Table of Contents for Travel and Entertainment Guidelines

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "Table of Contents for Travel and Entertainment Guidelines"

Transcription

1 Number of Pages Number Title: Best Practice Guidelines Originator: Vice-President, Corporate Services & Chief Financial Officer Approved By: Travel and Entertainment Guidelines Effective Date President s Council Replaces April 12, 2005 October 1, 2002 Table of Contents for Travel and Entertainment Guidelines 1.0 Introduction Purpose Application and Responsibility Non-compliance Approvals 1.1 Travel Guidelines General Business Meals and Entertainment - External Air Travel Guidelines Air Travel Insurance Air Travel - Frequent Flyer Programs Hotel Accommodations Ground Transportation - Taxis, Parking Ground Transportation - Car Rentals Ground Transportation - Personal Vehicle College Corporate Card Insurance - Personal Travel and Accident Insurance - Automobile Meals and Entertainment Expenses Telephone Charges Other Reimbursable and Non-reimbursable Expenditures Documentation

2 Best Practice Guidelines Travel and Entertainment April 12, 2005 Page Travel and Entertainment Procedures - Before You Go Obtain Travel Authorization Make Travel Arrangements 1.3 Travel and Entertainment Procedures - While Enroute Use Itinerary as Reference Document Manage Receipts and Other Documentation Obtain Cash Advance on Diners Club MasterCard for Out-of- Pocket Expenditures Be Aware of Hotel Policies Carry Personal Identification 1.4 Travel and Entertainment Procedures - When You Return Appendix Submit Expense Claim Report A B Synopsis of Forms Rate Schedules B1 Rates - Current Rates effective October 1, 2004 B2 Rates - Effective October 1, 2004 to September 30,

3 Best Practice Guidelines Travel and Entertainment- April 12, 2005 Page INTRODUCTION Purpose Travel and entertainment represent a significant business expenditure. The purpose of this travel and entertainment policy is to ensure the College achieves the best value for such expenditures. This will be done by: Enlisting the cooperation and good judgement of all staff incurring such expenditures and all staff reviewing such expenditures; Applying the procedures and guidelines outlined in this travel and entertainment policy; and Requesting that travellers utilize the Diners Club MasterCard Corporate Card to pay for travel-related expenditures wherever possible Application and Responsibility These guidelines apply to all employees of Red River College and cover local and out-of-province travel and entertainment expenditures. Travel status is defined as an absence of the employee from his or her headquarters area (24 kilometers around the employee s headquarters) on College business involving travel and/or accommodation with the approval of the Employer. These guidelines are subject to applicable provisions of the Collective Agreement and the Terms and Conditions of Employment for Staff Excluded from the Bargaining Unit. Special circumstances for overseas travellers may require alternate practices. Please consult with the College s Controller for advice and guidance. This policy does not apply to internal meals and entertainment. This would include recognition events for long service, retirement, praise and planning. A separate policy will cover these types of expenditure. The guidelines provide minimum parameters within the College. Each Division may enforce stricter parameters at their discretion.

4 Best Practice Guidelines Travel and Entertainment April 12, 2005 Page Traveller s Responsibility The traveller is responsible for keeping expenses to a minimum and using good judgement to ensure the most economical and reasonable expense alternatives are obtained. Each traveller must receive approval from the appropriate staff member (see approvals section) prior to taking any business trips. The traveller is required to report all expenses at the completion of each trip with the required documentation and approval. Each traveller must adhere to policy for all expenses incurred on behalf of the College Authorizing Signatory s Responsibility Pre Travel All travel involving air transportation and/or other out of province travel must be approved prior to the employee making travel arrangements. The authorizing signatory should ensure that travel is for legitimate College purposes and complies with College travel and entertainment guidelines. The budget centre manager is responsible for ensuring that there are sufficient budget dollars available to cover the travel/business related expenditures Post Travel Approval of the employee s expense report indicates that he/she has read and is familiar with the travel and entertainment policy and guidelines and that all expenses being submitted are within those guidelines and properly documented Travel Agent and Accounts Payable It is the responsibility of individual departments to arrange transportation/accommodations for travel related to business or staff development. Travelers who require assistance with all of the details may use a Travel Agent to research all sources, including the Internet, for the best schedules, fares and routes, make air, car and hotel bookings, and look after transfer services, seat selection, room preferences, frequent flier/guest numbers, preferred rates, etc. A reasonable Professional Fee for Agent- Assisted Services is reimbursable for these bookings Accounts Payable (A/P) is responsible for processing all expense claims to ensure the employees are reimbursed promptly and to audit for travel guideline compliance. Auditors from sponsoring agencies and corporations, Canadian Customs and Revenue Agency and the Colleges Auditors routinely review travel and other transactions for adequate documentation, approval and compliance. A/P will notify the Chair/Manager or Dean / Director / Vice-

5 Best Practice Guidelines Travel and Entertainment April 12, 2005 Page 5 President of deviations from guidelines; however, it remains the responsibility of the Chair/Manager and Dean / Director / Vice-President to administer the travel policy. The management of travel expenditures is considered part of managers responsibilities under their budget accountability Non-Compliance The College will reimburse employees for all reasonable and necessary expenses while traveling on authorized company business. The College assumes no obligation to reimburse employees for expenses that are not in compliance with these guidelines Approvals The College will utilize a one-over-one approval process for all travel and entertainment expenses as a minimum. All travel authorization and reimbursement claims must be signed by the claimant and approved by the signing authority for the budget centre to be charged. Employees may not authorize their own travel or approve their own reimbursement claims. For example, normally instructors claims will be approved by their Chair, Chairs by Deans and Deans by the Vice-President Academic. On the administrative side, support staff will be approved by the manager with responsibility for the budget centre to be charged, the manager by the Director / Vice-President to whom they report, and the Director / Vice-President by the President. In academic divisions where travel and staff development budgets are centrally held, instructors claims will be approved by the Dean.

6 Best Practice Guidelines Travel and Entertainment- April 12, 2005 Page TRAVEL GUIDELINES General Only travel for business purposes is reimbursable. It must be time and cost effective relative to available alternatives (e.g.: teleconferencing, video conferencing) and expected benefits. Should employees add personal travel to a business trip or choose a mode of travel that is not the most economical in the circumstance, all additional costs and arrangements shall be the responsibility of the employee. The number of employees attending the same meeting or professional development activity should be kept to a minimum Business Meals and Entertainment - External Business meals and entertainment must be solely for business purposes. Business meals and entertainment are those undertaken with guests and/or business associates of the College, during which a specific business discussion takes place. The most Senior College staff member present should pay for the business meal/entertainment expense. When requesting reimbursement of such expenditures, employees must provide the following information, and must request reimbursement via an approved expense report: Business discussion topic Meeting attendees Air Travel Guidelines Travellers are to obtain the most economical airfare suitable in the circumstances. Employees may use personal vehicles to travel but may only claim the lower of the most economical airfare and mileage reimbursement. The following are considerations in obtaining desired costing: Cost/benefit of stay over on a Saturday night (College will reimburse hotel and meals) Flexibility in departure and arrival times and dates Use of alternate airports where applicable Use of discount fares which are non refundable or have cancellation/change penalties A flight that makes a stop or connection enroute

7 Best Practice Guidelines Travel and Entertainment April 12, 2005 Page Air Travel Insurance Trip cancellation insurance on discounted airfares should be declined. The cancellation insurance is non-reimbursable Air Travel - Frequent Flyer Programs Frequent flyer points accumulated while on College business travel are the property of the employee. (Please note personal tax implications are the responsibility of the employee to research and document). Any costs associated with these programs are the responsibility of the employee. The traveller s airline preference for the purpose of accumulating points shall not be an influencing factor when making airline reservations, unless there is no cost differential Hotel Accommodations The traveller shall determine the most logical/economical hotel to be booked in the circumstances. All hotel accommodations should be reserved by utilizing the employee s corporate travel card and should be guaranteed for late arrival (after 4:00 PM). The traveller should be aware of the hotel s cancellation policies. If the room must be cancelled, the traveller must process the cancellation to cause the minimum (if any) cost to the College. The traveller should determine whether late checkout would be required and make the necessary arrangements when on-site Ground Transportation - Taxis, Parking Airport bus, hotel bus or shared limousine services should be used in preference to taxis whenever practical and convenient. Taxi fares between home and airport, or airport parking fees for the duration of the trip are reimbursable. Parking fees for business trips are reimbursable Ground Transportation - Car Rentals Car rentals should be used only when they are the most economical means of transportation relative to need. Appropriate explanation must accompany the Travel and Entertainment Expense Statement. Car rentals should be reserved by utilizing the traveller s corporate card. By using the card, the traveller obtains, at no additional cost, Primary Worldwide

8 Best Practice Guidelines Travel and Entertainment April 12, 2005 Page 8 Car Rental Collision Loss and Damage Insurance up to the full value of the vehicle. Therefore, additional insurance coverage should be declined and is not reimbursable by the College. Compacts and intermediates are to be used unless four or more employees are traveling together. Always refill the gas tank prior to returning the car to the vendor Ground Transportation Personal Vehicle Employees may use their personal vehicles on business trips; however, reimbursement will be the lower of the equivalent airfare and the mileage reimbursement. Use of personal automobiles for business use is reimbursed at the rate provided in Appendix B. To obtain reimbursement for personal vehicle mileage, complete an Expense Claim form (Available on Public Folders) College Corporate Card The College utilizes Diners Club MasterCard as the corporate card for travel and entertainment expenditures. These cards have the MasterCard brand mark and hologram on them and should be identified as a MasterCard when booking by phone or on the Internet. A staff member should obtain a card if they will incur any of the following costs: Airline tickets (Charges are reimbursable before actual travel takes place when supported by an approved staff development and expense claim form) Cash Advance (accountable advances will not be issued) Car Rental Hotel Accommodation The traveller should charge business and entertainment expenditures to the corporate card. This will allow the College to obtain data to initiate favourable vendor discounts in the future. Management of your corporate card is as follows (additional information is available in the brochure): The card is issued in the name of the applicant. Detailed monthly statements are sent to the cardholder s home address and the cardholder must pay Diners Club MasterCard directly. Payment of the statement is required within sixty days from the statement date in order to avoid interest charges. The College does not make payment to Diners Club MasterCard but will reimburse travel expenses within 10 working days of receiving a completed Expense Claim form in Accounts Payable. Interest charges due to late payment of the statement are non-reimbursable.

9 Best Practice Guidelines Travel and Entertainment April 12, 2005 Page 9 The standard College cash advance package allows you to withdraw up to $500 per day and $1,000 per week. The transaction fees resulting from business-related cash advances are a reimbursable expenditure. The card may be used for personal use. Personal charges are the sole responsibility of the individual and are not reimbursable. The College will reimburse the applicant for the approved/policy compliant travel expenses submitted on the Expense Claim Form within 10 working days from receipt of the claim. An employee may use their personal credit cards or cash versus the corporate card if they choose; however, there shall be no additional cost to the College as a result of that decision Insurance - Travel and Accident Insurance Medical travel insurance should be obtained if the traveller does not already own that type of coverage. This cost is reimbursable Insurance - Automobile All auto insurance should be declined, noting the following: Primary Worldwide Car Rental Collision Loss and Damage Insurance up to the full value of the vehicle is obtained through payment of the car rental by the Corporate Card. RRC employees traveling outside Canada and the US are covered by the College s Comprehensive General Liability Insurance which insures against all sums which the College and its employees shall become obligated to pay, based upon legal liability, for death or injury to persons or damage to the property of others. The coverage applies worldwide, including excess liability for rental vehicles in Canada, or abroad Meals and Entertainment Expenses Personal meals Personal meals are defined as a meal expense incurred by the traveller when dining alone on an out-of-headquarters business trip. There are two options for claiming meal expenses. 1. Receipts Provided Reimbursement of personal meals, including tips/room service, would normally be the lesser of actual meal expenses or the Daily Meal Maximum as per Appendix B. Original Receipts must be provided for all meals (Credit card slips are not acceptable backup).

10 Best Practice Guidelines Travel and Entertainment April 12, 2005 Page No Receipts Provided Alternately, the collective agreement provides for a per diem meal allowance that may be claimed for travel within the province of Manitoba. Under the College travel guidelines this per diem meal allowance is also extended to cover travel to any destination. No receipts are required when claiming this allowance. See Appendix B for the current amount Business Meals and Entertainment Telephone Charges Business meals are meals taken with business associates or guests of the College during which a specific business discussion takes place. This does not include meals with only other College personnel. Entertainment expenses include events such as theatre and sporting events, whereby a business discussion with business associates or guests take place during immediately before or after the event. This does not include other College personnel. Business meals and entertainment are reimbursable provided the expense is reasonable under the circumstances. Expenses must be receipted and properly document on the Expense Claim form. Telephone calls for College business are reimbursable. Personal calls when on out-of-town business are reimbursable provided they are reasonable. Upon arrival at your hotel, inquire into the hotel billing policy as some hotels are adopting a policy of billing telephone calls at Independent Rates and in some instances charge up to a 70% mark-up. In such instances, avoid, if possible, making telephone calls directly from the hotel room. For frequent travellers, College calling cards may be issued. Please contact the College Communications Coordinator for further information Other Reimbursable and Non-Reimbursable Expenses The following list of reimbursable and non-reimbursable expenses is not allinclusive. Any non-reimbursable expense included on the expense claim will be deducted from the amount claimed by the employee. Reimbursable: Laundry/pressing charges if the traveller is away in excess of four consecutive nights.

11 Best Practice Guidelines Travel and Entertainment April 12, 2005 Page 11 Per day reimbursement for employees who stay with relatives or friends (see Appendix B for daily rate). Visa, passport, inoculations for International travel. Travel Health Insurance (if not already owned). Baggage handling and storage, where appropriate. Exchange rate expenses. Per Diem for miscellaneous out-of-pocket costs (see Appendix B for daily rate). Non-reimbursable: Mileage travel between home and office. Expenses of a personal nature such as barbering, toiletries, and shoeshine. Luggage and briefcases. Personal Entertainment. Airline Club Dues. Traffic Fines. Expenses when paid for, reimbursed or provided by an outside organization. Expenses for non-business travel partners. Expenses resulting from vacation extensions to a business trip. Expenses for sporting events, theatre, etc. unless they qualify under the Business Meals and Entertainment section Documentation Following is a list of the proper and original receipts to be attached to the expense report: Airfare Original boarding passes and the e-ticket or travel agent invoice. Because air fares are usually paid in advance, employees may submit an expense claim with a copy of the e-ticket or travel agent invoice for reimbursement before travel. The Original boarding passes must then be included with the expenses (as an attachment only) claimed after travel is complete. Be sure not to include it on the expense claim for reimbursement more than once. Hotel accommodation Original hotel bills plus card member copy of charge card slip. Car Rental Original car rental agreement plus card member copy of charge card slip. Meals/Entertainment - Original receipt detailing expenses. Other expenses - Original receipt or paid invoice detailing expenses. Originals will be site-stamped and retuned after processing if required. Original receipts in a foreign language must be translated. Claims should be submitted as soon as possible after returning from a trip; however claims must be made within 3 months of returning or 1 week after fiscal year end, whichever is sooner.

12 Best Practice Guidelines Travel and Entertainment April 12, 2005 Page 12 The claimant must sign the Travel Expense Claim form. The signature on the form indicates that all expenditures incurred are related to College business, that expenditures are in accordance with the College travel policies and that the claimant has personally paid for all expenditures being claimed. In addition, the following should be provided with the expense report: Itinerary; Explanation in the absence of original receipts; Documentation to support exchange rate(s); and Documentation to support card member cash advance charges.

13 Best Practice Guidelines Travel and Entertainment- April 12, 2005 Page TRAVEL AND ENTERTAINMENT PROCEDURES - BEFORE YOU GO The following procedures apply to all trips involving air travel and/or overnight accommodations both in Province and out of Province Obtain Travel Authorization To obtain travel authorization, complete a Staff Development and/or Business Travel Application Form (Appendix A) and obtain approval signature. It is advisable to obtain this approval at the earliest point possible to allow the traveller to take advantage of the lower cost travel arrangements that can be made if sufficient lead-time exists Make travel arrangements If a Diners Club MasterCard is required send requests to Accounts Payable in the Controller s Office. There is no charge for the card unless the Rewards Package is purchased. Send Conference Registration, with an approved Staff Development form, to be processed by Accounts Payable. If registration has been prepaid be sure to indicate on the form to prevent a double payment. Air and car rental reservations should be booked with the Diners Club MasterCard to obtain the insurance benefits. Check with Materials Manager if renting a car for travel from Winnipeg. Ask for CAUBU rates for hotel accommodations. Be aware of the hotel and airline policies regarding itinerary changes. Review the Travel Update document in Outlook Public Folders under Accounting Accounts Payable for Travel Agency options.

14 Best Practice Guidelines Travel and Entertainment April 12, 2005 Page TRAVEL AND ENTERTAINMENT PROCEDURES WHILE ENROUTE Use Itinerary as Reference Document for: Airport check-in time information. Airline reservation change requirement instructions. NOTE: If possible, use your old ticket instead of having a new one issued. It is rarely necessary to buy a new ticket, but if this is the case, charge it to your corporate credit card. Examine copies of your charge card refund vouchers and include them with your travel expense report Manage receipts and other documentation Retain all receipts for submission with the expense report. Staff traveling together should, to the extent practical, incur their own respective expenses to limit subsequent explanations regarding travel costs per person Obtain Cash Advance for Out-of-Pocket Expenditures Go to any ATM to obtain a cash advance against your Diners Club MasterCard. Ensure the amount is reasonable given travel requirements and security issues Be aware of Hotel Policies Many hotels charge a cancellation fee for room changes or cancellations. Ensure you manage such changes in the least costly way available. Arrange for a late checkout, if necessary; otherwise you may be charged for an additional night Carry Personal Identification Carry identification and proof of citizenship when traveling outside of Canada. Carry College identification to assist in obtaining corporate rates for hotels and car rentals. 1.4 TRAVEL AND ENTERTAINMENT PROCEDURES - WHEN YOU RETURN Submit expense report Submit expense claim report, complete with appropriate receipts within 5 days of travel. (Appendix A Synopsis of Forms). The claimant is responsible for preparing the claim, ensuring the appropriate signature(s) are obtained and for forwarding the claim to A/P.

15 Appendix A: SYNOPSIS OF FORMS The Staff Development and/or Business Travel Application Form 1. Is available in Outlook, in Public Folders, under College Forms; 2. Should be completed with estimation of costs before you go on your business trip or attend a course/conference. Travel Update 1. Is available in Outlook, in Public Folders, under Accounting Accounts Payable. 2. Should be used as a reference when planning your business trip or attend a course/conference. Expense Claim Forms There are three different Expense Claim Forms. Please use the appropriate one for your destination and type of currency used. The Canadian Expense Claim Form: 1. Is available in Outlook, in Public Folders, under College Forms; 2. Allows the user to list a maximum of 30 Canadian Currency receipts. The Canadian / Foreign Currency Expense Claim Form: 1. Is available in Outlook, in Public Folders, under College Forms; 2. Allows the user to list a maximum of 30 Foreign or Canadian Currency receipts. The Foreign Currency Expense Claim Form: 1. Is available in Outlook, in Public Folders, under College Forms; 2. Allows the user to list a maximum of 30 Foreign Currency receipts.

16 Appendix B: Travel and Entertainment Policy Rates - effective October 1, 2004 will be superseded by the most current MGEU Collective Agreement. Description Rate Currency Receipts Required? Personal vehicle mileage rate per km: All areas except those covered by Remoteness Allowance except motorcycles Areas covered by Remoteness Allowance except motorcycles All areas except those covered by Remoteness Allowance Employer authorized use of motorcycles Areas covered by Remoteness Allowance $ CDN No $0.41 CND No $ CDN No $0.205 CND No Employer authorized use of motorcycles Daily meal maximum CDN Yes Daily meal maximum US Yes Meals per diem All areas except those covered by Remoteness Allowance CDN No Areas covered by Remoteness Allowance CDN No Reimbursement for accommodations with relatives / CDN No friends Per diem for miscellaneous out-of-pocket expenditures: Commercial Accommodation 3.90 CDN No Commercial Accommodation 3.90 US No Non-commercial Accommodation 2.50 CDN No

University Students Council of the University of Western Ontario TRAVEL POLICY

University Students Council of the University of Western Ontario TRAVEL POLICY EFFECTIVE: November 1, 2011 SUPERSEDES: AUTHORITY: Council RATIFIED BY: Council October 26, 2011 Executive Council November 1, 2011 PAGE 1 of 7 1.00 APPLICATION 1.01 This policy applies to all USC travel

More information

The policy also ensures compliance with the Expense Directive of the Broader Public Sector Accountability Act (BPSAA).

The policy also ensures compliance with the Expense Directive of the Broader Public Sector Accountability Act (BPSAA). Policy Name: Originating/Responsible Department: Approval Authority: Date of Original Policy: January 1997 Last Updated: September 2011 Travel and Related Expenses Finance Office Senior Management Committee

More information

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control Travel Policy Philosophy Travel and entertainment related expenses will be paid by the Association if they are deemed to be reasonable, appropriately documented, properly authorized and within the guidelines

More information

Memorial University of Newfoundland Travel Regents Policy

Memorial University of Newfoundland Travel Regents Policy Memorial University of Newfoundland Travel Regents Policy PURPOSE To provide for the proper control of expenses related to approved travel by Board of Regents members. Also, to set out the rates and conditions

More information

TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0

TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 In Effect: June 15, 2012 Approved by: Executive Group, June 8, 2012 Responsible Office(s): Administration, Finance Responsible Officer(s): CAO, Director

More information

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy This policy sets general guidelines for acceptable types and levels of reimbursable or chargeable expenses and

More information

University Health Network Policy & Procedure Manual Administrative Expense Reimbursement

University Health Network Policy & Procedure Manual Administrative Expense Reimbursement University Health Network Policy & Procedure Manual Administrative Expense Reimbursement Policy At University Health Network (UHN), standards and processes are in place governing reimbursement for expenses

More information

Travel Policy and Procedures. for the. University of Windsor

Travel Policy and Procedures. for the. University of Windsor Travel Policy and Procedures for the University of Windsor April 2015 I. POLICY... 1 A. Scope... 1 B. Responsibility... 2 C. Authorization... 3 II. PROCEDURES... 4 A. Making Travel Arrangements... 4 B.

More information

Listowel Wingham Hospitals Alliance

Listowel Wingham Hospitals Alliance Listowel Wingham Hospitals Alliance =============================================================== TITLE: Business & Travel Expense Reimbursement Policy Statement: The Business Expense & Travel Reimbursement

More information

WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES

WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES The purpose of this document is to establish and communicate equitable standards and effective procedures for reducing travel costs while complying with

More information

OCE Travel and Business Expense Policy Introduction

OCE Travel and Business Expense Policy Introduction OCE Travel and Business Expense Policy Introduction This policy outlines the procedure and practices for the reimbursement of business and travel expenses incurred for the purpose of conducting OCE Inc.

More information

E D M O N T O N ADMINISTRATIVE PROCEDURE

E D M O N T O N ADMINISTRATIVE PROCEDURE DEPARTMENT DELEGATED AUTHORITY CONTACT FINANCIAL SERVICES CHIEF FINANCIAL OFFICER, FINANCIAL SERVICES DEPARTMENT TRAVEL COORDINATORS DEFINITIONS Account Coding A defined list of SAP cost elements used

More information

BUSINESS TRAVEL POLICY

BUSINESS TRAVEL POLICY BUSINESS TRAVEL POLICY POLICY STATEMENT Medica pays for travel-related costs when there is a clear business need for such travel. Travel outside of Medica s service area or involving overnight stays must

More information

Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy

Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy Overview The purpose of this policy is to provide guidelines for fair and consistent travel and business expense practices for all staff

More information

Boston University Financial Affairs. Travel and Business. Expense Guidelines

Boston University Financial Affairs. Travel and Business. Expense Guidelines Boston University Financial Affairs Travel and Business Expense Guidelines Boston University Table of Contents Overview 2 Purpose of the Travel and Business Expense Guidelines 2 Scope of the Travel and

More information

2. To state the principles by which travel expenses can be claimed for reimbursement.

2. To state the principles by which travel expenses can be claimed for reimbursement. EXPENSES: TRAVEL POLICY NUMBER ADM 19-0 REVIEW DATE OCTOBER, 2015 AUTHORITY PRIMARY CONTACT POLICY PRESIDENT S COUNCIL PRESIDENT AND VICE-CHANCELLOR In order to support the University s activities and

More information

It encompasses all expenses related to travel, external professional development activities and other related business expenses.

It encompasses all expenses related to travel, external professional development activities and other related business expenses. Policy TITLE: TRAVEL AND RELATED EXPENSES POLICY STATEMENT: Red Deer College (RDC) recognizes the need for employees to travel on College business in the performance of their academic or administrative

More information

TRAVEL #6-02. North Island College employees will be reimbursed for approved travel and related expenses on College business.

TRAVEL #6-02. North Island College employees will be reimbursed for approved travel and related expenses on College business. Policy & Procedures Manual TRAVEL #6-02 Approved: December 15, 1993 by: Board of Governors Revised: September 19, 2001 by: President s Council Revised: January 13, 2003 by: President s Council Revised:

More information

SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy

SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy Purpose The purpose of this policy is to establish equitable standards and provide fair and consistent treatment

More information

ADMINISTRATIVE POLICY

ADMINISTRATIVE POLICY TITLE: TRAVEL EXPENSE POLICY APPROVED: January 25, 1996 REVIEWED: April 27, 2000 April 2002 December 14, 2004 May 11, 2005 October 25, 2005 April 13, 2009 NEXT REVIEW: 2011-2012 RESPONSIBILITY: Director,

More information

SUBJECT: TRAVEL AND BUSINESS EXPENSE POLICY

SUBJECT: TRAVEL AND BUSINESS EXPENSE POLICY CATEGORY: Policy and Procedure PAGE: 1 of 14 This policy has been written to be consistent with the Broader Public Sector Expenses Directive effective April 1, 2011. This policy applies to all HRSRH employees,

More information

Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13

Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13 Lincoln Public Schools Lincoln, Nebraska Travel and Expense Guide Revised August 2004 Travel and Expense Guide, August 2004, Page 1 of 13 TABLE OF CONTENTS Foreword...3 Purpose of the Guide...3 Travel

More information

PHILADELPHIA UNIVERSITY

PHILADELPHIA UNIVERSITY PHILADELPHIA UNIVERSITY Policies and Procedures Travel & Business Expense Reimbursement Policy ISSUE DATE: September 2006 INITIATED BY: Treasurer s Office PURPOSE: To provide Philadelphia University faculty

More information

University of Waterloo Policy 31

University of Waterloo Policy 31 University of Waterloo Policy 31 Travel Established: October 15, 1971 Last updated: June 5, 2012 Class: G Table of Contents: 1. General 2. Timing of Submission, Processing and Payment 3. Approvals and

More information

TRAVEL AND BUSINESS EXPENSE PROCEDURE

TRAVEL AND BUSINESS EXPENSE PROCEDURE TRAVEL AND BUSINESS EXPENSE PROCEDURE Approved by: Academic Coordinating Committee Authorizer: Director, Finance Reference Code: F1_V2 Effective Date: 1/10/2009 PROCEDURE STATEMENT: This procedure provides

More information

EXPENSE REIMBURSEMENT POLICY

EXPENSE REIMBURSEMENT POLICY 1.0 PURPOSE This policy governs reimbursement for expenses incurred in the performance of Toronto Central CCAC duties. Toronto Central CCAC is bound by the Broader Public Sector Expenses Directive issued

More information

Section 1. Reimbursement Policy TRAVEL EXPENSES

Section 1. Reimbursement Policy TRAVEL EXPENSES Orthotics Prosthetics Canada (OPC) Travel & Expense Policy Dec. 2015 Policy It is the policy of the Corporation to reimburse employees and other officials and volunteers of the Corporation for certain

More information

ADMINISTRATIVE PROCEDURE

ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE NO: AP 611.01 RELATED TO POLICY NO. 611 BUSINESS & TRAVEL TITLE: BUSINESS & TRAVEL EXPENSE Purpose and Introduction This procedure sets forth the requirement

More information

Sample Corporate Travel Policy

Sample Corporate Travel Policy Sample Corporate Travel Policy Purpose This document defines the specific policy to be followed when traveling on Company business, as well as employee accountability for Company funds. Scope This corporate

More information

Frequently Asked Questions Travel Advances & Travel Expenses Effective 06/01/2010

Frequently Asked Questions Travel Advances & Travel Expenses Effective 06/01/2010 The following is intended to answer frequently asked questions regarding the Travel Policy. General Reimbursement Request Questions 1. Can my procurement card be used to pay for travel expenses? Employees

More information

HOWARD UNIVERSITY Travel and Business Reimbursement Policy

HOWARD UNIVERSITY Travel and Business Reimbursement Policy HOWARD UNIVERSITY Travel and Business Reimbursement Policy Introduction This policy is intended to provide guidance for travel and business expenses at Howard University for all employed faculty, staff,

More information

Travel Policy 1. INTRODUCTION

Travel Policy 1. INTRODUCTION Page 1 of 6 1. INTRODUCTION It is the policy of the Diocese of the West (DOW) to reimburse travel expenses of those clergy and laity who are conducting business on behalf of the diocese. The diocese strongly

More information

TRAVEL, MEALS, AND BUSINESS RELATED FUNCTIONS EXPENSE POLICY

TRAVEL, MEALS, AND BUSINESS RELATED FUNCTIONS EXPENSE POLICY 1.0 Purpose TRAVEL, MEALS, AND BUSINESS RELATED FUNCTIONS EXPENSE POLICY This policy sets out the Ontario Brain Institute (OBI) guidelines and procedures with respect to travel, meals, and business related

More information

Case Western Reserve University Travel Policy

Case Western Reserve University Travel Policy Case Western Reserve University Travel Policy Revised September, 2014 Travel Policy Revision Date 09/17/2014 TABLE OF CONTENTS 1. Purpose 2. Travel Authorization 3. Post-Travel Expense Approval 4. Travel

More information

#16 - Signing Authority and Limitations

#16 - Signing Authority and Limitations #16 - Signing Authority and Limitations The Society's Board will provide the CEO with the authority to commit Society funds and sign Society cheques within the set limitations. The CEO will provide other

More information

ADMINISTRATIVE PROCEDURE San Mateo County Community College District

ADMINISTRATIVE PROCEDURE San Mateo County Community College District CHAPTER 8: Business Operations ADMINISTRATIVE PROCEDURE NO. 8.55.1 (AP 7400) ADMINISTRATIVE PROCEDURE San Mateo County Community College District Subject: AP 8.55.1 Domestic Conference and Travel Expenses

More information

Policies and Procedures

Policies and Procedures Title and number 9400 Reimbursement of College Business Expenses Travel Policies and Procedures Replaces R9090.1 Effective 2015 09 01 Next review : 2020 06 01 Executive Responsibility Vice President College

More information

TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE

TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE Table of Contents TRAVEL AUTHORIZATION 2 AIR TRANSPORTATION GENERAL 2 EXPEDITION-RELATED TRAVEL 3 AIR CARRIER SELECTION 3 SATURDAY NIGHT

More information

BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office

BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY Effective Date: January 1, 2011 Prepared by: Business Office Policy Number: VPFA-02-2011 Approved by: Bishop s Executive Group November 2010 Revised: January

More information

Services Travel and Expense Policy. Services. September 13, 13. Hortonworks, Inc. Travel and Expense Policy v1.0 Page 1 of 15

Services Travel and Expense Policy. Services. September 13, 13. Hortonworks, Inc. Travel and Expense Policy v1.0 Page 1 of 15 Services Travel and Expense Policy September 13, 13 Services Hortonworks, Inc. Travel and Expense Policy v1.0 Page 1 of 15 Table of Contents 1 Introduction... 4 2 Documentation... 5 3 Customer policies...

More information

Failure to comply with these policies and procedures may result in disciplinary action.

Failure to comply with these policies and procedures may result in disciplinary action. POLYTECHNIC INSTITUTE OF NYU POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy It is the purpose of this policy to set general guidelines for acceptable types and levels of reimbursable

More information

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY May 27, 2003 Revised June 21, 2005 Revised July 1, 2008 Table of Contents Travel and Entertainment Policy Purpose Page 3 Travel Authorization Page 4

More information

[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to:

[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to: [name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY 1. Purpose. The Board of Directors of (name of organization) recognizes that board members, officers, and employees ( Personnel ) of

More information

The president and all other university officials are responsible for ensuring compliance with this travel policy in their respective areas.

The president and all other university officials are responsible for ensuring compliance with this travel policy in their respective areas. Salem State University Business Travel Policy Introduction The university does not employ a travel agency for the purpose of arranging business travel for its employees when they are traveling as individuals.

More information

USA Archery Travel Policies and Procedures Contents

USA Archery Travel Policies and Procedures Contents USA ARCHERY POLICY: Travel Policies and Procedures DATE OF ISSUANCE: June, 2011 DIVISION: FINANCE DEPARTMENT APPLIES TO: All USA ARCHERY Staff/Volunteers PURPOSE: To define USA ARCHERY s Travel Policies

More information

UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY

UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY It is the responsibility of every Executive/Board Member to be fully versed in their portfolio budget and its breakdown

More information

Non-Partner Travel Procedure U.S. & Canada

Non-Partner Travel Procedure U.S. & Canada GOVERNANCE TOOL: Non-Partner Travel Procedure U.S. and Canada AUTHOR: Travel, Meetings and Reimbursements PAGE 1 OF 7 Non-Partner Travel Procedure U.S. & Canada INTRODUCTION Starbucks is committed to the

More information

BF TRAVEL OVERVIEW

BF TRAVEL OVERVIEW BF 300.1 Travel Overview BF 300.1 TRAVEL OVERVIEW PURPOSE To provide Morehouse College employees with the information that governs traveling on official College business. SOURCE College Policy Related

More information

Eastern Michigan University

Eastern Michigan University Eastern Michigan University TRAVEL PROCEDURES Page 1 TABLE OF CONTENTS I. Administration 2 A. Authorization to Travel B. Travel Reimbursements C. Travel Advances D. Sponsored Travel E. Student Travel II.

More information

Administration Policy

Administration Policy Administration Policy Complete Policy Title: Reimbursements to Individuals for University Business Approved by: President and Vice-Presidents Date of Original Approval: March 20, 2012 Responsible Executive:

More information

Disbursement Services Travel Expense Procedures

Disbursement Services Travel Expense Procedures Disbursement Services Travel Expense Procedures For NC State Budget Travel Policies, use address below: https://ncosbm.s3.amazonaws.com/s3fs-public/documents/files/budgetmanual.pdf Completing the Travel

More information

Travel and Expense Reimbursement Policy

Travel and Expense Reimbursement Policy Travel and Expense Reimbursement Policy Scope of Policy & Rationale Temple University is a state-related institution whose primary mission is to serve its students. As such, the University strives to ensure

More information

DATE APPROVED June 2002

DATE APPROVED June 2002 Page 1 of 9 APPROVED (S) REVISED / REVIEWED SUMMARY Version Date Comments / Changes 1.0 Initial Policy Released 2.0 February 2003 Revised 3.0 September 2003 Revised 4.0 August 2004 Revised 5.0 January

More information

TRAVEL POLICY PURPOSE

TRAVEL POLICY PURPOSE TRAVEL POLICY PURPOSE Travel is one of Particle Measuring Systems largest expense items. This travel policy is intended to aid PMS in managing travel expenses and to bring uniformity to PMS travel practices.

More information

TRAVEL & EXPENSE REIMBURSEMENT POLICY

TRAVEL & EXPENSE REIMBURSEMENT POLICY TRAVEL & EXPENSE REIMBURSEMENT POLICY PURPOSE The purpose of this policy is to bring awareness to everyone s responsibilities relative to submitting and approving travel and business expenses incurred

More information

Alabama A&M University

Alabama A&M University Alabama A&M University Procedure Procedure #: 3.4 Title: Travel Effective Date: August 1, 2013 Revised Date: June 1, 2014 Responsible Office: Comptroller s Office Accounts Payable I. PURPOSE/OBJECTIVE

More information

City of Richmond Administrative Manual

City of Richmond Administrative Manual SUBJECT: SECTION: Finance POLICY NUMBER: AP 508 INITIAL DATE PREPARED: August 25, 1999 LAST DATE REVISED: July 1, 2015 I. Purpose To ensure that uniform and standard procedures are followed which are consistent,

More information

Travel and Expense Claim Policy

Travel and Expense Claim Policy Athabasca University Policy Travel and Expense Claim Policy Department Policy Number Effective Date and Transitional Provisions Revised April 18, 2011 Revised February 1, 2006 Revised January 1, 2004 Revised

More information

Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES. Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011

Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES. Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011 Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011 1.0 PURPOSE As employees of Arlington Soccer Association

More information

ACPE TRAVEL EXPENSE GUIDE For ACPE LEADERSHIP REPRESENTATIVES Excerpt from the ACPE Financial Policies and Procedures Manual 2012

ACPE TRAVEL EXPENSE GUIDE For ACPE LEADERSHIP REPRESENTATIVES Excerpt from the ACPE Financial Policies and Procedures Manual 2012 ACPE TRAVEL EXPENSE GUIDE For ACPE LEADERSHIP REPRESENTATIVES Excerpt from the ACPE Financial Policies and Procedures Manual 2012 VIII. Business Travel, Expense Reporting and Reimbursement 1. Board of

More information

National Association of State Boards of Accountancy and Related Organizations Reimbursement Policy for Business Expenses

National Association of State Boards of Accountancy and Related Organizations Reimbursement Policy for Business Expenses National Association of State Boards of Accountancy and Related Organizations Reimbursement Policy for Business Expenses Guiding Principles This policy is structured to comply with the Internal Revenue

More information

Green Bay Metropolitan Sewerage District. Commission Expense Policy

Green Bay Metropolitan Sewerage District. Commission Expense Policy Green Bay Metropolitan Sewerage District Commission Expense Policy January 2009 TRAVEL POLICY PURPOSE This policy sets forth GBMSD s guidance that will be applied for travel expenses incurred by Commissioners

More information

TRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY. November 18, 2015

TRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY. November 18, 2015 TRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY 1. Purpose and Principles Expenses Policy (1) This policy provides a framework of accountability and rules to guide the effective oversight of public resources

More information

Business Expense and Travel Policy

Business Expense and Travel Policy Business Expense and Travel Policy 1. PURPOSE The purpose of this Business Expense and Travel Policy ( the Policy ) is to provide a framework of accountability to guide the effective determination of business-related

More information

Tutor Travel and Expense Claim Policy

Tutor Travel and Expense Claim Policy Athabasca University Procedures Tutor Travel and Expense Claim Procedures Policy Sponsor: Name of Parent Policy: Policy Contact: Procedure Contact: Vice President, Finance and Administration Tutor Travel

More information

When incurring business expenses, the Seminary expects Personnel to:

When incurring business expenses, the Seminary expects Personnel to: SHMS Business Policies and Procedures Manual Travel and Expense Reimbursement Overview Employees and independent contractors ( Personnel ) of Sacred Heart Major Seminary ( the Seminary ) may be required

More information

CKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense

CKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense Title: CKHA POLICY Guidelines for Hospital Expense Reimbursement Personal Business Expense Document Number: FIN-1-009 Chatham-Kent Health Alliance expects discretion to be applied with any expenses incurred

More information

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15 College Policy SUBJECT: Travel and Business Related Expenses Policy NUMBER: ORIGINAL DATE OF ISSUE: REVISED: 6.11 5/19/71 3/21/79 1998 9/16/15 Purpose The purpose of the Travel and Business Related Expenses

More information

USA SWIMMING TRAVEL POLICY SUMMARY

USA SWIMMING TRAVEL POLICY SUMMARY USA SWIMMING TRAVEL POLICY SUMMARY AIR TRAVEL A travel authorization must be done before a reservation can be ticketed for any trips. Travel authorizations must be sent by e-mail to travelauthorizations@usaswimming.org.

More information

1.6. Travellers may retain for personal use any loyalty program points (for example frequent flyer points) accumulated from University travel.

1.6. Travellers may retain for personal use any loyalty program points (for example frequent flyer points) accumulated from University travel. The University of British Columbia Board of Governors Policy No.: 83 Approval Date: November 2000 Last Revision: June 2005 Responsible Executive: Vice-President, Academic and Provost Vice-President, Learning

More information

Evergreen Travel and Expense Policy

Evergreen Travel and Expense Policy Evergreen Travel and Expense Policy I. PURPOSE The purpose of this procedure is to provide guidelines for travel and entertainment and to establish the authority to use the Corporate Travel Card. II. DESCRIPTION

More information

In-State Travel (NOTE: No receipts are used for In-State travel; only per diems are applied; See below)

In-State Travel (NOTE: No receipts are used for In-State travel; only per diems are applied; See below) Section 20 Page 1 Travel Expense Report (Yellow Form) (see exhibit B25) and PeopleSoft Travel and Expense Module (see appendix A23) Mileage! Mileage rate effective as of January 1, 2015 is $.575. This

More information

Guidelines for Business Traveling

Guidelines for Business Traveling Guidelines for Business Traveling Background The University understands that travel is essential to the teaching, research, public service missions, etc. and is committed to meeting the needs of the traveler

More information

All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines.

All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines. Title: Travel and Business Expense Reimbursement Policy Code: 5-200-050 Date: 1-18-06rev Approved: WPL Policy General The Boston College Travel and Business Expense Reimbursement Policy provides guidelines

More information

DEPARTMENT LAKE OF THE WOODS DISTRICT HOSPITAL NUMBER FINANCE DATE POLICY EXPENSE REIMBURSEMENT POLICY AND PROCEDURE. REVISED: March 2011 APPLICATION

DEPARTMENT LAKE OF THE WOODS DISTRICT HOSPITAL NUMBER FINANCE DATE POLICY EXPENSE REIMBURSEMENT POLICY AND PROCEDURE. REVISED: March 2011 APPLICATION LAKE OF THE WOODS DISTRICT HOSPITAL POLICY EXPENSE REIMBURSEMENT POLICY AND PROCEDURE DEPARTMENT FINANCE NUMBER DATE REVISED: March 2011 APPLICATION This policy applies to employees, board members, and

More information

BUSINESS SECTION COLLEGE TRAVEL AND Cabinet Approval: 02/11/2009 REIMBURSEMENT POLICY Board of Trustees Approval: 02/11/2009 CHAPTER # 2 POLICY # 9.

BUSINESS SECTION COLLEGE TRAVEL AND Cabinet Approval: 02/11/2009 REIMBURSEMENT POLICY Board of Trustees Approval: 02/11/2009 CHAPTER # 2 POLICY # 9. REIMBURSEMENT POLICY Board of Trustees Approval: 02/11/2009 CHAPTER # 2 I. PURPOSE To provide uniform guidelines and standards for the reimbursement of official travel and related expenses incurred by

More information

Administrative Policy Manual

Administrative Policy Manual Title: Expense Reimbursement Administrative Policy Manual Policy Number: 1.80.002 Section: Expenditures Revision Date: March 2011 Issued by: Chief Financial Officer Review Date: Approved by: Executive

More information

Professional Services Travel and Expense Policy

Professional Services Travel and Expense Policy Professional Services Travel and Expense Policy Hortonworks, Inc. Travel and Expense Policy v2.1_2016 Page 1 of 8 Table of Contents Contents Introduction... 3 Documentation... 3 Transportation... 4 Mileage

More information

CORPORATE POLICY, STANDARDS and PROCEDURE POLICY TITLE TRAVEL AND BUSINESS EXPENSES NUMBER TBA. CURRENT VERSION DATE February 2015

CORPORATE POLICY, STANDARDS and PROCEDURE POLICY TITLE TRAVEL AND BUSINESS EXPENSES NUMBER TBA. CURRENT VERSION DATE February 2015 Page 1 of 9 APPROVED (S) REVISED / REVIEWED SUMMARY Version Date Comments / Changes 1.0 Initial Policy Released 2.0 February 2003 Policy Revised 3.0 September 2003 Policy Revised 4.0 August 2004 Policy

More information

Pacific Community Church: Expense Reimbursement Policy

Pacific Community Church: Expense Reimbursement Policy Pacific Community Church: Expense Reimbursement Policy Last Update May 2009 Pacific Community Church Expense Reimbursement Policy Policy Statement The Expense Reimbursement Policy is intended to assure

More information

ARMA HOUSTON TRAVEL EXPENSE GUIDELINES

ARMA HOUSTON TRAVEL EXPENSE GUIDELINES ARMA HOUSTON TRAVEL EXPENSE GUIDELINES Claiming reimbursement of expenses 1. Expense reimbursement forms for all expenses are required to be submitted within 45 days of the date the expense was incurred.

More information

OUT-OF DISTRICT EMPLOYEE TRAVEL DEE

OUT-OF DISTRICT EMPLOYEE TRAVEL DEE Employees shall be reimbursed for reasonable travel expenditures according to the policies and procedures outlined in this document. Prior approval for all out-of-district travel shall be obtained before

More information

TRAVEL AND EXPENSE POLICY for BOARD MEMBERS of Member Companies of the Nonprofits Insurance Alliance Group

TRAVEL AND EXPENSE POLICY for BOARD MEMBERS of Member Companies of the Nonprofits Insurance Alliance Group TRAVEL AND EXPENSE POLICY for BOARD MEMBERS of Member Companies of the Nonprofits Insurance Alliance Group GENERAL POLICY: Each company in the NIA Group covers the cost for board members of normal and

More information

Policy Sections... 1 5201.1 IRS Regulations... 2 5201.2 Travel & Business Expense Policy... 2

Policy Sections... 1 5201.1 IRS Regulations... 2 5201.2 Travel & Business Expense Policy... 2 Policy Title: Travel & Business Expense Reimbursement Policy No.: Effective Date: July 2010 Last Revision: 12/9/15 5201 Rev.: N/A Responsible Office: Responsible Office: Business Office Vice President

More information

University Policy: Travel Policy

University Policy: Travel Policy University Policy: Travel Policy Policy Category: Operational Policy Subject: Expenses related to University travel. Office Responsible for Review of this Policy: Office of Finance and Treasurer Procedures:

More information

Travel & business expense reimbursement ENABLING RESOLUTION: RESOLUTION DATE:

Travel & business expense reimbursement ENABLING RESOLUTION: RESOLUTION DATE: CHAPTER: Accounting POLICY: Travel PAGES: 7 SUBJECT: Travel & business expense reimbursement RELATED POLICIES: Limited purchase credit cards ENABLING RESOLUTION: Res. 244-1990 Budget and allotment transfers

More information

8. DIRECTOR REMUNERATION AND EXPENSES

8. DIRECTOR REMUNERATION AND EXPENSES 8. DIRECTOR REMUNERATION AND EXPENSES The Board is responsible for setting Director compensation. 1 Director remuneration falls in the following three categories: a) annual retainer; b) per meeting fee

More information

Policy on Travel. This policy is applicable to the following auxiliary corporations:

Policy on Travel. This policy is applicable to the following auxiliary corporations: AUXILIARY SERVICES Policy No. 1001 Policy on Travel This policy is applicable to the following auxiliary corporations: Agricultural Foundation Association Associated Students, Inc. Athletic Corporation

More information

TRAVEL & NON-TRAVEL EXPENSE REIMBURSEMENT POLICY

TRAVEL & NON-TRAVEL EXPENSE REIMBURSEMENT POLICY TRAVEL & NON-TRAVEL EXPENSE REIMBURSEMENT POLICY Sacred Heart University Travel and Non-Travel Expense Reimbursement Policy Table of Contents Pages Introduction and Overview 1 General Reimbursement Guidelines

More information

Archdiocese of Galveston-Houston - (Chancery Only)

Archdiocese of Galveston-Houston - (Chancery Only) Archdiocese of Galveston-Houston - (Chancery Only) Revision Date: February 24, 2010 Effective Date: March 1, 2010 Employee Expense and Travel Reimbursement Policy POLICY The Chancery reimburses employees

More information

TRAVEL GUIDELINES AND REIMBURSEMENT. The Institute of Electrical and Electronics Engineers, Inc.

TRAVEL GUIDELINES AND REIMBURSEMENT. The Institute of Electrical and Electronics Engineers, Inc. TRAVEL GUIDELINES AND REIMBURSEMENT The Institute of Electrical and Electronics Engineers, Inc. The IEEE Travel Guideline is intended to assist IEEE Staff and Volunteers with the proper procedures pertaining

More information

CHAPTER 5: TRAVEL 5.1 POLICY

CHAPTER 5: TRAVEL 5.1 POLICY CHAPTER 5: TRAVEL 1. Policy 2. Travel Authorization 3. Travel Advance 4. Allowable Expenses While In Travel Status 5. Non-Allowable Travel Expenses While in Travel Status 6. Certification and Approval

More information

Expense Reimbursement Guideline Checklist

Expense Reimbursement Guideline Checklist Expense Reimbursement Guideline Checklist The objective of the University of Toronto s Policy for Travel and Other Reimbursable Expenses (Travel Policy) is to define and allow for reasonable costs incurred

More information

TRUSTEE TRAVEL POLICY Trust Council: June 19, 2014

TRUSTEE TRAVEL POLICY Trust Council: June 19, 2014 Chapter 7. Section 2. Subsection iii. Page 1 7.2.iii. Guidelines 1. Objectives TRUSTEE TRAVEL POLICY Trust Council: June 19, 2014 1.1. Ensure effective travel management and administration, and promote

More information

Travel and Expenses Reimbursement Policy

Travel and Expenses Reimbursement Policy Travel and Expenses Reimbursement Policy Policy # 9002 Current Publication Date: June 2012 Previous Publication Date: October 2010 Office of Accountability: Responsible Officer: Approver(s): Finance Department

More information

New Jersey Institute of Technology Number: 12-08 University Policies and Procedures Date of Issue: October 12, 2011

New Jersey Institute of Technology Number: 12-08 University Policies and Procedures Date of Issue: October 12, 2011 FINAL DRAFT 4/1/11 New Jersey Institute of Technology Number: 12-08 University Policies and Procedures Date of Issue: October 12, 2011 Subject: TRAVEL AND BUSINESS EXPENSE A OVERVIEW The university will

More information

Pasadena City College Foundation, Inc. Reimbursement Expense Plan

Pasadena City College Foundation, Inc. Reimbursement Expense Plan Pasadena City College Foundation, Inc. Reimbursement Expense Plan Approved by Executive Committee on August 27, 2009 Ratified by Foundation Board on September 22, 2009 These procedures apply to all directors,

More information

Corporate Travel Policy. Proposed January 30, 2010

Corporate Travel Policy. Proposed January 30, 2010 Corporate Travel Policy Proposed January 30, 2010 TABLE OF CONTENTS Statement of Purpose... 1 JRC-DMS Travel Policies... 1 Responsibilities and Enforcement... 1 Travel Arrangements... 2 Air Travel... 2

More information