W-2 DUPLICATE OR REPRINT PROCEDURE/ IMPORTING W-2 INFORMATION INTO TAX RETURN

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1 W-2 DUPLICATE OR REPRINT PROCEDURE/ IMPORTING W-2 INFORMATION INTO TAX RETURN If you ve lost your W-2 Form or not received the form that we sent, please use these instructions to obtain a copy. Also use these instructions to create your Ceridian User ID and Password if you are interested in importing your W-2 information into your Turbo Tax, Tax Cut or Complete Tax software tax return. Web Access: As shown below, enter into the address section of your internet explorer browser and hit enter. The screen shown below will appear. If you registered last year, simply enter your login (user id) and password. These fields are case sensitive. If you do not remember your information, click on Forgot Login Information? and follow the instructions. If you do not receive your information, it is probably because your address has changed. In this case, please contact your payroll clerk who will contact the HRIS Support Desk at the Home Office. Your password will be reset and ed to your payroll clerk within 24 hours of the request, except on the weekends. If you do not yet have a user id and password, you must register to use this site. To do this, click on the blue line in the information box.

2 The Company Access Code is You must complete all the fields shown exactly as they appear on your paycheck, or in the case of a name or address change, would have appeared at the time your W-2 information was submitted at the beginning of January Also, do not put dashes in your Social Security Number or Zip Code. If you see the screen on the next page, then you successfully registered to use the site. If you are not allowed into the next screen, review the information you entered for accuracy. If this still does not work, see the last page of this document for phone access instructions.

3 You must complete all the fields shown. Hints: The User ID should be no more than 8 characters and the password must be at least 7 characters, containing at least 1 number as well as a specific character the site will assist you with. These fields are case sensitive, meaning capital or lower case letters. The password hint should be something that reminds you what your password is, not your User ID. Be sure you are able to remember your information, for this year and years to come, before proceeding. Don t forget to check the box at the bottom that you have read and agree with the privacy statement! Then you may click submit.

4 Type your User ID and Password in the fields provided on the left of this screen. Click on Login If you have forgotten your information, you can click on Forgot Login Information? Your information will be quickly sent to the website address you that you gave when you enrolled in the previous screen.

5 You must have Acrobat Reader in order to view your W-2 form. If you don t have Acrobat Reader, you may download and install the software from this site. Please select from the small upper left-hand box to download. Click on View to see your W-2. A new window containing your W-2 form will open. You can navigate up or down using the scroll bars. You may print or save your form. If you have multiple W-2 s, you may return to the screen above to click on the other View s included on the screen. When you have finished viewing your W-2, close the window, and click logout to exit the site. Phone Access: Effective February 1 st through May 1 st, for those unable to access information from the website, a phone line has been established to obtain reprints. The number to call is This line will be available from 8:00 a.m. until 5:00 p.m. Pacific Standard Time. English and Spanish speaking operators will be available. People using this service will need to relay the Company Access Code to the operator. The operator will also request additional information prior to reprinting and sending your form.

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