INDIVIDUAL CONSULTANT PROCUREMENT NOTICE. Reference No.: UNDP/PN/43/2015

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1 INDIVIDUAL CONSULTANT PROCUREMENT NOTICE Reference No.: UNDP/PN/43/2015 Date: 27 November 2015 Country: Nepal Description of the assignment: To support ECN in development of a monitoring mechanism to ensure effective implementation of Election Code of Conduct The consultant is required to submit a report to the Election Commission outlining provision of monitoring mechanism with its role, responsibilities, power and as well as recommendations for compliance by the concerned stakeholders towards a free, fair, impartial, transparent and reliable manner. Period of assignment/services (if applicable): Period of assignment/services (if applicable): 45 Days starting 14 December No. of Consultants Required: One Duty Station: Kathmandu Expected Places of Travel (if applicable): Project Districts Proposal should be submitted at the following address: Procurement Unit, UNDP (Ref.: UNDP/PN/43/2015 National Consultant Monitoring Election Code of Conduct, UN House, Pulchowk, PO Box 107, Kathmandu, Nepal or by to no later than 07 December Any request for clarification must be sent in writing, or by standard electronic communication to the address or to the address The procurement unit will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. 1. SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED WORK Please refer to the attached ToR (Annex 1) Please submit your application to the following address:

2 2. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS I. Education & Experience: Master s degree in Political Science, Sociology or any other relevant field. Bachelor Degree in Law with relevant electoral experience is also considered. At least seven years of experience in election management or democratic governance II. Language Requirement: Have excellent presentation and communication skills in both Nepali and English. Prior working experience with the Election Commission in drafting of election code of conduct and other electoral laws 3. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSAL Interested individual consultants must submit the following documents/information to demonstrate their qualifications: Offeror s Letter to UNDP Confirming Interest and Availability for the Individual or (IC) Assignment along with the completed financial proposal and P11 template annexed to this letter. Financial proposal indicating daily rate. DSA and travel cost will be borne by UNDP for field missions, if any. A cover letter with a brief presentation of your consultancy explaining your suitability for the work; A brief methodology on how you will approach and conduct the work (limit to under 1500 words); Note: a. Applicants of 62 years or more require full medical examination and statement of fitness to work to engage in the consultancy b. The candidate has to be an independent consultant (If the candidate is engaged with any organization, the organization employing the candidate will be issued with a Reimbursable Loan Agreement (RLA) to release the employee for the consultancy with UNDP). c. Due to sheer number of applicants, the procurement unit will contact only competitively selected consultant. However, applicants can send enquiry to for status of the application.

3 4. EVALUATION Individual consultants will be evaluated based on the following methodologies: Cumulative analysis When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. * Technical Criteria weight; 70% * Financial Criteria weight; 30% Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for the Financial Evaluation. Criteria Weight Max. Point Technical Criterion A: Seven years of experience in election management or 25% 25 democratic governance Criterion B: Prior experience with the Election Commission in drafting 25% 25 of election code of conduct and other electoral laws Criterion C : Working experiences with UNDP 15% 15 Criterion D : Communication (verbal and written) skills in English and Nepali. Financial 5% 5 Lowest financial proposal 30% 30 will be awarded to the technically qualified consultant who offers a lowest bid. ANNEX ANNEX 1 TERMS OF REFERENCES (TOR) ANNEX 2 GENERAL CONDITIONS OF CONTRACT FOR THE SERVICES OF INDIVIDUAL CONSULTANT ANNEX 3 P11 FORM ANNEX 4 OFFEROR S LETTER TO UNDP COFIRMING INTEREST AND AVAILABILITY

4 I. Position Information UNITED NATIONS DEVELOPMENT PROGRAMME TERMS OF REFERENCE Title: Support to the ECN in Drafting of Monitoring Mechanism for Effective Implementation of the Election Code of Conduct 2015 Department/Unit: UNDP Electoral Support Project (ESP) Reports to Duty Station : UNDP/ ESP Project Manager : Kathmandu Expected Places of Travel (if applicable): NA Duration of Assignment: 14 December 2015 to Jan 31, 2016 (45 days) partial Intermittent full time/office based: PROVISION OF SUPPORT SERVICES: Travel/DSA Yes No Office space Yes No Equipment (laptop etc) Yes No Secretarial Services Yes No Available Budget: Signature of the Budget Owner: Andres del Castillo CTA, Project Manager, Electoral Support Project, UNDP. II. Background Information The Electoral Support Project (ESP) is a technical assistance initiative, commencing upon the completion of the CA elections in 2008 and covering support to upcoming set of elections after the promulgation of the new constitution. Without the immediate political and operational pressure for the ECN to deliver a specific electoral event and following the electoral cycle approach, the support provided by the Project in the interelections period ( ) has had a strong emphasis on building a sustainable and enduring institutional and professional capacity within the ECN that could be easily and effectively re-employed in future elections. Through the provision of on-site technical advisory service and specialized electoral support, the Project has sought to enhance and

5 further consolidate the institutional and professional capacities of the ECN, its Secretariat and the its subsidiary district offices to meet the numerous priorities that need to be addressed to further enhance the credibility and the adequacy of Nepal s future electoral processes. The current objective of the Electoral Support Project is to continue strengthen the professional capacities and institutional organization of the ECN at central and regional levels, after the successful conduct of the 2013 CA elections. ECN, with support of ESP, enacted a Election Code of Conduct based on wider consultation with key electoral stakeholders across the country. The Code of Conduct is already published in Nepal s Gazette on 11 Sharawan Election Commission has constituted a high-level Election Code of Conduct Drafting Committee meeting under convenorship of Election Commissioner and a Sub-Committee led by the the Commission s Joint Secretary to initiate drafting of the model code of conduct in line with the international best practices and the lessons learnt from the past elections and recent CA Election held in Nov, ECN has organized a series of consultation programme across the country to disseminate and collect the electoral stakeholders feedback. ESP has provided necessary technical and logistical arrangements including deployment of a National Consultant in drafting, nation-wide consultation and finalization of the Election Code of Conduct. ESP continues to provide support to ECN in publication, wider dissemination and effective implementation of the code of conduct. ECN, with continued support of ESP, further intends to develop a monitoring mechanism to ensure effective implementation of Election Code of Conduct III. Objectives of Assignment The objective of the assignment is to support ECN in development of a monitoring mechanism to ensure effective implementation of Election Code of Conduct The consult is required to submit a report to the Election Commission outlining provision of monitoring mechanism with its role, responsibilities, power and as well as recommendations for compliance by the concerned stakeholders towards a free, fair, impartial, transparent and reliable manner. IV. Scope of work and Deliverables Scope of work The consultant is required to work under direction of ESP and Legal Division of the ECN and perform following tasks: Support ECN in development of a monitoring mechanism to ensure effective implementation of Election Code of Conduct 2015 Drafting of a monitoring mechanism for effective implementation of Election Code of Conduct based on lessons learnt of last two CA Elections (2008 and 2013), international best practices and comparative study of SAARC regions with regard to monitoring of election code of conduct Submit a report to the Election Commission outlining provision of monitoring mechanism with its role, responsibilities, power and as well as recommendations

6 for compliance by the concerned stakeholders towards a free, fair, impartial, transparent and reliable manner Any other support request by the Election Commission/ESP during course of the assignment in the field of Election Code of Conduct implementation and dissemination. Final Delivery Submission of report on monitoring mechanism of Election Code of Conduct 2015 to the Election Commission, Nepal V. Recruitment Qualifications Academic Qualification Master s degree in Political Science, Sociology or any other relevant field. Bachelor Degree in Law with relevant electoral experience also considered Experience: Financial Control At least seven years of experience in election management or democratic governance Have excellent presentation and communication skills in both Nepali and English. Prior working experience with the Election Commission in drafting of election code of conduct and other electoral laws The payment will be done after submission of report on monitoring mechanism of Election Code of Conduct 2015 to the ECN. DSA, Air fare and transportation charges outside KTM valley will be paid extra as per UNDP rule Time Schedule and reporting Administrative Control Language Requirements: The consultant shall complete the assigned scope of work within the defined time period and the specified deliverables shall be submitted to UNDP, ESP before end of the contract Participate in the meetings as and when requested by the ECN and UNDP ESP The consultant must have fluency in written and spoken English and Nepali languages. Knowledge of regional and local language(s) is an asset. None-disclosure Agreement The awarded company/consultant must agree and sign the none-disclosure agreement.

7 OFFEROR S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT (Reference No.: UNDP/PN/43/2015) ANNEX IV Date United Nations Development Programme Procurement Unit Nepal Dear Sir/Madam: I hereby declare that: I have read, understood and hereby accept the Terms of Reference describing the duties and responsibilities of Supporting to the ECN in Drafting of Monitoring Mechanism for Effective Implementation of the Election Code of Conduct 2015 under the Electoral Support Project; a) I have also read, understood and hereby accept UNDP s General Conditions of for the Services of the Individual ors; b) I hereby propose my services and I confirm my interest in performing the assignment through the submission of my Personal History Form (P11) which I have duly signed and attached hereto as Annex 1; c) In compliance with the requirements of the Terms of Reference, I hereby confirm that I am available for the entire duration of the assignment, and I shall perform the services in the manner described in my proposed approach/methodology which I have attached hereto as Annex 3 [delete this item if the TOR does not require submission of this document]; d) I hereby propose to complete the services based on the following payment rate : [pls. check the box corresponding to the preferred option]: An all-inclusive daily fee of [state amount in words and in numbers indicating currency] A total lump sum of [state amount in words and in numbers, indicating exact currency], payable in the manner described in the Terms of Reference. e) For your evaluation, the breakdown of the abovementioned all-inclusive amount is attached hereto as Annex 2; f) I recognize that the payment of the abovementioned amounts due to me shall be based on my delivery of outputs within the timeframe specified in the TOR, which shall be subject to UNDP's review, acceptance and payment certification procedures; g) This offer shall remain valid for a total period of days [minimum of 90 days] after the submission deadline;

8 h) I confirm that I have no first degree relative (mother, father, son, daughter, spouse/partner, brother or sister) currently employed with any UN agency or office [disclose the name of the relative, the UN office employing the relative, and the relationship if, any such relationship exists]; i) If I am selected for this assignment, I shall [pls. check the appropriate box]: Sign an Individual with UNDP; Request my employer [state name of company/organization/institution] to sign with UNDP a Reimbursable Loan Agreement (RLA), for and on my behalf. The contact person and details of my employer for this purpose are as follows: j) I hereby confirm that [check all that applies]: At the time of this submission, I have no active Individual or any form of engagement with any Business Unit of UNDP; I am currently engaged with UNDP and/or other entities for the following work : Assignment Type UNDP Business Unit / Name of Institution/Company Duration Amount I am also anticipating conclusion of the following work from UNDP and/or other entities for which I have submitted a proposal : Assignment Type Name of Institution/ Company Duration Amount k) I fully understand and recognize that UNDP is not bound to accept this proposal, and I also understand and accept that I shall bear all costs associated with its preparation and submission and that UNDP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the selection process. l) If you are a former staff member of the United Nations recently separated, pls. add this section to your letter: I hereby confirm that I have complied with the minimum break in service required before I can be eligible for an Individual. m) I also fully understand that, if I am engaged as an Individual or, I have no expectations nor entitlements whatsoever to be re-instated or re-employed as a staff member. Full Name and Signature: Date Signed: Annexes [pls. check all that applies]: Duly signed P11 Form

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