Initial Setup of Microsoft Outlook with Google Apps Sync for Windows 7. Initial Setup of Microsoft Outlook with Google Apps Sync for Windows 7

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1 Microsoft Outlook with Initial Setup of Concept This document describes the procedures for setting up the Microsoft Outlook client to download messages from Google Mail using Internet Message Access Protocol (IMAP) with the Windows 7 operating system. IMAP synchronizes the actions you take in the Outlook client with Google Mail so if you read or delete a message in the client, it will be marked as such in the Google Mail web interface. These instructions are intended for users that already have an active CWRU Google Mail account and want to set up the Outlook client for the first time. Procedure 1. Open your web browser and navigate to: webmail.case.edu. Enter your CWRU Network ID and password and then click the LOGIN button. 1 Information Technology Services 2012

2 2. The Google Mail inbox window will open. Click the Settings icon (resembling a gear) in the top right corner of the screen. 3. Select the Settings menu option Information Technology Services 2

3 4. Click the Forwarding and POP/IMAP menu option. 5. Click the Disable POP radio button to select it. 6. Click the Enable IMAP radio button to select it. 3 Information Technology Services 2012

4 7. Scroll to the bottom of the Forwarding and POP/IMAP settings window and then click the Save Changes button Information Technology Services 4

5 8. The Google Mail inbox window will open. Click the Settings icon (resembling a gear) in the top right corner of the screen. 9. Select the Settings menu option. 5 Information Technology Services 2012

6 10. Click the Labels menu item. 11. Click the check box next to each label you wish to appear in the Outlook client as a mail folder. Note: Labels that do not have the Show in IMAP block checked will not be accessible in as folders in the Outlook client Information Technology Services 6

7 12. Sign out of the Google Mail web interface. 7 Information Technology Services 2012

8 13. Open your browser and navigate to the Google Apps Sync download page: Ensure your software meets the requirements listed on the download page and then click the Download Google Apps Sync button Information Technology Services 8

9 15. Google Apps Sync will install the needed files. 9 Information Technology Services 2012

10 16. Enter your CWRU address 17. Click the Yes, I have a password radio button. 18. Type in your password. 19. Click the Continue button Information Technology Services 10

11 20. Click the Create Profile button. 11 Information Technology Services 2012

12 21. When the Google Apps Sync setup is complete windows appears, click the Start Microsoft Outlook button Information Technology Services 12

13 22. The Choose Profile dialog box will open. Choose the profile that includes your CWRU address from the drop down menu. 13 Information Technology Services 2012

14 23. Google Apps Sync will synchronize the Outlook client with the Google Mail web interface. 24. Click the Yes button to make the Outlook client your default mail handling program Information Technology Services 14

15 25. Click the Close button to close the Synchronization Status window. 15 Information Technology Services 2012

16 26. Your , calendar and contacts from the Google Mail web interface should now be visible in the Outlook client. You should receive a message from the Google Apps Sync team with instructions on How to get started Information Technology Services 16

17 27. To customize your Outlook client software, click the File menu and select Options. 17 Information Technology Services 2012

18 28. Click on the individual option categories to set your preferences Information Technology Services 18