INDIVIDUAL CONSULTANT PROCUREMENT NOTICE

Transcription

1 INDIVIDUAL CONSULTANT PROCUREMENT NOTICE 2016/PROC/UNDP-MMR/PN/015 Re: Date: 10 June 2016 Country: Description of the assignment: Myanmar Parliamentary Training Specialist Myanmar National Period of assignment: 88 Working days (June - October 2016) Duty Station: Type of contract: Number of Positions: 2 Nay Pyi Taw IC contract Proposal should be submitted to the Procurement Unit, UNDP Myanmar, No. 6 Natmauk Road, Tamwe Township, Yangon or by to bids.mm@undp.org no later than 19 June Any request for clarification must be sent in writing, or by standard electronic communication to the address or indicated above. Procurement Unit will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. A. Background of the Myanmar Legislature The Constitution of the Republic of the Union of Myanmar (the Constitution) came into force in Chapter 4 of the Constitution establishes the Union Legislature or Pyidaungsu Hluttaw comprising two Hluttaws that are generally equal in status: the Pyithu Hluttaw (People s Assembly) formed with representatives elected on the basis of township as well as population and representatives being the Defence Services Personnel nominated by the Commander-in-Chief of the Defence Services. Section 109 provides that the Pyithu Hluttaw will have a maximum of 440 representatives with not more than 330 elected representatives and 110 nominated, as prescribed above; the Amyotha Hluttaw (Nationalities Assembly) formed with representatives elected in equal numbers from Regions and States and representatives being the Defence Services Personnel nominated by the Commander-in-Chief of the Defence Services. Section 141 provides that the Amyotha Hluttaw will have a maximum of 224 representatives with 168 representatives elected in an equal number of 12 representatives from each Region or State inclusive of relevant Union territories and 1 representative from each Self-Administered Division or Self- Administered Zone and 56 nominated, as prescribed above. The term of the Union Hluttaw is 5 years from the day of the first session of the Pyithu Hluttaw. Following the Myanmar election held on 8 November 2015, newly elected MPs were sworn in as Members of the Pyithu Hluttaw on Monday 1 February 2016, and of the Amyotha Hluttaw on Wednesday 3 February 2016.

2 B. Background of the UNDP Myanmar Programme The UNDP Country Programme ( ) supports the Government of Myanmar in its objective to achieve democratic transformation and poverty reduction in the country. As part of the Democratic Governance pillar of this programme UNDP and the IPU have developed a Parliamentary Strengthening component which includes a long-term, multi-faceted approach to capacity building. It covers capacity building for the Parliamentarians, the Parliamentary Administration as well as for the Regional and State Parliaments. UNDP/IPU have assisted the Hluttaw to establish a Learning Centre to enhance the capacity of MPs and Staff. Opened in March 2015, the Learning Centre is providing a variety of activities to support the vocational training and knowledge development of MPs and Hluttaw Office staff. A Learning Centre Development Plan, aligned to the Strategic Plan of the Hluttaw, outlines a training programme structure and support services to meet the varied needs of MPs and staff, working within resources available to the Learning Centre and the Hluttaw. Training methods reflect the preference for active, participatory, experiential learning. In 2016, the Hluttaw Learning Centre established a programme of professional development for MPs while continuing the delivery of tailored training for staff. The first step of MPs professional development was an orientation and induction programme for all MPs undertaken in February; and a programme for Committee Chairs, Secretaries and Members in June. Capacity development programming will continue throughout the year, focusing on building the knowledge and skills of MPs to help reinforce the democratisation process and shape an increasingly effective parliamentary culture. All activities are developed with feedback from MPs and in conjunction with the Hluttaw administration. The components of training for MPs are: Policy and issue-based seminar series; Master classes and short skills courses for MPs; Drop-in centre for MPs to access flexible and on demand training and advisory services. The development of English language skills has been identified as a top priority by new MPs. Effective English training will necessitate a range of activities to ensure that the varied needs of MPs at different levels of proficiency, and for targeted training to assist them to undertake their parliamentary roles, are met. The Hluttaw Learning Centre has engaged with other English providers working in the Hluttaw on a coordinated programme, and will provide tailored short skills courses and an ongoing drop in communication class for MPs. The Learning Centre training programme for staff began in 2015 and targets progression from developing essential skills and knowledge; to meeting service standards of different departments; to specialised training to meet new priorities for the Hluttaw. The training components that the Learning Centre will deliver or coordinate are: Foundation skills training; Competency training; Seminar series; Specialised parliamentary support training; To support sustainability of Hluttaw Learning Centre training, 2016 saw the start of a training of trainers programme for Hluttaw staff. The first step is to train staff who perform to a high level on Learning Centre courses in facilitation skills so they can teach material by Learning Centre trainers to their peers. Staff are then mentored and empowered to incrementally take over training responsibilities. Staff graded excellent in courses delivered in the first quarter 2016 have undertaken training and will begin to work alongside Learning Centre trainers to deliver repeat and new training. UNDP has also been providing long term support to the 14 Regional and State Hluttaw and this

3 structure will provide a resource not only for the Union Hluttaw but will also allow for integration with staff training for Region and State Hluttaw where required. The Hluttaw Learning Centre works to meet requests from the Hluttaw for tailored training of staff to meet the needs of different departments of the Hluttaw Office. A priority in 2016 is the delivery of a series of activities for Hluttaw staff, including committee staff, to engage with international organizations and stakeholders and to support meetings of the ASEAN Inter-Parliamentary Assembly. A programme of English support and competency training will be provided to meet these needs in a sustainable and flexible manner. UNDP is seeking two experienced Parliamentary Training Specialists to work within the curriculum design and training section of the Learning Centre to oversee and deliver training for MPs and staff. The position will involve designing original and contextualised curricula and training material, delivering training to MPs and staff, and ensuring sustainability of training by overseeing the development of a training of trainers support structure for Hluttaw staff. The parliamentary training specialists will be under the direction of the UNDP Chief Technical Adviser, Learning Centre Manager and Learning Centre Specialist, but will be expected to work independently to successfully institute new training components outlined in the Learning Centre Development Plan. 2. SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK Please see TOR attached. 3. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS Please see TOR attached. 4. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS Interested Individual Consultant must submit the following documents/information to demonstrate their qualifications: 1. Proposal: (i) Letter of Confirmation of Interest and Availability (ii)explaining why the consultant is the most suitable for the work (iii) Provide the methodology on how the consultant will approach and conduct the work 2. Financial proposal 3. Personal CV including past experience in similar assignments carried out for other organizations and at least 3 references 4. P11 5. FINANCIAL PROPOSAL Fees The financial proposal shall specify the consultancy fees and all costs in relation to the scope of work of the consultancy. Travel All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP will not accept travel costs exceeding those of an economy class ticket. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses shall be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

4 Financial Proposal form is attached to Letter of Confirmation of Interest and Availability 6. EVALUATION Individual Consultants will be evaluated based on the following methodology. Cumulative analysis Combined Scoring method where the qualifications will be weighted 70% and combined with the price offer which will be weighted 30%. Qualifications and technical proposal should be equally counted 50% each. For qualifications relevance 10% will be put on education, 50% on experience in conducting similar types of activities, 20% on experience of working in institutional development and/or transition, 20% on knowledge and experience of working with parliament. ANNEXES ANNEX 1- TERMS OF REFERENCES (TOR) ANNEX 2- GENERAL CONDITIONS OF CONTRACT ANNEX 3- P-11 for ICs ANNEX 4- Template for Confirmation of interest and Submission of Financial Proposal

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11 INSTRUCTIONS Please answer each question clearly and completely. Type or print in ink. Read carefully and follow all directions. UNITED NATIONS DEVELOPMENT PROGRAMME PERSONAL HISTORY FORM (for Service Contracts and Individual Contracts) 1. Family Name First Name Middle name Maiden name, if any 2. Date of Birth Da Mo Yr 3. Place of Birth 4. Nationality (ies) at birth 5. Present nationality (ies) 6. Sexe 7. Height 8. Weight 9. Marital status 10. Permanent address Single Married Separated Widow Divorced 11. Present Address (if different) 12. Office Telephone No. Office Fax No. Office No. Telephone No. Fax No. Telephone No. Fax No. 13. Do you have a spouse and/or children? YES NO if the answer is "yes", give the following information: NAME Date of birth Relationship NAME Date of birth Relationship 14. Have you taken up any legal permanent status in any country other than that of your nationality? YES NO If the answer is "yes", which country? 15. Have you taken any legal steps towards changing your present nationality? YES NO If answer is "yes", explain fully: 16. Are any of your relatives employed by UNDP, any other UN organization or any other public international organization? YES NO If the answer is "yes", give the following information: NAME Relationship Name of International Organization 17. What is your preferred field of work? 18. KNOWLEDGE OF LANGUAGES. What is your mother tongue? READ WRITE SPEAK UNDERSTAND OTHER LANGUAGES Easily Not Easily Easily Not Easily Fluently Not Fluently Easily Not Easily 19. For clerical grades only Indicate speed in words per minute List any office machines or equipment you can use English French Other languages Typing Shorthand

12 20. EDUCATIONAL. Give full details - N.B. Please give exact titles or degree in original language. A. UNIVERSITY OR EQUIVALENT Please do not translate or equate to other degrees. PAGE 2 NAME, PLACE AND COUNTRY ATTENDED FROM/TO DEGREES and ACADEMIC MAIN COURSE Mo./Year Mo./Year DISTINCTIONS OBTAINED OF STUDY B. SCHOOLS OR OTHER FORMAL TRAINING OR EDUCATION FROM AGE 14 (e.g. high school, technical school or apprenticeship) NAME, PLACE AND COUNTRY TYPE ATTENDED FROM/TO CERTIFICATES OR Mo./Year Mo./Year DIPLOMAS OBTAINED 21. LIST PROFESSIONAL SOCIETIES AND ACTIVITIES IN CIVIC, PUBLIC OR INTERNATIONAL AFFAIRS 22. LIST ANY SIGNIFICANT PUBLICATIONS YOU HAVE WRITTEN (Do not attach) 23. EMPLOYMENT RECORD: Starting with your present function, list in reverse order every employment you have had. Use a separate block for each FUNCTION. Include also service in the armed forces and note any period during which you were not gainfully employed. If you need more space, attach additional pages of the same size. Give both gross and net salaries per annum for your last and present FUNCTION. A. PRESENT FUNCTION (LAST FUNCTION, IF NOT PRESENTLY IN EMPLOYMENT) FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: TYPE OF BUSINESS: ADDRESS OF EMPLOYER: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES

13 B. PREVIOUS FUNCTION (IN REVERSE ORDER) PAGE 3 FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES

14 FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL PAGE 4 NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES

15 24. DO YOU HAVE ANY OBJECTIONS TO OUR MAKING ENQUIRIES OF YOUR PRESENT EMPLOYER? YES NO PAGE ARE YOU NOW, OR HAVE YOU EVER BEEN A PERMANENT CIVIL SERVANT IN YOUR GOVERNMENT S EMPLOY? YES NO If answer if "yes", WHEN? 26. REFERENCES: List three persons, not related to you, who are familiar with your character and qualifications. Do not repeat names of supervisors listed in item 24. FULL NAME FULL ADDRESS BUSINESS OR OCCUPATION 27. STATE ANY OTHER RELEVANT FACTS IN SUPPORT OF YOUR APPLICATION. INCLUDE INFORMATION REGARDING ANY RESIDENCE OUTSIDE THE COUNTRY OF YOUR NATIONALITY. 28. HAVE YOU BEEN ARRESTED, INDICTED, OR SUMMONED INTO COURT AS A DEFENDANT IN A CRIMINAL PROCEEDING, OR CONVICTED, FINED OR IMPRISONED FOR THE VIOLATION OF ANY LAW (excluding minor traffic violations)? YES NO If "yes", give full particulars of each case in an attached statement. 29. I certify that the statements made by me in answer to the foregoing questions are true, complete and correct to the best of my knowledge and belief. I understand that any misrepresentation or material omission made on a Personal History form or other document requested by the Organization may result in the termination of the service contract or special services agreement without notice. DATE: SIGNATURE: NB. You will be requested to supply documentary evidence which support the statements you have made above. Do not, however, send any documentary evidence until you have been asked to do so and, in any event, do not submit the original texts of references or testimonials unless they have been obtained for the sole use of UNDP.

16 OFFEROR S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT Date Ms. Thuy Hang To Deputy Resident Representative (Operations) United Nations Development Programme No. 6 Natmauk Road, Tamwe Township Yangon, Myanmar Dear Sir/Madam : I hereby declare that : a) I have read, understood and hereby accept the Terms of Reference describing the duties and responsibilities of [ indicate title of assignment] under the [state project title]; b) I have also read, understood and hereby accept UNDP s General Conditions of Contract for the Services of the Individual Contractors; c) I hereby propose my services and I confirm my interest in performing the assignment through the submission of my CV or Personal History Form (P11) which I have duly signed and attached hereto as Annex 1; d) In compliance with the requirements of the Terms of Reference, I hereby confirm that I am available for the entire duration of the assignment, and I shall perform the services in the manner described in my proposed approach/methodology which I have attached hereto as Annex 3 [delete this item if the TOR does not require submission of this document]; e) I hereby propose to complete the services based on the following payment rate : A total lump sum of [state amount in words and in numbers, indicating exact currency], payable in the manner described in the Terms of Reference. f) F or your evaluation, the breakdown of the abovementioned all-inclusive amount is attached hereto as Annex 2; g) I recognize that the payment of the abovementioned amounts due to me shall be based on my delivery of outputs within the timeframe specified in the TOR, which shall be subject to UNDP's review, acceptance and payment certification procedures;

17 h) T his offer shall remain valid for a total period of days [minimum of 90 days] after the submission deadline; i) I confirm that I have no first degree relative (mother, father, son, daughter, spouse/partner, brother or sister) currently employed with any UN agency or office [disclose the name of the relative, the UN office employing the relative, and the relationship if, any such relationship exists]; j) I f I am selected for this assignment, I shall [pls. check the appropriate box]: Sign an Individual Contract with UNDP; Request my employer [state name of company/organization/institution] to sign with UNDP a Reimbursable Loan Agreement (RLA), for and on my behalf. The contact person and details of my employer for this purpose are as follows: k) I hereby confirm that [check all that applies]: At the time of this submission, I have no active Individual Contract or any form of engagement with any Business Unit of UNDP; I am currently engaged with UNDP and/or other entities for the following work : Assignment Contract Type UNDP Business Unit / Name of Institution/Company Contract Duration Contract Amount I am also anticipating conclusion of the following work from UNDP and/or other entities for which I have submitted a proposal : Assignment Contract Type Name of Institution/ Company Contract Duration Contract Amount l) I fully understand and recognize that UNDP is not bound to accept this proposal, and I also understand and accept that I shall bear all costs associated with its preparation and submission and that UNDP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the selection process.

18 m) I f you are a former staff member of the United Nations recently separated, pls. add this section to your letter: I hereby confirm that I have complied with the minimum break in service required before I can be eligible for an Individual Contract. n) I also fully understand that, if I am engaged as an Individual Contractor, I have no expectations nor entitlements whatsoever to be re-instated or re-employed as a staff member. Full Name and Signature: Date Signed : Annexes [pls. check all that applies]: CV or Duly signed P11 Form Breakdown of Costs Supporting the Final All-Inclusive Price as per Template Brief Description of Approach to Work (if required by the TOR)

19 BREAKDOWN OF COSTS SUPPORTING THE ALL-INCLUSIVE FINANCIAL PROPOSAL A. Breakdown of Cost by Components: Cost Components Unit Cost Quantity Total Rate for the Contract Duration I. Personnel Costs Professional Fees Life Insurance Medical Insurance Others (pls. specify) II. Travel Expenses to Join duty station Round Trip Airfares to and from duty station Living Allowance Terminal Expenses Others (pls. specify) III. Duty Travel Round Trip Airfares Living Allowance Terminal Expenses Others (pls. specify)

20 B. Breakdown of Cost by Deliverables* Deliverables [list them as referred to in the TOR] Percentage of Total Price (Weight for payment) Amount Deliverable 1 Deliverable 2. Total 100% USD *Basis for payment tranches