Corporate Solutions. from the specialists in flexible offices

Transcription

1 Corporate Solutions from the specialists in flexible offices

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3 Instant were exactly what we needed for this project, as they know the serviced office market back to front and were able to guide us through the acquisition process with ease and professionalism. Arqiva As the largest broker of flexible office space in the world, Instant help people find office space around the globe, concluding around 30 transactions every day. We are unique in having a team dedicated to large corporate clients, working with you to understand the dynamics of your market and your operation, matching our local market knowledge to your corporate needs and budgets. Our Corporate Solutions team has more than 100 years accumulated experience of providing flexible office solutions. The flexible office specialists.

4 Instant: a global business with global clients Instant has developed a network that guarantees you global market coverage of serviced offices. In a highly fragmented market, where even the biggest players have less than 20% market share, Instant offers you a gateway to the whole array of providers, from the multinationals to the local, stand-alone operators, to find the space that is perfect for each situation. 2

5 Serviced offices The intelligent solution Instant made the whole process incredibly easy, from sourcing the solutions, running detailed cost analysis and agreeing the terms of the deal. Warner Music Group Excellent Business Centres Serviced offices provide an instant workspace for one person or one hundred people, for a month or a year or even longer. There are minimal costs to set up and exit. Expand or contract as you need. With thousands of centres across the world they provide a flexible office for a project, a satellite team or overflow space.! Types of requirements that suit serviced offices: Stop gap accommodation Overflow space Swing space/during refurbishment Project space Short term expansion Start-ups There are no costs to set up and no costs to exit. Entry Expand into or contract a new as you market need. With thousands Satellite of centres offices across the world they provide Disaster a flexible recovery office for a project, a satellite team or overflow space. Mobile workforce Ad hoc meeting rooms Capital preservation Excellent Business Centres Instant are the only broker with a dedicated Corporate Solutions team, comprised of highly experienced account managers who focus exclusively on finding serviced offices for corporate occupiers worldwide. Our long term relationships with all the key office providers mean we always know which centres to recommend and how to construct the best deal for you. 3

6 Instant: the global specialists in flexible offices At Instant, our Corporate Solutions team provides you with a single point of contact for all your global flexible requirements, ensuring you get unparalleled market coverage and expertise in all markets. Your property team has to juggle the demands of all the different areas of your business, including small scale, short term requirements that can take disproportionate amounts of management time. By partnering with Instant, you can free up your team to focus on the core strategic projects, and add value to your overall portfolio in the process. We often work alongside a retained agent, using our specialist knowledge of this niche market to complement their advisory role, giving you the best combination of expertise available. Searching for office space in a foreign market can prove testing, especially if there are language and time zone barriers. Instant s world coverage and exceptional knowledge of all markets allowed the search for office space in Shanghai to be conducted with ease, efficiency and speed. Rolls Royce 4

7 Corporate Solutions team Our Corporate Solutions team gives you access to greater flexibility in your property portfolio, reducing risk and minimising capital outlay.

8 1. Your office needs: 2Your You need a new office for some of your team, but your time is limited and it may be difficult for you to identify all the available options. This is when Instant can help. Simply tell us how many people you need to accommodate, for how long and where, and we will take care of the rest. If you have any special requirements such as installing a dedicated server room or adding increased security measures, our experience means we are best placed to advise on how to accomplish this within the framework of a serviced office. Your Instant options in t needs, in te view from th report of th and availab

9 . options: Your selection: Your contract: account manager will carefully consider all the e area, selecting centres that precisely fit your rms of budget, facilities, location and even the e windows. You will be presented with a detailed ese options (see below), complete with pricing ility, from which to choose those you want to visit. To minimise your workload, Instant sets up viewings at the offices you prefer, so that you or one of your team can inspect the properties to identify those that best suit your needs. Your account manager will liaise directly with your preferred centres to determine the precise details of their offer. We always use the competition in the local market to ensure we can negotiate the best deal, delivering your ideal office every time. Our service means that you will have everything you need to speed through your internal approvals process and move as quickly as possible to your new space. As part of our service, and at your direction, all the negotiations of price and the terms of occupation can be undertaken by Instant on your behalf. After many years of working with all serviced office operators across the world, we understand the intricacies of pricing structures and additional services, enabling us to agree the best deal for you. We will always give you impartial advice to find the office that best suits your needs and budget. Once all the paperwork has been completed, you and your team can move in and start working straight away. Instant s Corporate Account Managers work as an extension to your team, so we will always be at the end of the phone to help with any issues that arise, or to assist if you find you need more (or less) space. Towards the end of the contract, we will be back in touch to see if we can help with a renewal or a move to a new location. Did you know...? Instant can help if you have surplus office space. For spaces under 5000 square foot, or empty space that has only a short time left to run on its lease, we can help locate a suitable tenant. With over 6,000 enquiries a month coming to Instant, we are extremely well placed to find a match. We list properties on our website for free and charge fees on a success only basis. 5

10 The Instant Managed Office a bespoke, all-inclusive, fully managed office, anywhere you need it. There are times when you need a flexible office solution, but you would like it tailored precisely to your business and need to locate in a very specific area. It may be that you need the office for a number of years and you want the cost certainty that goes with a serviced office. The answer to these challenges is a Managed Office. Instant s Managed Office service allows you to outsource every aspect of setting up and running your office, from finding the right building to emptying the bins, but still allowing you to create a space branded as you wish. Our focus in providing Managed Offices is always on you, the occupier. Once we understand your exact needs, we ll find a building that best meets these requirements. We then co-ordinate the whole process so that all deadlines are met and everything falls within the agreed budget. We take on the lease for as long as you need it. We plan and fit the space to your specification, and then we manage the office for you. We even sort out dilapidations once you ve moved out. All this is done for a fixed quarterly fee. It s simple, cost-effective and completely tailored to your needs. 8

11 Case studies of Managed Offices With a short deadline to move in to new premises, Instant s solution meant we could keep control of costs, have complete confidence in the timing plan and free up the internal team to focus on the core project. Outsourcing our office provision was the right action for this project. John Ennis, Serco An outsourced office for Serco International service company, Serco, turned to Instant for an office to accommodate 280 people for a two year project. With limited in-house resource to search for and manage a new office, an all-inclusive solution from Instant was ideal. Swing space for Network Rail Network Rail needed an office for 400 people to use as a stop gap whilst their permanent headquarters in York was refurbished. Using local contacts, Instant identified suitable space in an adjacent building and secured a two year lease, managed its refurbishment and took on the running of the office for the duration of the contract. Instant provided the ideal solution to our temporary decant requirement in York. The office is in a perfect location adjacent to our existing premises, delivered on time and to budget. Instant were professional and responsive throughout, we would not hesitate to recommend them. Network Rail 9

12 The team at Instant Instant has been selected as one of the Top 100 Best Companies to Work for by the Sunday Times every year since 2008, and we work extremely hard to recruit exceptional people, to provide the best service to you. Our offices in London, Sydney and Miami help us to work through the time zones, meaning a faster result for you. Our Corporate Solutions team comprises experts from many different backgrounds: serviced offices, sales professionals, chartered surveyors and former property agents. Our specialists are brimming with up-to-date information on the latest deals, occupancy levels and pricing. No other company has the depth of local knowledge, combined with the global, multi-lingual reach of Instant. Our dedicated team is here to help you find what s right for you and because we re independent, we ll always offer impartial advice. We were very impressed by Instant s professional attitude and the efficiency in organising appointments for us. Basically the whole process is stress free and much easier than we expected. In future, I will not hesitate to recommend your company. Linda Kam, Panasonic 10

13 The Instant team provided us with an extremely valuable and professional service. They have fantastic contacts in the property market on a global basis, and this enabled them to source the perfect office solution for us in Johannesburg within a matter of weeks. Credit Suisse 11

14 Our clients Instant were quick, responsive and thorough with their search. We were able to choose an office close to our own building on the terms we required within a short timeframe. Although urgent we felt in control of the office search at all times and wouldn t hesitate to work with Instant again. To read detailed case studies for specific clients, please visit our website: corporates Steve Willson, TLT Solicitors 12

15 To find out more about Instant call us on +44 (0) or 10

16 London (Headquarters) 13th Floor, 20 Eastbourne Terrace London, W2 6LG Tel +44 (0) Fax +44 (0) Sydney 33 Australia Square 264 George Street, Sydney, NSW 2000 Tel +61 (0) Fax +61 (0) Miami 5550 Glades Road, Suite 204, Boca Raton, Florida, FL Tel Fax