Board of County Commissioners Matters from Staff Agenda item #

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1 Board of County Commissioners Matters from Staff Agenda item # Staff Report Meeting Date: January 6 th, 2015 Presenter: Submitting Dept: Subject: Free Acts for 2015 Fair Statement / Purpose: Review entertainment contracts with Animal Specialities, What Goes Up Juggling Productions, and Wow Attractions for the Background / Description (Pros & Cons): On Monday December 15 th, 2014 the Fair Board had voted to acquire the following entertainment as free acts for the 2015 fair patrons: 1. Animal Specialties to provide a dairy cow exhibit and demonstration, petting farm, pony ride, giant pig, giant horse, small horse, chick hatching, and hands-on educational displays. 2. What Goes Up Juggling Productions to provide daily comedy and juggling performances along with strolling entertainment. 3. Wow Attractions to provide a Wild West Show with up to four performances daily in addition to an intermission show during a scheduled night event. Statement of Strategic Intent addressed by this item (Identify BCC goals accomplished/addressed): Hiring Animal Specialties, What Goes Up Juggling Productions and Wow Attractions to provide the 2015 free entertainment is transparent with organizational excellence. We will provide a safe, fun, economical and entertaining environment that will benefit Teton County residents and visiting patrons. Attachments: Contracts with Animal Specialties, What Goes Up Juggling Productions, and Wow Attractions. Fiscal Impact: The following is the financial obligation will have for the 2015 fair: o Animal Specialties - $5, o What Goes Up Juggling Productions - $6, o Wow Attractions - $5, Staff Impact: There will be minimal impact on staff. All entertainers are self-sufficient with setupand breakdown of their own equipment. Legal Review: Legal reviewed the contracts. The contracts were sent to legal on 12/23/2014 for review. Recommendation: Approve contracts for Animal Specialties, What Goes Up Juggling Productions, and Wow Attractions for the 2015 fair entertainment needs. Organizational Excellence * Environmental Stewardship * Vibrant Community * Economic Sustainability

2 Suggested Motion: I move to accept this contract in the amount of $5, as written by Animal Specialities to provide entertainment for the 2015 fair. I move to accept this contract in the amount of $6, as written by What Goes Up Juggling Productions to provide entertainment for the 2015 fair. I move to accept this contract in the amount of $5, as written by Wow Attractions to provide entertainment for the 2015 fair. Organizational Excellence * Environmental Stewardship * Vibrant Community * Economic Sustainability

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5 88 Millside Road SW Calgary, Alberta. T2Y 2R4 Canada Toll Free (403) Cell (403) Fax paul@funnyjuggler.com Performance Agreement This Agreement made on Monday, November 17, 2014 represents a contract between; "The Customer" Box 3075 West Snow King Avenue Jackson WY USA Phone (307) (bus) (307) (cell) Fax tross@tetonwyo.org And "The Performer" What Goes Up... Juggling Productions 88 Millside Rd. S.W. Calgary, Alberta. T2Y 2R4 Phone Fax (403) Cell (403) Paul@FunnyJuggler.com The Customer has contracted The Performer to provide entertainment services as outlined in Schedule 'A' (marked 'invoice # P-3356 '), which outlines the date(s) and time(s) on which the services are to be performed. In return for the services of The Performer, The Customer agrees to pay a total fee of $4, which includes G.S.T. in the amount of $0.00(G.S.T. # ). Payment shall be made to The Performer on ; Sunday, July 26, 2015 Should the customer fail to provide payment by the above date, a 20% Late Payment Fee of $ will be added to the total cost of this Contract. In event that The Customer cancels this agreement, giving at least 45 days written notice, then The Customer shall pay The Performer a cancellation fee of 60% of the total fee. Should The Customer cancel this agreement giving less than 45 days notice, then The Customer shall be held liable for the entire amount. Additionally the Customer will provide the Performer with 5 nights of quality hotel accomodation, in a room with at least two queen sized (or larger)beds. The Performer is not obligated to honor this contract, if signed copies of all pages are not returned by The Customer, to The Performer, on or before December 16, Accepted this day of, Accepted this day of, X X Connie Isaak What Goes Up Juggling Productions.

6 88 Millside Road SW Calgary, Alberta. T2Y 2R4 Canada toll free (403) Cell (403) Fax paul@funnyjuggler.com Bill to: Ross, Tracy Box 3075 West Snow King Avenue Jackson WY USA Invoice Schedule A Invoice # P-3356 Invoice Date: November 17, 2014 Performance at: Contact : Venue: Due Date: Sunday, July 26, 2015 Salesman: Connie Isaak Currency US $ Box 3075West Snow King AvenueJackson WY 83001USA Venue Phone (307) (bus) (307) (cell) Date Start Time Description Cost 1 July 23, :00 PM The Comedy & Juggling of Paul Isaak -Day Rate. $1, July 24, :00 PM The Comedy & Juggling of Paul Isaak -Day Rate. $1, July 25, :00 PM The Comedy & Juggling of Paul Isaak -Day Rate. $1, July 26, :00 PM The Comedy & Juggling of Paul Isaak -Day Rate. $1, $ Each day includes up to three 45 Minute performances by Paul $ Isaak, to be scheduled within a six hour window. July 26 Paul $ will perform around the fair grounds as main stage in not $ available ( sound to be provided by fair) $ $ $ $ $ $ $ $ $ $ $ $0.00 Subtotal $4, Tax Rate 0.00 % Tax (GST ) $0.00 Total $4, Memo: The Customer will supply all required sound and lighting for the event. Please make cheque payable to: Paul Isaak X X Connie Isaak What Goes Up Juggling Productions.

7 88 Millside Road SW Calgary, Alberta. T2Y 2R4 Canada Toll Free (403) Cell (403) Fax paul@funnyjuggler.com Performance Agreement This Agreement made on Monday, November 24, 2014 represents a contract between; "The Customer" Box 3075 West Snow King Avenue Jackson WY USA Phone (307) (bus) (307) (cell) Fax tross@tetonwyo.org And "The Performer" What Goes Up... Juggling Productions 88 Millside Rd. S.W. Calgary, Alberta. T2Y 2R4 Phone Fax (403) Cell (403) Paul@FunnyJuggler.com The Customer has contracted The Performer to provide entertainment services as outlined in Schedule 'A' (marked 'invoice # P-3358 '), which outlines the date(s) and time(s) on which the services are to be performed. In return for the services of The Performer, The Customer agrees to pay a total fee of $2, which includes G.S.T. in the amount of $0.00(G.S.T. # ). Payment shall be made to The Performer on ; Sunday, July 26, 2015 Should the customer fail to provide payment by the above date, a 20% Late Payment Fee of $ will be added to the total cost of this Contract. In event that The Customer cancels this agreement, giving at least 45 days written notice, then The Customer shall pay The Performer a cancellation fee of 60% of the total fee. Should The Customer cancel this agreement giving less than 45 days notice, then The Customer shall be held liable for the entire amount. The Performer is not obligated to honor this contract, if signed copies of all pages are not returned by The Customer, to The Performer, on or before December 16, Accepted this day of, Accepted this day of, X X Connie Isaak What Goes Up Juggling Productions.

8 88 Millside Road SW Calgary, Alberta. T2Y 2R4 Canada toll free (403) Cell (403) Fax paul@funnyjuggler.com Bill to: Ross, Tracy Box 3075 West Snow King Avenue Jackson WY USA Invoice Schedule A Invoice # P-3358 Invoice Date: November 24, 2014 Performance at: Contact : Venue: Due Date: Sunday, July 26, 2015 Salesman: Connie Isaak Currency US $ Box 3075West Snow King AvenueJackson WY 83001USA Venue Phone (307) (bus) (307) (cell) Date Start Time Description Cost 1 July 23, :00 PM Penelope The Clown - Day Rate. $ July 24, :00 PM Penelope The Clown - Day Rate $ July 25, :00 PM Penelope The Clown - Day Rate $ July 26, :00 PM Penelope The Clown - Day Rate $ Each Day includes up to four hours of strolling entertainment $ with Penelope The Clown,to be scheduled in a 7 hour window $ Any hour can be turned into a stage show $ $ $ $ $ $ $ $ $ $ $ $ $ $0.00 Subtotal $2, Tax Rate 0.00 % Tax (GST ) $0.00 Total $2, Memo: The Customer will supply all required sound and lighting for the event. Please make cheque payable to: Connie Isaak X X Connie Isaak What Goes Up Juggling Productions.

9 December 18, 2014 Fair Manager P. O. Box 3075 Jackson, WY Dear Tracy: We are delighted that you have invited Loop Rawlins Wild West Show to the from July 23-26, Please read over the Performance Contract and Production Rider and make sure all the information is correct before signing. After reviewing these documents please fill in any blanks marked with an X and give special attention to areas highlighted in yellow. Enclosed are the following documents: 1. Performance Contract. Simply review the agreement and check the date, time and other details. 2. Fair Production Rider. This document simply outlines in specific numbers and details our expectations regarding facilities, equipment, etc. IMPORTANT: Please sign both the Performance Contract and Production Rider. a copy to me, keep a copy for your records, then mail the original of each item along with your deposit check to WOW Attractions. Once these documents are received, we will then be able to officially put the date on Loop Rawlins Wild West Show master calendar. Tracy, we have an array of free promotional items that are at your disposal for creation of your promotional campaign. Just let us know what you need and when you need it. Please don t hesitate to call if you have any further questions concerning your upcoming dates with the Loop Rawlins Wild West Show attraction. We look forward to working with you to make your event a huge success. Please don t hesitate to call if you have any further questions or needs concerning your upcoming dates with the Loop Rawlins Wild West Show. We look forward to working with you to make your fair a huge success. Sincerely, Donnis Hiskett Donnis Hiskett WOW ATTRACTIONS Division of Mark Bell Entertainment, Inc. P.O. Box 1397, Roanoke TX OFFICE: CELL: donnis@wowattractions.com WEB:

10 2014 PERFORMANCE CONTRACT Date Issued: December 18, 2014 This agreement between WOW Attractions and is to confirm Loop Rawlins Wild West Show from July 23-25, 2015 Nature of Participation: Loop Rawlins Wild West Show with up to 4 performances per day depending on the fair schedule and to include a show at Intermission on Wed or Sat. Show times: TBD Location of Appearance: grounds Street: 305 West Snow King Avenue City: Jackson State: WY Zip: Phone: On-site Contact Name: Cell Phone: Lodging: 2 Hotel Rooms; checking in Wednesday, July 22, 2015 and checking out Sunday, July 26, 2015 Transportation Fee: Inclusive in Performance Fee Meals: Inclusive in Performance Fee. Performance Fee: $5, Deposit Amount: $1, Deposit payable to: Mark Bell Entertainment, Inc., dba WOW Attractions: Federal Tax ID # Agreement & Deposit deadline: January 16, Dates not confirmed and placed on calendar until deposit is received. Balance due at event: $4, Balance Payable to: Michael Hong Other obligations: Fair to provide additional items as spelled out in the attached Production Rider. Merchandise Sales: LOOP RAWLINS WILD WEST SHOW will be allowed to offer and sell proprietary merchandise to all attendees and no percentage of such sales will be paid back to the event. LOOP RAWLINS WILD WEST SHOW, at no additional charge, will perform for all VIP s media and press events. This agreement is entered into by the undersigned parties for the purpose of establishing good communication and mutual understanding. The sponsor s signature acknowledges agreement with all information written on this form and its attached production rider. This agreement is not confirmed until it is returned along with the production rider to WOW Attractions, signed and accompanied by the deposit. Upon cancellation by the sponsor, deposits are non-refundable. If date is cancelled within 120 days of the performance the total performance fee will be due immediately. Sponsor s Name: Donnis Hiskett Organization: Address: P. O. Box 3075 WOW Attractions Teton, WY Office Phone: X Fax Phone: X Signature Cell: tross@tetonwyo.org Date X WOW ATTRACTIONS Division of Mark Bell Entertainment, Inc. P.O. Box 1397, Roanoke TX OFFICE: CELL: donnis@wowattractions.com WEB:

11 Fair Production Rider Date Issued: December 18, 2014 You will need to provide a few items to make the attraction flow smoothly and to make this production as effective as it can be. The following is the ideal scenario for an unforgettable event. Please let us know far in advance if you will have a problem providing any of these items for the attraction. Fair to provide the following: Stage Must be a minimum of 16' Wide x 20' Deep x 14' Ceiling height. Stage flooring must be a smooth non-carpet surface. Ceiling clearance a must for trick roping & whip cracking Seating Provide bleachers or chair seating for audience. Start seating 12' from front of stage Sound System Capable of covering venue with at least four (4) open channels to plug into Electric Provide standard Edison outlet next to sound with one (1) power strip Lighting In performance area if shows are scheduled at dusk or after dark Merchandise Table Provide one (1) 6' table with two (2) chairs Passes Credentials for two (2) people & parking passes for up to two (2) vehicles Canopy or Dressing Room 10 x 10 Canopy with four (4) sidewalls if outside or private dressing room behind stage or in close proximity. Water at least five (5) bottles of water must be provided on stage per day Expected Attendance of Event: X Estimated Seating for show: X Loop Rawlins Wild West Show carries a 5 million dollar general aggregate liability insurance policy and will furnish your event a Certificate of Insurance. Please fill in the blanks below with all the specific entities names that should be added as additional insured. You will receive your certificate at least 30 days prior to your event. X I have read all the above requirements and checked with the other applicable staff and agree that we can meet the requirements listed above. Donnis Hiskett X X Signature Date WOW Attractions WOW ATTRACTIONS Division of Mark Bell Entertainment, Inc. P.O. Box 1397, Roanoke TX OFFICE: CELL: donnis@wowattractions.com WEB: