HALF HOLLOW HILLS CENTRAL SCHOOL DISTRICT OF HUNTINGTON AND BABYLON
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1 HALF HOLLOW HILLS CENTRAL SCHOOL DISTRICT OF HUNTINGTON AND BABYLON REPORT OF THE ASST. SUPERINTENDENT FOR FINANCE AND FACILITIES BOARD OF EDUCATION MEETING OF DECEMBER 10, 2012 ACTION ITEMS A. BUDGET TRANSFER REQUESTS (see attached Appendix A) Approval is requested for transfers in budget appropriations for the school year as per the attached. B. IDEA SUB ALLOCATION CONTRACTS (see attached Appendix B) In accordance with the agreement and pursuant to the directives entered into and authorized under NYS Education Law 4410 b, 20 U.S.C and 20 U.S.C regarding the distribution of Section 611 and/or Section 619 flow through funds it is recommended that the following Special Education Program Sub Allocation Contracts be approved for the 2012/13 school year. The per pupil sub allocations are as follows: IDEA 611 $1, SEIT $ Related Services only IDEA 619 $ SEIT $ Related Services only Anderson Center for Autism... $1, Bilinguals, Inc.... $1, Brookville Center for Children... $3, Cooper Kids Therapy... $1, Henry Viscardi School... $2, Kids in Action... $ It is respectfully requested that the Half Hollow Hills Board of Education approve these contracts as submitted. BE IT RESOLVED, that the Board of Education approves the IDEA Special Education Sub Allocation Contracts and authorizes the Board of Education President to sign said contracts. C. DONATION FROM HHH HIGH SCHOOL EAST BASEBALL BOOSTER CLUB (see attached Appendix C) At the recommendation of Joe Pennacchio, Director of Athletics and Anne Marie Marrone Caliendo, Assistant Superintendent for Finance and Facilities, it is respectfully requested to accept the Half Hollow Hills High School East Baseball Booster Club donation of renovating/replacing the backstop on the baseball field at High School East. Mr. Anthony Fede, Plant Facilities Administrator has been advised and agrees to have the District s personnel remove the existing backstop. The new backstop will include installation as part of the donation from the Booster Club. BE IT RESOLVED, that the Board of Education accepts the generous donation from the Half Hollow Hills High School East Baseball Booster Club for a new backstop, complete with installation, for the baseball field at High School East.
2 D. DONATION FROM CABLEVISION SYSTEMS MSG VARSITY (see attached Appendix D) As per the attached memo from Jolynn Sapia, Director of Instructional Computing, approval is respectfully requested to accept the attached two checks ($2,000 each) totaling $4, from Cablevision Systems. This donation is to provide stipends of $1,000 each for one teacher at each high school to work with students in the creation of multimedia content. The other check for $2,000 is to be used by the District to purchase computer equipment to support the creation of this multimedia content. BUDGET AMENDMENT WHEREAS, the Board of Education has accepted the donation from Cablevision of $4, BE IT FURTHER RESOLVED, that the Board of Education authorizes these funds be added to the current budget by increasing the appropriation as detailed below: Appropriation A Co Curr Activities Personnel Services (HSE) $1, A Co Curr Activities Personnel Services (HSW) $1, A Computer Equipment $2, E. NEW YORK SCHOOLS INSURANCE RECIPROCAL CHECK (see attached Appendix E) Approval is requested by Anne Marie Marrone Caliendo, Assistant Superintendent for Finance and Facilities, to accept the deductible reimbursement from New York Schools Insurance Reciprocal (NYSIR). This check was issued for $ from an October 2, 2012 accident to one of the District s school buses. BE IT RESOLVED, that the Board of Education accepts the New York Schools Insurance Reciprocal (NYSIR) check for $500. BUDGET AMENDMENT WHEREAS the Board of Education has accepted the reimbursement check of $500.00, BE IT FURTHER RESOLVED, that the Board of Education authorizes these funds to be added to the current budget by increasing the appropriation as detailed below: Appropriation A Contract Repair Buses $ F. DISPOSITION OF OBSOLETE/UNSERVICEABLE COMPUTER EQUIPMENT (see attached Appendix F) BE IT RESOLVED, upon the recommendation of Sunil John, Network and Systems Coordinator and Anne Marie Marrone Caliendo, Assistant Superintendent for Finance and Facilities, that the computer equipment, as listed on the attached memo, is not functioning and is deteriorated beyond repair. The computer equipment should be declared obsolete and be disposed of in a manner that is in the best interest of the Half Hollow Hills Central School District.
3 G. STATE ENVIRONMENTAL QUALITY REVIEW ACT (SEQRA) TYPE II ACTION WHEREAS, the Board of Education of the Half Hollow Hills Central School District is proposing building improvements to the Forest Park Elementary School, High School East and the Natatorium BE IT RESOLVED, that the Board of Education of the Half Hollow Hills Central School District declares the District as the lead agency under SEQRA for the following projects: Forest Park Elementary School, partial roof reconstruction and fuel tank replacement; High School East locker room/toilet renovation and running track resurfacing; Natatorium, window wall and metal roof system, and BE IT FURTHER RESOLVED, that the Board of Education adopts the recommendations of James M. Campbell Architects PC that these projects are Type II Actions and are therefore exempt from further Environmental Review under Section 617.5(c)(8) of the State Regulations. H. EXTRACLASSROOM ACTIVITY CHARTERS BE IT RESOLVED that the Board of Education approves the Charters for each of the extraclassroom activity funds listed below: HIGH SCHOOL EAST Academic Team Future Educators Club Ocean Science Academic Team African Amer. Club Expressive Movement Club Pegasus Club American Computer Science League Future Business Leaders of Amer. Peer Aids Educators Amnesty Int. Club Future Lawyers Photo Club Animal Friends & Advocates Italian Club SADD Architecture Club International Thespian Club School Store Art Club GSA (Gay Straight Alliance) Science Explorers Astronomy Club Ichtus Science Olympiads Business Honor Soc. Indian American Society Society of Asian American Stud. Chess Club Interact Club Spanish Honor Society Class of 2013 Italian Honor Society Spanish Culture Club Class of 2014 Jazz Band Speech and Oratory Class of 2015 JV Cheerleading Spring Musical Cross Club Chamber Orchestra Key Club Tri M Music Honor Society FED Challenge Kickline Varsity Cheerleading Fall Drama Marching Band Varsity Club Computer Club Mathletes Vocal Jazz Film Club Model United Nations We The People Debate National Art Honor Society Wind Ensemble DECA National Honor Society Youth to Youth Teaching Fashion Club Newspaper Club (Thunderbird) Yearbook French Culture Club French Honor Soc. Freshman Class Student Government
4 EXTRACLASSROOM ACTIVITY CHARTERS continued HIGH SCHOOL WEST African American Student Org. Federal Challenge Photojournalism Art Club French Club/French Honor Soc. Regional Quiz Bowl Art Honor Society Freshman Class 2016 Robotics Team Asian Club Future Educators Club SADD Students Against Destructive Decisions Athletes Helping Athletes GSA (Gay Straight Alliance) Science Explorers Club Blue Notes Glamour Gals/Gentlemen s Soc. Science Olympiad Book School Store Ichtus Club Sophomore Class 2013 Brain Stormers Interact Club Spanish Club/Spanish Hon. Soc. Business Honor Society Italian Club & Ital. Nat l Hon. Soc. SEC Student Exec. Council Cheerleading Varsity Jazz Band Step Team Cheerleading J.V. Jewish Heritage Club Teen Animal Protectors Chess Club Key Club Thespian Society Computer Club Junior Class 2014 Trial Advocacy Cross Campus Chamber Orchestra Literary Magazine Tri M Music Honor Society Dance Team Marching Band Varsity Club DECA Distributive Educ. Clubs of Amer. Mathletes Yearbook (Trailblazer) Environmental Club National Honor Society Zakat Club Euro Challenge Newspaper (The Roundup) FBLA (Future Bus. Leaders of Amer.) Peer Aids Educators CANDLEWOOD MIDDLE SCHOOL Dance Team (Kickline) National Junior Honor Society Student Government 7 th Grade Drama Club School Store/Stud. Serv. Ctr. Student Government 8 th Grade Eighth Grade Advisor Student Government 6 th Grade Yearbook Club WEST HOLLOW MIDDLE SCHOOL Cheerleading Jazz Band School Store Computer Club Kickline Science Olympiads Creative Writing Leader s Club Student Government 6 th Grade Fall Musical L.I. Math Fair Student Government 7 th Grade Math Olympiads Student Government 8 th Grade National Junior Honor Society Yearbook Club Individual charter applications are available in the District Clerk s office for review. I. ANONYMOUS DONATION TO THE ATHLETIC DEPARTMENT Hills Swim and Dive Program Approval is requested by Joe Pennacchio, Director of Athletics, and Anne Marie Marrone Caliendo, Assistant Superintendent for Finance and Facilities, to accept the anonymous donation of a 32 Samsung flat screen television, a Humax TiVo video editing unit, a wall mount for the television and a 120 RCA wire extension. District personnel will install these items for the team and build a simple wooden shelf and box to hold and secure the video equipment. BE IT RESOLVED that the Board of Education accepts the anonymous donation of a 32 Samsung flat screen television, a Humax TiVo video editing unit, a wall mount for the television and a 120 RCA wire extension, for the Half Hollow Hills School District Natatorium for use by the Half Hollow Hills Swim and Dive Program.
5 INFORMATION ITEMS A. MONTHLY BUDGET TRANSFERS INFORMATION REPORT (see attached Appendix 1) Report on the Budget Transfers for the month of October for the school year is attached to this report. There is no report for the month of November, as there were no transfers. B. CLAIMS AUDIT REPORT (see attached Appendix 2) The Claims Audit Report for the period of October 1, 2012 through October 31, 2012, prepared by the District s Claims Auditor, Michael Kearns, is attached. C. TREASURER S REPORT (see attached Appendix 3) The Treasurer s Report for the period ending August, 2012 is attached to this report. D. CASH FLOW SCHEDULE (see attached Appendix 4) The Cash Flow Schedule for the period ending August, 2012 is attached to this report. E. FINANCIAL (see attached Appendix 5 for CitiBank/Visa Itemized Purchases) Warrants ( ed)... $4,768, a. General Fund 11/16/ ,290, b. General Fund 11/20/ , c. General Fund 11/30/ , d. School Lunch Fund 11/16/ , e. School Lunch Fund 11/20/ , f. School Lunch Fund 11/30/ , g. Federal Fund 11/16/ , h. Federal Fund 11/20/ , i. Federal Fund 11/30/ ,723.40
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