Citizenship and Immigratin Canada Cityenneté et Immigratin Canada IMMIGRATION Canada Studying in Canada Table f Cntents Overview... 2 Befre Yu Apply... 3 Step 1. Gather Dcuments... 10 Step 2. Cmplete the Applicatin. 13 Step 3. Pay the fees... 29 Step 4. Submit the applicatin... 31 What happens next... 32 Hw t cntact CIC... 35 Appendices Appendix A Temprary Resident Visa Appendix B Pht Specificatins Frms Applying fr a Study Permit Outside Canada Applicatin fr Study Permit Made Outside f Canada (IMM 1294) Family Infrmatin (IMM 5645) Dcument Checklist (IMM 5483) Schedule 1 Applicatin fr a Temprary Resident Visa Made Outside f Canada (IMM5257 Schedule 1) Statutry Declaratin f Cmmn-law Unin (IMM 5409) Custdianship Declaratin Custdian fr Minrs Studying in Canada (IMM 5646) Use f a Representative (IMM 5476) This applicatin is made available free f charge by Citizenship and Immigratin Canada and is nt t be sld t applicants. This publicatin is available in alternative frmats upn request. Également dispnible en français IMM 5269 E (12-2011)
Overview Applicatin package This applicatin package cnsists f: an instructin guide, and the required frms. The instructin guide is a tl that prvides: the infrmatin yu must knw abut this applicatin befre sending it t Citizenship and Immigratin Canada (CIC), and assistance n hw t fill ut the frms and the required supprting dcuments. Read the instructin guide thrughly and then fill ut each applicable frms. The frms are specifically designed with questins that will assist the prcessing f yur applicatin. Symbls used in this guide This guide uses the fllwing symbls t indicate infrmatin f particular imprtance. This symbl Tells yu What yu must d t have yur applicatin prcessed. Imprtant infrmatin that yu need t be aware f in rder t avid delays r ther prblems. Where t get mre infrmatin. Nte: Tips that will assist yu with this applicatin. The applicatin prcess The instructins prvided in this guide fllw the basic steps yu will need t knw t cmplete yur applicatin. Step 1. Gather dcuments Step 2. Cmplete the applicatin Step 3. Pay the fees Step 4. Submit the applicatin 2 Applying fr a Study Permit Outside Canada
Befre Yu Apply Wh may use this applicatin? This applicatin guide is designed fr persns wh wish t apply fr a study permit frm utside Canada. Nte: The prcessing time f an applicatin may vary frm ne visa ffice t anther. Find ut mre abut lcal applicatin prcessing times by visiting ur website at: http://www.cic.gc.ca/english/infrmatin/times/temp/students.asp What is a study permit? D I require a study permit? This is the fficial dcument issued by an fficer that allws a persn wh is nt a Canadian citizen r a permanent resident t study in Canada. Generally, if yu are nt a Canadian citizen r a permanent resident f Canada yu must btain a study permit in rder t study in Canada. Hwever, nt everyne is required t btain a study permit in rder t study in Canada. A persn may be exempted frm the requirement f a study permit in the fllwing situatins: Minr children attending pre-schl, primary r secndary levels, Family members r private staff accmpanying a freign representative by the Department f Freign Affairs and Internatinal Trade f Canada, and Members f the armed frces f a cuntry designated fr the purpses f the Visiting Frces Act. Minr children accmpanying ne r bth parent(s), wh are temprary residents and nt allwed t study r wrk in Canada, require a study permit. Curses that d nt require a study permit Generally, a study permit is nt required fr: attending nursery schls r kindergarten. distance learning. audit curses (where a student is permitted t attend an academic curse withut btaining credit fr it). taking curses include in tur packages as a secndary activity fr turists. fllwing a curse which is nt academic, prfessinal r vcatinal in nature that can be cmpleted within the perid authrized upn entry int Canada. fllwing a curse r a prgram f study which is six (6) mnths r less that can be cmpleted within the perid authrized upn entry int Canada. Applying fr a Study Permit Outside Canada 3
Nte: If yur prgram f study is six mnths r less but yu intend t cntinue yur studies in anther prgram yu shuld apply fr a study permit befre cming t Canada. This will allw yu t apply t extend yur stay as a student frm within Canada. Otherwise, if yu d nt hld a study permit yu will have t apply fr ne utside Canada What are the requirements yu must meet fr a Study Permit? Yu must shw the fficer that yu meet the requirements f the Immigratin and Refugee Prtectin Act (IRPA) and the Immigratin and Refugee Prtectin Regulatins and that yu will be in Canada fr a temprary stay. Yu must als: Satisfy an fficer that yu will leave Canada at the end f yur studies. Have a letter f acceptance frm an educatinal institutin. Prve that yu have mney fr the duratin f yur stay in Canada t pay fr : tuitin fees, living expenses fr yurself and accmpanying family members, and transprtatin csts t and frm Canada fr yurself and accmpanying family members. Be law-abiding and have n recrd f criminal activity (yu may be asked t prvide a Plice Clearance Certificate). Prduce any additinal dcuments requested by the fficer t establish yur admissibility. Nt be a risk t the security f Canada. Be in gd health (cmplete a medical examinatin, if required). Are there any cnditins n my study permit? An fficer may impse, vary, r cancel cnditins n yurs study permit. These may include ne r mre f the fllwing: the type f studies r curse yu may take, the educatinal institutin yu may attend, the lcatin f yur studies, the time and place at which yu shall reprt fr medical examinatin r bservatin, the time and place at which yu shall reprt t present evidence f cmpliance with applicable cnditins, the prhibitin f engaging in emplyment, the duratin f yur stay in Canada. 4 Applying fr a Study Permit Outside Canada
Entry t Canada Entry t Canada is a privilege, nt a right. If yu want t study in Canada, yu must meet the necessary requirements and yu may need a temprary resident visa. D I need a Temprary Resident Visa? If yu want t study in Canada yu must meet the necessary requirements and yu may require a temprary resident visa. A temprary resident visa is an fficial dcument issued by an fficer that is placed in yur passprt t shw that yu have met the requirements fr admissin t Canada as a temprary resident. When yu arrive at the prt f entry, an fficer will make a final determinatin. See Appendix A - Temprary Resident Visa Exemptins fr mre infrmatin n persns wh are exempt frm btaining a temprary resident visa t visit Canada. If yu are applying fr a study r wrk permit and require a temprary resident visa, it is nt necessary t make a separate applicatin r pay a separate fee; an fficer will issue it at the same time as the dcumentatin necessary fr yur entry t Canada as a student. Family members Family members include a spuse, a cmmn-law partner, dependent children, and the dependent child f a dependent child: Term Spuse A cmmnlaw partner Definitin Refers t either f the tw persns (ppsite r same sex) in a legally-recgnized marriage. Refers t a persn wh is living in a cnjugal relatinship with anther persn (ppsite r same sex), and has dne s cntinuusly fr a perid f at least ne year. A cnjugal relatinship exists when there is a significant degree f cmmitment between tw peple. Cmmn-law partners must attach any dcuments that shw they are in a cmmitted and genuine relatinship, fr example, evidence that they share the same hme, that they supprt each ther financially and emtinally, that they have had children tgether, r that they present themselves in public as a cuple. Cmmn-law partners wh are unable t live tgether r appear in public tgether because f legal restrictins in their hme cuntry may still qualify and shuld be included n the applicatin. Cmmn-law partners that meet the cnditins utlined abve but wh have been separated fr reasns beynd their cntrl (fr example, civil war r armed cnflict) may qualify and shuld be included n the applicatin. Dependent children Refers t the children f the applicant r thse f the spuse r cmmn-law partner. They must: Applying fr a Study Permit Outside Canada 5
Dependent child f a dependent child be under the age f 22 and nt have a spuse r cmmn-law partner, r depend substantially n the financial supprt f a parent and have been cntinuusly enrlled and in attendance as full-time students in a pst-secndary institutin accredited by the relevant gvernment authrity since befre the age f 22 (r since marrying r entering int a cmmn-law relatinship, if this happened befre the age f 22), r depend substantially n the financial supprt f a parent since befre the age f 22 and be unable t prvide fr themselves due t a medical cnditin. Refers t children f dependent children f the applicant r thse f the spuse r cmmn-law partner. D family members need t apply separately? Yur family members wh als wish t cme t Canada must apply by filling ut their wn temprary residence applicatin (visitr, student r wrker). Hwever, yu may send all family member applicatin frms in the same envelpe with nly ne payment receipt fr the ttal amunt. See the Pay the Fees sectin. May my children attend schl? Yur accmpanying children may attend schl in Canada. Yu must apply fr their study permit at the same time as yur applicatin. If they intend t jin yu later, they must btain a study permit befre cming t Canada Custdians In Canada, the age f majrity varies frm ne prvince r territry t anther: Age f majrity at 18 yrs ld Alberta Manitba Ontari Québec Prince-Edward Island Québec Saskatchewan Age f majrity at 19 yrs ld British Clumbia New Brunswick Newfundland and Labradr Nva Sctia Nrthwest Territries Nunavut Yukn Territry Minr children wh are less than 17 years f age and cme t Canada t study withut a parent r legal guardian must be cared fr by a 6 Applying fr a Study Permit Outside Canada
respnsible adult in Canada. This persn is knwn as a custdian. A ntarized custdianship declaratin, such as the frm Custdianship Declaratin Custdian fr Minrs Studying in Canada (IMM 5646), must be cmpleted by the parents r legal guardians in the cuntry f rigin and by the custdian in Canada. Minr children between 17 years f age and the age f majrity in the prvince r territry (18 r 19 years ld) where they intend t study, may need a custdian at the discretin f an immigratin fficer. Nte: The minimum age required t be a custdian is 19 years f age, regardless f prvince. Fr mre infrmatin n minrs studying in Canada, cnsult the CIC website at: http://www.cic.gc.ca/english/study/study-minrs.asp Minrs travelling alne Minr children wh are traveling alne must bring: cntact infrmatin (name, address and phne number) with them abut the custdian, if required, wh will be respnsible fr them in Canada; infrmatin abut the schl where they are ging; and a letter f permissin frm their parent(s) and, if required, a ntarized custdianship declaratin. Nte: If the child is the subject f a custdy rder, prf f custdy and the ther parent s cnsent must als be prvided. May I wrk while I am studying in Canada? Generally, freign students are nt allwed t wrk while they are studying in Canada. Hwever, there are sme exceptins fr full-time students attending publicly funded institutins r private degree-granting institutins. Fr mre infrmatin, cntact yur nearest Canadian visa ffice r cnsult the CIC website: http://www.cic.gc.ca/english/study/wrk.asp What is a full-time student? A full-time student is a persn, whse prgram f study is nrmally at least 15 hurs f instructins per week, leading t a degree, diplma r certificate, unless therwise defined by the educatinal institutin. Nte: The definitin f full-time student varies frm ne institutin t anther. Fr clarificatin, refer t the guidelines f yur educatinal institutin. Applying fr a Study Permit Outside Canada 7
What requirements must I meet t get a wrk permit? A wrk permit may be issued t yu if it is established that : yur intended emplyment is an essential and integral part f yur curse f study (nt applicable t medical interns r medical residents), r yur intended emplyment is related t an apprved research r training prgram, r yu hld a study permit and are temprarily facing financial difficulties thrugh circumstances beynd yur cntrl r any persn whm yu are dependent n fr financial supprt t cmplete yur term f study. Yu must shw prf that yu are nt able t btain the mney needed fr daily expenses and that it is a temprary situatin, r yu have successfully graduated frm a prgram at a Canadian university, cmmunity cllege, CÉGEP, r publicly funded trade/technical schl (r frm a Canadian private institutin authrized by prvincial statute t cnfer degrees) and wish t wrk fr a maximum f three years, r yu are the spuse r cmmn-law partner f a full-time student registered at a Canadian university, cmmunity cllege, CÉGEP, publicly funded trade/technical schl r private institutin authrized by prvincial statute t cnfer degrees. Yu may be eligible fr an pen r pen/restricted wrk permit, depending n whether r nt medical requirements have been met. Fr mre infrmatin, refer t the CIC website at: http://www.cic.gc.ca/english/study/wrk.asp Nte: As a full-time student yu may be eligible t apply fr a wrk permit that allws yu t wrk ff-campus at certain public pst-secndary institutins. Fr further infrmatin, refer t the CIC website fr the List f participating institutins: Off-campus wrk permit fr internatinal students at: http://www.cic.gc.ca/francais/etudier/institutins/participants.asp D students need a wrk permit t wrk n campus? Full-time students attending degree-granting and pst-secndary institutins d nt need a wrk permit when the emplyment is n the campus f the cllege r university where they are registered. They can wrk fr as lng as their study permit is valid. The emplyer may be the institutin r a private cntractr perating n the campus. Medical requirements Yu and yur family members may be required t underg a medical examinatin in rder t cme t Canada. T pass the medical examinatin yu r yur family members must nt have a cnditin that: is a danger t public health r safety, and wuld cause excessive demand n health r scial services in Canada. 8 Applying fr a Study Permit Outside Canada
Nte: Infrmatin n medical instructins will be prvided t yu by the visa ffice. Yu are nt required t have a medical examinatin befre yu submit yur applicatin frms. Applying fr a Study Permit Outside Canada 9
Step 1. Gather Dcuments Step 1. Gather dcuments Step 2. Cmplete the applicatin Step 3. Pay the fees Step 4. Submit the applicatin What dcuments are required? Use the Dcument Checklist (IMM 5483) prvided with this package t assist yu in gathering the required dcuments t submit yur applicatin. Sme visa ffices may require additinal supprting dcuments specific t yur cuntry. Fr further infrmatin n these requirements, visit ur website under List f cuntries and crrespnding Canadian visa ffices at: http://www.cic.gc.ca/english/infrmatin/ffices/apply-where.asp If yu d nt prvide all the requested infrmatin r dcuments, the prcessing f yur applicatin culd be delayed. Dcument Descriptin Frmat 1 Prf f identity A valid passprt r travel dcument that guarantees yu re-entry t the cuntry that issued it. Tw phts f yurself accrding t Appendix B Pht specificatins. Original 2 Prf f acceptance A letter frm the university, CEGEP, cllege r technical institutin which shws : the name f the institutin cnfirmatin f yur acceptance r registratin as a student the duratin f the academic prgram and the latest date yu may register. Original Fr attendance at a primary schl r secndary schl, a letter frm the schl bard having jurisdictin ver the schl where a minr child will attend indicating: the name f the schl the level f study and the duratin f the curse. Nte: Fr private schls, present a letter frm the schl itself with the abve infrmatin. 10 Applying fr a Study Permit Outside Canada
3 Prf f financial supprt Evidence that yu can supprt yurself as well as accmpanying family members while studying in Canada. Such evidence may include: prf f a Canadian bank accunt, if mney has been transferred there, Bank statements fr the past fur mnths, prf f payment f tuitin and residence fees, and prf f funding paid frm within Canada fr students with a schlarship r enrlled in a Canadian-funded educatinal prgram. If freign exchange cntrl measures exist in yur cuntry, yu must prvide prf that yu will be permitted by the exchange cntrl authrities f yur cuntry t exprt funds fr all yur expenses. Original r clear and legible phtcpy Nte: If yu are nt a citizen f the cuntry frm which yu are applying, yu must prvide prf f yur present immigrant status in the cuntry f applicatin. If the gvernment that issued yur passprt r travel dcument requires a re-entry permit, such dcument must be btained befre yu apply fr a Canadian visa. Additinal dcuments may be required. D yu intend t study in Quebec? In rder t study in Quebec, students must btain a Certificat d acceptatin du Québec (CAQ) issued by the Ministère de l immigratin et des cmmunautés culturelles (MICC) befre requesting a study permit frm any Canadian visa ffice. The educatinal institutin shuld prvide the student with all the details related t applying fr Quebec. Fr residents f cuntries such as France, Austria, Mexic r the Hng Kng Administrative Regin, where there is a Quebec Immigratin Service (SIQ), they can apply there directly fr a CAQ. Cnsult the MICC website fr apprpriate cntact infrmatin and fr the latest updates n the prcess and dcuments required fr Quebec. Website: http://www.immigratin-quebec.guv.qc.ca/en/immigratesettle/students/index.html Translatin f dcuments If yur dcuments are in a language ther than English r French, check with the respnsible visa ffice t determine whether they need t be translated. Visit ur website under List f Cuntries and Crrespnding Canadian Visa Offices at: http://www.cic.gc.ca/english/infrmatin/ffices/apply-where.asp Applying fr a Study Permit Outside Canada 11
Certified cpies r ntarized dcuments T have a phtcpy f a dcument certified, an authrized persn must cmpare the riginal dcument t the phtcpy and write the fllwing n the phtcpy: I certify that this is a true cpy f the riginal dcument the name f the riginal dcument the date f the certificatin his r her name, his r her fficial psitin r title, and his r her signature. Wh can certify cpies f yur dcuments? Persns authrized t certify cpies f yur dcuments In Canada: Outside Canada: a cmmissiner f aths a judge a ntary public a magistrate a ntary public a justice f the peace an ffice f a curt f justice a cmmissiner authrized t administer aths in the cuntry in which the persn is living Family members cannt certify cpies f yur dcuments 12 Applying fr a Study Permit Outside Canada
Step 2. Cmplete the Applicatin Step 1. Gather dcuments Step 2. Cmplete the applicatin Step 3. Pay the fees Step 4. Submit the applicatin Filling ut the applicatin The fllwing are the frms that must be filled ut and submitted: Applicatin Fr Study Permit Made Outside f Canada (IMM 1294) Family Infrmatin (IMM 5645) Dcument Checklist (IMM 5483) Schedule 1 Applicatin fr a Temprary Resident Visa Made Outside f Canada (IMM 5257 Schedule 1), if applicable Statutry Declaratin f Cmmn-law Unin (IMM 5409), if applicable Custdianship Declaratin Custdian fr Minrs Studying in Canada (IMM 5646), if applicable Use f a Representative (IMM 5476), if applicable Nte: Yu may be required t cmplete additinal supprting dcuments upn request f a visa fficer. It is a serius ffence t give false r misleading infrmatin n these frms. The infrmatin yu prvide n yur applicatin is subject t verificatin. Be cmplete and accurate Cmplete all sectins. If a questin r a sectin des nt apply t yu, write Nt Applicable r NA, except fr yur name (last name and given name[s]). Refer t questins 1 and 2 under Persnal Details fr mre instructins. If yur applicatin is incmplete it will be returned t yu and this will delay the prcessing f yur applicatin. If yu need mre space fr any sectin, print ut an additinal page cntaining the apprpriate sectin, cmplete it and submit it with yur applicatin. Applying fr a Study Permit Outside Canada 13
Applicatin fr Study Permit Made Outside f Canada (IMM 1294) Wh must fill ut this applicatin frm? Each persn requiring a study permit t cme t Canada must cmplete this frm. Cmpleting the frm Yu must answer all the questins n this applicatin frm unless indicated therwise. Dwnlad and fill ut the applicatin frm n a cmputer. Yu als have the ptin f saving yur frm and cmpleting it later. Nte: Cmpleting the frm electrnically is easier and reduces the risk f errrs that can slw dwn the applicatin prcess. In rder t help yu fill ut the applicatin frm, read and fllw the steps belw. Questin Actin 1 Type yur universal client identificatin number (UCI), if knwn. Otherwise, leave it blank. If this is yur first time dealing with CIC yu will nt have an UCI. 2 Frm the list, select the language (English r French) in which yu wuld like t receive service. PERSONAL DETAILS 1 Full name Type yur family name (surname) as it appears n yur passprt, travel r identity dcument (even if the name is misspelled). D nt use initials. Nte: If yu d nt have a family name n yur passprt, travel r identity dcument, enter all yur given name(s) here and leave the given name field blank. Type all f yur given name(s) (first, secnd, r mre) as it appears n yur passprt, travel r identity dcument (even if the name is misspelled). D nt use initials. Nte: If yu d nt have a given name n yur passprt, travel r identity dcument, leave this field blank. D nt enter *, Nt applicable r NA. 2 Nick names/alias Check the bx t indicate if yu ever used any ther name. This culd include yur birth name, maiden name, married name, nick name, etc. If yu checked Yes, type any ther family name that yu have ever used. 14 Applying fr a Study Permit Outside Canada
If yu checked Yes, type any ther given name (first, secnd, r mre) that yu have ever used. 3 Frm the list, select yur sex (male, female r unknwn). 4 Indicate yur date f birth. If yur cmplete date f birth is unknwn, please use * (star sign/asterisk) t fill in the spaces fr the year, mnth r day, where applicable. 5 Type yur city r twn f birth. Frm the list, select yur cuntry f birth. 6 Frm the list, select yur cuntry f citizenship. T be a citizen f a cuntry means that yu were either brn in that cuntry (in mst cases) r have been granted citizenship by that cuntry. If yu have dual citizenship, select the cuntry that issued the passprt yu will be using fr this trip. 7 Frm the list, select the apprpriate infrmatin t indicate: The name f yur cuntry f residence. Yur cuntry f residence is the cuntry in which yu are living, prvided that yu have been lawfully admitted t that cuntry. Yur immigratin status in that cuntry (indicate ne f the fllwing): Citizen Permanent resident Visitr Wrker Student Other Prtected Persn Refugee Claimant Other: This sectin must be cmpleted if yu selected Other as a status, The dates (Frm T) yu have been living in yur cuntry f residence. 8 Check the bx t indicate whether yu have lived in any cuntry ther than yur cuntry f citizenship r yur current cuntry f residence fr mre than six (6) mnths in the past five (5) years. If yu checked Yes, frm the list select the apprpriate infrmatin t indicate the fllwing: The name f the cuntry yu lived in, Yur immigratin status fr the time yu were in that cuntry: Citizen Permanent resident Visitr Wrker Student Applying fr a Study Permit Outside Canada 15
Other Prtected Persn Refugee Claimant Other: This sectin must be cmpleted if yu selected Other as a status, The dates (Frm T) yu were living in that cuntry. 9 Check the bx t indicate if yu are applying frm yur current cuntry f residence. If yu checked N, select the apprpriate infrmatin frm the list t indicate: The name f the cuntry where yu are applying frm, Yur immigratin status in that cuntry by chsing ne f the fllwing: Citizen Permanent resident Visitr Wrker Student Other Prtected Persn Refugee Claimant Other: This sectin must be cmpleted if yu selected Other as a status, The dates (Frm T) that yu have been living in that cuntry. Nte: If yu are nt a citizen f the cuntry where yu are making yur applicatin, yu must prvide prf f yur legal status when yu submit yur applicatin. 10 a) Frm the list, chse yur current marital status: Annulled Marriage: This is a marriage that is legally declared invalid. An annulment can als be a declaratin by the Cathlic Church that the marital unin did nt have a binding frce. Cmmn-Law: This means that yu have lived cntinuusly with yur partner in a marital-type relatinship fr a minimum f ne year. Divrced: This means that yu are fficially separated and have legally ended yur marriage. Legally Separated: This means that yu are married, but n lnger living with yur spuse. Married: This means that yu and yur spuse have had a 16 Applying fr a Study Permit Outside Canada
ceremny that legally binds yu t each ther. Yur marriage must be legally recgnized in the cuntry where it was perfrmed and in Canada. Single: This means that yu have never been married and are nt in a cmmn-law relatinship. Widwed: This means that yur spuse has died and that yu have nt re-married r entered int a cmmn-law relatinship. b) Enter the date (year, mnth and day) yu were married r yu entered int yur current cmmn-law relatinship. c) Type the family name(s) and given name(s) f yur current spuse r cmmn-law partner. Nte: If yu are in a cmmn-law unin, yu must als cmplete the Statutry Declaratin f Cmmn-law Unin (IMM 5409) frm and include it with yur applicatin. 11 Check the bx t indicate whether yu have previusly been married r in a cmmn-law relatinship. If yu checked Yes, prvide the: LANGUAGE Family name(s), Given name(s), Type f relatinship: Cmmn-law, r Married. Dates (Frm T) fr which yu were in the relatinship with yur previus spuse/cmmn-law partner. 1 a) Frm the list, select yur native language (mther tngue). PASSPORT b) If yur native language is nt English r French, select frm the list the ne yu wuld mst likely use. English French Neither 1 Type yur passprt, travel r identity dcument number. Make sure there is n space between each number and/r letter. 2 Frm the list, select the name f the cuntry that issued yur passprt, travel r identity dcument. 3 Enter the date yur passprt, travel r identity dcument was issued. 4 Enter the date yur passprt, travel r identity dcument will expire. Applying fr a Study Permit Outside Canada 17
CONTACT INFORMATION 1 Indicate yur current mailing address (where infrmatin shuld be mailed) by typing the fllwing infrmatin: Pst Office Bx (P.O. Bx) number, if applicable. If yu d nt indicate pst ffice bx, the Street number must be prvided. Apartment (Apt.) r Unit, if applicable Street number (N.), if applicable. This must be prvided if yu did nt type in a P.O. Bx Street name, if applicable City r Twn Frm the list, select the Cuntry f yur current mailing address. Prvince r State Pstal cde/zip cde District, if applicable. Nte: All crrespndence will g t this address unless yu prvide yur e- mail address. If yu wish t have a representative wh can cnduct business n yur behalf, yu must prvide their email and mailing address(es) in this sectin and cmplete the Use f a Representative (IMM 5476) frm. Fr mre infrmatin read the Use f a Representative sectin in this guide. 2 Check the bx t indicate whether yur residential address (where yu live) is the same as yur mailing address. If N, type the fllwing infrmatin: Apartment (Apt.) r Unit, if applicable Street Number (N.) Street Name City r Twn Cuntry Prvince r State Pstal Cde/zip cde District, if applicable. 3 Check the apprpriate bx t indicate if the telephne number is frm Canada/the United States (US) r Other (any ther cuntry). Frm the list, select the type f telephne : Residence (hme) Cellular (cell/mbile) Business (wrk) Type yur telephne number including the cuntry cde, area/reginal cdes, etc. If yu have an extensin number, write it after yur phne number under Ext. 18 Applying fr a Study Permit Outside Canada
4 Check the apprpriate bx t indicate if yur additinal telephne number is frm Canada/the United States r Other (any ther cuntry). Frm the list, select the type f telephne: Residence (hme) Cellular (cell/mbile) Business (wrk) Type yur telephne number including the cuntry cde, area/reginal cdes, etc. If yu have an extensin number, write it after yur phne number under Ext. 5 Check the apprpriate bx t indicate if the facsimile (fax) number is frm Canada and United States r Other (any ther cuntry). If applicable, type yur facsimile (fax) number, including cuntry cde, area/reginal cdes, etc. 6 If applicable, type yur e-mail address using a frmat similar t the fllwing: name@prvider.net Nte: By indicating yur e-mail address, yu are hereby authrizing transmissin f crrespndence including file and persnal infrmatin t be sent electrnically t yu at the address prvided. DETAILS OF INTENDED STUDY IN CANADA 1 a) Write the full name f the schl as it appears in yur acceptance letter b) Write the cmplete address f the schl: Prvince City/Twn Address 2 Write the name and the level f yur prgram f study. 3 Write the expected duratin f yur prgram f study using the Frm T fields. 4 Prvide details abut the cst f yur studies in the fllwing sectins: Tuitin Rm and bard Other (e.g., bks, transprt, pcket mney, etc.) 5 Write the amunt f funds (mney) in Canadian dllars that yu have available fr yur stay in Canada. 6 a) Frm the list, select wh will be respnsible fr yur expenses in Canada: Myself Parents Other b) If yu chse Other, indicate wh will cver yur expenses (e.g., a relative, a schlarship, a business, etc.). Applying fr a Study Permit Outside Canada 19
EDUCATION Check the bx t indicate if yu have any pst secndary educatin (including university, cllege r apprenticeship training). The fllwing table prvides examples f pst secndary educatin: Pst secndary educatin Descriptin Trade/Apprenticeship Training cmpleted in a specific trade, such as carpentry r aut mechanics. Nn-university certificate/diplma Bachelr s degree Master s degree PhD Training in a prfessin that requires frmal educatin but nt at the university level (fr example, dental technician r engineering technician). Academic degree awarded by a cllege r university t thse wh cmpleted an undergraduate curriculum; als called a baccalaureate. Examples include a Bachelr f Arts, Science r Educatin. Academic degree awarded by a graduate schl f a cllege r university. Yu must have cmpleted a Bachelr s degree befre a Master s degree can be earned. Highest university degree usually based n at least three years f graduate studies and a thesis. Nrmally, yu must have cmpleted a Master s degree befre a PhD can be earned. If yu checked Yes, prvide full details f yur highest level f pst secndary educatin: Enter the dates (year and mnth) yu attended the institutin Field(s) f study (mechanics, scial sciences, medicine, etc.) Schl r Facility name City r Twn Frm the list, select the cuntry, and Prvince r State. EMPLOYMENT (WORK/OCCUPATION) Prvide the fllwing infrmatin abut yur emplyment fr the past 10 years. If yu are retired, prvide the 10 years befre yur retirement. 1 Current Activity/Occupatin Prvide details abut yur current Activity/Occupatin: Enter the dates (year and mnth) yu have been wrking at yur current ccupatin, 20 Applying fr a Study Permit Outside Canada
The activity/ccupatin r a brief descriptin f yur psitin. If yu d nt wrk, describe what yu are currently ding (retired, nt wrking, ging t schl, etc.), Indicate the name f the cmpany r emplyer r facility where yu wrk, City r Twn, Cuntry Prvince/State, if applicable 2 Previus Activity/Occupatin Prvide details f yur previus Activity/Occupatin fr the past 10 years. If yu are retired, prvide the 10 years prir t yur retirement. Nte: If yu need mre space, print ut an additinal page f the frm, cmplete this sectin and submit it with yur applicatin. BACKGROUND INFORMATION 1 Check the bx t indicate if: a) yu r any f yur family member(s) have ever had tuberculsis f the lungs r been in clse cntact with a persn with tuberculsis within the past tw years. b) yu have any physical r mental disrder that wuld require scial and/r health services ther than medicatin during yur stay in Canada. c) If yu checked Yes t any f the abve questins, prvide details and the name f the family member, if applicable. Nte: Refer t the family member definitin in this guide. 2 Check the bx t indicate if yu have ever: a) applied fr any Canadian visa(s) either as a Permanent Resident, Temprary Resident (Visitr, Student, r Wrker), r a Temprary Resident Permit. b) been refused any kind f visa t travel t Canada. c) been refused admissin r been asked t leave Canada r any ther cuntry. d) If yu checked Yes t ne f the abve questins, prvide details. 3 Check the bx t indicate if yu have ever: cmmitted, been arrested fr, r been charged with any criminal ffence in any cuntry. If yu checked Yes, yu may be required t cmplete Schedule 1 Applicatin fr a Temprary Resident Visa Made Outside f Canada (IMM 5257 Schedule 1). 4 a) Check the bx t indicate if yu have ever served in any military, militia, civil defence unit r the plice. b) If yu checked Yes t questin 4 (a) prvide yur dates f service and the cuntries where yu served. Applying fr a Study Permit Outside Canada 21
If yu checked Yes yu may be required t cmplete Schedule 1 Applicatin fr a Temprary Resident Visa Made Outside f Canada (IMM 5257 Schedule 1). 5 Check the bx t indicate if yu have ever been emplyed by a gvernment in a security-related capacity. If yu checked Yes yu may be required t cmplete Schedule 1 Applicatin fr a Temprary Resident Visa Made Outside f Canada (IMM 5257 Schedule 1). 6 Check the bx t indicate if yu have ever held a psitin f authrity in any gvernment r judiciary r plitical party (fr example, civil servant, plice fficer, hspital administratr, electins fficial, managing directr, judge, cunsellr, member f parliament, mayr, etc.). If yu checked Yes yu may be required t cmplete Schedule 1 Applicatin fr a Temprary Resident Visa Made Outside f Canada (IMM 5257 Schedule 1). 7 Check the bx t indicate if yu have ever been invlved in the cmmissin f a war crime r crime against humanity, such as: willful killing, trture, attacks upn civilians r prisners f war, enslavement f civilians r prisners f war, starvatin f civilians r prisners f war, ther inhumane acts cmmitted against civilians r prisner f war, r deprtatin f civilians. If yu checked Yes, yu may be required t cmplete Schedule 1 Applicatin fr a Temprary Resident Visa Made Outside f Canada (IMM 5257 Schedule 1). Refer t the fllwing table in rder t cmplete yur frm prperly. Step Actin 1 Once the applicatin is cmpleted, click n the Validate buttn lcated at the tp r bttm f the frm and print yur applicatin frm. This will generate a barcde* page (page 5 f 5). When submitting yur applicatin, t ensure yur encded data is captured, yu must include the last page (page 5 f 5) which cntains yur unique barcdes. *See image belw: 22 Applying fr a Study Permit Outside Canada
Nte: This barcde page will nt appear if yu fill ut yur applicatin by hand. 2 If yu are 18 years f age r lder, sign and date in the bxes prvided at the bttm f the page. If yu are less than 18 years f age, yur frm must be signed by ne f yur parents r a legal guardian. Nte: By signing, yu certify that yu fully understand the questins asked, and that the infrmatin yu have prvided is cmplete, accurate, and factual. If yu d nt sign and date the applicatin frm, it will be returned t yu. Applying fr a Study Permit Outside Canada 23
Family Infrmatin (IMM 5645) Wh needs t cmplete this frm? This frm must be cmpleted by each persn, 18 years f age r lder, applying fr a Temprary Resident Visa, a study r wrk permit utside Canada. Write the persnal details abut: yurself, Sectin A yur spuse r cmmn-law partner, if applicable, yur mther, yur father. Include: full name, relatinship, date f birth, marital status (married, single, widwed, cmmn-law, divrced, separated, annulled marriage), present address and ccupatin (jb), and whether they will cme with yu t Canada by checking Yes r N. If a persn is deceased, indicate this under Present address, and write the city and the date they died. If nt currently emplyed, please indicate whether that persn is retired, studying, etc. Yu must answer all questins. If a sectin des nt apply t yu, write Nt applicable r N/A. Nte: If yu d nt have a spuse r a cmmn-law partner, read Nte 1, then sign and date the declaratin at the end f Sectin A. Sectin B Write the persnal details abut yur children. It is very imprtant that yu list all f yur children even if they are already permanent residents r citizens f Canada. This includes: married children, adpted children, children f yur spuse (step-children) r cmmn-law partner, any f yur children wh have been adpted by thers, any f yur children wh are in the custdy f an ex-spuse, frmer cmmn-law partner r ther guardian. Write full name, relatinship, date f birth, marital status (married, single, widwed, cmmn-law, divrced, separated, annulled marriage), present address and ccupatin (jb), and whether they will cme with yu t Canada by checking Yes r N. If a persn is deceased, indicate this under Present address, and write the city and the date they died. If nt currently emplyed, please indicate whether that persn is retired, studying, etc. Yu must answer all questins. If a sectin des nt apply t yu, write Nt applicable 24 Applying fr a Study Permit Outside Canada
r N/A. Nte: If yu d nt have children, read Nte 2, then sign and date the declaratin at the end f Sectin B. Write the persnal details abut yur: brther(s), sister(s), half-brther(s) and half-sister(s), step-brther(s) and step-sister(s). Sectin C Write full name, relatinship, date f birth, marital status (married, single, widwed, cmmn-law, divrced, separated, annulled marriage), present address and ccupatin (jb), and whether they will cme with yu t Canada by checking Yes r N. If a persn is deceased, indicate this under Present address, and write the city and the date they died. If nt currently emplyed, please indicate whether that persn is retired, studying, etc. Yu must answer all questins. If a sectin des nt apply t yu, write Nt applicable r N/A. Sectin D Signature Sign and date in the bxes prvided at the bttm f the page. Nte: By signing, yu certify that yu fully understand the questins asked, and that the infrmatin yu have prvided is cmplete, accurate and factual. If yu d nt sign r date the frm, yur applicatin will be returned t yu. Applying fr a Study Permit Outside Canada 25
Use f a Representative (IMM 5476) Wh may use this frm? Cmplete this frm nly if yu: used the services f a representative t help yu prepare r submit yur applicatin; r are appinting a representative; r are cancelling a representative s appintment. If yu have dependent children aged 18 years r lder, they are required t cmplete their wn cpy f this frm if a representative is als cnducting business n their behalf. What is a representative? A representative is smene wh has prvided advice, cnsultatin, r guidance t yu at any stage f the immigratin applicatin prcess, r in an immigratin prceeding. If smene represented r advised yu t help yu submit yur applicatin, then that persn is yur representative. A representative is als smene wh has yur permissin t cnduct business n yur behalf with Citizenship and Immigratin Canada (CIC) and the Canada Brder Services Agency (CBSA). When yu appint a representative: yu als authrize CIC and CBSA t share infrmatin frm yur case file t this persn; yur applicatin will nt be given special attentin nr can yu expect faster prcessing r a mre favurable utcme; the representative is authrized t represent yu nly n immigratin matters related t the applicatin yu submit with this frm; yu can appint nly ne representative fr each applicatin yu submit; yu are nt bliged t hire a representative. We treat everyne equally, whether they use the service f a representative r nt. Yu must ntify us if yur representative s cntact infrmatin changes r if yu cancel the appintment f a representative. Types f representatives Family, friends, and nn-prfit grups ften help applicants wh feel the need fr supprt and advice n immigratin matters. Yu can appint a representative wh des nt charge fees r receive any ther cmpensatin fr prviding immigratin advice r services t represent yu befre CIC r the CBSA. There are tw types f representatives: Uncmpensated representatives include: friends and family members wh d nt, and will nt, charge a fee r receive any ther cnsideratin fr their advice and services; rganizatins that d nt, and will nt, charge a fee r receive any 26 Applying fr a Study Permit Outside Canada
ther cnsideratin fr prviding immigratin advice r assistance (such as a nn-gvernmental r religius rganizatin); cnsultants, lawyers and Quebec ntaries, and students-at-law under their supervisin, wh d nt, and will nt, charge a fee r receive any ther cnsideratin t represent yu. Cmpensated representatives: Cmpensated representatives charge a fee r receive sme ther frm f cnsideratin in exchange fr the advice and representatin that they prvide. If yu want us t cnduct business with a cmpensated representative then they must be authrized by CIC. It is imprtant t knw that anyne wh represents r advises yu fr payment r ffers t d s in cnnectin with immigratin prceedings r applicatins is breaking the law unless they are an authrized representative r they have a specific agreement r arrangement with the Gvernment f Canada that allws them t represent r advise yu. This applies t advice r cnsultatin which happens befre r after an immigratin applicatin is made r a prceeding begins. Authrized representatives are: immigratin cnsultants wh are members in gd standing f the Immigratin Cnsultants f Canada Regulatry Cuncil (ICCRC); lawyers and paralegals wh are members in gd standing f a Canadian prvincial r territrial law sciety, and students-at-law under their supervisin; ntaries wh are members in gd standing f the Chambre des ntaires du Québec, and students-at-law under their supervisin. If yu appint a cmpensated representative wh is nt a member f ne f these designated bdies, yur applicatin will be returned. Fr mre infrmatin n using a representative, visit ur website at: http://www.cic.gc.ca/english/infrmatin/representative/index.asp. Questin Actin General Applicatin Infrmatin Check ne bx t indicate if yu are appinting r cancelling the appintment f a representative. Sectin A- Applicant Infrmatin 1 Write yur last name (surname) and given name(s). 2 Write yur date f birth. 3 If yu have already submitted yur applicatin write: the name f ffice where the applicatin was submitted; lcatin f ffice; type f applicatin yu are sending. 4 Write yur Citizenship and Immigratin Canada Identificatin (ID) r Unique Client Identifier (UCI) number (if knwn). Sectin B- Appintment f Representative 5 Write yur representative s full name Applying fr a Study Permit Outside Canada 27
If yur representative is a member f the Immigratin Cnsultants f Canada Regulatry Cuncil (ICCRC), a law sciety r the Chambre des ntaires du Québec, print his r her name as it appears n the rganizatin s membership list. 6 Check ne bx t indicate if yur representative is unpaid r paid. If yur representative is paid write the membership ID number f: the Immigratin Cnsultants f Canada Regulatry Cuncil (ICCRC); r a Canadian prvincial r territrial law sciety; r the Chambre des ntaires du Québec. 7 Write yur representative s cntact infrmatin. Nte: By indicating yur representative s e-mail address, yu are hereby authrizing CIC t transmit yur file and persnal infrmatin t this specific e-mail address. 8 Yur representative must sign and date the declaratin in rder t accept respnsibility fr cnducting business n yur behalf. Sectin C- Cancel the Appintment f a Representative 9 Fill in this sectin if yu wish t cancel the appintment f a representative. Write the representative s full name. Sectin D- Yur Declaratin 10 By signing, yu authrize CIC t cmplete yur request fr yurself and yur dependent children under 18 years f age. If yur spuse r cmmn-law partner is included in this request, he r she must sign in the bx prvided. Release f infrmatin t ther individuals T authrize CIC t release infrmatin frm yur case file t smene ther than a representative, yu will need t cmplete the frm Authrity t Release Persnal Infrmatin t a Designated Individual (IMM 5475) which is available: n ur website at www.cic.gc.ca/english/infrmatin/applicatins/release-inf.asp; r frm Canadian embassies, high cmmissins and cnsulates abrad. The persn yu designate will be able t btain infrmatin n yur case file, such as the status f yur applicatin. Hwever, they will nt be able t cnduct business n yur behalf with CIC. 28 Applying fr a Study Permit Outside Canada
Step 3. Pay the fees Step 1. Gather dcuments Step 2. Cmplete the applicatin Step 3. Pay the fees Step 4. Submit the applicatin Fees Use the table belw t calculate the ttal amunt f fees t be paid (all fees are in Canadian dllars).the fees must be included with yur applicatin. Nte: Yu may be required t pay the fees in lcal currency. Calculating yur fees Service* Number f persns Amunt per persn *Study permit x $125 *Subject t change at any time Ttal $ Amunt Due Make sure that yu are eligible t apply befre yu pay the fees, and gather all the required dcuments befre yu submit the applicatin. The prcessing fee will nt be refunded, regardless f the final decisin. Fr example, being fund ineligible fr a study permit is part f the prcessing; the fees will nt be refunded. If yu apply again, yu will have t pay new fees. Payment methd ptins Check the website f the visa ffice respnsible fr the cuntry r regin where yu live fr mre infrmatin n fees and acceptable methds f payment. Fr a list f visa ffices, see: http://www.cic.gc.ca/english/infrmatin/ffices/index.asp Applying fr a Study Permit Outside Canada 29
Incrrect fee payment Payment issue CIC will N fee included return yur applicatin. Insufficient fees included Overpayment f mre than 5 Canadian dllars Nte: Nte: Nte: Prcessing f yur applicatin will nly start after yu return yur applicatin with requested fees. infrm yu n hw much t pay and hw t pay. Prcessing f yur applicatin will cntinue after yu prvide the crrect fees. start prcessing yur applicatin, and send yu a refund as sn as pssible. Yu d nt have t request a refund, it will be dne autmatically. 30 Applying fr a Study Permit Outside Canada
Step 4. Submit the applicatin Step 1. Gather dcuments Step 2. Cmplete the applicatin Step 3. Pay the fees Step 4. Submit the applicatin Where d I apply? Yu must submit yur applicatin t the Canadian visa ffice r Visa Applicatin Center (VAC) respnsible fr yur area. Cnsult the relevant visa ffice r its website regarding accepted methds f submitting applicatins (fr example, general mail, in persn, by curier etc.) at: http://www.cic.gc.ca/english/infrmatin/ffices/apply-where.asp Submit the dcument checklist Make sure yu cmplete the Dcument Checklist (IMM 5483) and include it with yur applicatin frms and supprting dcuments. Sign the frm The applicatin must be signed and dated befre it is submitted. If yu are: 18 years f age r lder, sign and date in the bxes prvided, less than 18 years f age, yur frm must be signed by ne f yur parents r legal guardian. Nte: If yur applicatin is nt signed and dated, it will be returned t yu. Submit the applicatin frm When submitting yur applicatin, t ensure yur encded data is captured, yu must include the last page which cntains yur unique barcdes. See the image belw: Nte: This page is nly available when yu cmplete yur applicatin electrnically (n a cmputer). Applying fr a Study Permit Outside Canada 31