401(k)/403(b) Participant Toolkit

Transcription

1 How To 401(k)/403(b) Participant Toolkit Managing Your Account Log In to Your Account How To Enroll in the Plan Page 2 Page 3 How To Change the Investment Mix for Your Current Balance Page 4 How To How To How To How To Change Future Contributions Investment Elections Rebalance Your Portfolio s Investment Mix Change Your Contribution Amount/Percentage Check or Update Your Beneficiaries How To Get Help or Fix a Mistake Page 9 Page 13 Page 16 Page 17 Page 18 We update our Participant Web site frequently. If you are referring to a printed version of this document that you printed a while ago, our Web site may have changed. Please follow the Web site s Help feature or the online version of this document at or Page 1 Copyright TRI-AD

2 How to Log In to Your Account Main List The TRI-AD Participant Toolkits at and have both unsecured and secured content. The unsecured area has general information that anyone can see. The secured area has all your personalized information behind a login. Here s how to log in. Go to or The login box is on the upper right hand corner. It requires a one-time registration. As you log in, remember to select your language preference. If this is the first time you have ever logged in, you will need to register and create your unique login credentials. If you have logged in before, use the User ID and password you chose when you registered. If you have forgotten them, click the Username/Password Help link. We will your login credentials to you. Need Help? Contact Us! (877) :00 am 6:00 pm, Pacific Time us at 401kmail@tri-ad.com The login process is encrypted so that these items are kept confidential as they go across the worldwide Web it is sent in a coded format. Access the secure login area. The first time you log in, you will need to register in order to create your Username and Password. Click here if you forgot your Username and/or password. 2

3 How to Enroll in the Plan Main List If your plan allows for online enrollment, you can login to your account at or and complete a 5-step process to start contributing. You will set up your account, provide personal and beneficiary information, choose your deferral amount and select your investments. You ll have a chance to review your choices before you submit them. If you already have a balance in the plan, you will not be taken through these steps. See Change Your Contribution Amount on the Page 16. In Step 1, verify your personal information. Be sure to include an address in case we need to contact you about your account. In Step 2, tell us about your beneficiaries. In Step 3, you ll select the dollar amount or percentage you want to contribute each pay period. If your plan allows for Roth contributions, you will choose that contribution amount here, too. In Step 4, you ll see a list of your plan s investment options. Select the percentage you want to go into each fund. Your choices must total 100%. If you do not select an investment, you may be invested in a fund preselected by your Plan Administrator. If your plan has automatic enrollment, to opt out, enter 0% in the Pre-Tax option and Submit. 3 In Step 5, you ll have a chance to review all of your data and make changes, if necessary. If you are satisfied, be sure to click Finish to submit your enrollment. Your information is not updated in TRI-AD s systems until you click Finish.

4 Main List How to Change the Investment Mix for Your Current Balance There are two ways to change your investments for your existing account balances. Transfer funds - transfer your existing accounts from investment to investment. Rebalance Portfolio - process trades so that your account balance looks exactly like your current investment elections or new investment elections percentages decided by you at the time of rebalance. See page 13 for more information or click here to go Transfer Funds This feature moves only money you currently have in your account. To change how future contributions are invested, see the section on How to Change Your Future Contribution Investment Elections Need Help? Contact Us! (877) :00 am 6:00 pm, Pacific Time us at 401kmail@tri-ad.com Highlight Transactions and click on Transfer Funds Use the slider to move up and down the screen. Transfer Between Investments and All Sources will show as the default option. Or, you may submit the instructions for one or more sources separately by clicking the dropdown. We recommend that you give us an address to send you a confirmation! Edit your profile here. 4

5 Scroll down using the slider bar to access the funds transfer area: Before you proceed, it s important that you understand how this feature works. The From column is essentially a sell, and the To column is essentially a buy. You submit your instructions in percentages. For example, if you have $10,000 in one fund and you put 60% in the From column, you now have $6,000 to buy funds with. You now need to invest 100% of that $6,000. So, if you were to split that amount across four funds, you would put 25% in each of the funds To column boxes. 1. Enter the percent of the current balance you want to transfer out of this investment. For example, you could transfer none of it, 50% of it or all of it. In this case, you have freed up 50% of $13,666.89, or $6,833 to invest elsewhere. 3. Here, you are investing 10% of that $6,833 that was freed up in step 1 into this investment. The other 90% must be invested in other funds. 2. The amount you would have in this investment once the transfer is made shows here Keep going you have just a couple more steps to take! 5

6 Now you need to review and submit your changes: The total transfer percent must equal 100%. Update the graphs by clicking here. Not happy with your results? Hit reset to start over. When you are satisfied, submit your changes. A final confirmation step takes place after that. Keep going you re almost finished! 6

7 Once you hit the Submit button, you will be taken to a screen that will give you one last chance to review your changes and continue or cancel. Scroll down to review all your transactions and the outcome. The From/To elections and projected balances for the changes you just made will show. You must hit Continue to complete your transaction! If you don t like what you see, press the Cancel button to start over. 7

8 Once you hit Continue, your transaction will be finalized. Please write down your confirmation number for future reference. Note if you have made a mistake you may have a few minutes to catch it before the transaction is fully processed. See page 18 of this booklet or go there now The confirmation number displays here. Don t forget to write it down! You can also view it under the Web/IVR activity area Transactions tab. If you provided us with your address, a confirmation will be e- mailed to you also. 8

9 Main List How to Change Your Future Contribution Investment Elections When you use the Investment Election feature, you tell us how you want to invest your future 401(k) contributions (and any available company matching contributions). This feature will not change how your current account balance is invested unless you check the box Conform my balance in all sources to match my new allocation %. Once logged into your account, highlight Transactions and click on Investment Elections. If you select All Sources, all your future contributions from all sources will be invested according to the new instructions you provide. Note this feature may not be available for all plans Selecting a source at a time gives you additional control. You can set the future investment instructions for each source. Need Help? Contact Us! (877) :00 am 6:00 pm, Pacific Time us at 401kmail@tri-ad.com If all sources is not available for your plan or you select a specific source, the investment instructions for the other sources will stay as they were unless you also change them for each source. Select the source here. Most of the time you will probably want to use all sources. If you have to select another source, you have to go through the process for each source you want to change! 9

10 We highly recommend that you give us an address to send you a confirmation! Use the slider to move up and down the screen. Current investment elections are here Enter the new investment elections for your future contributions here The total election percent must equal 100% If you would like your existing account balance to be invested in accordance with these instructions, check this box. Update the graphs by clicking here. Submit your changes to continue! Not happy with your results? Hit reset to start over. You have almost finished! Just review your elections and hit Continue to finalize your transaction. 10

11 Scroll down to review all your transactions and the outcome. The current and new allocations show here. You must hit continue to complete your transaction! Don t like what you see? Press the Cancel button. 11

12 Main List Once you hit Continue, your transaction will be finalized. Please write down your confirmation number for future reference. The confirmation number displays here. Don t forget to write it down! You can also view it under the Web/IVR activity area Transactions tab. If you provided us with your address, a confirmation will be ed to you also. 12

13 How to Rebalance Your Portfolio Main List The most obvious question is what does rebalancing your portfolio mean? When you made your investment elections, you elected a certain fund allocation. For example, you selected 50% of your money to go into one fund, 30% go into a second, and 20% go into a third. Let s say over the course of a year you put $10,000 into the 401(k) plan. Each time you put the money in, it is divided up according to that 50%/30%/20% allocation. However, at the end of the year, you don t have $5,000 in one investment, $3,000 in the second and $2,000 in the third. Over time, the funds gain or lose money, and your investment allocation will no longer conform to the instructions you set up. Rebalancing your portfolio brings your investments back in line with your original investment elections. Once you have logged into your account, highlight Transactions and the click on Transfer Funds. Need Help? Contact Us! (877) :00 am 6:00 pm, Pacific Time us at 401kmail@tri-ad.com Select Transactions and Transfer Funds to get to this screen. By rebalancing your portfolio based on new allocation percentages you will select new percentages and then rebalance to that new allocation. By rebalancing to your current allocation percentages, you are making your account balance (portfolio) mirror your current elections. 13

14 You can either do this periodically at your initiation, or you can set up automatic recurring rebalancing, which is described next. Click the button to indicate if you want to do a one-time rebalance or set up a recurring rebalance (more on recurring rebalance later). Please read any alerts in this area! If you don t understand them, call us before you initiate your transaction! If you have pending transactions that will prohibit you from rebalancing, you will need to wait until they clear to do the rebalance. 14

15 Create a Recurring Rebalance Transaction Some participants like to rebalance their accounts monthly, quarterly, semi-annually, or annually. This is up to the individual investor. If you decide to create a recurring rebalance transaction, select the option Recurring Rebalance. You will be asked for start dates and desired rebalance frequency. Select Recurring Rebalance here. Enter your frequency instructions here. Submit your changes to save them! Once you set your rebalance parameters and hit the Submit button, a window will pop up stating Your recurring rebalance transaction has been added. Now that you have done this, your account balance will automatically rebalance for you based on the frequency you selected. You may change this rebalance frequency or stop it any time in the future using this tool. 15

16 Main List How to Change Your Contribution Amount/Percentage Occasionally, you may want to change your 401(k) contribution amount. Hopefully, you will be increasing your contributions over time as you receive pay increases and you understand the vital importance of saving for retirement! This section shows you how to do that. (Note if your plan does not allow online contribution elections, this feature will not display. In that case, contact your Benefits Department for assistance.) Once you have selected the Contributions feature, a screen will appear allowing you to change it. From the Transactions tab, select Contributions Check the box next to the contribution amount you want to change (pre-tax, Roth, if your plan allows it, or both) Enter the amount you wish to contribute. Select Percent or Dollars from the dropdown and click Submit. Your request is not processed until you confirm it by clicking Continue. You will then see a confirmation screen. A confirmation will be sent to the address you provided. 16

17 Main List How to Check or Update Your Beneficiaries You are encouraged to log in to your account to provide or update your beneficiary information. After you login, please read the Beneficiary Information Q&A found under Tools/Forms. It provides important rules about designating 401(k) or 403(b) beneficiaries. Then, go to Personal Profile and select Beneficiaries. Read the Beneficiary Information Q&A under Forms in the Tools tab for 401(k) and 403(b) beneficiary rules. Go to Personal Profile, click on Beneficiaries. Enter information for your beneficiary. When you are finished, click Update Beneficiaries You will see a summary of your beneficiary information. If you need to enter other beneficiaries, click New Beneficiary. 17

18 Main List How to Get Help or Fix a Mistake The Web/VRU Requests web page will track all of your requests you have made through TRI-AD s website or voice response unit. Look for the transaction with the date you made the change. By selecting Details, you will see the type of transaction and whether it has been processed or not. If the transaction shows as processed, you will need to go back to the allocation transactions and create a new transaction to undo/fix what you submitted. For audit and financial control reasons, TRI-AD is unable to delete transactions that have been processed. If the transaction shows as unprocessed, you can cancel it, as shown below. Need Help? Contact Us! (877) :00 am 6:00 pm, Pacific Time us at 401kmail@tri-ad.com Highlight Transactions and select Web/VRU Requests. Look for the transaction with the date you made the change. Select Details. (The transactions sort from oldest to newest, with the newest at the bottom.) If the transaction has not been processed, you can cancel it. Once you press this button, press continue to confirm your cancellation. 18