GENERAL INFORMATION 2.1

Transcription

1 GENERAL INFORMATION 2.1 For all questions on Coverings policies, regulations and display limitations, contact Coverings Sales & Event Services Representative at ( ) or at For questions regarding shipping, storage, labor, rental of utilities, furniture, carpet, special decorations, audio/visual, flowers, photography services, etc., please see the Official Contractors listing at the end of this section. EXHIBIT LOCATION Orange County Convention Center (OCCC), North/South Concourse 9400 Universal Boulevard SHOW HOURS Tuesday April 14 10:00am - 5:30pm Wednesday April 15 10:00am - 5:30pm Thursday April 16 10:00am - 5:30pm Friday April 17 10:00am - 3:00pm Exhibitor personnel are permitted to enter the hall at 8:00am each exhibit day. Exhibitors must exit the hall at posted times during set-up and tear-down and by 6:00pm on show days. Any exhibitor requiring late entry must obtain written permission from Show Management the day prior and obtain a Special Work Permit. EXHIBIT INSTALLATION HOURS Please reference the enclosed color-coded target freight plan in the Freeman section, Tab 6, for assigned freight movein. Exhibitor Move-in Wednesday April 8 8:00am 5:00pm Thursday April 9 8:00am 5:00pm Friday April 10 8:00am 5:00pm Saturday April 11 8:00am 5:00pm Sunday April 12 8:00am 5:00pm Monday April 13 8:00am 2:00pm *All exhibits must be installed by 12:00pm on Monday, April 13, For more details on the Show Ready Program at Coverings 2015 please see next paragraph. Note: SHOW READY PROGRAM - CLEAN FLOOR POLICY -All displays must be in place and display material, cartons and refuse must be labeled as empty or trash by 10:00am, Monday, April 13, to facilitate the placement of aisle carpet. Failure to comply will result in additional charges. Exhibitors will be permitted to work within their exhibit space until 2:00pm. Please schedule your labor accordingly. Permission from Show Management will be required if you need to be in your booth space beyond 2:00pm on April 13.

2 GENERAL INFORMATION 2.2 DISMANTLING Friday April 17 4:00pm 10:00pm Saturday April 18 8:00am 5:00pm Sunday April 19 8:00am 5:00pm Monday April 20 8:00am 9:00am NOTE: All exhibitor materials must be removed from the hall by 9:00am, Monday, April 20. All signed Material Handling Forms must be completed and turned in to the Freeman Exhibitor Service Center by 8:00am on Monday, April 20. All freight carriers must check in at the Marshaling Yard prior to proceeding to the loading docks. All carriers must check in no later than 7:00am on Monday, April 20. Displays must be completely packed and ready to ship, before your carrier or vehicle will be allowed access to the loading docks. Any remaining standing structure or materials on the show floor, not labeled for outbound shipping, will be deemed TRASH at 9:00am, April 20. BOOTH EQUIPMENT If your 10 exhibit will require drape of any kind, please fill out the Freeman Drape Background form located in Section 6 of this manual. If you order the drape, your 10 exhibit will also receive a 7 x 44 company ID sign. Electricity, furnishings, displays, and any other items needed are the responsibility of the exhibitor. All exhibits must have wall-towall carpeting or other flooring, with no concrete floor exposed. PARKING The Orange County Convention Center (OCCC) charges a $15.00 parking fee for all exhibitors and attendees per entry during move-in, show, and move-out. The fee for oversized vehicles is $25.00 per day. Exhibitors receive in-and-out privileges at no additional cost. Overnight parking on OCCC property is strictly prohibited. BUSINESS CENTER FedEx Office Business Center location is located in the South Lobby of the North/South Complex. Hours of operation for that location are 8:00am 5:00pm beginning on Monday, April 13 through Friday, April 17. On-Site Business Center FedEx Office Business Center/South Concourse Contact: Tiona Petty Orange County Convention Center Phone: Fax: usa3996@fedex.com Large Volume Production of Meeting Materials with Binding and Finishing Services Office Equipment Rentals Digital Color Prints B/W and Color Copies Computer Workstations with Internet Access Packing, Shipping and Receiving via UPS or FedEx for packages up to 150 lbs. Office Supplies Business Cards Vinyl Banners/Oversized Color Signs/Posters

3 GENERAL INFORMATION 2.3 PRIORITY SPACE SELECTION Selection of exhibit space for the Coverings 2016 at McCormick Place in Chicago, IL, April 18 21, 2016, will take place in assigned meeting hours in the Sales Office in Orlando. More details will be sent to you prior to Coverings SECURITY Uniformed Security Guards and Badge Checkers will be stationed throughout the exhibit halls on a 24-hour basis and will patrol the floor during non-show hours. Every reasonable effort is made to prevent losses. The final responsibility, however, lies with the exhibitor. It is advised items such as laptops, small monitors, or anything which is easily concealed, NOT be left unsecured in a booth overnight. Private guards can be hired from the official security contractor; see the order form located in the Additional Services section of this manual. SHOWCASE POLICY / NO SUITCASING NTP and Coverings are working together to eliminate suitcasing at Coverings Suitcasing is the act of soliciting business in the aisles during the exhibitor or in other public spaces, including another company s booth or a hotel lobby. Persons caught suitcasing will be asked to leave the show immediately. This is a violation of the show rules and regulations. Please report any violations you may observe to Show Management. Show Management recognizes that suitcasing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite; a restaurant, club, or any other public place of assembly. For the purposes of this policy, suitcasing violations may occur at venues other than the exhibition floor and at other events. Show Management must be informed of any hospitality suites, and express consent must be received prior to the event. INSURANCE General Liability Insurance: Coverings 2015 is providing commercial general liability coverage for each exhibiting company. This coverage is limited to $1,000,000 per occurrence and $2,000,000 in aggregate. This is a $ value provided to each company. General Liability insurance protects you, the exhibitor, against sums that the insured becomes legally obligated to pay as damages because of Bodily Injury or Property Damage to a Third Party. Worker s Compensation Insurance: To purchase worker's compensation insurance, an exhibiting company must have an office in the United States that has a United States federal tax identification number. Without this U.S. federal tax identification number workers compensation insurance cannot be purchased. If you have a U.S. federal tax identification number and would like to purchase worker's compensation insurance, please contact Kendra Reilly Monahan at ext. 49 or kar@buttine.com. When purchasing the insurance, it is done on an annual basis and not on a short term basis.

4 GENERAL INFORMATION 2.4 OFFICIAL CONTRACTORS Audio-Visual & Computers (in-booth a/v and computer rentals) PRG 1053 Willingham Drive Atlanta, GA Phone: Toll Free: Fax: Catering (exclusive booth food & beverage service provider) Centerplate Orange County Convention Center 9800 International Drive Contact: Shelley Shackeford Phone: Fax: Website: Floral (floral and plant rentals) Teasley s Convention Florist 1813 Golf Club Road Old Hickory, TN Contact: Petey & Leigh Richards Phone: Fax: leigh@conventionflorist.com Website: General Service Contractor (material handling, display labor, rentals, cleaning) Freeman 2200 Consulate Drive Orlando, FL Contact: Exhibitor Services Phone: Fax: FreemanOrlandoES@Freemanco.com Website: Host/Hostess Services JVA, Inc Airway Avenue, Unit H Costa Mesa, CA Phone: Toll Free: Fax: info@judyvenn.com Website:

5 GENERAL INFORMATION 2.5 Housing (hotel accommodations) Experient 5202 Presidents Court, Suite 310 Frederick, MD Phone: Toll Free: Fax: Website: Lead Retrieval (attendee badge scanning equipment rentals) Experient 5202 Presidents Court, Suite 310 Frederick, MD Phone: Toll Free: Fax: Website: Photography (professional booth photography services) Robb Cohen Photography & Video P.O. Box 2958 Loganville, GA Phone: Fax: Website: Security (private booth security guard services) DTA Security Services, LLC 6362 McLeod Drive; Suite 5 Las Vegas, NV Phone: Fax: order@dtasecurityservices.com Website: Shipping (domestic air freight services, ground services) Freeman Transportation Phone: Fax: Website: Shipping (international shipping & customs clearance) Phoenix International Business Logistics, Inc. Port Elizabeth 1201 Corbin Street Elizabeth, NJ Contact : Phil Hobson Phone: Fax: phobson@phoenixlogistics.com Website:

6 GENERAL INFORMATION 2.6 Show Management (booth space assignments, operational/regulations issues, questions) National Trade Productions 313 S. Patrick St. Alexandria, VA Contact : Dita Alexander Phone: Toll Free: Fax: exhibitor@coverings.com Website: Telephone & Internet (in-booth telephone line and internet access rental) Smart City 5795 W Badura Ave., Suite 110 Las Vegas, NV Phone: Fax: Website: Utilities at Convention Center (hanging signs, rigging, electrical, water, drain) Orange County Convention Center 9800 International Drive Contact: Kassandra Woods Phone: Fax: kassandra.woods@occc.net Website: