Executive Board Meeting Monday Oct. 12 th 2015

Transcription

1 Executive Board Meeting Monday Oct. 12 th 2015 I. Call to Order a. Brandon calls the meeting to order at 6:00pm II. Approve Last Meeting s Minutes 10/05/15 a. Madison moves to approve of last meeting s minutes i. Jerica seconds the motion ii. Discussion 1. Kevan Minutes are important iii. Motion PASSES (7,0,0) III. Officer Reports i. Common Responsibilities: 1. Leadershop, Leadershop Run-Through ii. Brandon 1. 1:1 with Shelley, Paige, Jerica, Kevan, and Lexi individually 2. Worked on Leadershop 3. Worked on Valsetz Live 4. Worked on Safe Halls 5. Created Agenda 6. Completed Van Certification Test and Form 7. Met with PACURH Delegation 8. Communicated with ARA s iii. Jenny 1. 1:1 with Shelley 2. Worked on Leadershop 3. Worked on Safe Halls 4. Worked on Turkey Baskets 5. Typed and Sent out Minutes 6. Started Door Dec s for Secretaries 7. Organized all Dreamweaver records 8. Updated Website iv. Jerica 1. Printed Leadershop Schedule 2. Helped with official Leadershop Schedule 3. Stuffed Leadershop folders and helped Paige 4. Helped with Leadershop posters and set up 5. 1:1 with Brandon 6. Made check in sheets and printed them 7. Wrote my OTM and submitted it 8. Made Safe Halls flyer 9. Communicated with ARA s v. Kevan 1. Worked on Leadershop 2. Created Decorations for Leadershop 3. Created Counter-part Letter 4. Brainstormed with FYGARS for future ideas 5. Put up Valsetz Live flyers with Lo 6. 1:1 with Brandon

2 vi. Lexi 1. Helped facilitate Leadershop 2. Contacted elementary schools for flyers 3. Completed my counterpart letters 4. Wrote OTM 5. Leadershop signs / posters vii. Lo 1. Worked on Leadershop a. Helped make schedule b. Stuffed folders c. Made posters 2. Worked on Valsetz Live a. Made & posted flyers and table toppers 3. Helped with placards a. Quote to print shop with Madison 4. Made Thank You Cards 5. Updated RHA FB Page 6. Posted Leadershop photos 7. Made an update board for RHA Exec. viii. Madison 1. ed RD s about presenting at Leadershop 2. Designed Placards for GA 3. Went to Print Shop to quote Placards 4. Went to Print Shop to requote Placards 5. Scanned old Programs Evaluations on Rico 6. Updated the J-Drive for future records 7. Wrote and printed counterpart letter for Leadershop 8. Updated HoTY Points for each Hall 9. Made Door Dec s for the Office Door 10. Went to Print Shop and ordered GA Placards 11. 1:1 with Shelly 12. Wrote and submitted OTM ix. Paige 1. Created PACURH agenda 2. 1:1 with Brandon 3. Attended NCC regional chat 4. Got school flag 5. Filled out when is good for senate emergency meeting 6. Put business into Excel 7. Met with PACURH Delegation 8. Wrote and submitted OTM 9. Leadershop posters 10. PACURH a. Ribbit Point Challenge a. Post a question you would like the RBD to answer on Facebook! With school name and #PACURH. 5 points per post with a max of 50 points b. NACURH 2017 applications available

3 IV. Committee Updates a. HDAC - Jerica i. none b. ASWOU ARA Kevan and Lo i. none c. ASWOU Elections i. When if good filled out V. Program Items a. Leadershop 10/10 i. Pro Delta Pro Check in was very smooth Day went by fairly quickly Liked the information received Pari Pro went really well Ice Breaker was fun Positional time was valuable Ice Breakers within positional break out was helpful Theme was awesome Loved the folders Pari-Pro skit was engaging and funny People responded well to Shelly Vice Presidents, FYGARS, Presidents all had good energy Delta We should feed them breakfast We could have started after Valsetz opened (10:30am) Ice Breaker could be explained better Adjusted communication with ARA s and RD s that they need to provide breakfast Sessions could have been shorter (ran between 5-10 min long) ARA s communication about who provides the constitutions for their first meeting Try to keep spirit up throughout the long day Pac room was very large felt empty, try Valsetz Specify role s better People left early communicate to ARA s Communicate with Presenters about attitude and vibe More people on the Roster committee HoTY point session and positional time with AD s was repetitive Great theme, lost in sessions Session on engaging meetings Allow more time for ice breaker felt rushed RD s sat in the Pac room the whole time Hall Govs didn t have them around to ask questions Drum Line was playing right outside Ackerman b. Valsetz Live (Lo, B, P, K) 10/15 i. Roles & Update ii. 5pm-7pm this Thursday iii. Lo, Kevan, Madison, Brandon Set up 4:30pm in Dining Room iv. Everyone except Paige and Jenny will be in attendance for the program v. Brandon and Kevan are Tech people vi. Please spread the word about the program vii. Lexi will hook people in while they are getting food viii. Rest will be floaters trying to get people engaged, playing the game ix. Lo is photographer x. Wear Polos!

4 VI. c. Safe Halls (K, P, B, Jer, Lexi, Jen) 10/31 i. ASWOU will walk around with Wolfie and give out toys ii. Parking services knows about the event. Passes are not needed, it is open parking iii. Lexi contacted schools said to go through the two different school districts (Dallas and Central 13 J) iv. Jerica made a flyer needs to be translated to Spanish v. Paige has created a list of businesses will go in with flyers and personally ask them to put them up. Would like someone to help drive around with her. Will be delivered by the 23 rd. 1. Madison can help drive and put up flyers vi. Safe Halls Presentation created for Candy vii. WOU TV wants to interview someone viii. BBGL will probably do trick or treating ix. Committee meeting is being planned d. Turkey Baskets (M, Jen, Lo) Nov i. Tried calling them no answer ii. Thinking about penny wars to create competition iii. HoTY points will be an insensitive e. Midnight Movies (M, Jer, Lexi) 12/4 i. Update 1. None Business Items a. Hall Gov i. Meeting Times 1. Ackerman Monday 7pm 2. Arbor Park Tuesday 7pm 3. BBGL Tuesday 7pm tentative 4. Heritage Wednesday at 6pm to decide a meeting time. None currently decided. ii. presidents and ARA s to see if you can attend the meetings. Don t pressure them too early. b. PACURH i. Formed committees ii. Meet Mondays after Exec. iii. Need people power from Exec, but more will come next week iv. NACURH applications available v. Ribbit point challenge for this week post a question to Facebook RBD PACURH. 5 points per question, max 50 points. Post School and #PACURH. 1. Changes weekly and possibly turns into spirit points. vi. Per Delegate cost is about $65, included NRHH funds vii. Task forces are a thing that meets or will be meeting viii. Should be applying to the first time delegation scholarship ix. Can apply for Pins for 3 years, 4 years, or 5 years of service to residence halls c. WOU Emergency Info Book i. We got one. It is small and red and flippy. Where do we want to put it? 1. On the side of the filing cabinet d. General Assembly 7:15pm i. Ice Breaker? 1. Yes, the first few meetings and all other short meetings ii. Our Roles 1. Help explain what is happening when. 2. Help with Parli Pro for the first meeting 3. Set up with Secretary, Vice President and President in front with projector 4. Advisor will sit off to the side 5. Rest of Exec spread out between other members

5 6. Role model good behavior no electronics, food is alright, name tags, polos. iii. Placards ready on Tuesday 1. Symbols a. Hall Govs bending b. RHA exec White Lotus c. AWOU NRHH Tribes 2. Allocations a. Jerica moves to allocate $35 to the Printshop for Placards out of OUR903 b. Lo Seconds c. Discussion a. Lexi thinks the cheat sheets will be super helpful b. Paige loves placards because you can raise them and take them home at the end of the year c. Brandon is super excited to see them d. Print shop guy likes how they are spaced and says they look better than ASWOU s e. Kevan yields angrily while pouting d. Vote (7,0,0) motion passes VII. Wolf of the Week a. TBA VIII. Parking Lot Thoughts a. Leadershop T-shirts i. We have the allocation and the sizes ii. The file is in the J-Drive (design) iii. Lexi will take on ordering the shirts b. Leadershop Thank you cards have been made, please sign them in the office before Thursday IX. With Love From Hoppy a. Lexi Jerica b. Schedules are difficult and Jerica did an amazing job with everything Leadershop. X. Advisor s Time a. Triangles Piko Strive for the highest. Be the best you can be. XI. Questions, Comments, Concerns (QCC) a. PACURH meeting after a 5 minute bathroom break b. UP-date board up for us to update anyone on anything. Please use it. XII. Adjournment a. Lexi moves to adjourn the meeting i. Madison seconds the motion ii. Meeting is adjourned at 7:22pm