6 Reasons Why You Should Consider Automated Onboarding Learn How to Quickly Transition Candidates Into Jobs

Transcription

1 6 Reasons Why You Should Consider Automated Onboarding Learn How to Quickly Transition Candidates Into Jobs A Bond Operational Excellence White Paper

2 6 Reasons Why You Should Consider Automated Onboarding Learn How to Quickly Transition Candidates Into Jobs A s the economic winds continue to move in a positive direction, we are seeing improving hiring trends sweep across the country. The latest numbers from the Bureau of Labor and Statistics shows that the U.S. has its lowest unemployment rate in 8 years, 5.8 percent. Just as promisingly, our nation enjoyed large hiring gains in the private sector, especially in professional and business services, manufacturing and leisure and hospitality. So what does this mean for businesses moving forward? As hiring increases, recruiting firms and staffing agencies should be looking to implement onboarding systems that will more quickly and efficiently transition these new hires onto the job scene. Those in the industry who have cracked the hiring code all share a similar weapon when it comes to bringing in new hires automated onboarding. Whether transactional onboarding dealing with the forms and processes involved in onboarding an employee, or acculturated onboarding guiding a new hire to effectiveness more quickly, automation of these systems is a proven time and money saver. As with other recruiting software that is steering the hiring industry in a new and more efficient direction, automation is changing the face of onboarding at big and small companies alike, and here are 6 reasons why. 1. Cost Savings The first benefit any company looks for is obviously the effect on the corporate bottom line. While it seems intuitive that automation in onboarding processes would naturally save money when cutting out extra administrative time on behalf of both new employees and HR staffers, the savings reach beyond the obvious. The elimination of needless paperwork is proving to be a cost-saving center that more hiring companies are recognizing. According to the Recruiting Edge Newsletter, The average company has 15 corporate policies, procedures, and forms that are required for the new hire to read, review, and sign prior to their first day of work. That does not include the US federal and state forms Page 2

3 that are required, such as the Form I-9, W4, state tax withholding forms, and the optional 8850 WOTC form. These forms and policies, along with your required corporate forms, often total more than 40 pieces of paper, which HR copies, distributes and then collects or hunts down from each new hire. However, automation stops that wasteful process, especially when combined with electronic signature capabilities, eradicating needless paperwork and associated administrative time. 2. Improved Data Collection Oftentimes, the challenges of data collection reach beyond those regular corporate forms. Government agencies and contractors, for example, must also obtain legally mandated background checks, drug screening and medical/fitness exams, verifications and licensure certifications all under the umbrella of overall confidentiality. With the addition of each new piece of data comes the possibility of mishandling. Any mistakes in the onboarding process can come back to haunt HR departments when auditors visit. But with automated onboarding, both collection and management of the data can be maintained virtually problem-free. 3. Customization of Onboarding Tools While multiple companies within an industry may have similar onboarding requirements, each business has its own unique needs when it comes to bringing in new hires. Not only does paperwork vary from firm to firm, the details needed to bring a new employee up-to- speed change too. For example, recruiting firms charged with pre-hire assessment can create customized electronic tests that all candidates can take regardless of their location. By culling out prospects who might not fit as well into the corporate culture or skill sets, companies save money by reducing the need for rehires, while also experiencing a profit boost. An article in HR Automation Trends - Onboarding & More highlighted this benefit, sharing how Luxottica Retailer (parent to Sunglass Hut, Pearle and LensCrafters) found that stores staffed by pre-qualified new hires significantly outperformed non-assessed employees to the tune of $18,000 per tested worker. Page 3

4 4. Reduction in Errors By integrating all the relevant systems incorporated with onboarding, automation can significantly reduce the chance for errors. No longer must new employees wade through mounds of paperwork, potentially entering incorrect information or missing essential details altogether. And HR staffers needn t worry about having to check for errors. Automation insures that all forms are correctly completed. The benefits of errorless data are far reaching. From avoiding the added hours of payroll back tracking from incorrectly filed forms to managing WOTC (Work Opportunity Tax Credit) programs more effectively with interactive Q &A surveys, companies can save thousands of dollars and hundreds of hours. 5. Heightened Security One of the hottest topics around onboarding practices is the safety of employee data. Hiring companies must protect the integrity of data collection, transmission, storage and backup of personal employee information. Automated onboarding solves these issues by providing data security through web-based cloud storage available through Software as a Service (SaaS). Data taken in through automated processes is stored in the cloud and with such elements as encryption and access control is secured more effectively than information that is stored in on-site systems. Such web-based protections provide multiple layers of security measures, both virtual and physical, to ensure that data is protected from breaches. Automated onboarding vendors also work with each client s own IT department to customize security measures. And web-based automation provides yet another benefit. Ultimately, the securely stored data resting in the cloud eliminates the need to hold onto countless file boxes of information for years on end. Page 4

5 6. Happier New Hires What connection does automated onboarding have with the emotional well- being of new employees? More than you might think. When automated onboarding is part of a hiring process, the time that HR managers would have spent on administrative paperwork is now eliminated, giving those managers more personal face- to-face time to make hires feel welcome. In addition, the user-friendly features of automated onboarding reach across generations when it comes to employee use. Older workers who no doubt have years of experience filling out employment forms will appreciate the simplified process. Even data screens can be enlarged for better viewing. And the notion that many employees can t negotiate online tools is a fallacy. Only 1 in 5 adults -- mainly those over 65 or without a high-school education don t use the internet regularly. With the time saved, companies can invest in more workplace training and acculturation programs upon the new employee s entrance into the company, boosting absorption success. Ultimately, the man-hours saved through automated onboarding make the software solution a difficult tool to ignore. Staffing agencies and recruiting firms charged with the complicated challenges of onboarding can see impactful changes in a short amount of time when they move to automated processes. As hiring continues to ramp up this year and beyond, automated onboarding like the other recruiting software programs available to staffing and hiring companies, will likely be a game-changer when it comes to success in the hiring marketplace. Learn how staffing software and recruiting software from Bond US can help you achieve your hiring objectives. Page 5

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