OVERNIGHT AND OUT OF STATE FIELD TRIPS

Transcription

1 OVERNIGHT AND OUT OF STATE FIELD TRIPS Teachers wishing to apply to the FSD1 School Board for approval of overnight out of state field trips need to provide the following information for review by the school board: 1. Name of individual requesting approval. Please include number of years of teaching experience and number of years teaching experience in the district. Larry M. Jackson, music/band teacher at Wallace Gregg Elementary School/Moore Intermediate is requesting that the Moore Band travel to Florida to possibly perform at an area theme park. This is my 11 th year of teaching-8 years in Florence School District 1 and 3 years in Florence School District Provide a list of past trips (out of state) sponsored/chaperoned. I have sponsored many 4 th grade trips to the Francis Marion Performance Arts Center and Civic Center for the 4 th grade orchestra trip. I have also sponsored a band trip for Moore to go to Atlanta, GA may Carowinds, North Carolina 2006 Atlanta, GA 2007 Orlando, GA 3. Destination and dates of the field trip. Date of field trip is May 19, 2016 May 22, We will be traveling to Orlando, Florida. 4. Provide the purpose of the field trip. The purpose of this trip is two-fold. It serves as a behavior and reward incentive for those in band, to work and strive hard, while contributing to the welfare of Moore Intermediate School. Students may also get the chance to participate in a performance in the parks at Disney World pending audition tape. 5. Please include state standards that will be taught in reference to the trip. How are students going to be assessed on these standards? An example would be: journals, videos, pictures, group presentations, diaries, etc. Analyzing. Students will A. Identify musical concepts as well as perceptual skills by moving, use appropriate terminology B. Identify musical instruments of the orchestra and band Making Connections. Students will explain the role of music in life experiences, celebrations, community functions and special events. C. Introduce students to performance opportunities as well as critiquing professional musical performances Students will be assessed by video journal entries. 6. Transportation: How will the students be transported? We will take one motorcoach (Carolina Tour and Travel, Kingstree, SC) to transport to and fro Florida. We have used CT&T for most band or class trips within FSD1 and FSD5. 7. Number of students participating in the activity. I anticipate that there will be between students who will be eligible to experience this trip. We plan to have 1 chaperone per 3 students. This will give us a combined total of up to 40 students and chaperones.

2 8. Accommodations: Where will the students be staying? How many students in each room? Are the rooms all located with interior doorways? Are students and chaperones located on the same hallways with chaperones located in strategic locations? Students will stay at Holiday Inn Maingate East, in Orlando, Florida with 3 students and one parental chaperone in each room. Parents must notified and sign off on their child rooming with an adult chaperone who has pass SLED verification. All rooms are located within the interior hallways. All student and chaperone rooms will be on the same floor. This hotel is designated as a student hotel or hotel that caters to student school groups. 9. Cost of the trip per student. Cost for chaperones. Quad Occupancy Triple Occupancy Double Occupancy Single Occupancy Holiday Inn $ $ $ $ This includes accommodations and transportation. 10. List any fundraising activities to offset costs of the trip. Students will be participating on the World s Finest Chocolate, Krispy Kreme and Orange Leaf Fundraiser. This will help provide the cost of the motorcoach ($3,850.00). Two fundraisers (one for advanced and beginner band will be done in December. For the 2016 year, we will do the World s Finest Chocolate as the final fundraiser. 11. Chaperones (Number and Names): If chaperones are on staff with FSD1, please include their position, number of years teaching experience and number of years in FSD1. If chaperones are parents, each parent has to have gone through the background check process. We plan to have between chaperones to help with this trip. I have at least 3 teachers that are interested in being chaperones: one is a former administrator with more than 15 years experience; one teacher who has had 4 years teaching experience in FSD1 and 5 in Hartsville; and that last teacher with at least 11 years experience. 12. Written itinerary. Provide a detailed description of what sites you will be visiting. This should be done for each day of the trip. Itinerary is provided as attachment. Things to remember: Parental permission slips: Have each student complete a permission form. See attached form.

3 Check with the building principal for standardized testing dates and other potential conflicts. Remember to have a copy of the insurance coverage for the bus company you are using. (When planning the trip keep in mind that drivers can only drive for ten (10) hours per day.) Include a rooming list for each chaperone and if the hotel did not generate a rooming list, provide the hotel with said list. Remember to include the cost of any substitutes needed to cover classrooms. Medical Information: Have the parents complete a form detailing the medical concerns for their child. The school nurse will have the forms that will need to be filled out by the doctor for any medications the child will need to take on the trip. Provide the school nurse with a list of students who are going on the trip and he/she will provide any information you will need for students with particular issues. The school will send a first aid kit for the trip.

4 SUMMIT TOUR & TRAVEL MOORE INTERMEDIATE SCHOOL BAND Larry Michael Jackson - Director Orlando, Florida Trip May 19-22, 2016 Proposed Itinerary October 12, 2015 Friday, May 6, :00 AM Arrive at Epcot at the Walt Disney World Resort Meet your Summit Tour & Travel representative to receive your attraction tickets. Your 3-Day PARK HOPPER Ticket allows the group unlimited admission to the Magic Kingdom Park, Epcot, Disney s Hollywood Studios and Disney s Animal Kingdom Theme Park. A Disney Meal Coupon is included in the tour package for lunch (OR) dinner. Group will stop on their own and have breakfast en route to Orlando. 9:00 PM Epcot s "Illuminations" - A rhapsody of lasers, lights, fountains, music and fireworks encompasses World Showcase Lagoon. Usually performed at 9:00 PM unless the park has extended hours. We strongly suggest that the group views Illuminations in front of the lagoon between Mexico and Canada. The group will then be towards the front of the park to exit to the buses at the conclusion of Illuminations before a majority of the people leave the park. Otherwise, by viewing Illuminations back by the World Showcase area, it will take the group at least an extra ½ hour to leave the park. Get a seat at least 45 minutes before the show. 9:45 PM Depart to the Hotel Your Summit Tour & Travel representative will greet you at the buses to transfer the group to the hotel for a pre-registration orientation. Room assignments and key packets will be distributed at this time. Saturday, May 7, :30 AM Depart to Rainforest Café for Breakfast at Animal Kingdom

5 Enjoy an all you can eat hearty American breakfast featuring Rainforest Café s famous Tonga Toast. Breakfast begins at 8:00 AM. 9:00 AM Walk to Animal Kingdom at the Walt Disney World Resort Your 3-Day PARK HOPPER Ticket allows the group unlimited admission to the Magic Kingdom Park, Epcot, Disney s Hollywood Studios and Disney s Animal Kingdom Theme Park. A Disney Meal Coupon is included in the tour package for lunch (OR) dinner and is valid at Animal Kingdom or Disney s Hollywood Studios. TBD Participation in Festival Disney Music Festival (Optional) Application Fee of $ Per Event is not included in the tour package prices. Audition is not required, but a registration application must be submitted to Festival Disney. The group can enter the Competition, Ratings Only or Comments Only Categories.

6 Moore Intermediate School Band Orlando, Florida Trip Proposed Itinerary October 12, 2015 Page 2 Saturday, May 7, 2016 (cont.) 2:30 PM Depart to the Disney s Hollywood Studios at the Walt Disney World Resort Your 3-Day PARK HOPPER Ticket allows the group unlimited admission to the Magic Kingdom Park, Epcot, Disney s Hollywood Studios and Disney s Animal Kingdom Theme Park. Disney s Hollywood Studios Fantasmic is at Park Closing. This is a Do Not Miss show where Disney characters arise on giant mist screens 50 feet high and 100 feet wide to familiar Disney melodies. The show takes you into the imagination of Sorcerer Mickey as he and his friends confront the notorious Disney villains in an action-packed battle of good vs. evil. Do not miss this evening spectacle of lasers, fireworks and fire! 9:30 PM Depart to the Hotel Sunday, May 8, :30 AM Buffet Breakfast at the Hotel Enjoy a buffet breakfast before beginning your busy day. 8:30 AM Begin to Check Out and Load Motorcoaches Your Summit Tour & Travel representative will be available to assist with room checks and collect room keys.

7 9:00 AM Depart to the Magic Kingdom at the Walt Disney World Resort Your 3-Day PARK HOPPER Ticket allows the group unlimited admission to the Magic Kingdom Park, Epcot, Disney s Hollywood Studios and Disney s Animal Kingdom Theme Park. A Disney Meal Coupon is included in the tour package for lunch (OR) dinner. Evening Main Street Electrical Parade (Electrical Parade is Seasonal) & Wishes Fireworks presentation times TBD. 3:00 PM Festival of Fantasy Parade on Main Street USA "Festival of Fantasy Parade" will bring a celebration of New Fantasyland to Main Street, U.S.A., through fantastic and innovative new parade floats, vibrant costumes, and an original soundtrack that will feature beloved songs from favorite Disney films, plus a parade theme song. This parade will specifically highlight the stories of Frozen, The Little Mermaid, Sleeping Beauty, Dumbo, Pinocchio, Peter Pan, Tangled and the Disney-Pixar film Brave among others. 10:45 PM Depart for Home with Fond Memories of Orlando, Florida!!! *Exact Itinerary Times; Theme Park Closing Hours; Performance Times & Venues; Restaurant Menus and Meal Coupon Inclusions are Subject to Change*

8 SUMMIT TOUR & TRAVEL MOORE INTERMEDIATE SCHOOL BAND Larry Michael Jackson - Director Orlando, Florida Trip May 19-22, 2016 Proposed Tour Package October 12, 2015 From $ Includes All Taxes (Per Person - Quad Occupancy) Quad Triple Double Single (4 Per Room) (3 Per Room) (2 Per Room) (1 Per Room) Ramada Gateway $ $ $ $ Standard $ $ $ $ Holiday Inn $ $ $ $ Orlando-Celebration (Formally Holiday Inn Main Gate East) All rates above are quoted per person and do not include transportation Tour Package Inclusions

9 Lodging, Attractions & Meals Performance Additional Inclusions 2 Nights Lodging at Orlando/Kissimmee Area Hotel 3-Day Park Hopper Ticket to the Walt Disney World Resort with Unlimited Admission to the Following: Magic Kingdom Park, Epcot, Disney s Hollywood Studios & Animal Kingdom Theme Park 3 Disney Meal Coupons Buffet Breakfast at Rainforest Café Buffet Breakfast at the Hotel Optional Festival Disney Participation in Festival Disney Awards Ceremony Festival Disney Medal for All Performers Festival Disney Group Participation Award Written and Taped Adjudicator Comments Competition, Ratings Only or Comments Only Post-Performance Educational Clinic ($ Festival Application Registration Fee Per Event Is Not Included in the Above Tour Package Prices) Director Welcome Gift Personal STT Tour Director Comprehensive Trip Handbook 1 Free Tour Package Per 15 Paid Persons (16 th Person is Free) Hotel Security (Personal Security is Available at an Additional Cost) Souvenir Gift for Each Guest Liability Insurance Coverage including Errors & Omissions Insurance SYTA Consumer Protection Plan Coverage All Taxes & Gratuities for Attractions, Meals & Hotel (STT Personal Tour Director Gratuity is Not Included and Left Up to the Discretion of the Group)

10 SUMMIT TOUR & TRAVEL MOORE INTERMEDIATE SCHOOL BAND Larry Michael Jackson - Director Orlando, Florida Trip May 19-22, 2016 General Information October 12, 2015 Tour package prices are subject to change only if vendors increase their prices. For the tour package prices to be considered firm, you must return your payments in accordance with the dates listed on your contract from Summit Tour & Travel. Transportation is not included in the tour package rates. Package rates are based on a 40 paid persons. Groups with paid persons will be assessed an additional fee of $ Groups with less than 30 paid persons will receive a total new tour package price quotation. Tour package rates are valid for proposed dates. Hotel requests must be made at the time of contract and will be honored depending upon availability. If the deposit and signed contract are not received in our office by the due date requested in the contract, there cannot be any guarantee that the requested hotel will still be available. An alternate choice may be necessary at that time and the group will be charged accordingly. All attempts will be made to find alternate hotel accommodations at a rate equivalent to the group s first choice. Holidays, peak travel times and requests for indoor hallways may increase the package cost. All Non-Performers will receive the same tour package inclusions for the same package price provided they purchase the entire tour package. All attraction tickets purchased will have a printed expiration date. Unused days on the tickets will not be valid after the expiration date. No refunds will be given for unused tickets. A minimum number of persons may be required for some meal functions. If the function is available, it may become necessary to combine your group with another group to ensure participation in that particular function. Complimentary tour packages do not include transportation and are based on double occupancy. If double occupancy rooms are not assigned on the rooming list, the complimentary packages will default to triples and then to quads. The price difference will not be refunded to the group in the event that double rooms are unavailable. Single occupancy complimentary tour packages are available; however, it will require an additional charge. Assignment of the complimentary tour packages is left up to the discretion of the director. Summit Tour & Travel will not make these assignments. Summit Tour & Travel Trip Application & Health Form must be returned to our office with the final payment.

11 Transportation Transportation is not included in any of the package costs listed in your tour proposal. However, Summit Tour & Travel will gladly arrange any and all of your transportation needs at the lowest prices available. Please consult your Summit Tour & Travel representative for details. If you choose to do your own round trip motorcoach transportation, Summit Tour & Travel requests that the drivers stay at the same hotel as the group. The group will be charged accordingly for the rooms. When Booking Own Motorcoach It is the understanding of Summit Tour & Travel that all transportation needs will be provided by the Moore Intermediate School Band. Please make sure to furnish a final itinerary to your motorcoach operator prior to departure. Summit Tour & Travel requests that the drivers stay at the same hotel as the group. The group will be charged accordingly for the rooms. Moore Intermediate School Band Orlando, Florida Trip General Information October 12, 2015 Page 2 Payment Policy All payments must be in the form of a school or booster association check. No personal checks or credit cards will be accepted. Any additional postage charges or wire transfer fees incurred by Summit Tour & Travel as a result from receiving late payments or changes made to the rooming/air passenger list by the group after the contract due date, will be invoiced directly to the Moore Intermediate School Band. In addition, the group will be charged any additional postage fees incurred by Summit Tour & Travel for all special mailing requests made by the group except for the initial mailing of air tickets or cruise documents.

12 Payment Schedule Due: (3 Weeks After Booking) 1. $50.00 Per Person (Including persons traveling on complimentary packages) 2. Signed Contract 3. Festival Disney Entry Forms and Fees (Optional) 4. $ Per Round Trip Motorcoach Deposit or Deposit Amount Dictated By Motorcoach Company (if applicable) 5. Individual Insurance Forms & Payment for Travel Max Insurance Deadline (Cancel for Any Reason Insurance) Due: February 5, $ Per Person (Excluding persons traveling on complimentary packages) 2. Preliminary Rooming List Due: March 4, $ Per Person (Excluding persons traveling on complimentary packages) 2. Motorcoach Balance (if applicable) 3. Final Rooming List 4. Individual Insurance Forms & Payment for Travel Basic Insurance Deadline Due: April 1, Final Payment (Initial Deposits from people traveling on complimentary packages will be pro-rated to the final balance) 2. Summit Tour & Travel Trip Application & Health Form Proposal Prepared By: Kim D. Pretzer, President; Summit Tour & Travel; P.O. Box , Orlando, Florida Local: (407) ; Toll Free: (877) ; Fax: (407) ;

13

14 SUMMIT TOUR & TRAVEL CENTRAL FLORIDA ATTRACTION OPTIONS Walt Disney World s Magic Kingdom Park Walt Disney World s Epcot Walt Disney World s Animal Kingdom Theme Park Walt Disney World s Disney s Hollywood Studios Walt Disney World s Blizzard Beach Water Park Walt Disney World s Typhoon Lagoon Water Park Disney s Fantasia Gardens Miniature Golf Course Disney s Winter Summerland Miniature Golf Course DisneyQuest Indoor Interactive Theme Park Universal Orlando s Universal Studios Universal Orlando s Islands of Adventure Universal Orlando s City Walk Sea World Orlando Sea World s Aquatica Water Park Wet n Wild Water Park Busch Gardens - Tampa, Florida Gatorland LegoLand - 45 Minutes from Orlando Orlando Eye Ferris Wheel Madame Tussauds Wax Museum Sea Life Orlando Aquarium Ripley s Believe It or Not The Holy Land Experience Titanic The Experience WonderWorks Kennedy Space Center Kennedy Space Center & Cocoa Beach Cocoa Beach and Ron Jon s Surf Shop Daytona Beach Airboat Rides Airboat Rides & Cocoa Beach Fun Spot (Amusements, Arcade & Go-Carts) Old Town (Shopping & Restaurants) Blue Man Group Cirque du Soliel La Nouba Performance & Attendance at Orlando Magic NBA Basketball Game CENTRAL FLORIDA MEAL OPTIONS Buffet Breakfast at the Hotel (where available) Deluxe Continental Breakfast at the Hotel (where available) Buffet Breakfast at Planet Hollywood Buffet Breakfast at Rainforest Café Buffet Breakfast at T-Rex Buffet Breakfast at House of Blues Buffet Breakfast at Hard Rock Café Buffet Breakfast at Bubba Gump Shrimp Company Buffet Breakfast at Golden Corral Buffet Breakfast at Disney's Theme Parks (25 Minimum Disney Meal Coupon &/or Disney Youth Dining Card Disney s Hoop-Dee-Doo Musical Revue Dinner Show Disney Polynesian Luau Disney Starlight Country Cookout or BBQ at Ft. Wilderne (25 Minimum) Disney's Fantasia Gardens Dance Party (150 Minimum)

15 Disney's Animal Kingdom's Dinorama Dinner Package (200 Minimum) Disney's Theme Park Dessert Party (25 Minimum) Disney's Teen Night Out Buffet (25 Minimum) Disney's Theme Park Cook Out, BBQ, Fajita or Italian Buffet (25 Minimum) Lunch & Dinner at Planet Hollywood Lunch & Dinner at Hard Rock Café Lunch & Dinner at Bubba Gump Shrimp Co. Lunch/Dinner at Rainforest Café Lunch/Dinner at T-Rex Lunch/Dinner at Bucca di Beppo Cocoa Beach Chicken or Chicken & Ribs BBQ Universal Orlando Meal Coupon Sea World Meal Coupon Sea World Chicken &/or Ribs BBQ Sea World Hot Dog/Hamburger Cookout Busch Gardens Meal Coupon Aquatica Buffet Dining Coupon Wet n Wild Cookout or BBQ Cocoa Beach Hot Dog/Hamburger Cookout Cocoa Beach Chicken BBQ with Hot Dogs/Hamburgers Medieval Times Dinner Show Pirate s Dinner Adventure Mystery Sleuth s Dinner Show WonderWorks Outta Control Magic Comic Dinner Show Cici s Pizza Buffet...and more!!! SUMMIT TOUR & TRAVEL CENTRAL FLORIDA HOTEL OPTIONS STANDARD: Hotels in this category include but are not limited to the following: Clarion Inn Lake Buena Vista (Outdoor), Rosen Inn at Pointe Orlando (Outdoor), Rosen Inn Closest to Universal (Indoor), Rosen Inn International Orlando (Outdoor), *Ramada Gateway (Indoor), Magnuson Grand Hotel Maingate West (Indoor), **Holiday Inn Orlando SW - Celebration Area (Indoor), **Park Inn - Radisson (Indoor) *Economy Hotel Prices Depending Upon Dates of Trip **Depends Upon Dates of Trip SUPERIOR: Hotels in this category include but are not limited to the following:

16 Holiday Inn Orlando SW - Celebration Area (Indoor), Hilton Garden Inn (Indoor), Park Inn - Radisson (Indoor) Best Western Orlando Gateway (Indoor), Radisson Orlando Resort - Celebration (Indoor), Sheraton Resort LBV (Indoor), Holiday Inn Universal (Indoor), La Quinta (Outdoor & Indoor with Continental Breakfast), Hampton Inn (Indoor with Deluxe Continental Breakfast), Fairfield Inn Marriott Village, (Indoor with Deluxe Continental Breakfast), Country Inn & Suites (Indoor with Deluxe Continental Breakfast), Holiday Inn Express (Indoor with Deluxe Continental Breakfast), Comfort Suites Maingate East (Indoor with Deluxe Continental Breakfast), Buena Vista Suites (Indoor with Buffet Breakfast), *Rosen Centre (Indoor), *Rosen Plaza (Indoor) - *If No Major Conventions in Orlando

17 DELUXE: Hotels in this category include but are not limited to the following: Rosen Centre (Indoor), Rosen Plaza (Indoor), Rosen Shingle Creek Resort (Indoor); Crowne Plaza (Indoor), Best Western Lake Buena Vista (Indoor), Wyndham Lake Buena Vista (Indoor), Drury Inn (Indoor with Buffet Breakfast), Courtyard Orlando Marriott Village (Indoor), Springhill Suites (Indoor with Deluxe Continental Breakfast), Homewood Suites (Indoor with Deluxe Continental Breakfast), Hawthorne Suites (Indoor with Buffet Breakfast), Embassy Suites (Indoor with Buffet Breakfast), Residence Inn (Indoor with Buffet Breakfast), Holiday Inn in at the Walt Disney World Resort (Indoor), CoCo Key Water Resort (Indoor with Buffet Breakfast) DISNEY ALL-STAR OR POP CENTURY RESORTS : Stay on Disney property at one of the popular theme resorts: Disney All Star Sports, Music and Movie or Pop Century complexes. Other Disney Resorts such as Port Orleans French Quarter, Port Orleans Riverside, Caribbean Beach & Coronado Springs are available at an additional cost.