INTERMEDIATE DISTRICT 287 CLASSIFICATION DESCRIPTION

Transcription

1 INTERMEDIATE DISTRICT 287 CLASSIFICATION DESCRIPTION CLASSIFICATION TITLE: Human Resources Coordinator INCUMBENT NAME: REPORTS TO: Director of Human Resources DEPARTMENT: Human Resources BARGAINING UNIT CLASSIFICATION Unaffiliated FLSA DESIGNATION: Exempt PART I SUMMARY OF SCOPE OF CLASSIFICATION This class is accountable for ensuring the proper functioning of the Human Resources Department and administering human resources services to all District staff. This position interfaces with all District administrators as it relates to human resources services. This position is responsible for all aspects of staff as it relates to Human Resources. PART II MINIMUM KNOWLEDGE, SKILLS AND ABILITIES A. EDUCATION AND EXPERIENCE: General Experience: Five (5) years of experience in human resource management involving recruitment, selection, examination, classification, compensation, employee relations and/or employee benefits. Substitutions Allowed: College training in human resources, industrial relations, personnel management, business administration, education or other human resource related area may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling six (6) months of experience to a maximum of four (4) years for a Bachelor s degree. B. CREDENTIALS: N/A C. LICENSURES, CERTIFICATIONS AND OTHER REQUIREMENTS: N/A D. CONTINUING EDUCATION REQUIREMENTS: N/A E. KNOWLEDGE, SKILLS AND ABILITIES: 1. Comprehensive knowledge of computer software systems, including Microsoft office products and human resources management systems; 2. Thorough knowledge of relevant state and federal statutes and regulations; 3. Knowledge of school district organizations, functions, operations and jobs;

2 4. Knowledge of educational goals, teaching, educational system and district philosophy as it impacts the support functions and responsibilities of the manager job duties; 5. Comprehensive knowledge of principles and best practices in public sector human resources management; 6. Knowledge of human resources recordkeeping, compliance reporting, and administrative requirements pertaining to personnel records and employee data; 7. Knowledge of practices and procedures in recruitment, selection, classification, compensation, payroll and benefits administration; 8. Strong problem-solving skills, including working knowledge of mathematical processes and number concepts to perform calculations; 9. Excellent customer services and interpersonal skills, an ability to develop and maintain positive relationships, collaborate and consult within and outside of the organization; 10. Strong oral and written communication skills; ability to write grammatically correct business correspondence; 11. Ability to be highly organized, able to manage multiple competing priorities effectively and to coach others to work effectively; 12. Ability to read and interpret documents accurately for content, appropriateness for intended purpose and the ability to relate content succinctly to the intended audience; 13. Ability to compile and analyze data to recognize patterns and/or errors depending on the situation; 14. Ability to produce accurate, timely, user friendly and reliable reports and maintain accurate records with the ability to verify all data contained in reports.; 15. Ability to utilize and learn new software systems quickly in order to maximize the use of technology to complete job tasks; 16. Ability to provide human resources expertise and support to administrators and support staff; 17. Ability to work with individuals from diverse backgrounds and communication styles; 18. Ability to work independently with minimal supervision; 19. Proven ability to document requirements, issues and outcomes; 20. Ability to work effectively and collaboratively in a team environment with a variety of groups, including administrators, colleagues,, and third party administrators to plan, develop and implement projects successfully; 19. Ability to be results-oriented and flexible in dealing with a fast paced, rapidly changing environment.

3 PART III POSITION SUPERVISES This position may supervise staff and may provide work direction to others in the department. PART IV ESSENTIAL FUNCTIONS The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties. 1. Oversee and manage the orientation and onboarding process for new employees, substitutes and summer ESY; 2. Responsible for the coordination and administration of the HR Information Services (HRIS) and transactions. Evaluate, analyze and maintain HRIS records to ensure data integrity; 3. Initiates, prepares and sends correspondence for Human Resources; 4. Consults with and formulate recommendations with Director on Human Resources practices; 5. Coordinate, develop and train district staff on relevant HR procedures and practices; 6. Work across organizational lines to ensure effective workflow processes and procedures; 7. Responsible for the coordination, calculation and administration of employee salaries. Furnish and interpret salary information to pertinent departments, ie payroll and finance; 8. Collaborate with administration to determine specific decision making timelines for informed decision making; 9. Gather, compile and report employee information to MDE via MDE s STAR Web Edit system; 10. Monitor, maintain and administer the employee evaluation system in accordance with the contract agreements and state legislation; 11. Coordinate and process all phases of separations, FMLA, workers compensation/return to work and leave of absences in accordance with the contract agreements and federal and state legislation; 12. Responsible for the planning, development, coordination and implementation of district benefit plans; 13. Manage insurance eligibility, enrollment and processing; 14. Serve as the District 287 liaison with insurance carriers and third party administrators; 15. Oversee the District wide wellness program and activities; 16. Coordinates and supports Human Resource Director and department staff for the purpose of assisting in the performance of their work activities and ad-hoc projects as assigned; 17. Develop and maintain effective relationships within the District and external partners; 18. Collaborate, facilitates and/or participates in meetings and workshops, etc for the purpose of working with others to act as problem solver and identifying issues that arise;

4 19. Foster a culture of innovation and facilitate action on innovative ideas in order to achieve our mission; 20. Perform other duties as assigned. PART V WORKING CONDITIONS, PHYSICAL AND MENTAL REQUIREMENTS Frequency: Place an X in each box that is appropriate to the job. Follow other instructions as written. NEVER (N) OCCASIONALLY (O) FREQUENTLY (F) CONSTANTLY (C) 0% OR Never on Shift 1-33% of Shift 34-66% of Shift % of Shift Physical N O F C Physical N O F C What is moved weight and Grasping distance Computers/Printers & Binders Twisting Describe movement: lift, push, pull Repeat Motion Lower, carry, reach above Driving Automotive Equipment Standing Fingering/Handling Walking Feeling Sitting Visual Acuity: near Bending/Stooping Visual Acuity: far Kneeling/Duration Dept Perception Squatting Color Discrimination Climbing/Height Peripheral Vision Balancing Talking Crawling/Distance Hearing Reaching above shoulder Running Reaching at or below shoulder Other Physical Surroundings Environmental Conditions Cold (50 degrees F or less) Chemicals Heat (90 degrees F or more) Gases and Fumes Exposure to abusive and/or offensive Confinement to small, restricted area behavior and language Inside Work Exposure to unpleasant odors Office or Classroom setting Exposure to bodily fluids Outside work Dampness Unprotected Heights Extreme Noise, Vibration Use Moving Machinery or Equipment Driving a motor vehicle Mental Requirements and Stress of the Position: Place an X by all descriptions that apply to this job. Exposure to stressful situations, such as demanding students, visitors, public. Must be able to concentrate on work tasks amidst distraction, such as distractions from telephone, customers, co-workers, etc. Must exert self control in very difficult situations, such as individuals and/or situations may be difficult to deal with. Life threatening circumstances are likely to affect the incumbent and/or person served.

5 THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY THE EXPLOYEE ASIGNED TO THIS POSITION. THEY ARE NOT TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL JOB RESPONSIBILITIES AND DUTIES PERFORMED BY PERSONNEL SO CLASSIFED. INTERMEDIATE DISTRICT 287 IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE DISTRICT WILL PROVIDE REASONABLE ACCOMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGE BOTH PROSPECTIVE AND CURRENT EMPLOYEES TO DISCUSS POTENTION ACCOMODATIONS WITH THE DISTRICT WHEN NECESSSARY. Prepared on: June 2013 Revised on February 21, 2014 Approved on: August 6, 2013