USUAA General Assembly Meeting October 2, :00PM. Lyla Richards Conference Room

Transcription

1 USUAA General Assembly Meeting October 2, :00PM Lyla Richards Conference Room Agenda 1. Call to order 2:10 pm a. First roll call Present: President Taylor, Assembly Speaker Doepken, Pro Tempore Erickson, Senator Leshan, Senator Choi, Senator Roe, Senator Ulukivaiola, Senator Filippenko, Senator Theroux, Senator Smith-McClendon, Senator Diaz, Liaison Sweet. Absent: Vice President Ostrander, Senator Fayette, Senator Hu, Liaison Dean, and Liaison Templeton. b. Approval of the Agenda i. Motion by Senator Diaz, seconded by Senator Filippenko. Motion passes with no opposition. 2. Communications a. Persons to be heard b. Guest Speakers i. Glenna Muncy, Director of Parking Services: I have good news to start with. We are not asking for a fee increase for FY 17. Parking services made the first quintile during prioritization. Attached are slides showing how Parking Services makes its revenues and what it has done with previous fees. The usage of a previous increase was inflation proofing which worked as we hoped. The price of valley mover went up. We are currently working on a car share program. Fees go towards parking garage management, signage, walkways, trash removal, student employment, lighting, the Seawolf Shuttle, and snow removal. Statistics on Parking Services were offered. For further reference to these please contact Parking Services. We are doing a survey with a national parking consulting firm. I wanted to reach out to student leaders to see the best way to get community engagement and involvement from the student body as we craft the future of parking here at UAA. Liaison Templeton Arrives at 2:23. ii. Senator Diaz: Do you have a bond with any equity? As well as the Alumni drive Parking Services iii. Glenna Muncy: The latter question was more a facilities based question. In terms of the bond payment, we are only four years in a 25 years bond. It is an $18 million dollar loan. So in terms of refinancing it would be too early in that process. iv. President Taylor: Why did Hertz 24/7 move to Europe? Did we get any heads up? v. Glenna Muncy: This was nationwide and we got very little notice. We are

2 currently looking into Enterprise and Zimride, but we are just beginning with that change now. vi. Is there a way to better utilize Zimride and the shuttle? vii. Glenna Muncy: I would hope so; we have a couple of new ideas. Zimride specifically seems to be utilized for off campus trips. viii. Senator Filippenko: Are there any changes that are going to happen to permits and fees? ix. Glenna Muncy: We have over 15 different permits. Hopefully with student feedback we can make the best possible changes for the future. x. Senator Theroux: Why did facilities pull out of the partnership on the shuttle? xi. Glenna Muncy: They were looking for cost savings. People mover offers 200,000 rides a year. xii. Senator Erickson: How does the bond work? xiii. Glenna Muncy: This is only the East Garage. xiv. Liaison Templeton: Have you looked at Avis? xv. Glenna Muncy: One of the organizations that we are looking at was actually purchased by the Avis group. If you want more details I would happily meet with you at a later date. xvi. Speaker Doepken: Thank you so much, if the next speaker would like to come up that would be great. xvii. Annie Route, Director of Student Life and Leadership: Thank you for having me. I just wanted to go through what has been going on in the last three years. We put on many different events including: Campus Kick-Off, Homecoming, Juneteenth, MLK Jr. Day, the Student Gallery, musical events, the Spirit Run, Goosefest, etc. All of these events and programs are advertised in house by our graphics and programming departments. We ve been actively trying to cut some of the costs in the events that we put on while still maintaining and improving quality. SL&L is now partnering with the Student Union and Commuter Services. We would hope for either a $1.00 increase or a $1.50 increase per credit increase. For all of the details, please refer to the supplemental proposals. For the attached slideshow please contact USUAA. Liaison Dean enters at 2:55pm. xviii. Senator Diaz: I am surprised you are not asking for a larger fee increase. I think that your organization does great things here on campus. Who do you pay for the grill? xix. Speaker Doepken: Have you looked at expanding the range of fees beyond its current range? xx. Annie Route: We are grouped into a consortium of fees and we can t change them very easily because we are partnered with those other fees under these guidelines. We could also look into online fees being be adjudicated. xxi. Senator Leshan: Why was Juneteenth so expensive in comparison to Winterfest? xxii. Annie Route: We have partners with Winterfest and xxiii. Senator Theroux: I would like to echo my concerns with online classes. xxiv. Senator Filippenko: I would like to see more of a budget breakdown. How many employees do you have? Also, does student activities need all of the extra shirts, hoodies, and swag to people. xxv. Student Activities: We have about 20 employees and with the merger we have around 50 employees. The shirts and clothing are great for marketing and we do also give them out at events. xxvi. Senator Erickson: Students who are taking online courses are often distance learners. With credits online could we make it so that if they are also taking classes on campuses to make sure we don t ostracize anyone who won t ever see those services?

3 xxvii. Annie Route: That sounds like a great idea. xxviii. Senator Leshan: Student Government has been moving towards advocacy with Student Activities being its own body would they be more willing to collaborate? xxix. Annie Route: Yes. xxx. Paula Fish: Please tell us what data you want so we can t best provide and don t overwhelm you with the numbers. xxxi. Senator Diaz: Maybe one student could take point on this issue so that they understand it in its entirety. Maybe the CFO? xxxii. Senator Leshan: I think that is a great idea. xxxiii. Speaker Doepken: Thank you so much for coming in. c. Speakers from the floor - none. d. Advisors i. Assistant Director of Student Leadership Paula Fish: The new admin assistance search is on its way. Homecoming is going on which is an excellent event here on campus. Support your very own representatives in homecoming court. You have an ABM who will be staring nest week. I won t be here next week, just as a heads up. Motion for a five-minute recess: 3:17pm. Reconvened at 3:22pm. 3. Reports a. Written Reports from Assembly Boards i. Green Fee Board (Senator Diaz) We have completed work on bylaws and operating procedures. We would ask that if you have any suggestions that you please make them. It will be on the list serve. We need these two documents for fulfilling our mission of serving students. ii. Travel Board (Senator Diaz) We only have two individuals on travel board. If any of you would like to be on travel board, make that happen. There are some substantial changes that need to be made to that document. iii. Liaison Templeton: When is Travel Board meeting? iv. Senator Diaz: We have not been having formal meetings. b. Written Reports from Liaisons i. RHA ii. Motion from Senator Diaz, seconded by Senator Ulukivaiola. No opposition, the motion passes. c. Approval of Written Reports from Standing Committees i. Activities, Student & Academic Affairs ii. Motion to approve by Senator Filippenko, seconded by Senator Theroux, the motion passes. d. Executive Reports i. President Taylor It is great to see everybody here. I have been away the past couple of weeks and I am a little under the weather. Bruce Schultz has called together a task force to look at the allocation of student fees. He sent a draft charge to me and has an aggressive timeline. We will be looking at that and hoping to get him and the Chancellor a report by the end of the semester. The coalition to student leaders had a meeting this week. We are hoping to move the retreat to around the Board of Regents Meeting. Please carefully review all documents relating to the fee increases. Student fees over the last 4 years have gone up over 39% so we do need to make sure these fees are being provided equitably.

4 ii. Vice President Ostrander - not present. e. Senator Projects - i. Speaker Doepken: Sophie and I have moved first Friday to next Friday. We are going to make sugar cookies and decorate them at Sophie s on Thursday night at 7:30pm. ii. Senator Diaz: David Weber has long been helpful with the senator project relating to food service. I would encourage one of you to take the helm on that project. iii. Senator Theroux: I have wanted to start a senator project on the wonky gym hours at this university. iv. Senator Diaz: I would like to get involved with you on that list. I know that the AAC has been having some issues and hours for the gym are towards the bottom of that list. 4. Old Business a. Senator Leshan: Haunted Halloween Fun Night got some responses on slack. I was going to prioritize on our choices and then sign us up tonight. b. Senator Filippenko: I like the ducks and then the squirt guns. c. Senator Diaz motions to allow Senator Leshan to choose. Seconded by Senator Choi. Motion passes. d. Senator Diaz: Reads Resolution Green Fee Board Bylaws e. Speaker Doepken: As a former member, this is a really good update. It gets my seal of approval. f. Paula Fish: Five of these are elected positions correct? g. Senator Diaz: In a perfect world the board would always be full, but that doesn t happen and this gives the ability for the President to fill the board. h. Paula Fish: Why are these vacancies treated differently than other vacancies in USUAA? i. Senator Diaz: I don t think anyone was thinking about consistency, we just came up with a solution. j. Speaker Doepken: This document is able to be edited and we can talk more about this outside of the meeting or next week. k. Senator Leshan: Motion to table discussion till next week. Seconded by Senator Ulukivaiola. Motion passes with no opposition. 5. New Business 6. For the Good a. Senator Leshan: Cody with Student Clubs and Greek Life wanted to know about the shopping cart parade? b. Speaker Doepken: Seems like very little support so I would say no. c. Senator Roe: If you are the last one in the office, please close the door. d. Senator Diaz: Can we put a spring on the door so it auto closes? e. President Taylor: It is not within the budget and wouldn t solve the problem. 7. Executive Session 8. Closing Roll Call Present: President Taylor, Assembly Speaker Doepken, Pro Tempore Erickson, Senator Leshan, Senator Choi, Senator Roe, Senator Ulukivaiola, Senator Filippenko, Senator Theroux, Senator Smith-McClendon,

5 Senator Diaz, Liaison Templeton, Liaison Sweet, and Liaison Dean. Absent: Vice President Ostrander, Senator Fayette, and Senator Hu 9. Adjourn 4:30pm