upload to Oxygen. Tap on the New File icon (bottom right) > Select the file type you'd like to create. Here's is our example Excel file: Done with your new file? Tap the "Close" button > Select "Save As." Rename your file > Select your Oxygen Drive shortcut. 26

27 Select the space in Oxygen > Tap on the "Save" button. Your new file is saved and available in Oxygen! 27

28 Oxygen Mobile for ipad: Using PDF Expert (Enterprise) 1. Add Oxygen to Your Network. Using your ipad, launch PDF Expert. Select "Network" > Select "Add" Tap on "Oxygen Cloud" from the Add Server list. Enter your Oxygen ID and Password > Select "Save". You will find your Oxygen account under "Favorite Servers." 2. Configure Auto-sync Feature for your Oxygen Space. 28

29 **Before working on your PDFs, you must specify a space to store your changes. **Save any PDF in this folder to be accessed and updated later with PDF Expert. Tap on the "Network" button > and Select your Oxygen account under Favorite Servers. Tap on the Oxygen space you would like configure for two-way synchronization. Tap on the "Sync" button > Select "Sync this Folder" option. Next, tap on the "Documents" button to work with your files. 3. Annotate your PDFs from Oxygen. 4. Sync your changes back to Oxygen. 29

30 Tap on the "Sync" button (located on the bottom left of the app). Tap on "Push Changes" to update your file in Oxygen. 30

31 Oxygen Mobile for Android Oxygen Cloud s Mobile Client for Android enables you to stay up to date with all your work files from your Android. Files and latest edits can be synchronized to your mobile device for you to easily browse, preview, edit and share with others. Tap the Refresh Button to refresh. 31

32 Working with my files Tap to sync and open a file. A green checkmark indicated that the file is synchronized! Click on it to get the most recent version of your file. Press and hold to download and open, download, rename or delete your file. To upload upload. files, tap 32

33 Pin Lock Under Settings, you have the option to enable Pin lock. This provides additional protection for your content, even offline. 33

34 Oxygen Web Client Uploading my files Click Upload File and select the file to upload. Versioning my files Track changes made on your file With Oxygen, you can always look up older versions of a file that you've saved. To manage file versions, log in to your Oxygen Account 1. Select the "Show Versions" option for any file: 34

35 2. Click on any of the older versions to download it locally. 3. To recover an older version, click on it. 35

36 Deleting my files Files that are deleted in the Oxygen Desktop are soft deleted meaning they can still be recovered via the Web Client if they were deleted by accident (analogous to a trash on a desktop). Oxygen Cloud Administrators have the ability to allow members to permanently delete files. If you are unable to permanently delete your file, please contact your Oxygen Administrator. 36

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