REQUEST FOR EXPRESSIONS OF INTEREST. AFRICAN DEVELOPMENT BANK Temporary Relocation Agency 15 Avenue du Ghana, B. P Tunis Belvedere, TUNISIA

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1 REQUEST FOR EXPRESSIONS OF INTEREST AFRICAN DEVELOPMENT BANK Temporary Relocation Agency 15 Avenue du Ghana, B. P Tunis Belvedere, TUNISIA 1. Subject: The African Development Bank hereby invites Individual Junior Consultants to indicate their interest in participating in ORPF s assignment entitled Junior IT Consultant - ORPF Project Procurement Workflows. 2. Brief Description of the Assignment: The Bank s Departments of Procurement and Fiduciary Services Department (ORPF) and Corporate Information Management & Methods Department (CIMM) have jointly developed an on-line tool otherwise known as Project Procurement Workflows (or PPW ) for the review and clearance of project procurement documents. This tool is based on SharePoint The tool is currently at Pilot Phase before full launch to the rest of the institution. ORPF and CIMM are seeking upto three (3) Junior IT Consultants to work with Bank staff and a Senior IT Consultant on the following tasks: Develop PPW communication materials in order to deliver tailored information for different stakeholders during the pilot phase; Draw and model procurement processes and diagrams; Write and document reference manuals for PPW end-users; Produce specific quick guides for different end-user profiles of the PPW (Task Managers, Procurement Specialists, Regional Procurement Coordinators, Managers, Administrators ) and different procurement processes; Produce all materials in English and French; and Work at the Bank IT Help Desk and assist clients with queries. 3. The Department Issuing the Request: The Procurement and Fiduciary Services Department invites Individual Junior Consultants to indicate their interest in providing the above-described services. Interested Junior Consultants shall provide, in their CVs, information on their qualifications and experience demonstrating their ability to undertake this Assignment following the format in Annex B. 4. Selection Process: The eligibility criteria, the establishment of a short list and the selection procedure shall be in conformity with the Bank s Presidential Directive No. 02/2012 Concerning the Procedures for the Acquisition of Consulting Services funded by the Administrative or Capital Expenditure Budgets of the Bank Group, which is available on the Bank Intranet Website at intranet.afdb.org. Kindly, note that interest expressed by a Junior Consultant does not imply any obligation on the part of the Bank to include him/her in the shortlist. 5. Place and Duration of Assignment: The assignment shall be delivered at the Bank s Temporary Relocation Agency in Tunis and the estimated duration of services shall be one (1) month renewable (based on budget availability and consultant performance) commencing on 7 April, Terms of Reference for the Assignment: The TOR is attached in Annex A.

2 7. Submission of Applications and Deadline: Expressions of interest must be received at the address below no later than 1 April 2014 at 17:00 hours local Tunis time and must specifically mentioning the name of the assignment; namely, Junior IT Consultant - ORPF Project Procurement Workflows. 8. Clarifications: Any questions or request for clarifications may be sent, during the Bank s working hours (08h00-12h00 and 14h00-17h00), to the same address below. For the attention of : Ms. Selpha NYAIRO African Development Bank, Procurement and Fiduciary Services Department (EPI-A, 10Floor, Office E2) 15 Avenue du Ghana, B. P 323, 1002 Tunis Belvedere, TUNISIA. Tel : (216) s.nyairo@afdb.org; m.charfedinne@afdb.org; a.ayad@afdb.org

3 Terms of Reference IT Consultant (Junior Consultant) ORPF Project Procurement Workflows ANNEX A A. Background 1. The African Development Bank Group ( AfDB or Bank ) is a regional multilateral development finance institution established in 1963 with a mandate to further the economic development and social progress of African countries, individually and collectively. The Bank has approximately 2000 staff members recruited from a wide geographic area. There are currently 78 different nationalities from Africa, Asia, Europe and the Americas represented within the Bank which makes the institution multicultural in every sense of the word. The Bank has two official languages: English and French. It co-operates with a large network of international development partners. Corporate Information Management & Methods Department (CIMM) The strategic objective of the Corporate Information Management department (CIMM) at the Bank is to align the IT delivery strategy with the Bank s business strategy and to increase organizational effectiveness through efficient use of Information Systems (IS). Under the leadership of the Bank s Information System s Director, the Bank s mandate for CIMM is the delivery of the best IT services for Bank staff and to achieve results that draw the Bank closer to accomplishing its development goals. Procurement and Fiduciary Services Department (ORPF) The Procurement and Fiduciary Services Department (ORPF) reports to the Vice-President Country and Regional Programs and Policy Complex (ORVP). Among other duties, the Department supports the Bank s Sector Departments in Project Cycle activities in the areas of procurement (by ORPF1) and financial management (by ORPF2). From its Borrowers, the Bank receives and reviews procurement related documents which require its No Objection, Approval or Action. The processing of these documents is the focus of this assignment. 2. Project Procurement Workflows (PPW) ORPF and CIMM have developed an on-line tool otherwise known as Project Procurement Workflows in order to automate the review and clearance of project procurement documents. This tool is based on SharePoint The diagram below depicts the automated workflows.

4 B. Objectives 3. ORPF and CIMM are preparing the official launch of the PPW. The two departments will run a pilotphase of about three (3) six (6) months with more than 45 users, 8 countries and 10 projects before opening up the tool to the rest of the Bank. To ensure success, ORPF and CIMM are looking for upto three (3) IT Consultants (Junior Consultants) to (i) assist Bank staff and a Senior IT Consultant produce the user manuals and the training material for the PPW as outlined below in the sections on Scope of Services and Deliverables of the assignment; (ii) provide IT support services related to the PPW at the Bank s Help Desk; and (iii) perform any other tasks as may be assigned by CIMM and ORPF. C. Scope (and Deliverables) of Assignment The assignment shall be conducted with the required professionalism and due diligence to achieve the above-referenced set objectives. 4. Under the guidance of the CIMM Project Manager and the ORPF Business Representative, the IT Consultants (Junior Consultants) shall undertake, and/or assist with, the following tasks: Develop PPW communication materials in order to deliver tailored information for different stakeholders during the pilot phase; Draw and model procurement processes and diagrams; Write and document reference manuals for PPW end-users; Produce specific quick guides for different end-user profiles of the PPW (Task Managers, Procurement Specialists, Regional Procurement Coordinators, Managers,

5 Administrators ) and different processes; and All materials are to be produced in both English and French. Perform any other assignments as may be requested by CIMM or ORPF. 5. Deliverables Following is a list of expected deliverables for this assignment: a) Reference guides for PPW. b) Quick reference guides for different end-user profiles. c) Training materials. d) Any other documents required for training or support purposes. D. Duration of Assignment 6. The duration of the assignment will be one (1) month renewable (conditioned on continued need for services and availability of budget) and will commence around April 1, The work will be carried out at the AfDB Temporary Relocation Agency in Tunis, Tunisia. E. Bank Contribution and Supervision 7. The IT Consultants (Junior Consultants) will be supervised by professional staff of ORPF and CIMM. F. Essential Specialized Skills/Knowledge/Competencies 8. Each IT Consultants (Junior Consultant) shall hold a Master s Degree or equivalent, in a relevant discipline such as Information Technology, Engineering, Science, Business, Commerce, Mathematics, statistics. The consultant shall; (i) be a national of Bank Member Country/Countries; (ii) be less than 32 years of age; (iii) have a minimum of two and a maximum of five years of relevant and full-time working experience; (iv) have working knowledge of the Bank s standard software (Word, Excel, Access, Powerpoint and Web-tools); and (v) have working knowledge of English or French language and practical knowledge of the other language. 9. Knowledge of the general public procurement concepts, principles and the practices which govern international public procurement, procedures, processes as well as the workings of the Bank s Operations Project Cycle and implementation environment, though not a requirement, will be an added advantage

6 ANNEX B CURRICULUM VITAE (CV) Title of the Assignment: Department: Surname: Birth Date: Address: Telephone: IT Consultant (Junior Consultant) ORPF Project Procurement Workflows. Procurement and Fiduciary Services Department First Name: Nationality: Country: Are any of your family members (spouse/partner, father/mother, Yes No Brother/sister, Son/daughter, etc. employed in the African Development Bank? If «Yes», the following data must be provided Name Relationship Organization Unit Place of Assignment Language Level Read Written Spoken English French Other (specify) Key Qualifications: Please provide (i) a summary of your experience and training highlighting the most relevant for the proposed assignment, and (ii) the responsibilities which you exercised. Utilize one half-page maximum. Education (University Level and above only): Name of University - City - Country Period Diploma Obtained Main Topic / Major From To

7 Professional Training: Name of Training Institution- City - Country Type of Training Period Certificates or Diploma Obtained From From Employment Record: Begin with your most recent employment. For each job since your Master Degree achievement, please indicate: - Name of the Employer - Type of Activity/Business of the Employer - Title / Function - Place of Employment - Brief Description (three lines maximum) of main accomplishments and responsibilities Reference: Please indicate the name and address of three persons with no family relationship with yourself, familiar with your character and titles. I hereby certify that the responses which I provided above are all, to the best of my knowledge, true, complete and accurate. I acknowledge that an inaccurate statement or essential omission in a personal declaration or another document required by the African Development Bank might result in the rejection of my application, termination of my Contract or any other administrative sanction by the Bank. The African Development Bank may verify any statements which I made in this application. Date: Signature :