THE MAHARASHTRA STATE CO-OP. BANK LTD., MUMBAI (Incorporating the Vidarbha Co-op. Bank Ltd.) Scheduled Bank Sir Vithaldas Thackersey Memorial Building, 9, Maharashtra Chamber of Commerce Lane, Fort, Mumbai- 400 001. LOGO LOGO TENDER NOTICE We invite sealed Tenders for "Personalized Cheque Printing Machine, Cheque Sheet, Toner, request and Record slip" for our Head Office Mumbai & Regional Office, Nagpur. Interested Supplier should submit duly filled tender in two bid format. last date of submission on 05.01.2016 For more details please visit our website http://www.mscbank.com Date:- 16.12.2015 Sd/- ( Pramod Karnad ) MANAGING DIRECTOR Place:- Mumbai. Tender Cheque Printing Mach. dt. 16.12.2015-1
No.105/P & S / /2015-16 Date :16.12.2015 M/s. ----------------------------------- ----------------------------------- ----------------------------------- ----------------------------------- Dear Sir, Sub : Tender for printing of CTS 2010 MICR with Personalized Cheque Printing Machine, Cheque Sheet, Toner, request and Record slip. We propose to print CTS 2010 MICR personalized cheque printing machine held together for our Head Office & Regional Office, Nagpur. TENDER NOTICE 1. The Maharashtra State Co-op. Bank invites Tender for Personalized MICR cheque printing machine, 95 GSM, MICR paper from RBI / IBA approved security printers & International test certificate of MICR Toner's Is essential. 2. Suppliers are requested to submit their Technical and Commercial Bid tenders under two bid system in separate sealed envelope, super scribed " Tender for printing of personalized cheque printing machine, Toner & Paper". Address to:- The Joint Manager, (General Administration) The Maharashtra State Co-op.Bank Ltd., 3 rd floor, Sir, Vithaldas Thackersey Memorial Building, 9, Maharashtra Chamber of Commerce Lane, Fort, Mumbai- 400 001. Phone No.02222800592 to reach us before 5.00 p.m. on 05/01/2016. (Mon. to Sat.). The tenders can also be dropp at above address before the scheduled time. Please mention Name of Contact Person, Tel.No. / Mobile No. and e-mail address on the envelope. 3. Interested suppliers may submit their " Technical Bid " as per Annexure "A" and "Commercial Bid" as per Annexure "B" for the Personalized cheque printing machine, Toner & Paper. 4. Printer supplier can submit the bids on same forms duly signed by authorized signatory of the Bidder under seal of the company / firm quoting Name's. Designations of Signatory / address and contact details. The Bids can be submitted on Company / Firm's letterhead giving details exactly as per Tender Formats. 5. All Tender documents should be duly signed by authorized person (with name, designation, date and seal of the company, with signatures on all pages) Also any correction / overwriting / cancellation should be duly authenticated; otherwise tender may be liable for rejection. 6. The Tenders not submitted as per format given in Annexure "A" for Technical Bid and Annexure"B" for " Commercial Bid " will not be entertained. The documents / certificates mentioned as per Annexure "A" to be enclosed with Technical Bid. The "Commercial Bid" should contain only rates as per annexure "B". Additional details, if any bidders desire to submit should be submitted with Technical Bid only. Tender Cheque Printing Mach. dt. 16.12.2015-2
7. Earnest Money Deposits (EMD) : The bidder shall furnish non interest earning Earnest Money Deposit (EMD) of Rs.25,000/- (Rs. Twenty Five Thousand Only) by way of Demand Draft drawn on any scheduled bank in favour of " The Maharashtra State Co-op.Bank Ltd., payable at Mumbai and should be kept along with Technical Bid. Cost of tender form is of Rs.1,000/- (Rs. One Thousand Only) (Not Refundable) by way of D.D. in favour of M.S.C.Bank Payable at Mumbai should be with Technical Bid. Submission of EMD in other than Technical Bid Envelope is liable to be rejected on grounds of non submission of EMD The EMD of the Bidders not qualified under Technical Bid and "Commercial Bid" will be returned in due course after opening of the financial bid of the technically qualified bidders. The EMD of selected bidders will be returned after accepting the order. The EMD may be forfeited :- i) If the bidder withdraws or amends the bid during the period of bid validity specified in this document. ii) If the selected bidder fails to sign the contract within 15 days or fails to furnish security deposit / bank guarantee in accordance with the terms of the tender. 8. Bank reserves right to accept / reject any or all of the offers without assigning any reason. 9. Schedule of tender process is as under Date of tender 16/12/2015 Last date of submission of tender 05/01/2016 5.00 p.m. Opening of tender- technical bid 06/01 /2016 2.00 p.m. Opening of tender- financial bid Date and time shall be informed later on to the Place submission of tenders and opening of tenders successful technical bidders The Joint Manager, (General Administration ) The Maharashtra State Co-op.Bank Ltd., 3 rd floor, Sir, Vithaldas Thackersey Memorial Building, 9, Maharashtra Chamber of Commerce Lane, Fort, Mumbai- 400 001. 10. In case of any clarification, please contact Officer, Printing & Stationery Dept. on phone no.022-22886042 on any working day during office hours. Joint Manager, (General Administration ) Tender Cheque Printing Mach. dt. 16.12.2015-3
EVALUATION CRITERIA :- Vender evaluation selection would be done based on a comprehensive Technical & commercial evaluation. The General criteria for selection shall be as below but subject to change & its sole discretion of bank. Technical Evaluation:- 70% for qualification as per Bank policy this tender category is in general supplies. After technical qualification is done the selection of vender will be purely on commercial evaluation only. Sr.No Name of Printer Marks 1 IBA Certificate copy enclosed Yes 10 2 Exp. of 3 year's (Date of Incorporation of Co. Yes 10 Certificate Enclosed) 3 Is the Printer dedicated MICR Printer Yes 10 4 Is the Vendor Authorized distributor? Yes 10 (Certificate Enclosed) 5 Original Manufacturer's Certificate Enclosed. Yes 10 6 Printing Speed of Printer. Yes 10 7 Does the Printer has 2 Input Tray's with lock & key. Yes 10 8 Does the Printer has " Numeric Key pad " for additional Yes 10 safety. 9 Is the Printer tray's sealed form back side with steel to Yes 10 avoid misuse of cheque stationery. 10 Does the Printer has " Master Lock " for additional security. Yes 10 11 Is the MICR font built in on the PCB. Yes 10 12 Is the supply of MICR Toner" original New. Yes 10 13 Any certification of testing of MICR Toner- Attached? Yes 10 14 Has the vendor supplied these machines to Nationalised / Private / Coop. Banks with P.O. enclsoed. MICR Cheque Printing "Hardware & Software requirement" Yes 10 As MICR Cheque Printing job is of high security concern, hence the Vendor should have the following qualification to quote pl. attach supporting documents. 1. We want a " dedicated stand alone MICR Printer " & not a Laser Printer. 2. The Vendoer should be the "Authorised Distributor" or manufacturer of MICR Printer. 3. In addition the "Certification" of original manufacturer of Printer is required to certify the " Physical & Software changes" made by the OEM Partner. 4. The MICR Printer should have the following technical Specification. i) Printing Speed - should not be less then 58 PPM. ii) The Printer should have two input trays with Sensor Lock & Key, holding capacity- 500 A 4 size sheets each & 1 Manual tray with holding capacity of 100 A4 Size sheets. The Printer should have "Numeric Key Pad" for additional safety. iii) Back side of printer tray 's should be effectively sealed by steel, so that no one can remove the MICR Sheets from the tray. iv) " MICR Font card" should be installed on the printer PCB & not to be recalled through software. Tender Cheque Printing Mach. dt. 16.12.2015-4
5. MICR Toner cartridge should be of highest quality, ensuring that every MICR instrument printed will have best readability of " MICR Signal Strength " by the high speed cheque readers/ Scanner's. (ii) International test certificate of " MICR Toner's" is essential- Please attach a copy of certificate. 6. " Personalised MICR Cheque Printing Software"- Should be user friendly. With total security features such as access only to "Administrator, "Operator " etc. The Software should take care of accurate alignment of the MICR Band on the cheques. and various auto upload features. 7. Should have installed this "MICR Printers" in Nationalized / Private / Coop Banks having more than 50 Branches Please attach the list of Banks contact details. Also list of Bank with No. of machine Enclosed with purchase orders respectively. 8. The machine should be able to print cheques as per IBA/RBI Circular DPSS. Co. CHD.No.1832/04.07.05/2009-2110 dated 22/2/2010 CTS 2010 Std. 9. The Vendor should have an experience of at least 3 year's plus in supply of MICR Printing machne Attach Certificate of Incorporation. 10. Preferance will be given to the vender whose rate for Cheque Printing Machine will be L-1 & he should be ready to match the L-1 rates for other items from Sr.No.2 to Sr. No.7 Tender Cheque Printing Mach. dt. 16.12.2015-5
TENDER TERMS AND CONDITION 1. If at any time, after opening the tender, it is found that the information in Technical Bid submitted by the bidder/s is false, the "Commercial Bid" submitted by the said bidder, even though he is L1 bidder, is liable to be rejected by the Bank and no orders will be placed with such bidder/s. 2. Supplier should be able to supply RBI / IBA Approved sheet / stationery (Copy of IBA Approval certificate to be enclosed with Annexure A) 2. Annual turnover of the company should be an average good in last 3 years (Annual report & Balance sheet copy to be enclosed with annexure A) 3. Rates Should be inclusive of all taxes octroi, transportation freght & delivery Charges. 4. Validty of the quotation will be 90 days from the date of opening. 5. Also technical specifications of the Ink, Cheque Sheet and machine should be as per NPCI guidlines. Tender Cheque Printing Mach. dt. 16.12.2015-6
Annexure "A" TECHNICAL BID Ref. No. ------------------------------ 1. Name of the Unit :- 2. Address :- Office :- Press / Factory :- (Please furnish addresses of all units) 3. Turnover and profit of the company during last three years : (Submit copy of audited Balance Sheet for) 4. List of the Bank for whom personalized (enclose the list) printing machine has been supplied by our company. 5 Bank wise purchase orders for suppling the personlized cheques printing machine. 6. Name, Designation, Telephone No. email / ID of contact Person : AUTHORISED SIGNATORY ( Seal of Company) Tender Cheque Printing Mach. dt. 16.12.2015-7
COMMERCIAL BID Annexure " B " Sr. No. 1 Cheque Printing machine Make modal No.- (Pl. Incl. Technical Broucher) 2 Cost of MICR Toner Brand New 3 Cheque Paper (RBI approved security Printer should attach certificate) Item Unit Qty. Discription Rate Per Unit Per Cheq. 4 Request paper (Plain white) Per slip 5 Top & Bottam Per cover with inside slip Printing 6 Record slip Per slip 7 Binding slip Per Strip 2 Hardware & Software input as per specification & tender including cost of NPCI testing charges 1 Not less than 1,05,000, Cheque per toner in case the output is less then this, there in the next purchase you need to give the discount. As per CTS 2010 Standerd 95 gsm, MICR Paper Cheqes should be in form & sheet having three Cheque leaves NPCI approval will be the responsibility of vender. 1 70/75 gsm Paper 1 170 gsm art card paper 1 68/70 gsm Paper 1 Standard in roll form Amt. (Inclusive all taxes) Date :- AUTHORISED SIGNATORY Place :- Name :- Tender Cheque Printing Mach. dt. 16.12.2015-8