Preliminary agenda for joint WG Meeting COST Action FP1403 Non-native tree species for European forests experiences, risks and opportunities (NNEXT)

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1 Preliminary agenda for joint WG Meeting COST Action FP1403 Non-native tree species for European forests experiences, risks and opportunities (NNEXT) Lisbon, Portugal 4 th 5 th of October 2016 Start of the WG meeting: Tuesday, 4 th of Oct. 2016, 08:00 End of the WG meeting: Wednesday, 5 th of Oct. 2016, 18:00 Local Organizer: Margarida TOMÉ, Universidade de Lisboa, LISBON, PT Katharina LAPIN, University of life Science (BOKU), VIENNA, AT

2 Venue SANA Metropolitan Hotel R. Soeiro Pereira Gomes, Parcela Lisboa Portugal Registration 3 rd of October 2016 The Registration will be open from 7pm to 9pm.You find it close to the reception desk of the Hotel. A registration fee of 60 EUR will be charged in cash at the registration desk to avoid bank transfer fees. The registration fee includes 2 lunches at the Hotel and the Conference Dinner on Tuesday evening. The registration fee meets the eligible expenses of the three meals. You will get reimbursed by submitting your Online Travel Reimbursement Request (OTRR) form. Accommodation Each participant is responsible for her/his own hotel reservation. Recommended accommodation: SANA Metropolitan Hotel Please make your room reservation by to: (not by phone!). Check-in: 3 rd of October, Check-out: 5 th or 6 th of October; Single bedroom 90 EUR/night Double bedroom 100 EUR/night These are preferential prices valid for all reservations made before 1/09/2016 (one month prior to the meeting). When making reservations, please specify in your keyword reservation - COST NNEXT ; 1

3 Day 1 4 th of October :00 08:00 Registration 08:00 09:30 Opening Address Prof. Dr. Margarida TOMÉ Universidade de Lisboa, LISBON, PT Update on progress in our COST Action (Chair E. PÖTZELSBERGER) Update Working Groups (WG) Working Group Leaders H. HASENAUER, M. KONNERT, F. MOHREN, A. GAZDA 09:30 10:00 Coffee Break 10:00-12:00 Talks on progress in our COST Action & debated questions 12:00-13:00 Light lunch 13:00-15:00 WG Sessions I 15:00 15:30 Coffee Break 15:30-18:00 WG Sessions II 19:00 22:00 Conference Dinner 2

4 Day 2 5 th of October :00 10:00 Talks on progress in our COST Action & debated questions 10:00 10:30 Coffee Break 10:30-12:00 WG Sessions III 12:00-13:00 Lunch 13:00-15:00 WG Sessions IV 15:00 15:30 Coffee Break 15:30 16:30 WG reports presentations 16:30-18:00 Joint WG discussion End of the meeting 18:00, 5 th of October 2016 Please pay your kind attention to the separate announcement of a voluntary excursion on Thursday, 6 th of October, in the morning. The announcement will follow shortly. This excursion will not be part of the official meeting agenda. Thus, no additional night can be reimbursed. 3

5 Reimbursements Please submit your OTRR form via e-cost within 30 days after the meeting. Make sure you sign the Attendance List on every attended day of the meeting, as this is a prerequisite for the reimbursement of your expenses. What can be claimed? - Transportation - Flight expenses Only economy class flight tickets can be reimbursed. Full itinerary is required. Please make your travel and accommodation arrangements as early as possible, selecting the most economical means for transportation. - Car travel expenses Up to a maximum distance of 2,000 km at EUR 0.20 per km can be claimed by eligible participants. EUR 0.30 per km can be claimed when two or more eligible participants are travelling to the meeting. Only the driver can be reimbursed. Proof of distance is required. - Train or Bus expenses: First and second class train tickets are eligible to be reimbursed (Supplements for fast trains and sleepers are eligible expenses). - Taxi The use of taxi is eligible for reimbursement when no other means of public transport is available or when travel is required between 10pm and 7am on the dates of travel, up to a maximum of EUR 80. Accommodation Reimbursement of expenses is based on a flat rate of EUR 100 per night. No receipts are required. The maximum number of nights is equivalent to the number of attended meeting days plus 1 night (3 nights for 2 attended meeting days). SEE YOU IN LISBON! 4

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