MODULE 6: CASH FLOW FORECAST. Module Overview. Objectives

Transcription

1 MODULE 6: CASH FLOW FORECAST Mdule Overview In Micrsft Dynamics NAV2013, yu use the cash flw frecast t generate predictins f a cmpany s cash flw. A cmpany s cash flw indicates its financial slvency and reveals whether the cmpany can meet its financial bligatins in a timely manner. Additinally, the cash flw is a general term fr the state f currency assets f a cmpany, such as cash balances, demand funds, checks, r gir funds. Hwever, ther cmpany assets als cntribute t the cash flw, such as securities and receivables. These assets cntribute t the cash flw in different cash ratis. The cash rati depends n the timing f the cnversin f the asset t currency by a sale. T make sure a cmpany is slvent, a future-riented planning instrument is necessary. Building n the currency assets f the previus perid, the prgram creates a peridic cmpilatin and calculatin f the frecasted peratinal revenues and expenses. Then, the prgram calculates the cash surplus r the cash deficit. Accrding t these results, the cmpany can make adjustment measures, such as a credit reductin fr a surplus, r brrwing if there is a deficit. Yu can use the cash flw frecast in Micrsft Dynamics NAV2013 t help secure a cmpany s slvency, and t create a cmprehensive planning analysis f the cmpany s cash flw. Objectives The bjectives are: Explain the functins f the cash flw frecast. Explain the setup f the Chart f Cash Flw Accunt, Cash Flw Setup and Cash Flw Payment Terms. Explain hw t create cash flw frecasts by using Cash Flw Frecast Cards and Cash Flw Manual Revenues and Expenses. Explain hw the Cash Flw Wrksheet is used. Review the registratin f the cash flw thrugh Cash Flw Frecast Entries. Explain the different Cash Flw Frecast Reprting pssibilities. 6-1

2 Finance Advanced in Micrsft Dynamics NAV 2013 Functins f the Cash Flw Frecast In Micrsft Dynamics NAV 2013, the cash flw frecast ffers several functins that yu can use t help secure the slvency f yur cmpany. Yu can capture different cash flw plans and establish ne r mre cash flw frecasts that yu can use t create plans frm different viewpints. These plans can then be rganized int accunts that yu can set up. Typically, the structure f these accunts crrespnds t the high level structure f yur general ledger chart f accunts and cash flw plans. When yu d the planning, yu can incrprate values frm the General Ledger (G/L), Sales, Purchasing, Service, and Fixed Assets applicatin areas. The General Ledger area prvides infrmatin abut the liquid funds that are available and the budget values f the cmpany. The Purchasing area prvides the values f the current pen payables and any frecasted debts frm pen purchase rders. The Sales area prvides infrmatin n the current pen receivables, and the frecasted receipts frm pen sales rders. The Service area prvides infrmatin n pen service rder lines that flw int the cash flw frecast. If, in Fixed Assets, the prjected dispsals are recrded and future asset purchases are budgeted, these values can als be incrprated int the cash flw calculatin. Additinally, with the cash flw frecast, yu can administer manual revenues and expenses and integrate them int the frecast. Fr the analysis f yur frecast, yu can use varius pages and reprts that shw the statistics that relate t availability and timeline verviews. Because these are flexible, yu can set them up accrding t yur accunt structure. FIGURE 6.1: CASH FLOW FORECAST PROCESS OVERVIEW 6-2

3 Setting Up Cash Flw Frecasts Mdule 6: Cash Flw Frecast With the cash flw frecast in Micrsft Dynamics NAV, yu can create several frecasts in parallel. Fr example, fr every mnth, yu can newly calculate the cash flw f yur business and save the values as histry. Yu use cash flw frecasts t capture the calculatins and save them. Fr each cash flw frecast, yu create a cash flw frecast card and cmplete the crrespnding setup. Chart f Cash Flw Accunts The mst basic feature f cash flw is the chart f cash flw accunts in which all cash flw frecast entries are registered. In the cash flw frecast, the prgram arranges the individual values that affect the cash flw f yur cmpany by using the cash flw accunts. These accunts can be set up by fllwing the high level structure f yur financial chart f accunts. Fr example, in February f this year, yu plan t establish a credit, because larger acquisitins are planned in this time perid. In yur cash flw frecast, yu want t assign this receipt f mney t a separate accunt. Create the accunt 0090 Credit in the Chart f Cash Flw Accunts. T set up the Chart f Cash Flw Accunts, fllw these steps. 1. In the Search bx, type Chart f Cash Flw Accunts, and click the related link. 2. Click New t create a new Cash Flw Accunt Card. FIGURE 6.2: CASH FLOW ACCOUNT CARD WINDOW 6-3

4 Finance Advanced in Micrsft Dynamics NAV In the N. field, enter In the Name field, enter Credit. 5. In the Accunt Type field, enter Entry. The ther ptins are, similar t a general ledger accunt: Heading Ttal Begin-Ttal End-Ttal 6. In the Surce Type field, enter Cash Flw Manual Revenue. With this field, yu cntrl the surce type that is used as the default value when yu enter lines in the Cash Flw Wrksheet. The ptins are as fllws: Receivables Payables Liquid Funds Cash Flw Manual Expense Cash Flw Manual Revenue Sales Orders Purchase Orders Fixed Assets Budget Fixed Assets Dispsal Service Orders G/L Budget 7. The G/L Integratin is nly relevant when a cash flw accunt is integrated with the general ledger. The G/L Integratin field has the fllwing ptins: Balance The current balance f the general ledger accunts that are used in the cash flw frecast calculatin. Typically used fr liquid funds. Budget The budgeted entries f the general ledger that are used in the cash flw frecast calculatin. Typically used t include relevant Prfit and Lss (P/L) budget values. Bth Bth ptins. 8. The G/L Accunt Filter field shuld be specified if the G/L Integratin is set. Enter the general ledger accunts frm where the balance and, r the budget entries shuld be derived. 9. Click OK t clse the Cash Flw Accunt Card page. 6-4

5 Mdule 6: Cash Flw Frecast 10. T update the structure f the chart f accunts, click Indent Chart f Accunts n the Hme tab. Nte: The indent functin mves all End-Ttals t the crrespnding Begin- Ttals and indents the accunts that lie in between. Fr accunts f the type End- Ttals, the ttal fr the accunts that must be summed up are filled in the Ttaling clumn. If there is already an entry here, it is verwritten. Cash Flw Setup The prgram uses a functin t autmatically calculate the current cash flw f the cmpany. T make sure that the relevant infrmatin in the cash flw frecast appears in the crrect accunts, yu must use the Cash Flw Setup page. Yu use this page t establish which accunts must be used fr the entries in the sales, purchases, service, and fixed assets areas. T access the Cash Flw Setup page, fllw these steps. 1. On the navigatin pane, click Departments. 2. Click Financial Management, then click Cash Flw, and then click Cash Flw Setup. FIGURE 6.3: CASH FLOW SETUP WINDOW 3. Expand the General FastTab. The fllwing fields are available: Receivables CF Accunt N. Enter the number f the cash flw accunt in which the values fr pen receivables will be registered. The prgram uses pen custmer ledger entries t calculate pen receivables. 6-5

6 Finance Advanced in Micrsft Dynamics NAV 2013 Payables CF Accunt N. Open payables are registered in this cash flw accunt. The prgram uses pen vendr ledger entries t calculate the pen payables. Sales Order CF Accunt N. All pen sales rders are registered in this cash flw accunt. The prgram uses all sales rders that are nt yet fully inviced t calculate the rder vlume. Service CF Accunt N. All pen service rder item lines are registered in the cash flw accunt. Fr this calculatin, the prgram uses all service rders that are nt yet inviced. Purch. Order CF Accunt N. Enter the number f the cash flw accunt in which pen purchase rders will be registered. The purchase rder vlume riginates frm all purchase rders that are nt yet fully inviced. FA Budget CF Accunt N. Enter the number f the cash flw accunt in which the acquisitin csts f the budgeted fixed assets will be registered. FA Sales CF Accunt N. Enter the number f the cash flw accunt in which the prceeds frm the planned fixed assets sales are registered. 4. Expand the Numbering FastTab. Cash Flw Frecast N. Series Select the number series that the prgram uses t number cash flw frecasts. 5. Click OK t clse the Cash Flw Setup page. Cash Flw Payment Terms In additin t the standard payment terms f custmers and vendrs, yu can specify yur wn methds f payment fr the cash flw frecast, in the Cash Flw Payment Terms Cde field. This field is available n the custmer and vendr card. T pen the Custmer Card page, fllw these steps. 1. On the navigatin pane, click Departments. 2. Click Financial Management, click Receivables, and then click Custmers. 3. Select a custmer and then click Edit. 4. Expand the Payments FastTab. 5. Fill in the Cash Flw Payment Terms Cde field, by selecting an ptin frm the Payment Terms table. 6. Click OK t clse the Custmer Card page. 6-6

7 Creating Cash Flw Frecasts Mdule 6: Cash Flw Frecast Demnstratin: Setting Up a Cash Flw Frecast Card Scenari: Yu want t calculate the cash flw f yur cmpany n February 25, 2014.Therefre, set up a new cash flw card. Include neutral payments and the financial budget frm February 1, 2014 t December 31, 2014 in the plan. D nt cnsider the discunts r the cash flw payment cnditins. Demnstratin Steps 1. Set the wrk date t 02/25/14. a. On the Micrsft Dynamics NAV tab in the ribbn, click Set Wrk Date. b. In the Wrk Date field, enter 02/25/14. c. Click OK t clse the Set Wrk Date page. 2. Create a new cash flw frecast card. a. On the navigatin pane, click Departments. b. Click Financial Management, click Cash Flw, and then click Cash Flw Frecasts. c. Click New t create a new Cash Flw Frecast Card. FIGURE 6.4: CASH FLOW FORECAST CARD WINDOW 6-7

8 Finance Advanced in Micrsft Dynamics NAV 2013 The fllwing fields are available. Cnsider Discunt Select the check bx t have the cash discunts assigned in entries and dcuments that will be reflected in the liquidity calculatin. Cnsider Pmt. Disc. Tl. Date Select the check bx t have the prgram factr in the payment discunt tlerance date when yu calculate the cash flw date. Yu can nly select this ptin if yu decide t take the discunt int cnsideratin. Cnsider Pmt. Tl. Amunt Select the check bx t use the payment tlerance amunts frm the psted custmer and vendr ledger entries. Cnsider CF Payment Terms In additin t the standard payment terms f custmers and vendrs, yu can specify yur wn methds f payment fr the cash flw frecast. If yu want t use these in the cash flw calculatin, select this field. Shw in Chart n Rle Center Select the check bx t have this Cash Flw Frecast prmted n the Rle Center Cash Flw Chart. G/L Budget Frm & G/L Budget T Enter the starting and ending date frm which yu want t use the budget values frm the general ledger in the cash flw frecast. Manual Payments Frm & Manual Payments T Enter a starting and ending date frm which neutral expenses will be included in the cash flw frecast. Nte: Fr mre infrmatin abut Cash Flw Frecast Dates and Amunts, and Cash Flw Payment Terms, refer t the nline Help fr Micrsft Dynamics NAV. d. In the Descriptin field, enter Cash Flw Frecast February e. In the G/L Budget Frm field, enter 02/01/14. f. In the G/L Budget T field, enter 12/31/14. g. In the Manual Payments Frm field, enter 02/01/14. h. In the Manual Payments T field, enter 12/31/ Add an additinal cmment t the cash flw frecast card. Yu can enter additinal infrmatin t a cash flw frecast fr the cntents f the fields in the cash flw frecast card. Yu add these cmments as text lines n the Cash Flw Cmments page. 6-8

9 Mdule 6: Cash Flw Frecast a. On the Hme tab in the ribbn, click Cmments. b. The Date field is autmatically filled with the wrk date. Yu can either change the date r leave the field blank. c. Enter 2 nd Cash Flw Frecast Calculatin 2014, As f: February in the cmment field. Use as many lines as necessary. FIGURE 6.5: CASH FLOW COMMENT PAGE d. Click OK t clse the Cash Flw Cmment page. Demnstratin: Cash Flw Manual Revenues and Expenses In additin t the infrmatin n cash flw that yu can calculate directly frm the general ledger, purchase, sales, fixed assets, and service applicatin areas, yu can als establish additinal influencing factrs that include manual revenues and expenses. Fr example, revenues can riginate frm rental incme, interest frm financial assets r new private capital. Expenses can riginate frm salaries, interest n credit, r planned investments. Yu can plan these manual revenues and expenses fr a set time perid and use them in the calculatin f liquidity. Scenari: In February 2014, yu are planning n a larger investment. Therefre, yu must create a credit f 50,000 Lcal Currency (LCY). T cnsider this amunt in yur cash flw calculatin, yu must create a new manual revenue. 6-9

10 Finance Advanced in Micrsft Dynamics NAV 2013 Demnstratin Steps 1. Create a Cash Flw Manual Revenue. a. On the navigatin pane, click Departments. b. Click Financial Management, then click Cash Flw, and then click Cash Flw Manual Revenues. c. Click New t create a new line. FIGURE 6.6: CASH FLOW MANUAL REVENUE WINDOW d. In the Cde field, enter MR04. e. In the Cash Flw Accunt N. field, enter 0090 Credit. f. In the Starting Date field, enter 02/01/14. g. In the Ending Date field, enter 02/28/14. h. Because this is a ne-time incme, leave the Recurring Frequency field blank. i. In the Amunt field, enter 50, LCY. 2. Assign default dimensins t the new cash flw manual revenue. a. On the Hme tab, click Dimensins. b. In the Dimensin Cde field, enter DEPARTMENT. c. In the Dimensin Value Cde field, enter PROD. d. Click OK t clse the Default Dimensins page. e. Click OK t clse the Cash Flw Manual Revenues page. 6-10

11 Demnstratin: Cash Flw Wrksheet Mdule 6: Cash Flw Frecast In the Cash Flw Wrksheet, yu can call the Suggest Wrksheet Lines functin t calculate the cash flw. With this functin, yu can fill the wrksheet autmatically, and then check the entries and register them. Yu can als make manual cash flw entries in the Cash Flw Wrksheet. In the Cash Flw Wrksheet, yu can nly register the debits r credits f a cash flw in single lines t the cash flw accunt. By using the Suggest Wrksheet Lines batch jb, yu can autmatically transfer infrmatin frm the general ledger, purchasing, sales, service, and fixed assets applicatin areas t the Cash Flw Wrksheet. Scenari: On February 15, 2014, yu want t review and register the cash flw CF in the Cash Flw Wrksheet. Demnstratin Steps 1. T calculate the cash flw in the Cash Flw Wrksheet, fllw these steps. a. On the navigatin pane, click Departments. b. Click Financial Management, click Cash Flw, and then click Cash Flw Wrksheet. c. On the Actins tab, click Suggest Wrksheet Lines. d. In the Cash Flw Frecast field, enter CF e. Select all the ptins t be included in this cash flw calculatin. 6-11

12 Finance Advanced in Micrsft Dynamics NAV 2013 f. In the G/L Budget Name field, enter This is the budget frm which the values are taken. FIGURE 6.7: CASH FLOW FORECAST SUGGEST WORKSHEET LINES BATCH JOB WINDOW g. Click OK t run the batch jb. h. On the Actins tab in the ribbn, yu can click the Shw ptin. Then, this brwses directly t the surce. i. On the Actins tab, click Register. j. Click OK t clse the Cash Flw Wrksheet page. Nte: If the Suggest Wrksheet Lines batch jb is run again fr the same cash flw, all existing entries fr this cash flw are deleted. The entries can nly be generated with a new registratin f the suggested entries in the Cash Flw Wrksheet. 6-12

13 Mdule 6: Cash Flw Frecast Cash Flw Dates The due date f the cash flw frecast entries shws the riginal due date f the entries. The cash flw date is the date with which a crrespnding cash receipt r payment can be calculated, independent f the actual due date. The prgram calculates the due date and the cash flw date f the entries as fllws: Transferred Frm Cash Flw Date Cash Flw Manual Revenues Custmer/Vendr Ledger Entries Wrk Date Due date f the entry. If the discunt is cnsidered: Discunt date f the entry. If the cash flw payment terms are cnsidered: The due date calculated frm the entry s psting date. If bth the discunt and the cash flw payment terms are cnsidered: The discunt date calculated frm the psting date. Sales/Purchase Orders Due date frm the dcument header. If the discunt is cnsidered: Discunt date frm the dcument header. If the cash flw payment terms are cnsidered: The due date calculated frm the dcument date in the dcument header. If bth discunt and cash flw payment terms are cnsidered: The discunt date calculated frm the dcument date f the dcument header. Service Orders Due date frm the dcument header. If the discunt is cnsidered: Discunt date frm the dcument header. If cash flw payment terms are cnsidered: The due date calculated frm the dcument date in the dcument header. If discunt and cash flw payment terms are cnsidered: The discunt date calculated frm the dcument date in the dcument header. Investment in Fixed Assets Psting date f the purchase entries. 6-13

14 Finance Advanced in Micrsft Dynamics NAV 2013 Transferred Frm Sales f Fixed Assets Cash Flw Manual Expenses Financial Budget Cash Flw Date Expected fixed asset dispsal date. First fulfillment date r the recurrence f it. Date f the budget entry. Cash Flw Frecast Entries After yu register the Cash Flw Wrksheet, yu can review all the cash flw frecast entries that are created, by fllwing these steps. 1. On the navigatin pane, click Departments. 2. Click Financial Management, then click Cash Flw, and then click Cash Flw Frecasts. 3. Select the cash flw frecast CF and n the Hme tab click Entries. 4. Select the cash flw frecast entry with the cash flw date 02/06/14 and the dcument number On the Hme tab, click Shw. The surce dcument r the entry appears. FIGURE 6.8: CASH FLOW FORECAST ENTRIES 6. Click OK t clse the Custmer Ledger Entries page. 7. Click Clse t clse the Cash Flw Frecast Entries page. 6-14

15 Lab 6.1: Creating a Cash Flw Frecast Scenari Mdule 6: Cash Flw Frecast On March 25, 2014, yu want t calculate the liquidity f yur cmpany fr March. Include the manual payments and the financial budget frm March 1, 2014 t December 31, 2014 in the planning. Yu must als include the discunt and the payment tlerance amunt. In the cmments, state that this planning reflects the third cash flw calculatin fr the year Exercise 1: Creating a Cash Flw Frecast Task 1: Creating a Cash Flw Frecast High Level Steps 1. Set the wrk date t 03/25/ Create a new cash flw frecast card. 3. Add an additinal cmment t the cash flw frecast card. Detailed Steps 1. Set the wrk date t 03/25/2014. a. On the Micrsft Dynamics NAV tab in the ribbn, click Set Wrk Date. b. In the Wrk Date field, enter 03/25/14. c. Click OK t clse the Set Wrk Date page. 2. Create a new cash flw frecast card. a. On the navigatin pane, click Departments. b. Click Financial Management, then click Cash Flw, and then click Cash Flw Frecasts. c. Click New t create a new Cash Flw Frecast Card. d. In the Descriptin field, enter Cash Flw Frecast March e. Select the Cnsider Discunt, Cnsider Pmt. Disc. Tl. Date, and Cnsider Pmt. Tl. Amunt check bxes. f. In the G/L Budget Frm field, enter 03/01/14. g. In the G/L Budget T field, enter 12/31/14. h. In the Manual Payments Frm field, enter 03/01/14. i. In the Manual Payments T field, enter 12/31/

16 Finance Advanced in Micrsft Dynamics NAV Add an additinal cmment t the cash flw frecast card. a. On the Hme tab in the ribbn, click Cmments. b. The Date field is autmatically filled with the wrk date. In the Cmment field, enter 3 rd Cash Flw Frecast Calculatin 2014, As f: March. c. Click OK t clse the Cash Flw Cmment page. 6-16

17 Mdule 6: Cash Flw Frecast Lab 6.2: Entering Manual Revenues and Expenses Scenari Because f increased sales vlume numbers, yu decide t pay a 5, LCY bnus t yur emplyees n March 25, The bnus payment shuld be recrded in a new cash flw accunt 1035 Bnus Payment Premiums. Exercise 1: Entering Manual Revenues and Expenses Task 1: Entering Manual Revenues and Expenses High Level Steps 1. Create the new cash flw accunt. 2. Enter the manual expense. Detailed Steps 1. Create the new cash flw accunt. a. On the navigatin pane, click Departments. b. Click Financial Management, click Cash Flw, and then click Chart f Cash Flw Accunts. c. Click New t create a new Cash Flw Accunt Card. d. In the N. field, enter e. In the Name field, enter Bnus Payment Premiums. f. In the Accunt Type field, enter Entry. g. In the Surce Type field, enter Cash Flw Manual Expense. h. Click OK t clse the Cash Flw Accunt Card page. i. T update the structure f the chart f accunts, click Indent Chart f Accunts n the Hme tab in the ribbn. 2. Enter the manual expense. a. On the navigatin pane, click Departments. b. Click Financial Management, click Cash Flw, and then click Cash Flw Manual Expenses. c. Click New t create a new line. d. In the Cde field, enter ME04. e. In the Cash Flw Accunt N. field, enter 1035 Bnus Payment Premiums. f. In the Starting Date field, enter 03/01/14. g. In the Ending Date field, enter 03/31/14. h. Leave the Recurring Frequency field blank. i. In the Amunt field, enter 5, LCY. j. Click OK t clse the Cash Flw Manual Expenses. 6-17

18 Finance Advanced in Micrsft Dynamics NAV 2013 Lab 6.3: Using the Cash Flw Wrksheet Scenari On March 25, 2014, yu want t calculate and register the cash flw frecast fr yur cmpany, fr cash flw number CF by using the cash flw wrksheet. All applicatin areas (such as the general ledger, sales, purchasing, service, and fixed assets) must be included in the calculatin. Nte: T successfully cmplete this lab, yu must first cmplete lab 6.1: Creating a Cash Flw Frecast. Exercise 1: Using the Cash Flw Wrksheet Task 1: Using the Cash Flw Wrksheet High Level Steps 1. Set the wrk date t 03/25/ Calculate the cash flw in the Cash Flw Wrksheet by using the Suggest Wrksheet Lines batch jb. Detailed Steps 1. Set the wrk date t 03/25/14. a. On the Micrsft Dynamics NAV tab in the ribbn, click Set Wrk Date. b. In the Wrk Date field, enter 03/25/14. c. Click OK t clse the Set Wrk Date page. 2. Calculate the cash flw in the Cash Flw Wrksheet by using the Suggest Wrksheet Lines batch jb. a. On the navigatin pane, click Departments. b. Click Financial Management, then click Cash Flw, and then click Cash Flw Wrksheet. c. On the Hme tab f the ribbn, click Suggest Wrksheet Lines. d. In the Cash Flw Frecast field, enter CF e. Select all the ptins t be included in this cash flw calculatin. f. In the G/L Budget Name field, enter This is the budget year frm which the values are taken. g. Click OK t run the batch jb. h. On the Actins tab, click Register. i. Click OK t clse the Cash Flw Wrksheet page. 6-18

19 T review the cash flw frecast entries, fllw these steps. a. On the navigatin pane, click Departments. Mdule 6: Cash Flw Frecast b. Click Financial Management, click Cash Flw, and then click Cash Flw Frecasts. c. Select cash flw number CF d. On the Hme tab f the ribbn, click Entries. Running the batch jb in this scenari creates many cash flw frecast entries. The cash flw date f these entries is calculated by using the rules that are explained in the Cash Flw Dates tpic. Fr example, the cash flw frecast entry fr sales rder has a cash flw date f 09/21/14. Because sales rder is set up with a tw percent payment discunt, the cash flw date is based n the payment discunt date f sales rder T analyze the cash flw date f sales rder , fllw these steps. a. On the Cash Flw Frecast Entries windw, lcate and select the cash flw frecast entry fr sales rder b. On the Hme tab f the ribbn, click Shw. c. Expand the Invicing FastTab f sales rder Ntice that the payment discunt date is 09/21/2014, and that this date is used as the cash flw date fr the related cash flw frecast entry. FIGURE 6.9: SALES ORDER INVOICING FASTTAB WINDOW 6-19

20 Finance Advanced in Micrsft Dynamics NAV 2013 Cash Flw Frecast Reprting Cash Flw Frecast Statistic FactBx Fr each cash flw, yu have a statistics FactBx that includes the relevant infrmatin fr the cash flw frecast that is available. T access the Cash Flw Frecast Statistic FactBx, fllw these steps. 1. On the navigatin pane, click Departments. 2. Click Financial Management, click Cash Flw, and then click Cash Flw Frecasts. 3. Select cash flw frecast CF The Cash Flw Frecast Statistic FactBx is available n the right-side f the page. FIGURE 6.10: CASH FLOW FORECAST STATISTIC FACTBOX WINDOW Nte: The same infrmatin can be fund n the Cash Flw Frecast Statistics page. This page can be accessed by clicking Statistics n the Navigate tab. 6-20

21 Cash Flw Frecast Chart Mdule 6: Cash Flw Frecast Yu can select ne f the cash flw frecasts t view as a chart n the rle center, by selecting the Shw in Chart n Rle Center check bx n the Cash Flw Frecast Card. The Cash Flw Frecast Chart is available fr sme selected prfiles such as the Accunting Manager, President and President Small Business. Make sure that yu switch t ne f these prfiles. T access the Cash Flw Frecast Chart, n the navigatin pane, click Hme, and then click Rle Center. FIGURE 6.11: CASH FLOW CHART ON ROLE CENTER Different actins are available n the chart t determine the exact infrmatin that is presented. These include the fllwing: Shw Accumulated Cash, Change in Cash, r Cmbined Start Date First entry date r Wrk Date Perid Length Grup by Psitive/Negative, Accunt N., r Surce Type Cash Flw Availability by Perid Yu can view the availability f each cash flw by perid in an verview. The verview shws the individual perids in the rws, and the clumns represent the categries in the cash flw. The perids can be days, weeks, mnths, quarters, r years. Additinally, yu can select whether the amunts shuld be displayed as net changes r as balances at the perid end dates. T shw the Cash Flw Availability by Perid page, fllw these steps. 1. On the navigatin pane, click Departments. 2. Click Financial Management, click Cash Flw, and then click Cash Flw Frecasts. 3. Select cash flw frecast CF

22 Finance Advanced in Micrsft Dynamics NAV On the Hme tab, click CF Availability by Perids. 5. In the View by field, enter Mnth. FIGURE 6.12: CASH FLOW AVAILABILITY BY PERIOD WINDOW 6. Click OK t clse the CF Availability by Perids page. Demnstratin: Cash Flw Date List Yu can print a date list fr each cash flw. In this date list, the registered cash flw frecast entries are rganized by categry (such as Receivables r Sales Orders) and shwn ver several perids. Yu can select the number f perids and their length when yu print the date list. Scenari: Fr the cash flw CF100002, print the cash flw date list reprt. Set February 1, 2014 as the start date. The reprt shuld shw 12 mnths. Demnstratin Steps 1. Print the Cash Flw Date List. a. On the navigatin pane, click Departments. b. Click Financial Management, click Cash Flw, and then click Cash Flw Date List. 6-22

23 Mdule 6: Cash Flw Frecast FIGURE 6.13: CASH FLOW DATE LIST WINDOW c. Expand the Optins FastTab. d. In the Frm Date field, enter 02/01/14. e. In the Number f Intervals field, enter 12. f. In the Interval Length field, enter 1M. g. Expand the Cash Flw Frecast FastTab. h. In the N. filter field, enter CF i. Click Preview. 6-23

24 Finance Advanced in Micrsft Dynamics NAV 2013 FIGURE 6.14: CASH FLOW DATE LIST REPORT WINDOW 6-24

25 Lab 6.4: Printing the Cash Flw Date List Scenari Mdule 6: Cash Flw Frecast Print the cash flw date list fr the cash flw CF As a start date, select 03/01/14. The reprt shuld shw 12 mnths. Nte: T successfully cmplete this lab, yu must first cmplete lab 6.1: Creating a Cash Flw Frecast. Exercise 1: Printing the Cash Flw Date List Task 1: Printing the Cash Flw Date List High Level Steps 1. Print the Cash Flw Date List. Detailed Steps 1. Print the Cash Flw Date List. a. On the navigatin pane, click Departments. b. Click Financial Management, click Cash Flw, and then click Cash Flw Date List. c. Expand the Optins FastTab. d. In the Frm Date field, enter 03/01/14. e. In the Number f Intervals field, enter 12. f. In the Interval Length field, enter 1M. g. Expand the Cash Flw Frecast FastTab. h. In the N. filter field, enter CF i. Click Preview. 6-25

26 Finance Advanced in Micrsft Dynamics NAV 2013 Mdule Review Mdule Review The cash flw frecast functinality that is included in Micrsft Dynamics NAV2013 can be used t generate a predictin and help plan a cmpany s cash flw. The frecast is based n infrmatin that riginates frm ther applicatin areas in the database, such as the general ledger, sales, purchasing, service, and fixed assets. Additinally, manually entered revenues and expenses are als included in the frecast. Yu can analyze cash flw figures with cash flw frecast statistics and in cash flw frecast charts. If yu want t create a mre advanced analysis f a cmpany s cash flw, yu can set up accunt schedules with cash flw accunts. The Financial Reprting and Analysis mdule f this curse explains hw t create accunt schedules with cash flw accunts. Test Yur Knwledge Test yur knwledge with the fllwing questins. 1. Frm which different applicatin areas in Micrsft Dynamics NAV 2013 can yu incrprate values in cash flw frecasting? 2. The G/L Integratin field n the cash flw accunt specifies whether a cash flw accunt has integratin with the general ledger. Which f the fllwing statements is true? ( ) When a cash flw accunt has integratin with the general ledger, the balances f the general ledger accunts are used in the cash flw frecast. ( ) When a cash flw accunt has integratin with the general ledger, either the balances f the general ledger accunts r their budgeted values are used in the cash flw frecast. ( ) When a cash flw accunt has integratin with the general ledger, the budgeted values f the general ledger accunts are used in the cash flw frecast. 6-26

27 Mdule 6: Cash Flw Frecast 3. What d yu need t create if yu want t take int accunt the future revenues frm rental incme in yur cash flw frecast? ( ) A Prjected Cash Flw Revenue ( ) A Prjected Manual Incme ( ) A Cash Flw Manual Incme. ( ) A Cash Flw Manual Revenue. 4. Where is the Cash Flw Frecast Chart displayed? ( ) On the Cash Flw Frecast Statistics page. ( ) On the Cash Flw Frecast Card page. ( ) On the Accunt Schedule page. ( ) On the rle center. 6-27

28 Finance Advanced in Micrsft Dynamics NAV 2013 Test Yur Knwledge Slutins Mdule Review and Takeaways 1. Frm which different applicatin areas in Micrsft Dynamics NAV 2013 can yu incrprate values in cash flw frecasting? MODEL ANSWER: General Ledger (G/L), Sales, Purchasing, Service, and Fixed Assets. 2. The G/L Integratin field n the cash flw accunt specifies whether a cash flw accunt has integratin with the general ledger. Which f the fllwing statements is true? ( ) When a cash flw accunt has integratin with the general ledger, the balances f the general ledger accunts are used in the cash flw frecast. ( ) When a cash flw accunt has integratin with the general ledger, either the balances f the general ledger accunts r their budgeted values are used in the cash flw frecast. ( ) When a cash flw accunt has integratin with the general ledger, the budgeted values f the general ledger accunts are used in the cash flw frecast. 3. What d yu need t create if yu want t take int accunt the future revenues frm rental incme in yur cash flw frecast? ( ) A Prjected Cash Flw Revenue ( ) A Prjected Manual Incme ( ) A Cash Flw Manual Incme. ( ) A Cash Flw Manual Revenue. 4. Where is the Cash Flw Frecast Chart displayed? ( ) On the Cash Flw Frecast Statistics page. ( ) On the Cash Flw Frecast Card page. ( ) On the Accunt Schedule page. ( ) On the rle center. 6-28