Certificate IV in Bookkeeping FNS40215

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1 Certificate IV in Bookkeeping FNS40215 Unit Descriptions & Evidence Required to Demonstrate Competency 13 Units of Competency 6 Core Units /7 Elective Units

2 Agenda Course Description... 3 Pathways Information... 3 Entry Requirements... 3 Core Units BSBFIA401 - (Core) Prepare financial reports... 4 BSBITU306 - (Core) Design and produce business documents... 5 FNSBKG401 - (Core) Develop and implement policies and procedures relevant to bookkeeping activities... 6 FNSBKG404 - (Core) Carry out business activity and instalment activity statement tasks.7 FNSBKG405 - (Core) Establish and maintain a payroll system 9 FNSINC401 - (Core) Apply principles of professional practice to work in the financial services industry.. 11 BSBWHS201 (Core) Contribute to health and safety of self and others..13 Elective Units FNSBKG402 - (Elective) Establish and maintain a cash accounting system 15 FNSACC301 - (Elective) Process financial transactions and extract interim reports.16 BSBCUS301 - (Elective) Deliver and monitor a service to customers.17 BSBCUS403 - (Elective) Implement customer service standards 18 FNSACC303 - (Elective) Perform financial calculations.19 BSBMGT403 - (Elective) Implement continuous improvement.20 BSBWOR301 - (Elective) Organise personal work priorities...22 File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 2

3 Course Description This qualification is designed to reflect the job roles of contract bookkeepers and employees performing bookkeeping tasks for organisations in a range of industries. A Business Activity Statement (BAS) service is a tax agent service that includes, but is not limited to, the following: preparing or lodging an approved form about a taxpayer s liabilities, obligations or entitlements under a BAS provision; giving a taxpayer advice about a BAS provision that the taxpayer can reasonably be expected to rely upon to satisfy their taxation obligations; or dealing with the Commissioner on behalf of a taxpayer in relation to a BAS provision. Persons providing a BAS service must be registered by the Tax Practitioner s Board and this qualification is currently cited as meeting the educational requirements for registration. Other conditions apply including a designated period of experience. Persons seeking BAS agent registration should check current registration requirements with the Board as this is regularly reviewed. Pathways Information Pathways into the qualification Certificate III in Accounts Administration Pathways from the qualification The primary pathway from this qualification is employment in a bookkeeping job role with functions that include: establishing and maintaining manual and computerised accounting systems completing Business Activity Statements (BAS) and other office financial statements developing bookkeeping management systems for organisations general administration. A further learning pathway utilising qualifications such as Diploma of Accounting would support career progression. Entry Requirements There are no entry requirements for this qualification. What you must do to complete the course File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 3

4 To be awarded FNS Certificate IV in Bookkeeping, competency must be achieved in 13 units as noted on the contents page. BSBFIA401 - (Core) Prepare Financial Reports This unit describes skills and knowledge required to record general journal adjustment entries and to prepare end of period financial reports. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement. It applies to individuals employed in a range of work environments who are responsible for preparing financial reports. They may be individuals providing administrative support within an enterprise, or they might have responsibility for these tasks in relation to their own workgroup or role. The provides advice on assessment and must be read in conjunction with the produce a detailed asset register and depreciation schedule accurately record entries for balance day adjustments prepare financial reports trace and reconcile errors systematically or seek expert advice if required apply double-entry principles complete all tasks according to organisational policies and industry standards explain double-entry bookkeeping principles identify general journal and general ledger entries list the key provisions of relevant legislation, regulations, standards and codes of practice that may preparation of financial reports describe organisational accounting systems outline relevant organisational policies, procedures and accounting standards. File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 4

5 BSBITU306 - (Core) Design and produce business documents This unit describes the skills and knowledge required to design and produce various business documents and publications. It includes selecting and using a range of functions on a variety of computer applications. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement. It applies to individuals who possess fundamental skills in computer operations and keyboarding. They may exercise discretion and judgement using appropriate theoretical knowledge of document design and production to provide technical advice and support to a team. The provides advice on assessment and must be read in conjunction with the select appropriate technology and software for design and production of business documents o adhere to organisational requirements when: o selecting layout and style o opening and generating files o producing documents within designated timelines o naming and storing documents o printing and presenting documents adhere to task requirements when producing documents including: o applying basic design principles o applying consistent formatting o using appropriate styles o using correct layouts o proofreading as required use appropriate data storage options apply knowledge of functions and features of contemporary computer applications print and present completed documents. identify appropriate technology for production requirements describe functions and features of contemporary computer applications outline organisational policies, plans and procedures list organisational requirements for document design e.g. style guide File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 5

6 FNSBKG401 - (Core) Develop and implement policies and procedures relevant to bookkeeping activities This unit describes the skills and knowledge required to develop, implement and maintain policies and practices required to ensure the provision of quality service for in-house or contracted bookkeeping activities. Work functions in the occupational areas where this unit may be used are subject to regulatory requirements. Refer to the FNS Implementation Guide Companion Volume or the relevant regulator for specific guidance on requirements. It applies to individuals who occupy roles with some responsibility and may use a range of research and organisational techniques to establish and carry out their work requirements in a wide range of industries. The provides advice on assessment and must be read in conjunction with the establish and maintain effective relationships with clients research and identify policy and procedures material develop systems and guidelines for bookkeeping procedures that comply with legislative requirements describe avenues for identifying other relevant professionals explain the requirements of relevant industry codes of practice explain the policies and procedures relevant to customer service and techniques describe the relevant statutory, legislative and regulatory requirements for documentation of accounting procedures File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 6

7 FNSBKG404 - (Core) Carry out business activity and instalment activity statement tasks This unit describes the performance outcomes, skills and knowledge required to process business taxation requirements related to Business Activity Statements (BAS) and Instalment Activity Statements (IAS), including the completion of Activity Statements. This unit has application to a variety of financial services sectors. It is applicable to individuals working within enterprises and job roles subject to licensing, legislative, regulatory or certification requirements, including various aspects of taxation law (including but not limited to the Income Tax Assessment Act 1936, and the Income Tax Assessment Act 1997), other relevant legislation and Goods and Services Tax (GST) rulings. The Tax Practitioner's Board (TPB) administers specific educational and experience requirements for registration of BAS agents and sets specific assessment requirements that must be met. The varying Commonwealth, State or Territory requirements should be confirmed with the relevant body. This unit applies to individuals who are responsible for providing business activity statement (BAS) services and related bookkeeping tasks across all industries and who are working directly for organisations or are small business owners, contractors or service providers. The provides advice on assessment and must be read in conjunction with the research, critically evaluate and apply any changes to current or new legislative or professional conduct requirements relevant to the preparation of activity statements identify financial transactions required to prepare activity statements and apply goods and services tax (GST) principles and classifications prepare both business activity statements (BAS) and instalment activity statements (IAS) for a range of legal entities that comply with: Australian taxation law, Australian Taxation Office (ATO) rulings, Tax Practitioner Board (TPB) requirements and any lodgement schedules accounting principles and practices organisational policy and procedures File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 7

8 present activity statements for verification and approval. outline the research methods and sources of information used to update knowledge of professional and legislative requirements relating to activity statements identify the key requirements of current legislation, regulations and industry codes of practice related to the preparation of activity statements, including: o o o o o o o o o Tax Agent Services Act (TASA), including Code of Professional Conduct and civil penalty provisions Fringe Benefits Tax Assessment Act Superannuation Guarantee (Administration) Act Superannuation Guarantee Charge Act A New Tax System (Goods and Services Tax) Act Income Tax Assessment Act Taxation Administration Act other taxation laws, including wine equalisation tax, luxury car tax and fuel tax Privacy Act describe the ATO requirements and relevant accounting terminology for the preparation and submission of BAS and IAS related to a range of business types describe GST terminology, classifications, regulations and obligations with reference to relevant materials explain the TPB requirements for registration as a BAS agent. common office equipment, technology, software and consumables an integrated financial software system relevant legislation and industry material ATO and TPB and materials available from the ATO and TPB, including through the interne File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 8

9 FNSBKG405 - (Core) Establish and maintain a payroll system This unit describes the skills and knowledge required to record and prepare payroll documentation, respond to enquiries and process accurate payroll data for manual and computerised systems Work functions in the occupational areas where this unit may be used are subject to regulatory requirements. This unit is designed to meet educational requirements of the Tax Practitioner Board (TPB). Refer to the FNS Implementation Guide Companion Volume or the relevant regulator for specific guidance on requirements. It applies to individuals who use a range of organisational and other specialist techniques. They may work directly for organisations or be small business owners, contractors or service providers. The provides advice on assessment and must be read in conjunction with the accurately identify, calculate and input data for payments into manual or computerised payroll systems produce payroll reports in accordance with organisational and legislative requirements present payroll report for verification and approval maintain all records in compliance with organisational and legislative requirements that relate to security and confidentiality of information. explain the scope of services appropriate for a business activity statement (BAS) agent providing payroll services explain the application of award and enterprise agreements and relevant industrial instruments to payroll maintenance responsibilities identify and explain organisational policy and procedures that affect payroll, including the structure of authority in organisations explain industry codes of practice relevant to payroll operations compare and contrast manual and computerised payroll systems File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 9

10 identify relevant legislation and record-keeping requirements from all levels of government that affect business operation and reporting requirements, especially in regard to: o Fair Work Act o National Employment Standards o Superannuation Guarantee (Administration) Act o corporations law o workers compensation and work health and safety o tax related to payroll activities o Privacy Act (confidentiality and security of records) o Higher Education Loan Program (HELP) o Medicare levy o Tax Agent Services Act (TASA) o current state, territory and Commonwealth industry and modern awards, and enterprise bargaining agreements o individual employment contracts o Commonwealth, state and territory leave Acts including annual, sick and long service o Australian Bureau of Statistics (ABS) Act describe current Australian Tax Office (ATO) requirements such as: o Australian Business Number (ABN) o employment declaration o tax file number (TFN) declaration identify the Tax Practitioners Board (TPB) requirements, including: o registration and scope of services documentation requirements for BAS agents o Code of Professional Conduct explain relevant taxation law, including: o pay as you go (PAYG) withholding tax o fringe benefits tax (FBT) outline the key aspects of routine and non-routine requirements for payroll, including: o routine: award payments, salary amount, salary packaging, superannuation guarantee and super reporting o non-routine: termination payments and super guarantee charge. File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 10

11 FNSINC401 - (Core) Apply principles of professional practice to work in the financial services industry This unit describes the skills and knowledge required to identify industry professional approaches to procedures, guidelines, policies and standards, including ethical requirements, and to model and meet expectations of these in all aspects of work. Work functions in the occupational areas where this unit may be used are subject to regulatory requirements. Refer to the FNS Implementation Guide Companion Volume or the relevant regulator for specific guidance on requirements. It applies to individuals who work in senior roles in the financial services industry and underpins other specialist units used in all sectors of the industry. The provides advice on assessment and must be read in conjunction with the Guidelines for the Training Package Evidence of the following is essential for a participant to demonstrate competency in this unit access, interpret and analyse product and service information provided by industry sectors in an effective and timely manner interpret and comply with relevant financial services legislation, regulations and industry codes of practice, and ethics applicable to the workplace recognise and implement sustainability principles and work practices accurately analyse, evaluate and organise relevant information effectively plan work and maintain a team environment, taking into account any constraints and available resources discuss environmental or sustainability legislation, regulations and codes of practice applicable to industry and organisations outline the main sectors in the financial services industry and the interrelationships between the sectors explain industry and organisational policy and procedures and ethical behaviours in regard to customer service and administration File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 11

12 outline industry and organisational security practices and rationale identify internal administration systems such as accounting systems and databases explain principles, practices and available tools and techniques of sustainability management relevant to the industry context explain key requirements of relevant legislation, statutory requirements and industry codes of practice as they relate to: o consumer credit o privacy o financial transaction reporting o corporations (including accounting standards) o financial services identify the economic and political climate relating to the financial services industry explain triple bottom line principles used in work planning identify and evaluate appropriate professional development opportunities. File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 12

13 BSBWHS201 (Core) Contribute to health and safety of self and others This unit describes the skills and knowledge required to work in a manner that is healthy and safe in relation to self and others and to respond to emergency incidents. It covers following work health and safety (WHS) and emergency procedures and instructions, implementing WHS requirements and participating in WHS consultative processes. NOTE: The terms 'occupational health and safety' (OHS) and 'work health and safety' (WHS) are equivalent and generally either can be used in the workplace. In jurisdictions where the Model WHS Act has not been implemented RTOs are advised to contextualise the unit of competency by refrring to the existing State/Territory OHS legislative requirements. No licensing, legislative or certification requirements apply to this unit at the time of publication. It applies to individuals who require a basic knowledge of WHS to carry out work in a defined context under direct supervision or with some individual responsibility, in a range of industry and workplace contexts. The provides advice on assessment and must be read in conjunction with the follow all relevant procedures and instructions relating to work health and safety (WHS) and emergency incidents identify and report hazards to designated personnel contribute to WHS consultative processes. explain workplace safety procedures and instructions including: o checking systems and equipment o conducting routine work operations o requirements for personal protective equipment (PPE) o how to report incidents and injuries explain emergency procedures including those for fires and incidents define the meaning of commonly used hazard signs and safety symbols File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 13

14 summarise the duty holder responsibilities, as specified in WHS Acts, regulations and codes of practice, of: o self and fellow workers o persons conducting businesses or undertakings (PCBUs) o officers o others in the workplace explain the difference between hazards and risks describe typical WHS hazards that may be present in the workplace, the harm they can cause and how this harm occurs outline the process of hazard identification and risk reduction. File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 14

15 FNSBKG402 - (Elective) Establish and maintain a cash accounting system This unit describes the skills and knowledge required to establish and administer a cash receipts and payments system, and manage bank reconciliations and reporting responsibilities for manual and computerised systems. Work functions in the occupational areas where this unit may be used are subject to regulatory requirements. Refer to the FNS Implementation Guide Companion Volume or the relevant regulator for specific guidance on requirements. This unit describes the skills and knowledge required to establish and administer a cash receipts and payments system, and manage bank reconciliations and reporting responsibilities for manual and computerised systems. The provides advice on assessment and must be read in conjunction with the establish client files and set up manual and computerised bookkeeping system on a cash basis thoroughly check invoices, receipts, payments and balances outstanding use bank account and cash reconciliation processes establish a basic chart of accounts carry out bank reconciliations and prepare reports follow organisational procedures and legislative requirements in conducting all activities. explain the differences between cash and accrual accounting describe the key accounting and reporting requirements for different types of business entities explain bookkeeping activities necessary to meet the requirements of activity statement statutory, legislative and regulatory requirements outline relevant industry codes of practice describe organisational policy and procedures that relate to processing accounts and transactions outline possible reasons for discrepancies between monies owed and monies paid outline the different features of manual and computerised accounting systems. File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 15

16 FNSACC301 - (Elective) Process financial transactions an extract interim reports This unit describes the skills and knowledge required to prepare and process routine financial documents, prepare journal entries, post journals to ledgers, prepare banking and reconcile financial receipts, and extract a trial balance and interim reports. It applies to individuals who use specialised knowledge and follow agreed processes to carefully check and process detailed financial information to ensure standards are maintained. Work functions in the occupational areas where this unit may be used are subject to regulatory requirements. Refer to the FNS Implementation Guide Companion Volume or the relevant regulator for specific guidance on requirements The provides advice on assessment and must be read in conjunction with the accurately enter and balance deposits and withdrawals process and balance petty cash transactions check and verify supporting documentation apply relevant security measures for preparing and banking receipts batch monetary items and prepare deposit facilities accurately enter data into accounting systems and process journal entries according to organisational policy and procedures and legislative requirements prepare and authorise journals and check journal processing reports extract, check and correct a trial balance file documentation to meet all organisational and regulatory requirements identify a range of accounting conventions, processes and procedures describe banking procedures and guidelines outline typical errors that can be made in processing financial transactions describe forms of proof of lodgement describe types of special transactions identify and describe the key features of: o industry codes of practice o legislative and regulatory requirements relevant to the work o organisational policy and procedures explain the security procedures for handling cheques, vouchers and cash describe the key features of a range of reports. File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 16

17 BSBCUS301 - (Elective) Deliver and monitor a service to customers This unit describes the skills and knowledge required to identify customer needs, deliver and monitor customer service and identify improvements in the provision of customer service. No licensing, legislative or certification requirements apply to this unit at the time of publication. It applies to individuals who apply a broad range of competencies in various work contexts. In this role, individuals often exercise discretion and judgement using appropriate theoretical knowledge of customer service to provide technical advice and support to customers over short or long term interactions. The evidence guide provides advice on assessment and must be read in conjunction with the use communication skills to establish rapport and build relationships with customers in accordance with organisational requirements identify customer needs using appropriate questioning and active listening skills provide customer service in accordance with organisational requirements respond to and record customer feedback and action taken according to organisational standards, policies and procedures produce a report which identifies and recommends ways to improve service delivery. summarise key provisions of relevant legislation from all levels of government that may affect aspects of business operations explain organisational policy and procedures for customer service, including handling customer complaints provide examples of verifiable evidence that could be used to review customer satisfaction outline the interpersonal skills needed for serving customers, including customers with specific needs. File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 17

18 BSBCUS403 - (Elective) Implement customer service standards This unit describes the skills and knowledge required to contribute to quality customer service standards within an organisation. No licensing, legislative or certification requirements apply to this unit at the time of publication. It applies to individuals who may be frontline managers, team leaders or supervisors who have responsibility for ensuring that customer service systems and customer service standards are implemented. The evidence guide provides advice on assessment and must be read in conjunction with the access, interpret, apply and monitor customer service standards demonstrate compliance with customer service system and standards make contributions to improving or adapting customer service standards to better meet the needs of the organisation and the customers review and analyse customer feedback and make recommendations to address issues raised, including identifying the resources required make adjustments to improve customer service procedures including: o identifying and responding to problems o communicating with and encouraging staff coordinate and manage delivery of services and products to meet standards including: o planning and implementing team work activities o managing resources. have detailed product / service knowledge explain the rights and responsibilities of customers and relevant consumer law outline models of customer service explain relevant organisational procedures and standards for customer service standards and relationships. File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 18

19 FNSACC303 - (Elective) Perform financial calculations This unit describes the skills and knowledge required to use a range of common calculation methods and techniques for conducting routine financial calculations and transactions. No licensing, legislative or certification requirements apply to this unit at the time of publication. It applies to individuals who use literacy and numeracy skills to perform common computational tasks as part of an operational job role. The provides advice on assessment and must be read in conjunction with the apply mathematical techniques and methods of calculation effectively use office equipment and software to enter data and complete calculations check for accuracy of computational results record calculation worksheets used for future reference and use. describe how to complete the following calculations: o goods and services tax (GST) o simple interest o compound interest o basic loan calculations o straight line depreciation describe typical computational errors and ways to check for errors outline tools and sources of information to assist with financial calculations describe the key organisational policy and procedures relating to record keeping and filing. File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 19

20 BSBMGT403 (Elective) Implement continuous improvement This unit describes the skills and knowledge required to implement the organisation s continuous improvement systems and processes. It covers using systems and strategies to actively encourage the team to participate in the process, monitoring and reviewing performance, and identifying opportunities for further improvements. At this level, work will normally be carried out within routine and non-routine methods and procedures, which require planning, evaluation, leadership and guidance of others. No licensing, legislative or certification requirements apply to this unit at the time of publication. It applies to managers who have an active role in implementing the continuous improvement process to achieve the organisation's objectives. Their position is closely associated with the creation and delivery of products and services which means that they have an important role in influencing the ongoing development of the organisation. The provides advice on assessment and must be read in conjunction with the implement continuous improvement systems and provide mentoring and coaching support to enable individuals and teams to participate in decisions, take responsibility, show initiative and implement improvement processes implement processes to inform team members about savings and productivity/service improvements achievements communicate effectively to support the continuous improvement system and implementation of improvements apply continuous improvement to customer services including internal and external customers implement, monitor and adjust improvement plans, processes and procedures to improve performance document performance to identify further opportunities for improvement File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 20

21 manage records and reports within the organisation s systems and procedures. give examples of continuous improvement processes list typical areas of need for coaching and mentoring to support continuous improvement explain how change management techniques can support continuous improvement and initiative identify the organisation s systems and data that can be used for benchmarking and monitoring performance for continuous improvement. File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 21

22 BSBWOR301 - (Elective) Organise personal work priorities and development This unit describes the skills and knowledge required to organise own work schedules, to monitor and obtain feedback on work performance and to maintain required levels of competence. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication. This unit applies to individuals who exercise discretion and judgement and apply a broad range of competencies in various work contexts. The provides advice on assessment and must be read in conjunction with the prepare a work plan according to organisational requirements and work objectives use business technology to schedule, prioritise and monitor completion of tasks in a work plan assess and prioritise own work load and deal with contingencies monitor and assess personal performance against job role requirements by seeking feedback from colleagues and clients identify personal development needs and access, complete and record skill development and learning. outline key provisions of legislation that relate to own work role describe goals, objectives or key performance indicators of own work role explain ways to elicit, analyse and interpret feedback when communicating with other people in the workplace explain the principles and techniques of goal setting, measuring performance, time management and personal assessment of learning and development needs explain signs and sources of stress and strategies to deal with stress in the workplace identify methods to identify and prioritise personal learning needs. File Location: S:\ASTC Main Folder\RTO\Course Description\Financial Services P a g e 22

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