Exhibitors Technical Manual

Transcription

1 Exhibitors Technical Manual

2 Dear ATTD Exhibitor, This Exhibitor Services Manual contains important information and is designed to assist you in preparing for the ATTD Exhibition. The Exhibition will be held in conjunction with the 5 th International Conference on Advanced Technologies & Treatment for Diabetes - ATTD 2012, to be held in Barcelona, Spain from February 8-11, The floor plan has been designed to maximize the exhibitor s exposure to the delegates with posters, lunches and coffee breaks taking place in the Exhibition area. Please read all the information in this manual. It will take you very little time now and could save you a great deal of time later. Please forward this manual to everyone who is working on this project, including your stand builder, as it contains useful information about the Conference. For your convenience, the manual has been divided into sections: Section 1: General Information Section 2: Exhibition Floor Plan List of Exhibitors & Schedule Section 3: Exhibition Services Section 4: Official Contractors Section 5: Technical Information Section 6: Rules & Regulations Section 7: Order Forms & Equipment Section 8: Delivery Regulations and Instructions Please do not hesitate to contact us for further information or assistance. We look forward to welcoming you in Barcelona and wish you a successful Conference and Exhibition. Kind Regards, Ms. Michal Shacham Technical and Exhibition Manager

3 Table of Contents Section 1: General Information... 4 Conference Secretariat... 4 Dates... 4 Exhibition Contact... 4 Registration & Hotel Accommodation... 4 Sponsorship & Exhibition Sales Contact... 5 Venue Address... 5 Website... 5 Exhibition Timetable At-A-Glance... 6 Opening Ceremony & Welcome Reception... 7 Smoking... 7 Section 2: Exhibition Floor Plan, List of Exhibitors & Schedule... 8 Exhibition Floor Plan... 8 List of Exhibitors... 9 Exhibition Schedule Section 3: Exhibition Services Exhibitor Registration/Badges Access to the Exhibition Hall during Set-up and Dismantling Times Lead Retrieval Wireless Barcode Reader Section 4: Official Contractors Customs Clearance, Freight Handling & On-Site Logistic Agent Technical Stand Supplies & Services Stand Catering (Exclusive) Deadline for sending GL Events CCIB, SL order forms: Friday, January 27, Section 5: Technical Information Additional Stand Fittings & Rental Furniture Build-up Height Ceiling Suspensions Delivery & Logistic Services Electricity Exhibition Area Floor Meeting Rooms / Hospitality Rooms Flowers and Plants Hostesses Internet Loading Bay Access Loading door Parking Security Shell Scheme Stands Stand Catering Stand Cleaning Stand Design Storage Section 6: Rules and Regulations Promotional Activities Special Effects... 21

4 General Fire Regulations Damage to the Premises Disposal of Material Hanging of Posters, Banners etc Insurance (Compulsory) Fire Insurance (Compulsory) Section 7: Order Forms... Section 8: Delivery Regulations and Instructions...

5 Section 1: GENERAL INFORMATION Conference Secretariat Kenes International 1-3, Rue de Chantepoulet P.O. Box 1726 CH-1211 Geneva 1 Switzerland Tel: Fax: attd@kenes.com Dates Wednesday, February 8 Saturday, February 11, 2012 Exhibition Contact Kenes International Ms. Michal Shacham Tel: ext. 591 Fax: mshacham@kenes.com Registration & Hotel Accommodation Ms. Daniela Bloch Tel: ext: 913 Fax: Mobile: ATTD2012_reg@kenes.com

6 Sponsorship & Exhibition Sales Contact Kenes International Ms. Elda Schwartz Tel: ext. 977 Mobile: Fax: Venue Address CCIB Centre Conventions International Barcelona Ms. Anna Salinas Plaça de Willy Brandt, Barcelona Spain Tel: Fax: Website: Website For updated information regarding the ATTD Conference, please visit the website:

7 Exhibition Timetable At-A-Glance (subject to change) Set-up Monday, February 6, 2012 Space only Booths Tuesday, February 7, 2012 For all stands Wednesday, February 8, 2012 Decoration Only 10:00-21:00 08:00-21:00 08:00-17:00 Wednesday, February 8, :30-End of Reception Exhibition Opening Hours Thursday, February 9, :30-16:00 Friday, February 10, :30-16:30 Saturday, February 11, :30-14:30 Dismantling / Breakdown Saturday, February 11, :00-23:00 *Please be aware that the poster area is located next to the Exhibition. Delegates might pass through the Exhibition area during off hours in order to arrive to the posters. Therefore, please do not leave any visible valuable articles at your stand. In addition, please consider hiring extra security for your booth during Exhibition closed times. Please note: All aisles must be clear of exhibits and packaging materials to enable cleaning. Empty crates and packaging materials must be removed after set-up and no later than Wednesday, February 8, at 17:00. Dismantling of the stands before the official closing of the exhibition is not permitted. Any equipment, display aid or other material left behind after Saturday, February 11, at 23:00 will be considered discarded and abandoned.

8 Opening Ceremony & Welcome Reception On Wednesday, February 8, you are cordially invited to the Opening Ceremony held in Hall A at 18:30 and to the Welcome Reception held in the Exhibition area, from 19:00. Exhibitors are asked to please man their stands during the Welcome Reception in the Exhibition Hall. Smoking Smoking is not permitted at The 5 th International Conference on Advanced Technologies & Treatment for Diabetes - ATTD 2012

9 Section 2: EXHIBITION FLOOR PLAN, LIST OF EXHIBITORS & SCHEDULE Exhibition Floor Plan (as of January 15, 2012)

10 List of Exhibitors (As of January 9, 2012) Company name Booth # Size Layout A. Menarini Diagnostics srl 6a 24 Space Abbott GmbH & Co. KG 5 12 Space Aimedics Pty Ltd Shell Animas Corporation 2 12 Space Buhler Motor Gmbh 16 9 Shell C8 Medisensors Space Cellnovo Ltd 6 48 Space Dexcom 7 18 Space Diasend Aidera AB 5a 12 Shell Gulya S.r.l Shell Infopia Co. Ltd. 5b 12 Space Jaroge LTD 41 4 Shell Medtronic International Trading Srl Space MED TRUST Handelsges.m.b.H Shell Roche Diagnostics Space Sanofi Aventis 1 21 Space Trace Analytics Gmbh 42 4 Shell Ypsomed 9 12 Shell

11 Exhibition Schedule Submission of Exhibition Forms Deadlines Hotel Reservation for Staff As soon as possible Designed Stand Approval Sunday, January 15, 2012 Name on Fascia of Standard Stand Sunday, January 15, 2012 Electricity & Electrical Appliances Friday, January 27, 2012 Furniture Rental Friday, January 27, 2012 Telecommunications Friday, January 27, 2012 Stand Cleaning Friday, January 27, 2012 Flowers and Plants Friday, January 27, 2012 Hostess Friday, January 27, 2012 Catering Friday, January 27, 2012 Lead Retrieval Barcode Reader Sunday, January 15, 2012 Additional Exhibitor Badges Sunday, January 15, 2012 Payment of Invoice Balance Must be received in full before Exhibition opens

12 Section 3: EXHIBITION SERVICES Exhibitor Registration Badges All exhibitors are required to register and will receive a badge displaying the exhibiting company name. Specific participant names will not appear on the badge in order that they may be interchanged between exhibitors. Two exhibitor badges will be given for the first 9 square meters booked and one additional for each 9 square meters booked thereafter. Any additional exhibitor badge will be charged an exhibitor registration fee of 200 including VAT. Exhibitor badges allow free access to the Exhibition area, coffee breaks, and lunches and to the Welcome Reception. To order additional exhibitor badges, please complete the order form at the end of this manual or contact Ms. Galia Dagan Ariav at: gdagan@kenes.com Exhibitors badges may be collected from the Exhibition Manager s Desk on site. Badges will not be mailed in advance. Session Attendance Exhibitors will be entitled to upgrade their Exhibitor Badge (applicable only for the free badges each company is entitled to) to a Full Registration Badge at a reduced fee of 200 including VAT). Exhibitors who are interested in upgrading their Exhibitor Badge to a Full Registration Badge should please contact Ms. Daniela Bloch at: ATTD2012_reg@kenes.com Access to the Exhibition Hall during Set up and Dismantling Times Stand contractors and staff must wear service passes during the entire set up and dismantling period. Service passes are free of charge and may be collected from the Exhibition Manager s Desk on site.

13 Lead Retrieval Wireless Barcode Reader Lead Retrieval Wireless Barcode Readers may be rented, in advance, at the rate of VAT per system. Please Note: Barcodes on participant badges contain contact information as supplied by the registrant or the agency responsible for the registration process of that participant. We regret that in some cases, as when group registration is completed by a company, we may not be in possession of the full contact details. Furthermore, in some cases, the participant does not give his permission to transfer his contact details to any other party. Therefore, although he visited your booth and was scanned by your barcode reader, we are unable to forward you his contact details. In addition, please note that neither Kenes International nor the Organizing Committee is responsible for the content of the information. The system may be picked up on site at the Exhibition Manager s Desk. Earliest pick up time is Wednesday, February 8, 2012 at 14:30. The lead retrieval system needs to be returned to the Exhibition Manager s Desk on Saturday, February 11, 2012 at 15:30. In order to reserve your Lead Retrieval Wireless Barcode Reader, please find at the end of this manual a credit card order form. Please fax this form before Sunday, January 15 to the attention of: Ms. Galia Dagan Ariav at:

14 Section 4: OFFICIAL CONTRACTORS Customs Clearance, Freight Handling & On-Site Logistic Agent Hermes-Merkur Ms. Zehavit Akerman Tel: Fax: Mobile: Technical Stand Supplies & Services GL Events CCIB, SL Tel: Fax: Stand Catering (Exclusive) CCIB Centre Conventions International Barcelona Ms. Maria Bertó / Ms. Jennifer Martin Plaça de Willy Brandt Barcelona Spain Tel: Fax: mberto@ccibcatering.es / jmartin@ccibcatering.es Deadline for sending GL Events CCIB, SL order forms: Friday, January 27, A 20% surcharge will be applied to orders received after the deadline. 7 working days prior to set-up, no order forms will be accepted. Two weeks before the event, cancellations or changes will no longer be accepted. 100% of the cost will be charged.

15 Section 5: TECHNICAL INFORMATION Additional Stand Fittings & Rental Furniture Please complete the order forms with your requirements and return it to GL Events CCIB, SL. Build-up Height The maximum building height for the top of all elements in the booth is 4.5 meters. Any part facing neighboring stands that is above 2.50 m in height needs to be designed with neutral surfaces (white or grey). Please note that if your booth has a platform higher than 4.5 cm, you are required to provide a ramp for handicapped access. Exhibitors who have stands higher than the maximum permitted height will not be allowed to set up their stands. Ceiling Suspensions Ceiling hangings are not permitted. Delivery & Logistic Services For security insurance and efficiency reasons, Hermes is the sole official agent for any onsite activities such as onsite handling. Exhibitors who use their own shipping facilities to the venue are requested to coordinate a time schedule with Hermes for unloading their cargo into the venue. Contractors are prohibited from using trolleys during the build up period. In order to assure receipt of sent materials, our official shipping agent, Hermes-Merkur, must receive the Pre-Advise found at the end of this manual. Please complete this form and return it to: zehavitak@hermes-exhibitions.com. You will then receive confirmation of your material arrival. All shipments and deliveries, including by courier, must be coordinated with Hermes-Merkur.

16 Electricity Only the CCIB is authorized to provide the electrical switchboard for the power points. Thus, every exhibitor has to order an electrical switchboard from the CCIB and to pay for the electrical consumption according to his power needs. Please note the following: A power supply of or over 50 KW requires an electricity plan. The exhibitor is responsible for calculating the power necessary for the elements to be connected, together with the request for the necessary voltage (220V or 380V). The electrical output of the CCIB power points is 32A, 380V. If the installer/electrician brings his own switchboard to be connected at the CCIB, he is obliged to inform the CCIB (CETAC, etc.) In the event that the installer/electrician bring his own switchboard it is compulsory to connect it to the switchboard ordered by the exhibitor and provided by the CCIB. The CCIB can provide electricity only from the power points situated on the main walls of the halls. To order electricity, please fill in order form at the order form section and fax it to GL Events CCIB. Exhibition Area The Exhibition is being held in Halls , on the first floor of the CCIB, level P1. Floor The floor in the Exhibition Hall is carpeted.

17 Meeting Rooms / Hospitality Rooms Sponsors interested in renting a meeting room or hospitality room during the ATTD Conference should contact Ms. Elda Schwartz at: eschwartz@kenes.com Please complete the Meeting Request form, found at the Order forms section, at the end of this manual. Flowers and Plants Please fill in order form at the order form section and fax it to GL Events CCIB. Hostesses If you require hostesses, please fill in order form at the order form section and fax it to GL Events CCIB. Internet Free WIFI is not available in the Exhibition Hall. Wired internet and Wi-Fi connection may be ordered through GL Events CCIB using the order form at the order form section. Loading Bay Access The loading bay access is on level -2 (see map below). We will use platform P3 and lift M-4A which goes directly to the Exhibition area. The maximum height that can enter the lift is 2 meters.

18 Loading door Please note that the size of the loading door to the Exhibition area is: 170cm long x 170cm high. Please make sure your pallets are able to fit through this door. Parking There are no parking facilities for exhibitors on the venue. There are a few car parks around the CCIB (please see the symbol in the map bellow).

19 Security The Organizers will provide general security guard services in the exhibition hall during closing hours. Neither the CCIB Centre Conventions International Barcelona nor the Organizers can accept responsibility for security of the stands and their contents or damage to and theft of any goods. Exhibitors are responsible for the security of their stand and equipment. Individual stand security may be ordered through GL Events CCIB. Please fill in order form at the order form section and fax it to GL Events CCIB.

20 Shell Scheme Stands Shell scheme stands include: Wood colored melamine panels * Fascia panel displaying company name with standard lettering (max. 20 characters) one per open side Spotlights (1 spotlight for every 2 sq. m.) Electrical switchboard with 200W socket Cleaning of public areas and gangways Tea/coffee/lunch for registered exhibitors Welcome Reception for registered exhibitors (For illustration purposes only) Please note: Corner stands are provided with two open sides and 2 lettering Furniture and cleaning are not included with your shell scheme. A Actual panel size: 95cm wide x 250cm high B Visible panel size: 93cm wide x 222cm high Stand Catering The catering in the CCIB is exclusive and needs to be requested in advance. Exhibitors may bring a small quantity of food and beverage to serve at their exhibition stands. All and any food products not included in the catering services can only be distributed after obtaining authorization from GL Events CCIB. Exhibitors bringing their own coffee machine will have to pay a corkage fee. For all enquiries, please contact GL Events CCIB or fill in the catering order found at the GL Events Catalogue.

21 Stand Cleaning The Organizers will arrange for general cleaning of the exhibition premises (excluding exhibits and displays) prior to the opening of exhibition and daily prior to opening thereafter. Please fill in order form at the order form section and fax it to GL Events CCIB. Stand Design Exhibitors, who build their own stands, are required to submit a scale drawing, including elevation views, to Galia Dagan Ariav for approval by Sunday, January 15, Please send this via to: gdagan@kenes.com All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths or damaging the premises. Exhibitors are kindly requested to allow sufficient see-through areas that ensure clear views of surrounding exhibits. The Organizers will not approve stands that do not comply with the accepted standards until the necessary changes have been made. Each exhibiting company should let us know the name and details of their construction company in advance. Please send this information via to Galia Dagan Ariav at: gdagan@kenes.com Work cannot commence until the exhibitor layout is approved by the Organizers. Storage If you require storage area, please contact GL Events CCIB. Please note that goods cannot be accepted before the set up dates.

22 Section 6: RULES AND REGULATIONS These rules are binding for all exhibitors and their subcontractors. Promotional Activities All demonstrations or instructional activities must be confined to the limits of the exhibition stand. Advertising material and signs may not be distributed or displayed outside the exhibitor s stands. Sound equipment must be regulated and directed into the stand so that it does not disturb neighboring exhibits. Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise or music that is deemed objectionable. Special Effects Special effects lighting, live music, smoke and laser projection may not be used in the stands. No permission will be given for projection in the aisles or on the walls of the hall. General Fire Regulations Stand material and fittings must be of non-inflammable materials or impregnated with fire-retardant chemicals. As a general rule, easily flammable synthetic substances, foam polyester, and non-fireproof straw and reeds are prohibited. Damage to the Premises Exhibitors are liable for all damage caused to floors, walls and pillars during the installation, exhibition and dismantling periods. No adhesive stickers and fixtures of any kind are allowed on floors, walls and pillars. Disposal of Material It is obligatory to collect and dispose of all material during the breakdown or dismantling of the event. When the dismantling period is over, the exhibitor loses any right to claim for losses or damage to property left behind and any costs incurred by the venue in removing this property will be charged to the exhibitor. Hanging of Posters, Banners etc Hanging of posters, banners or decals, stickers or similar things, on the walls, floors, ceilings or columns within or outside the installations of the venue are not allowed without a prior written authorization.

23 Insurance (Compulsory) Neither the Organizers nor the CCIB Centre Conventions International Barcelona, their representatives or agents will be held responsible for any loss or damage to exhibitor s property. Exhibitors must take precautions to protect their property against pilferage. The organizers do not provide insurance for exhibitors and their property. The exhibitor is responsible for his property and person and for the property and persons of his employees through full and comprehensive insurance, and shall hold harmless the organizers for any and all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy. Therefore, you are obliged to have a public liability insurance that covers all injuries to persons and damages that might cover in connection with the exhibition. We also recommended that you have additional coverage against loss or damage to exhibition material during transport and during exhibition times. Please make arrangements for insurance coverage through your company s insurer. Fire Insurance (Compulsory) Exhibitors must be insured against fire. Participation by exhibitors is dependent upon compliance with all rules, regulations and conditions stated herein.

24 Section 7: Order Forms and Catalogues The following catalogue is for example only. Photos are for illustration only as colors may slightly vary due to printing. Prices are not final and do not include VAT. Shown items are available only with confirmation of your order. The company reserves the right to modify the information of this catalogue at any time and without notice. Prices are for the duration of the event. Final prices and availability of items will be formalized through a quote.

25 Order Form Exhibitor Badges DEADLINE FOR RETURN: Sunday, January 15, JULY 2004 Return to: Galia Dagan Ariav Fax: COMPANY NAME BADGES ORDER F Company Contact name Address Tel Fax E mail: All stand personnel are required to register. Two exhibitor badges will be given for the first 9 sqm booked and one additional badge for each 9 sqm thereafter. Any additional exhibitor badge will be charged an exhibitor registration fee of 200 including VAT. These badges are for Company personnel and will not entitle access to the Scientific Sessions. Please note that individual participant names will not be written on the badges. Only the company name will appear. Registered stand personnel will receive: Badge with Company name Access to the Exhibition Hall Entrance to the Welcome Reception Tea/Coffee/ Lunches during official breaks A maximum of 25 characters can be printed on the badge. Please indicate in the box below how you would like your company name to appear: Please indicate the total number of badges required: Description Cost Quantity Total Free Badges 0.00 Extra Badges Total 200 incl. VAT

26 Order Form Fascia Panel (for shell scheme booth only) DEADLINE FOR RETURN: Sunday, January 15, JULY 2004 Return to: Galia Dagan Ariav Fax: For companies using shell scheme construction Please indicate how your company s name should appear on the fascia board of your booth. 20 characters, including spaces, may be written on your fascia board. Company s name to be displayed on the fascia board: Contact Name: Address: Tel: If text for your fascia is not received by Sunday, January 15, 2012, we will provide you with a fasica title as per your application form or company profile.

27 Lead Retrieval Wireless Barcode Reader Order Form Thank you for your order of the lead retrieval wireless barcode reader. We hope that you will find this system an enhancement to your Conference experience. Please fill in this form which provides us with your credit card details. Your card will be charged 300 for each system you order. Please note that if the system is not returned to the Exhibition Manager Desk by Saturday, February 11 at 15:30, an additional 1500 charge will be made to your credit card. In accordance with the security measures taken by credit card companies, please complete the following form in your own handwriting and sign. Please fax this form before Sunday, January 15, 2012, to the attention of Ms. Galia Dagan Ariav At: or send by to: Number of lead retrieval wireless barcode readers requested: Authorization for Credit Card Charges Name of Company: We authorize Kenes International Organizers of Conference to make the charge of 300 for each lead retrieval wireless barcode reader ordered for the ATTD 2012 Conference to be held in Barcelona, Spain from February 8-11, Credit Card details to be charged: Number:... Expiration date:... Name of Card holder:... Address: (as per Credit card records):... address:... Telephone number:... Security digits (on the back of the credit card)... Date:... SIGNATURE of Card holder:

28 MEETING REQUEST FORM Please return this completed form to either or to fax number: PRICE LIST For rental only (exc. set-up changes, AV, catering and VAT) Full Day (6 hrs +) Half Day (3-6hrs) MEETING DETAILS Name of Meeting: Meeting Type: Is this event invite only: Yes No Preferred Meeting Date: Contact Person: Company: Onsite Mobile No: Address VAT No: 2. Times Setup time Start time End time 3. Set Up Number of Pax. Room Set-Up Please note, meeting rooms are up to 20 U shape (95m2). If something else is required we will do our utmost to assist but cannot guarantee. Boardroom / U-Shape / Theatre / Other, please specify: 4. AV Requirements (will be arranged directly with AV coordination company TPI) Projection & Screen Sound/Microphone Laptop Other (please specify): 5. Catering (to be arranged via congress centre exclusive caterers) Please specify if required and detailed menus inc. costs will be sent to you directly from the catering company

29 BARCELONA INTERNATIONAL CONVENTIONS CENTER CENTRO DE CONVENCIONES INTERNACIONAL DE BARCELONA PHOTO BROCHURE 2012 CATÁLOGO DE FOTOS 2012 CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 1/22

30 CUPBOARDS / ARMARIOS Lockable Cupboard/ Armario con Cerradura 74 cm 39 cm 74 cm Beech/ Haya - Ref. AH White/ Blanco Ref. AB Grey/ Gris Ref. AG HIGH TABLES / MESAS ALTAS High Table/ Mesa Aeropuerto 110 cm 60 cm Beech top/ Superfície haya - Ref. MA-H White top/ Superficie blanca - Ref. MA-B Black top/ Superficie negra - Ref. MA-N CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 2/22

31 ROUND TABLES / MESAS REDONDAS Round Table/ Mesa Redonda 80 cm 75 cm Beech/ Haya - Ref. MR-H White/ Blanca - Ref. MR-B Black/ Negra - Ref. MR-N OFFICE TABLES / MESAS DE OFICINA Rectangular beech table Mesa rectangular haya 80 cm 150 cm 75 cm Beech/ Haya - Ref. MT-H White/ Blanca - Ref. MT-B Black/ Negra - Ref. MT-N CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 3/22

32 Grey rectangular table (front board optional) Mesa rectangular gris (faldón opcional) 70 cm 120 cm 70 cm Ref. M-CC03 (table/ mesa) Ref. M-CC04 (front board/ faldón) SOFA TABLES / MESAS DE CENTRO Square coffee table/ Mesa centro cuadrada (available in 3 colours/ disponible 3 colores) 40 cm 60 cm 60 cm Beech / Haya - Ref. MB-H White/ Blanco Ref. MB-B Black/ Negro Ref. MB-N CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 4/22

33 CHAIRS / SILLAS Black leather chair White plastic chair Beech chair Silla cuero negro Silla plástico blanco Silla haya Ref. SC-N Ref. SP-B Ref. S-H Blue upholstered chair Silla tapizada azul Ref. CC02 Chair available in blue/ black/ White/ Red Silla disponible en azul/ negro/ blanco/ rojo Ref. S-A (blue/ azul) S-N(black/ negro) S-B(white/ blanco) S-R(red/ rojo) CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 5/22

34 STOOLS / TABURETES Classic black high stool Taburete clásico negro Ref. TN-1 Black upholstered Z high stool Taburete Aledo tapizado negro Ref. TN-2 Beech stool Taburete haya Ref. TH-1 Aluminium stool Taburete aluminio Ref. TA-1 ARMCHAIRS / BUTACAS White chair Butaca blanca Ref. BU-B (white/ blanco) Black chair Butaca negra Ref. BU-N (black/ negro) CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 6/22

35 SHELVINGS / ESTANTERÍAS Aluminium shelving/ Estantería Aluminio PVC shelving/ Estantería PVC 180 cm 173 cm 92 cm 60 cm Ref. ES-A Black/ Negra - Ref. ES-N Grey - Ref. ES-G OTHERS / COMPLEMENTOS Coat stand Perchero Ref. CP-1 Wastepaper bin Papelera Ref. CP-2 Magazine rack Revistero Ref. C-CC05 Refrigerator Frigorífico 85 cm 57 cm Ref. CF-1 CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 7/22

36 Design Furniture/ Mobiliario de Diseño Cupboard/ Armario 60 cm 43 cm 65 cm Black/ Negro - Ref.AG High Tables/ Mesas Altas Structure/ Estructura: Silver/ Cromado Top/ Encimera: Glass/ Cristal Structure/ Estructura: Silver/ Cromado Top/ Encimera: Silver/ Metálica 110 cm 113 cm 60 cm 70 cm Ref.MAC Ref. MAA CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 8/22

37 Office Table/ Mesa de oficina Structure/ Estructura: Silver/ Cromado Top/ Encimera: Word/ Madera 74 cm 120 cm 80 cm Available Colours: Black/ White/Beech/ Colores Disponibles: Negro/ Blanco/Haya Ref. MOR Medium Table/ Mesa Mediana 112 cm 80 cm 80 cm Available Colours: Grey/White/Beech/Black Colores Disponibles:Gris/ Blanco/Haya/ Negro Ref. MCM CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 9/22

38 Sofa Tables/ Mesas de centro Structure/ Estructura: Silver/ Cromado Top/ Encimera: Word/ Madera Structure/ Estructura: Silver/Cromado Top/ Encimera: Glass/ Cristal 60 cm 40 cm 60 cm 70 cm 60 cm Available Colours: Black/White/Beech/ Grey Colores Disponibles: Negro/ Blanco/Haya/Gris Ref. MC Ref. MCC Chairs/ Sillas 47cm 80 cm 54 cm 49 cm Available Colors: Grey/ Beige Colores Disponibles: Gris/ Beige Ref. SDB CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 10/22

39 42cm 76 cm 64 cm 58 cm Available Colors: Black/ White/ Red Colores Disponibles:Negro/ Blanco/ Rojo Ref. SD-II Stools/ Taburetes 79cm 88 cm 43 cm 43 cm Available Colors: Beech/ Black Colores Disponibles:Haya/ Negro Ref. TD-I CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 11/22

40 53cm 61 cm 43 cm 43 cm 43 cm Available Color/Colore Disponible: White/ Blanco Ref.TD-II 76cm 86 cm 42 cm 44 cm Available Colors: Black/ White/ Red/ Blue Colores Disponibles:Negro/ Blanco/ Rojo/ Azul Ref. TD-III CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 12/22

41 Armchairs/ Butacas 45cm 75 cm 56 cm 64 cm Black Leather Sofa/Sofá Polipiel Negro- Ref.BS Rack Magazine/ Revistero CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 13/22

42 154 cm 42 cm 30 cm Glass and silver/ Cristal y metacrilato Ref. RD CCIB SHELL SCHEME FITTINGS / PRESTACIONES STAND MODULAR CCIB Modular panel 1m Storeroom with door 100x100 cm CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 14/22

43 Panel modular 1m Ref. SC61 Almacén con puerta 100x100 cm Ref. FT8 Standard fascia board lettering 10 cm high Rótulo standart con letras de 10 cm de alto Ref. SC27 Beech sloping shelf Estante inclinado haya Horizontal shelf Estante horizontal haya 100x30 cm 100x30 cm Ref. FT1 Ref. FT2 CCIB SHELL-SCHEME STAND FITTINGS / PRESTACIONES STAND MODULAR CCIB Beech counter Mostrador haya (haya o blanco) Inside view beech counter Vista interior del mostrador haya Counter Showcase Mostrador vitrina modular 100 x 100 x 50 Ref. FT4 100x52x110cm Ref. FT6 CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 15/22

44 Tall rectangular showcase Schell scheme with fittings 5 glass shelves Stand modular con complementos 3 spotlights Vitrina rectangular 5 estantes de cristal 3 focos 80x45x187 cm Ref. FT5 CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 16/22

45 ELECTRICITY / ELECTRICIDAD 220v double 2-pin socket outlet Enchufe doble monofásico 1000 W / 220v Ref. S2 (double/ doble) Electrical switchboard with simple 2-pin socket Cuadro eléctrico con un enchufe simple Ref. E1-E2-E3 100w spotlight 300w spotlight Foco de 100w Foco de 300w Ref.E4 Ref. E4.4 CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 17/22

46 PLANTS / JARDINERÍA Trimmed tree Árbol formado Ref: P01 Round plant arrangement Jardinera redonda Ref: P03 CCIB Tel: (00 34) Round table centrepiece Centro de mesa Ref: P02 Kentia palm Kentia forsteriana Ref: P04 Fax:(00 34) Phicus Benjamina Ficus benjamina Ref. P05 see main contact on the manual 18/22

47 COMPUTERS, PRINTERS & FAX / ORDENADORES, IMPRESORAS Y FAX 17 tactile TFT screen 19 TFT screen with video port Monitor TFT 17 táctil Monitor TFT 19 con entrada video (LG L1730SF/ XGA1024*768, 12ms, Cable VGA 1.5m) (LG L193ST/ XGA/ SCART/ RCA/ RF/ DVI/ Ref. IT02 Speakers, cable VGA 1.5m) Ref. IT03 Laptop computer pentium IV Pentium IV computer with TFT 19 screen Ordenador portátil pentium IV Pentium IV con monitor TFT 19 (IBM Thinkpad R52, Proc. 1.8/ Ram 1Gb/ HDD 120 Gb (Core Duo 7200/ RAM 2GB DDR/ HDD 500/ / Grabadora DVD/ Wifi) Grabadora DVD/ Grafic 256Mb/ Lan) Ref. IT04 Ref. IT05 CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 19/22

48 Apple Macbook Black Edition Desktop Computer Apple imac 20 Edición negra Apple Macbook Ordenador sobremesa Apple imac 20 (Proc. Intel Core 2 Duo T7400/ RAM 2Gb HDD 160 Gb/ Super Drive) (Proc Intel Core Duo/ Ram 2Gb/ HDD 320Gb/ Ref. IT06 Super Drive/ Graphic Radeon 2600 Pro) Ref. IT07 HP Colour printer deskjet Impresora color HP deskjet (HP D2360, Din A4, tinta color, 480 dpí, 20 ppm) Ref: IT08 HP LaserJet printer black Impresora laserjet negro (HP LaserJet 1100, Din A4 LáserB/N. 19ppm) Ref. IT09 Color LaserJet Printer B/W multifunction laser fax Impressora LáserJet Color Fax Multifunción Laser B/N (HP LaserJet 3600n, Din A4, red card, 17ppm) Brother 2920 Ref. IT10 Fax láser Super G3 Din A4 Alimentador automático 20 hojas memória 500 páginas bandeja de 250 páginas Ref. L4 CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 20/22

49 TV, VIDEO AND DVD / TV, VIDEO y DVD 42 Plasma screen with speakers ands supports 50 Plasma screen with speakers and supports Pantalla plasma 42 con soporte + altavoces Pantalla plasma 50 con soporte + altavoces (Panasonic TH-42PH10EK) (Panasonic TH-50PH10Ek) Ref. TV05 Ref. TV06 DVD reader/ VCD/ XVID/ DIX/ Región 2 Lector DVD/ VDC/ XVID/ DIX/ Región 2 (JVC xv-n450b) Ref. DVD01 Screen LCD TFT 17 (touch) Screen LCD TFT 19 Monitor LCD TFT17 (táctil) Monitor LCD TFT19 (LG L1730SF/ XGA 1024*768, 12ms, cable VGA 1,5m) (LG L193ST/ XGA, SCART, RCA, RF,DVI/ Ref. LCD17 Speakers/ cable VGA 1,5m) Ref. LCD19 CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 21/22

50 Screen LCD TFT 22 Screen LCD TFT 27 Monitor LCD TFT 22 Monitor LCD TFT 27 (Full HD 1080i/ 2 Scart/ 2 HDMI/ VGA/ DVI/ (LG rz-27lz55/ xga, Scart, RCA, RF, DVI/ Speakers/ Cable Speakears/ Optical Out/ cable VGA 5m) VGA 5m) Ref. LCD22 Ref. LCD27 Screen LCD TFT 32 Monitor LCD TFT 32 (LG 32LC2DB/ XGA, Scart, RCA, DVI/ Speakers/ Cable VGA 5m) Ref. LCD32 CCIB Tel: (00 34) Fax:(00 34) see main contact on the manual 22/22

51 ELEMENTOS DE DECORACIÓN FLORAL PLANTS AND FLOWER ARRANGEMENTS 2011 (Ver notas a pie de página / See notes below) 1

52 Elementos de Decoración Floral / Plants and Flower Arrangements DECORACIÓN CON FLORES / FLORAL DECORATION Centro de flores atril o sobre pie de presidencia/ Lectern or top table flower centerpiece arrangement Tarifa / Price: 87 Centro de flores sobremesa presidencia / Top table flower centerpiece Tarifa / Price: 58 Centro de flores hospitality grande / Big hospitality desk flower centrepiece Tarifa / Price: 58 Centro de flores hospitality pequeño / Small hospitality desk flower centrepiece Tarifa / Price: 50,75 (Ver notas a pie de página / See notes below) 2

53 Elementos de Decoración Floral / Plants and Flower Arrangements DECORACIÓN CON PLANTAS / PLANTS DECORATION Sheflera Medida / Size: 1,50 mts Tarifa / Price: 26,10 Ficus Benjamina Medida / Size: 150 & 180 cm approx. Tarifa / Price 150 cm : 36,25 Tarifa / Price 180 cm: 50,75 Areca Lutescens/Areca Lutescens Medida / Size: 140 cm & 180 cm approx. Tarifa / Price 140 cm: 36,25 Tarifa / Price 180 cm: 65,25 Ficus Starlight Medida / Size: 150 cm approx. Tarifa / Price 150 cm: 43,50 (Ver notas a pie de página / See notes below) 3

54 Elementos de Decoración Floral / Plants and Flower Arrangements DECORACIÓN CON PLANTAS / PLANTS DECORATION Ficus Amstel King Kentia Forsteriana Medida / Size: approx. 150 cm & 180 cm Medida / Size: approx. 150 cm & 180 cm Tarifa / Price 150 cm: 50,75 Tarifa / Price 180 cm: 65,25 Tarifa / Price 150 cm: 36,25 Tarifa / Price 180 cm: 63,80 Jardinera redonda / Round plant Jardinera cuadrada /Square plant pot Tarifa / Price: 36,25 Tarifa / Price: 36,25 (Ver notas a pie de página / See notes below) 4

55 Elementos de Decoración Floral / Plants and Flower Arrangements DECORACIÓN CON PLANTAS / PLANTS DECORATION Árbol formado copa redonda / Round top tree. Tarifa / Price: 43,50 Composición de jardín / Garden Composition Tarifa / Price: 58,00 (Ver notas a pie de página / See notes below) 2

56 Elementos de Decoración Floral / Plants and Flower Arrangements DECORACIÓN CON PLANTAS / PLANTS DECORATION VARIOS / MISCELLANEOUS Maceta con flores con color corporativo (para separar espacios o marcar caminos) / Vase with flower in corporate colours to separate areas or indicate ways. Tarifa / Price: 55,10 / Unidad / Unit Zamiaculcas en gelatina / Zamiaculca in gelatin. Medida / Size : 1,20 mts Tarifa / Price: 72,50 / Unidad / Unit (Ver notas a pie de página / See notes below) 2

57 Elementos de Decoración Floral / Plants and Flower Arrangements DECORACIÓN CON PLANTAS / PLANTS DECORATION CENTROS DE FLORES /FLOWER CENTERPIECES Centro cuadrado Cactus /Small squared cactus centerpiece Tarifa / Price: 27,00 Centro violeta con jarrón cuadrado / violet Squared vase Tarifa / Price: 27,00 Centro Safari / Safari centerpiece Tarifa / Price: 27,00 Centro clásico/small centerpiece Tarifa / Price: 42,50 (Ver notas a pie de página / See notes below) 3

58 Elementos de Decoración Floral / Plants and Flower Arrangements DECORACIÓN CON PLANTAS / PLANTS DECORATION CENTROS DE FLORES CON VELA / FLOWER CENTERPIECES WITH CANDLE Centro vela cuadrada pequeña /Small squared candle centerpiece Tarifa / Price: 32,00 Centro vela cuadrada grande/big squared candle centerpiece Tarifa / Price: 36,00 Centro rosas doble jarro /Double vase roses centerpiece Tarifa / Price:46,50 Centro velón redondo /Round candle centerpiece Tarifa / Price: 50,50 (Ver notas a pie de página / See notes below) 4

59 Elementos de Decoración Floral / Plants and Flower Arrangements DECORACIÓN CON PLANTAS / PLANTS DECORATION ESPECIALES - SPECIALS Flor Personalizada /Personalized Flower Tarifa / Price: 3,00 Mínimo 100 unds/minimum 100 units NOTAS / REMARKS: Esta información es orientativa. Los precios son indicativos y sin IVA. Transporte incluido. Solo se aplica para peticiones on-site que no alcancen un mínimo de 150. En tal caso se aplicarán 20 adicionales por la entrega. Las flores tienen un tiempo de frescura aproximadamente de 3 días. Los precios definitivos y la disponibilidad del material se formalizarán a través de un presupuesto. La empresa se reserva el derecho de modificar el contenido de este documento en cualquier momento y sin previo aviso. Las fotos no son contractuales. Los colores pueden haber sufrido ligeras variaciones debido a la impresión. Asimismo los jarrones/ tiestos pueden variar. Si por temporada no hubiera stock o las condiciones de las plantas no fueran óptimas, se sustituirían por otras de importe igual o superior. Las tarifas son por evento. This catalogue's information is orientative. The prices are indicatives and without VAT. Transportation included. Transportation will be only charged for requests on-site below 150. On that case 20,00 will be charged in concept of delivery. Flowers are fresh approx. 3 days. The definitive prices & availability of the service, will be formalized through a quote. The company reserves the right to modify the information of this document at any moment and without notice. Photos are not contractual. Colours may slightly vary due to printing. The vases can be different of the ones in the images. In case for season reasons, there is no stock or the plants conditions are not good enough, they will be substituted by another with the same or higher price. Prices per event. (Ver notas a pie de página / See notes below) 5

60 Section 8: Delivery Regulations and Instructions

61 November 2011 Dear Exhibitor/Stand Builder, Hermes-Merkur is the official handling agent for KENES congresses in We are a full door to door service company. As such, we are pleased to update you regarding arrangements for shipping, international freight forwarding, customs clearance and onsite services. Onsite Handling Due to security, insurance and organizer policy, Hermes-Merkur is the exclusive forwarder inside the venue. No other company is permitted to handle cargo within the venue. Please note that companies, stand builders & PR companies may make their own arrangements to deliver and retrieve goods directly to the warehouse/venue entrance. Contact Details: Hermes Exhibitions & Projects Ltd. Contact: Ms. Zehavit Akerman Tel: Mobile: zehavitak@hermes-exhibitions.com

62 Please note these important dates: SERVICE DEADLINE Door to door shipments ready for pick up Monday, January 23, 2012 Airfreight shipments Arrival to Frankfurt airport Wednesday, January 25, 2012 Shipment via Germany warehouse Tuesday, January 31, 2012 Exhibition goods - Direct deliveries to Conference venue Monday, February 6, 2012 from 10:00 Shipment Categories All shipments must be packed, labeled and sent according to the appropriate category (see below). Please use only the attached labels. Please do not mix different types of shipments in one box. Categories: (1) Insert-for participant bags (2) Marketing/promotion material - for unmanned display (3) Exhibition goods-for exhibition stand only

63 Services, Delivery Address & Shipping Instructions 1. Door to Door Shipment We offer companies consolidated trucking services from starting point to venue as part of consolidated international shipments for the conference. This will assist in reducing costs and ensuring timely delivery. 2. Airfreight Shipments Please send all airfreight shipments to Frankfurt airport only. Airway bill (AWB) must be sent prepaid and consigned to: Consignee: Merkur Expo Logistics GmbH Eschborn Germany Tel: Attention: Mr. Bernd Blum Notify: Conference name Name of Exhibitor Stand no. IMPORTANT!!! Please do not send any airfreight shipment unless you receive very specific instructions for invoices, packing list, etc. Documents: Original AWB, BL + Proforma invoice must be received 2 working days prior to goods arrival. The above instructions are only for Airfreight shipments.

64 3. Shipment via Frankfurt Warehouse Warehouse address: Merkur Expo Logistics GmbH Schmitt Peterslahr Erlenstrasse Oberhonnefeld Germany Attention: Mr. Dirk Dewald Tel: Direct Deliveries to Conference Venue Domestic Cargo /courier shipments / full load trucks Inserts for the bags will be accepted only on Monday, February 6, 2012, Between 08:00-10:00 Exhibition goods will be accepted starting on Monday, February 6, 2012 from 10:00 Delivery Address: Centre Convencions Internacional Barcelona (CCIB) Plaça de Willy Brandt Barcelona, Spain FOR : ATTD 2012 Conference Attention: Mr. Bernd Blum Tel:

65 Courier Shipments It is not recommended to use a courier service for shipping your goods to the conference venue. In case of sending a courier shipment, please be sure to send us a pre-advise with the full details of the shipment: courier company, number of pieces and tracking number. Shipments will be accepted in the show site by our representative starting from the first move in date. Shipments arriving before that time will not be accepted. Dangerous Cargo Exhibitors need to complete a special form for dangerous goods. These forms will be provided upon request and the completed forms should reach us before shipment is dispatched. There will be surcharge of 100% for handling this kind of shipment. Insurance All goods must be fully insured with all risk coverage. Insurance can be provided upon request. We regret that we can take no responsibility for goods after delivery to the exhibitors stand regardless if the exhibitor is present or not. Heavy & Oversized Shipments Heavy and oversized shipments apply to any single exhibit in excess of 1000 kg and 5 CBM that requires the use of a forklift mobile crane for installation. Exhibitors with heavy and oversized exhibits must inform us at least seven days prior to delivery. A detailed layout should also be provided to better assist our onsite operations.

66 Payment terms In order to ensure move in/out of your shipment/s, please complete and sign the attached material handling form/payment confirmation and return it to our attention. Please note that your signature will be used as payment guarantee based on the general tariff. Please notify Hermes-Merkur immediately about any requirements relating to invoices. All invoices must be settled by exhibitors/contractors and agents in advance of the conference. In case of non-payment of invoices, shipments will be held in storage until the invoices are paid in full. Please note that all payments are in. Any services not outlined in the attached tariff will be quoted on an individual basis. Terms and conditions All orders are accepted exclusively on the basis of the German forwarders terms and conditions (ADSp). We wish you a successful conference! Hermes Merkur

67 1. INBOUND EURO Air Freight From free arrival Frankfurt airport up to free delivered booth including: Monday Friday normal working hours Transfer from airport to the warehouse 08:00 17:00 Transfer from warehouse to the show site Delivery to the booth 1 CBM = 300 KG Minimum per shipment Up to 250 kg 2.05/kg Up to 500 kg 1.55/kg Up to 1000 kg 1.40/kg Above 1000 kg each additional kg 1.35/kg Airport taxes, storage, fees etc. will be calculated as per outlay, Fees for an advanced 10% payment 1.2 Truck Freight Groupage From free arrival Germany warehouse (56587 Oberhonnefeld )up to free delivered booth including: Unloading and transfer to show site Delivery to the booth 1CBM = 300 KG Per CBM or part of 90.00/cbm / Min. 3 CBM 1.3 Truck Freight Full Loads From free arrival venue up to free delivered stand, first time spotted 1CBM = 300 KG Per CBM or part of 75.00/cbm / Min. 3 CBM Truck 7.5 T Truck 13.6 M Shipments via Barcelona warehouse From free arrival Barcelona warehouse up to stand 1 CBM = 300 KG Per CBM or part of 82.00/cbm/Min 3 cbm 1.5 Courier Shipments From free arrival venue up to free delivered stand, first time spotted Shipments up to 10 Kg Shipments up to 50 Kg From free arrival Barcelona warehouse up to free delivered stand Shipments up to 50 Kg CUSTOMS FORMALITIES 2.1 Carnet ATA Temporary importation under ATA Carnet Temporary Importation Temporary importation and/or re-exportation with commercial invoice Customs bond fee 1.5% CIF VALUE Min Permanent Importation Per shipment/ per document/ per exhibitor Duties & Taxes as per outlay. Fees for an advanced payment of duty & tax 10% 2.4 Customs Inspection Special Clearances (food, beverages, pharmaceuticals etc.) Upon request 3. OTHERS 3.1 Handling of empties (including storage) Handling of empties 65.00/cbm / Min. 2 CBM Pallet jack or ladder per piece 3.2 Forwarding commission - per order/shipment On-site representative for service/support on-site - per order/shipment OUTBOUND - Same rates will apply for outbound services Remarks The above rates do not include Spanish VAT 18% that will be charges where applicable Overtime surcharge (17:00 20:00) additional 35% on total move in/ out charges Overtime surcharge (20:00 08:00) additional 75% on total move in/ out charges Saturday additional 75% on total move in / out charges Sunday & Holidays additional 100 % on total move in / out charges

68 EXHIBITION GOODS For the exhibitor's stand only Exhibitor's name Stand/Booth number Contact person Mobile phone Air freight shipments Merkur Expo Logistics GmbH Eschborn Germany ATTD 2012 Conference - Barcelona, Spain Tel: Attn: Mr. Bernd Blum Box out of

69 Exhibitor's name Stand/ Booth number Contact person Mobile phone EXHIBITION GOODS For exhibitor's stand only DIRECT TO VENUE HERMES - MERKUR ATTD 2012 Conference - Barcelona, Spain Centre Convencions Internacional Barcelona (CCIB) Plaça de Willy Brandt Barcelona, Spain Attn: Mr. Bernd Blum Tel: Box out of

70 Exhibitor's name Stand/Booth number Contact person Mobile phone EXHIBITION GOODS For exhibitor's stand only via Warehouse HERMES - MERKUR ATTD 2012 Conference - Barcelona, Spain Schmitt Peterslahr Erlenstrasse Oberhonnefeld, Germany Attn: Mr. Dirk Dewald Tel: Box out of

71 MARKETING / PROMOTIONAL MATERIAL For the Conference unmanned display Air freight shipments Exhibitor's name Contact person Mobile phone Merkur Expo Logistics GmbH Eschborn Germany ATTD 2012 Conference - Barcelona, Spain Tel: Attn: Mr. Bernd Blum Box out of