MICROSOFT OFFICE 365 MIGRATION 2013/05/13
WHAT IS OFFICE 365 Office 365 provides virtually anywhere access to familiar Office tools Word WEB App Excel WEB App PowerPoint WEB App Enterprise-grade email & collaboration servers Exchange Email Platform SharePoint Platform Outlook WEB App Conferencing Platform Lync 2013 (Instant Message, Voice over IP, Video Conferencing)
PLATFORM TO BE MIGRATED Exchange Server 2007 Exchange Online Mailbox Size 1GB 25GB Mail Delivery Size 4MB 25MB (Attachment Size 10MB by WEB Mail) Still recommend use hqfiles.bgca.org.hk and dcfiles.bgca.org.hk to send huge files Phone Book synchronize with BGCA Active Directory Embedded Anti-Spam SharePoint 2003 SharePoint Online Document Library, List, Forum Video, Photo (new) Social Platform (new) Like and follow functions Business Process Management (BPM Workflow) (new)
PILOT USERS (UNITS) & MIGRATION STEPS Primary Contact Person in Migration Coordinate Email Download & Backup Inform ITMS for Backup Completed with the Backup Successful Form (Pilot Users) Mailbox Migration process will submit to Microsoft (ITMS) ITMS will notice Pilot Users the listed Mailboxes Migrated (ITMS) Assist Users to initial login and change initial password Login at http://login.microsoftonline.com (Users) Change Password (Users) Process the Email Client Configuration Outlook (Outlook Anywhere) (Desktop) Microsoft Live (IMAP) (Desktop) Mobile (if applicable)
MIGRATION SCHEDULE First Round (Pilot Users) May 14 15 Pilot Users Email Backup (inform ITMS when completed) May 15 Start the migration task, (Notice Pilot User when completed) May 16 Configure Outlook Client. Second Round (Remaining Unit Users) Starting at May 20 with sequence in Schedule Table For minimize the malfunction gap, ITMS inform Pilot Users to start backup Pilot Users get back ITMS after completed ITMS Start the migration ITMS will notice Pilot Users to process remaining steps Then next
EMAIL BACKUP Scenario 1 Easy to put the email back to 365 Recommended Email Client Outlook 2007 or above Connect to BGCA Email Server by IMAP Create a Outlook Container File Drag & Drop the Mails and Folders from Server to new Container Clear the Deleted, Draft and Sending Folder Download All Folders Inbox, Sent and Others
EMAIL BACKUP - IMAP
EMAIL BACKUP Scenario 2 Cannot put the email back to 365 Outlook 2003, Outlook Express by using POP3 Make sure unchecked the leave email on server option Move all required emails in other folders to Inbox by WEB Mail Download all the emails in Inbox Only Delete all emails in Other Folders
MIGRATED Login at http://login.microsoftonline.com User Your Email Address as Login ID Initial Password 12345678 Change the Password under the Complexity Policy Set up the Outlook Email Client Outlook 2007 2013 by Outlook Anywhere Outlook 2003 or Microsoft Live mail by IMAP Drag & Drop the downloaded emails to New Inbox (office 365) (if applicable)
CLIENT SETTINGS http://itms.bgca.org.hk/itms/page.aspx?l=c&id=2412 Email Client Software Protocol Download Outlook 2007 / 2010 / 2013 Outlook Anywhere Office2007- 設 定.pdf Microsoft Live IMAP Window Live mail 及 LDAP 設 定.pdf IPhone/IPad Exchange ActiveSync iphone 設 定.pdf Android Exchange ActiveSync Android 手 機 設 定.pdf Outlook WEB Access http http://login.microsoftonline.com
OUTLOOK 2007-2013 Automatic setup Display Name Email Address Office 365 Password Press Next
OUTLOOK 2007-2013 d34fd849-75fb-4c2b-bf9c-c422ca0236d4@bgca.org.hk Manual Setup Key the Server Name User Name => Email Address Tick to use the Cache Mode Click the Others Button
OUTLOOK 2007-2013 Tick Cache Mode Un-tick the Download Public Folder Anonymous Login Use HTTP Connection
OUTLOOK 2007-2013 https:// outlook.office365.com or pod51055.outlook.com Tick SSL and Proxy Server msstd:outlook.com Enable both Fast and Slow connection are using HTTP Proxy Authentication Basic
OFFICE 365 DESKTOP SETUP Click the GEAR Icon at the right hand corner to Setup Input a second email (if applicable) You can Change Password Download the Desktop Software Lync (optional) xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
OUTLOOK WEB APP
SHAREPOINT AND SKYDRIVE Upload Document Direct Create and Edit by WEB App Synchronize with Desktop
KNOWN ISSUES At Initial time, Outlook may keep prompting to ask the password. Make sure you can see the Inbox, ignore the others login request