WoodGreen Community Services Job Posting WoodGreen Community Services takes an integrated approach to building a better Toronto. We offer innovative, long-term solutions to the most critical social issues facing our city today. As one of the largest social service agencies in Toronto, WoodGreen serves 37,000 individuals and families from across the GTA annually. Through numerous locations across East Toronto, we deliver services that promote wellness and self-sufficiency, reduce poverty and inequality, and build sustainable communities. Posting Date: November 15, 2012 Closing Date: Position Title: Unit: Program: Work Week: Employment Category: Status: November 30, 2012 at 5:00 pm Manager Building Services Housing Housing 35 hours shift work and weekend work may be required. On-call work required after regular work hours. Work locations may vary. Permanent Full Time Non Bargaining Unit Program Overview: WoodGreen Community Housing is a committed alternative affordable housing provider, providing housing for seniors, youth, newcomers, people who are homeless or hard to house, frail seniors, people with disabilities, people recovering from substance abuse, psychiatric survivors, people living with HIV/Aids, aboriginal people, an people with low incomes. We currently have 10 housing locations, as well as 28 community services locations providing services to residents living the East End of Toronto. We strive to provide our residents and customers with good quality affordable housing. Service Excellence is one of our organization s key values.. Position Summary: This position is accountable to the Vice President, Housing and Facilities the efficient and effective delivery of repairs and maintenance for the WoodGreen Community Housing portfolio. The Manager of Building Services is responsible for the operation of the Building Services Program including annual planning and evaluation; legislative compliance; staff performance; compliance with organizational policies; and relationships with staff, tenants and consumers and other agencies. Main Responsibilities: 1. Carries out the management responsibilities for Building Services including annual planning and evaluation of the physical structures, building component life cycle and capital reserve planning, mechanical and electrical systems of all building to ensure that the annual objectives are achieved and that compliance with building and fire codes as well as health and safety laws occurs.
2. Ensures the WoodGreen s policies and procedures are carried out in the Operation of Building Services. 3. In conjunction with the Vice President, Housing & Facilities, develops and monitors the building occupancy and housing operation budgets within WoodGreen s policies and procedures. 4. Develops implements and monitors routine preventative and maintenance repairs and cleaning schedules for the buildings. 5. Prepares performance data and written reports as and when required. 6. Develops implements and monitors fire safety procedures including monthly fire drills, trains all staff and especially maintenance staff on their roll in fire safety and evacuation procedures. 7. Develops implements and evaluates policies related to the maintenance of the physical structure, safety and security of the buildings, staff, centre users and housing tenants. 8. Ensures that repairs and renovations done by outside contractors are secured according to WoodGreen s policies and procedures regarding competitive pricing, quoting, written specification and tender document requirements, quality work and contract supervision/administration. 9. Ensures accurate system of record and inventory are implemented and maintained, and ensures that the database for property management systems related to maintenance are accurate and upto-date. 10. Established and maintains links with staff, outside agencies and government bodies to ensure all programs and locations meet regulations of the building and fire codes as well as health and safety codes. 11. Participates on the Health and Safety Committee representing management. 12. Provides direct supervision of the building services supervisors and conducts annual performance appraisals. 13. In consultation with the Vice President, Housing & Facilities, recruits, hires and evaluates qualified staff for the building services department under the procedures of the collective agreement. Minimum Qualifications Education & Training: Building Systems. Blue Print Reading. Fire Code, Building Codes. Supervision of Personnel. Training in Due Diligence, Health and Safety. Formal training in Electrical and Mechanical systems equivalent to two years of college. WHMIS trained. Experience: Six (6) years property management experience, including general building maintenance experience in a multi-unit residential, institutional or commercial environment. Three (3) years experience in the non-profit sector. Experience working with varied client and worker base. Two (2) years experience supervising staff in a unionized environment. Other: Strong management skills, including budget and staff management. Excellent organizational and time management skills. Capable of leading and supervising the work of other maintenance personnel and contractors.
Familiar with the safe use of hand and power tools. Ability to work with little direct supervision. Good communication and interpersonal skills. Strong team leadership skills. Understanding of the social/economic issues faced by tenants and clients. Proved ability to problem solve and work under pressure. Required direct contact with WoodGreen client and tenant groups. Strong computer proficiency. Shift and weekend work may be required. Capable of fulfilling the physical and psychological requirements of the position as outlined by the attached Position Demands Analysis. Due to WoodGreen s multi-site locations we reserve the right to relocate the incumbent to another site, in the same position performing the same duties, as may be dictated by program needs. Reasonable notice of such site relocation will be given. Please submit Resume, Cover Letter via email to: housingjobs@woodgreen.org Clearly indicate in the subject line which position you are applying for! WoodGreen Community Services thanks all applicants for their interest. However, only those applicants considered for an interview will be contacted. Applicants must be legally allowed to work in Canada; if applicable, work permits must be current and valid. A criminal and sexual offender records check is part of our screening process. WOODGREEN COMMUNITY SERVICES POSITION DEMANDS ANALYSIS Position Name: Building Services Manager Program: Housing Reports to: Vice President, Housing & Facilities Date of Analysis November 2012 PRIMARY DUTIES TIMES OR HOURS PER DAY Budget/Planning/Inspections 20% Contracts/Contracting 20% Personnel 10% Work Scheduling 5% Policy/Procedure Development 5% New Site Development 5% Organizational 5% Health and Safety/Legislation/Regulations 10% Invoices/Purchasing 10% Work Orders/Unit Turnovers 10%
TYPE OF EQUIPMENT SELDOM (<1 hr) INFREQUENT (1-2 hrs) OCCASIONAL (2-4 hrs) FREQUENT (4-6 hrs) Computer Vehicle Compactor Power Tools Motor Controls Ladder Telephone CONSTANT (>6 hrs) PHYSICAL DEMANDS OF JOB Activity N/A SELDOM (<1 hr) INFREQUENT (1-2 hrs) OCCASIONAL (2-4 hrs) FREQUENT (4-6 hrs) CONSTANT (>6 hrs) Sitting Standing Walking Climbing Kneeling Bending/Squatting Crouching Crawling Pushing Pulling Fine manipulation; fingers Simple grasping Fine manipulation; hands Repetitive body motions Driving Reaching above shoulder Reaching at shoulder level Reaching below shoulder Reaching side to side Reaching up and down Lifting / Carrying N/A 0-10 lbs 21-50 lbs >50 lbs INFREQUENT FREQUENT CONSTANT Lifting - floor to waist
Lifting waist to shoulder Lifting above shoulder Carrying Are assistive devices utilized available N/A Is the worker required to work in any of the following conditions? Yes No Exposure to marked changes in temperatures and humidity Being around moving machinery Unprotected heights Exposure to dust, fumes and gases Driving automobile equipment Is the worker able to change position as comfort requires? PSYCHOLOGICAL DEMANDS OF JOB Which of the following categories best describes the psychological demands of the worker s job? A. Understanding and memory SELDOM INFREQUENT OCCASIONAL FREQUENT CONSTANT Remember locations and routine procedures Understand and remember short and simple instructions Understand and remember detailed instructions B. Sustained concentration and persistence SELDOM INFREQUENT OCCASIONAL FREQUENT CONSTANT Carry out short and simple instructions Carry out detailed instructions Maintain attention and concentration for extended periods Perform activities with a schedule Sustain an ordinary routine without supervision Make simple decisions Solve simple straightforward problem Solve complex problems C. Social interaction SELDOM INFREQUENT OCCASIONAL FREQUENT CONSTANT Interact with the general public Ask questions or request assistance Accept instructions and feedback Get along well with others without distracting them Get along well with others without being distracted by them
D. Adaptation SELDOM INFREQUENT OCCASIONAL FREQUENT CONSTANT Respond to frequent changes in the environment or tasks Aware of normal hazards and take appropriate precautions Travel in unfamiliar places or use public transportation Set realistic goals or make plans independently of others Juggle tasks and prioritize E. Responsibility and accountability Yes No Is work pace without the pressure of deadlines? Does the work involve occasional pressure to meet deadlines? Does the work involve periodic pressure to meet deadlines? Does the work involve significant pressures? Other: (any additional information relevant to this position) Responsible for health and well-being of staff, clients, tenants, public Responsible for reducing WoodGreen s liability Have personal liability Must act with due diligence Must be able to maintain composure under stress COMPLETED BY: Angela Cooke Manager s Name Vice President, Housing & Facilities Title Housing Program and Unit 2012/11 Date