Online Application Tutorial for MCCCD Jobs

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1 Online Application Tutorial for MCCCD Jobs Overview After reviewing this tutorial, you will be able to use the system to: 1. Learn about job opportunities at MCCCD. 2. Attach documents and complete an application for employment. 3. Log in to view the status of positions to which you have applied. Items To Gather Before Beginning Your Application 1. Information regarding your employment, education, and references. 2. Electronic copies of documents such as a cover letter and resume that you wish to attach to your application. File formats for successful uploading are: PDF or.doc formats. Newer versions of MS Word.docx will create errors. For Faculty Applicants Only: 1. Faculty applicants must submit unofficial transcripts 2. Transcripts from non-us institutions must be evaluated for further instructions, please go to: Helpful Hints 1. The On-Line Application (OLA) works best on a PC with Internet Explorer. It is recommended to clear browsing history prior to beginning the application. 2. Do NOT use your browser s Back, Forward or Refresh buttons to navigate the site. Use the navigational buttons within the application. 3. As you enter information in your application, save often in the page you are working in AND on the main page of the application the Complete Application page. If you do not save on one of these pages, the information will be lost. 4. To protect the security of your data, the system will automatically log you out after no activity for 30 minutes. This will cause ALL the data you entered during that session to be lost. 5. Important URLs: To view current job openings: Current Openings/Apply website: Applicant Home Careers page to apply for jobs: E_HM_PRE&Action=A&SiteId=1

2 Application Process 1. MCCCD Website: To view and apply to current job openings at MCCCD please go to: Applicant Home Careers page. [Note: MCCCD employees who are Internal for application purposes need to apply to positions by logging into HRMS>>Self Service >> Recruiting Activities >> Careers. Once the internal posting period closes, Internals may apply through the external website.] 2. Login: Enter your user name and password (case sensitive) and select Login. If you forgot your password, select Login Help. If you are a new user, select Register Now or Register Here. Enter User Name and Password (case sensitive) and Login. Select Login. Existing users, select Login Help if you forgot your password. New users select Register Now. 3. Register: If you selected Register Now the screen below will appear. Enter your User Name and Password (they are case sensitive), and select Register :

3 Case sensitive. 4. Careers Home page: Once you log in, you will be in the Careers Home page. Below are descriptions of what each link on this page will do. Search for jobs by college and/or job category. Saves job searches that you have designated. Saves the list of jobs you have designated. Note: Jobs that have closed will be deleted. M My Career Tools y Career Tools 6 Applications 8 Resumes and Attachments My Profile Summary of all the applications you have in draft status or submitted, and all your attachments and applicant profile.

4 5. Careers Home page continued: Select here to download the Religious Studies Completion Form. You may search for a specific job here. You may scroll to look for jobs and select a job to view the posting. 6. Job Description: When you select a job, the job advertisement comes up as shown below:

5 Select Save Job to save to My Saved Jobs. When job advertisements close they will automatically delete from your saved jobs list. Select here if you would like to apply for this Select Return to Previous Page to return to the job posting list.

6 7. Attach a resume & cover letter: Applicants may combine resume and cover letter into one document and attach on this page then select Continue. There will be additional opportunity to attach other documents. Upload your resume. Resume and cover letter may be attached as one document. Select Continue. Select Choose File to select your document. Select Upload. Make sure the correct document is uploaded. Select Continue.

7 8. My Profile: Once you upload your resume/cover letter and select continue, you will be taken to either: (1) The Application page as shown in section 9, if you have already completed your profile OR (2) The My Profile page as shown below, if you have not previously completed your profile. After entering your information, select Save and Continue to go to the Application page. If you are not an existing employee you may leave this field blank.

8 9. Application: This is the Complete Application page. Select the + signs or links of the sections to add information. Be sure to select Save on this page each time you make changes to the application to avoid losing information entered. Select Save to avoid losing any changes you made to the application. Select the + signs or link to add information. Select the trash can to delete information entered. Select Save (or at the top of this page) to avoid losing any changes made to the application. You will be given options to save the application OR to exit without saving.

9 9 a) Add Employment History section: Select Save & Return to save and return to the Complete Application page of the application. Select Save & Add More to save information with an opportunity to enter an additional employer. After entering all information, you MUST select Save on the Complete Application page in order to save the application and avoid losing information entered. Select Cancel or Return to Previous Page to go back to the Complete Application page without saving. Select Save & Return to save and go back to the Complete Application page. Select Save & Add More to add additional employment information. 9 b) Add Degrees section: Use the magnifying lens to find different options. Once you enter your information, select Apply and Add Another to enter additional information. Select OK to save and return to the Complete Application page and select Save on the Complete Application page in order to save the application and avoid losing information entered. Select Cancel to go back to the Complete Application page without saving.

10 9 c) Add Licenses & Certifications section: Enter information and select Apply and Add Another to enter additional information. For licenses or certificates that are not listed in the drop-down list, select Other License from the menu and enter the requested information. Select OK to save and return to the Complete Application page and select Save on the Complete Application page in order to save the application and avoid losing information entered. Select OK to save & go back to the Complete Application page. Select Apply and Add Another to add additional degrees. Select Cancel to go back to the Complete Application page without saving. Select OK to save & go back to the Complete Application page. Select Apply and Add Another to add additional information. 9 d) Add Reference section: Enter information and select Save & Return to save information and return to the main Complete Application page; select Save & Add More to save information and add additional references. After all information has been entered, select Save on the Complete Application page of the application in order to save the application and avoid losing information entered.

11 Select Cancel or Return to Previous Page to go back to the Complete Application page without saving. Select Save & Return to save and go back to the Complete Application page. Select Save & Add More to add additional references. 9 e) Referral Information section: This section seeks information as to how you learned about the job opening that you are applying for. To the question Are you a former employee, select No if you are a current employee. Be sure to select Save on this page each time you make changes to the application to avoid losing information entered. Select here for a list of options to choose from. Select No if you are a current employee. Be sure to select Save to avoid losing any changes you made to your application. You will be given options to save the application OR to exit without saving.

12 10. Application: This is the Complete Application page. Select the Attachments hyperlink to attach documents to your application (See Step 11 below for detailed instructions). Be sure to select Save on this page each time you make changes to the application to avoid losing information entered. Select Previous to go to the previous page of the application. Select Save to avoid losing changes made to the application. Select Advance to next step to go to the next page Select Attachments to add attachments.

13 11. Add Attachments: Attachments may be added in two ways: From the Complete Application section, select the hyperlink Attachments. Select Add Attachment ; fill out the 2 required fields; select Upload Attachment ; select Choose File ; select the document on your desk top; select Upload. Select Save & Return. Faculty positions require unofficial transcripts and must be uploaded using the Unofficial Transcript slot from the Attachment Type drop down menu. Fill out information in the 2 required fields.

14 Upload your documents & select Save & Return. Note: You will be able to view a list of the attachments you have uploaded once you select the Save & Return button. This will take you back to the Complete Application page. If you need to make changes to your attachment(s), go to Careers Home page and select My Career Tools box. On the next screen, select the Add Attachment link in the Resumes, Cover Letters and Attachments box and repeat steps noted above. Select here to go to My Career Tools page as shown below.

15 View your attachments here. Select Add Attachment to add attachments. 12. Review Page: This page gives you a chance to review your application before final submission. Select OK to proceed to the next page of the application. Select Cancel to go back to the previous page of the application.

16 13. Submission: This is the final page of the application. Once you select Submit on this page, your application can no longer be edited. If you are ready to submit your application, select Submit ; if you would like to go the Careers Home page without submitting, select Cancel ; if you would like to go back to review your application, select Return to Previous Page. Select Return to Previous Page to return to the previous page of the application. Select Submit when you are ready to submit the application. Select Cancel to return to the Careers Home page without submitting the application. 14. Confirmation: Once you have successfully submitted your application, you will receive the following confirmation page: Welcome [applicant] You have successfully submitted your application on 01/23/14 at 12:54PM. Please print this screen for confirmation. If you want to view your application and attachments, you may do so by going to "My Career Tools". You will receive an within 24 hours confirming successful submission of your application if you do not receive such an , please contact us at:

17 15. Status of Applications: To check the status of current job postings go to the Applicant Home Careers page and select on Check the Status of All Jobs. Select the Status of Search as shown below. ********************************************************************* Select the column heading to sort.

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