Co-Curricular Transcript How To

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1 Co-Curricular Transcript How To What is a Co-Curricular Transcript)? It is an official university document that: Is similar to an academic transcript Lists co-curricular and community involvement activities while at UT Arlington Is verified by The Leadership Center staff, organizational advisors and other approved staff Remember-you build your own Co-Curricular Transcript by submitting a membership request to join an organization or by inputting participation in an activity that does not involve an organization with whom you are affiliated. Why Would I Want One? The Co-Curricular Transcript can be used as a supplement to a resume, scholarship applications, and Graduate school applications. Studies have shown that employers are looking for employees who have practical competency or the ability to work with others on campus and in community organizations, and on projects in the workplace. Involvement in leadership activities also provides a connection to campus life. What are the Benefits of Co-Curricular Activities? Leadership Experience Enhanced Academic Experiences Friendships and Peer Interaction Interaction with Community Leaders/ Volunteerism/Community Involvement Career Vision and Goals Networking with University and Non-University Personnel/ Personal/Professional Development Provided by Making the Most of College, Students Speak Their Minds, by Dr. Richard J. Light Which Activities Can Be Included? Organizational activities Involvement in a registered student organization, in which you maintain active status Honorary International and Cultural Interest Political Information and Action Professional Interests Recreational Interests Religious Interests Service Goals Social Activities Special Interest Student Affairs Departmental Activities (Groups or projects sponsored through university departments) Multicultural Affairs Student Governance and Organizations UTA Volunteers EXCEL Campus Activities New Maverick Orientation Fraternity and Sorority Life 1

2 Any other campus organization involvement Honors/Awards Scholarships, Dean s list, awards and honors including Who s Who and other special recognitions Participatory/Leadership Activities Leadership conferences, workshops, seminars and retreats Community activities Volunteer service activities and projects provided to the community How Do I Make My Own Co-Curricular Transcript? MavOrgs The MavOrgs system is an organization management tool that will record your involvement, achievements, and leadership experiences during your time here at UT Arlington. Follow these easy steps to craft your own Co-Curricular Transcript today! Getting Started Current Organizational Involvement 1. Log in with your NetID and password just like you re logging into MyMav. 2. Join the roster(s) of the organization(s) for which you are currently a member or officer. a. Click on Organizations b. Search for your organizations c. Click the Join Organization button on your organization s homepage. 2

3 i. This is similar to a Facebook friend request. You will wait for approval from the Primary Contact and/or President of your organization to be approved in the roster. Current Organizational Leadership The MavOrgs site will generate your Co-Curricular Transcript and automatically include all of your current organizational memberships if you are listed in the roster(s). But what if you re an OFFICER in your organization? You ll need to make sure you re listed as such in your organization s roster. Contact your organization s Primary Contact (typically the President; this person is listed on the organization s MavOrgs homepage) or whoever has Management Access* and have him/her follow these steps. Create New Positions Specific to your Organization From the Roster option on your organization s page: 3. Click the Manage Positions link. 4. A list of all the current positions available for your organization will be listed. Some of these may be organization created, while others may system-wide positions. 5. Click the button at the top of the page. 6. Identify the name of the new position. 7. Select the type of position most appropriate for the new position. 8. Set the following options as appropriate: a. Show holders of this position on the organization s roster: The user holding the position is visible on the organization s roster. b. Active: The position is available for a user to hold. If this is not checked, the position will only be available as a Past Position. 3

4 9. Grant the position No, All, or Limited access to the organization s site. Limited access allows you to select each aspect of the organization s site that the position should not access, have full access to, or only be able to view. 10. Click Create. Promote Members to Positions From the Roster option on your organization s page: 1. Click on Manage Roster at the top of the page. 2. Locate the member you d like to promote to an officer position on the Current tab. 3. Click Edit Positions to the right of the member s name. 4. Check each Position that the member should now have. 5. Click Save. *Management Access a control setting that allows certain officers (those granted permission) to make edits and additions to the organization s MavOrgs page, including roster changes. If you have trouble gaining management access to your group, please send an request to mavorgs@uta.edu with your name, organization, and officer position. Past Involvement & Current Involvement Not Listed Were you involved in a student organization before you were on MavOrgs? Are you currently involved in a community activity, committee, or a campus leadership activity that is not listed in the Organization Directory? You can request approval for these involvements and leadership experiences to be displayed on your Co-Curricular Transcript**. 1. Click the button at the top of the page. 2. Start typing part of an organization name in the first field and a list of available organizations that contain that text will be available for selection. 3. Select the Position held from the drop-down menu, or type in your position title in the Other text field if it s not listed in the menu. Select Member if you did not hold an actual position in the organization. This list should populate based on the selected organization. 4. Identify the Start and End date you held the position. The end date must be before today s date. 5. Click "Add Position". **All past involvement submissions must be approved by The Leadership Center first before they display in your Past Memberships and on your Co-Curricular Transcript. Access Your Co-Curricular Transcript (at any time) 1. Log in (NetID and password). 2. Go to the My Involvement tab at the top of the page. 3. Click on the Co-Curricular Transcript tab. 4. Deselect the positions and memberships you do not want to show on the transcript. 4

5 5. Click at the bottom of the page. A new web page window will display. OR Click to download a PDF version of the transcript. Managing a Previous Co-Curricular Transcript If I already have a Co-Curricular Transcript with Student Activities: Receive a copy from Bonnie Rodriguez and then, proceed with the instructions for setting up a MavOrgs account. Utilize the Past Involvement Instructions to update your MavOrgs profile with your past Co-Curricular Transcript data. 5