Role Description APPLICATIONS WILL NOT BE ACCEPTED BY A THIRD PARTY Job ad reference: MN207084 Closing Date: Wednesday, 06 April 2016 Role title: Senior Procurement and Contracts Officers Classification: AO6 Status: Three Temporary Full Time positions up to 12 months with the possibility of extension Salary Range: $3600.50 - $3856.90 Per Fortnight Unit/Department: Hospital and Health Service: Strategic Sourcing Metro North Information Technology Metro North Hospital and Health Service Contact name: Karen Hansen Location*: Herston Contact number: (07) 3646 0398 Online applications: www.smartjobs.qld.gov.au * Please note: there may be a requirement to work at other facilities located across Metro North Hospital & Health Service About Metro North Hospital and Health Service Metro North Hospital and Health Service (MNHHS) is an independent statutory body overseen by a Hospital and Health Board. It is the largest of 16 Hospital and Health Services in the Queensland Public Health system. It covers an area of 4157 square kilometres and serves a population approaching 900,000 people. MNHHS is unique in its composition in that two of its five hospitals are tertiary facilities that provide statewide super specialty services such as Heart and Lung Transplantation, Burns, and Positron Emission Tomography (PET). Metro North HHS has a range of subacute, post acute, community based health services to support patient discharge and hospital avoidance as well as a number of residential facilities, Oral Health Services and a fully integrated Mental Health Service including both community and hospital based care. Our Vision MNHHS exemplifies compassionate, innovative and high quality health care, providing one hospital and health service for many. Our Values Respect Teamwork Compassion Shared Responsibility Our values support those of the Queensland Public Service of Customers first, Ideas into action, Unleash potential, Be courageous, and Empower people. Please visit our website for additional information about MNHHS. http://www.health.qld.gov.au/metronorth/ About Metro North Information Technology (MNIT) Metro North Information Technology (MNIT) plans, builds, supports and maintains Information, Communication and Technology (ICT) services to enable Metro North Hospital and Health Service to deliver connected care to our patients. Critical to the success of MNIT is working closely with clinical and support staff from across our MNHHS facilities and services to ensure services remain responsive, relevant and aligned with business priorities. Strategic Sourcing Strategic Sourcing, works with MNHHS business units to purchase ICT goods and services that support clinical and non-clinical service delivery. Our services include ICT procurement consulting, ICT tender development, negotiations and Contract management.
About the Role Context The position reports to the Contracts and Vendor, Strategic Sourcing, MNIT and is part of a team involved in the co-ordination and management of processes involved in the procurement of Information, Communication and Technology (ICT) goods and services and on-going management of ICT Contracts. Purpose To manage the planning, development and negotiation of ICT Contracts, including but not limited to procurement of goods and services, for consumables, equipment, ICT and others which are negotiated with external vendors for MNHHS to deliver required business outcomes according to whole-of-government Policies. Ensure all Legislative and organisational mandates are complied with during the management of end to end procurement and on-going contract management requirements within MNHHS. Key Accountabilities Manage the planning and development of ICT procurement plans for medium to high cost/risk ICT procurement activities to enhance strategic focus and ensure probity and accountability of the process aligns with Procurement Policy and Legislative requirements. Work with relevant Queensland Health Agencies to manage and implement various Consumable and Equipment contracts. Negotiate and consult with internal and external stakeholders regarding procurement and contract related issues to identify specific business needs and to facilitate compliance within the required timeframes. Create opportunities to rationalise contracts and thereby achieving a value for money outcome. Undertake interpretation, evaluation and analysis of data, employ approved procurement processes and operationally manage contracts for goods and services to achieve optimal cost-effective utilisation. Develop and maintain collaborative relationships and undertake negotiations with clients, key stakeholders and other MNIT staff to effect the optimal management of contracts for goods and services. Responsible for the day to day management of various contracts and managing the reporting requirements for Key Performance Indicators identified in each contract. Draft and negotiate Government Information Technology Contracting (GITC) Contracts for goods and services in conjunction with Legal Services, stakeholders and suppliers. Identify and respond to internal stakeholder needs regarding procurement and ongoing contract management requirements and ensure that project outcomes are achieved within agreed timeframes. Manage the documentation requirements for procurement and on-going contract management within the Q Contracts database. Actively promote and communicate the Agency s procurement and on-going contract management strategies to staff and implement processes that promote efficiencies and adherence to Organisational and State Government policies and procedures. Prepare high level submissions and approvals ensuring compliance with HHS & QH Policies and procedures. Comply with and utilise procedures, policies, regulations and standards which impact upon the position, including contemporary human resource management requirements and practices, such as workplace health and safety, anti-discrimination and equal employment opportunity principles and practices. Work Health and Safety Metro North HHS is committed to Putting People First to provide better healthcare. This commitment includes a dedicated People Focussed Safety culture. A People Focussed Safety culture commits to the health, safety and wellbeing of staff, volunteers and other persons, through the provision of a dynamic and comprehensive Health and Safety Management System (HSMS). The HSMS provides for proactive safety initiatives, early injury management practices with a strong focus on a safe and durable return to work. The provision of a Health and Safety environment within Metro North Hospital and Health Service is everyone s responsibility. Safety and Quality Relevant to the position, participate in the ongoing education, implementation, monitoring and evaluation of safety and quality initiatives relevant to The National Safety and Quality Health Services Standards and the Australian Council on Healthcare Standards (ACHS) Evaluation and Quality Improvement Program (EQuIP).
Mandatory qualifications/professional registration/other requirements Procurement Certification preferably Level 3 or above, and relevant knowledge and experience in both procurement and on-going contract management would be well regarded. How you will be assessed MNIT has adopted the Queensland Government ICT Skills Framework which, in addition to the National Health Service (NHS) Leadership Qualities Framework, reference capabilities form the Skills Framework for the Information Age (SFIA), under licence from the SFIA Foundation. Within the context of the responsibilities described above under Key Accountabilities, the ideal applicant will be someone who can demonstrate the following: Demonstrated experience in a procurement and on-going contract management role, ideally from within ICT and Health context. (SFIA Skill: ITCM: Level 5) Ability to provide procurement and on-going contract management advice to key stakeholders including senior management along with knowledge and the practical application of Procurement and contract management. Ability to acquire and apply knowledge of procurement, contractual and legislative requirements relating to the HHS and State Procurement Policy. Demonstrated abilities in data collection, interpretation and analysis of data relevant to procurement and ongoing contract management of goods and services. (SFIA Skill: PROC: Level 4) Ability to work effectively and develop collaborative relationships with interdisciplinary teams and undertake negotiations with key stakeholders and suppliers. (SFIA Skill: SURE: Level 4) Demonstrated high level problem solving and strong complex reasoning skills, including the ability to Analyse situations using a risk management framework and identify and implement practical and innovative strategic and operational solutions. Demonstrated well-developed oral and written communication skills and the ability to liaise, consult and negotiate with stakeholders around competing interests. How to apply Please provide the following information to the panel to assess your suitability: 1. A short statement (maximum 2 pages) on how your experience, abilities, knowledge and personal qualities would enable you to achieve the key accountabilities and meet the key skills requirements. 2. Your current CV or resume, including referees. You must seek approval prior to nominating a person as a referee. Referees should have a thorough knowledge of your work performance and conduct, and it is preferable to include your current/immediate past supervisor. By providing the names and contact details of your referee/s you consent for these people to be contacted by the selection panel. If you do not wish for a referee to be contacted, please indicate this on your CV or resume. 3. Submit your application online via www.smartjobs.qld.gov.au by the closing date. 4. Please note that hand delivered applications will not be accepted. Additional Information Applications will remain current for 12 months or for the duration of the vacancy. Future vacancies of a temporary, full time and part time nature may also be filled through this recruitment process. Health Care Workers in Queensland Health whose occupation poses a potential risk of exposure to blood or body fluids must be immunised against Hepatitis B according to the National Health and Medical Research Council Australian Immunisation Handbook and the Queensland Health Infection Control Guidelines. Pre-employment screening, including criminal history and discipline history checks, may be undertaken on persons recommended for employment. Roles providing health, counselling and support services mainly to children will require a Blue Card, unless otherwise exempt. Applicants may be required to disclose any pre-existing illness or injury which may impact on their ability to perform the role. Applicants will be required to give a statement of their employment as a lobbyist within one (1) month of taking up the appointment. Details are available at http://www.psc.qld.gov.au/publications/assets/policies/lobbyist-disclosure-policy.pdf Employees who are permanently appointed to Queensland Health may be required to undertake a period of probation appropriate to the appointment. For further information, refer to Probation HR Policy B2 https://www.health.qld.gov.au/system-governance/policies-standards/doh-policy/policy/qh-pol-197.pdf
All relevant health professionals, who in the course of their duties formulate a reasonable suspicion that a child or youth has been abused or neglected in their home/community environment, have a legislative and a duty of care obligation to immediately report such concerns to Child Safety Services, Department of Communities.
ORGANISATIONAL STRUCTURE Metro North Information Technology Chief Information Office, MNHHS Clinical Informatics Enterprise Architecture Strategic Sourcing IT Development IT Operations IT Portfolio Director, Vendor & Contracts Procurement Officer Purchasing and SLAM Officers Administration Officer Multiple positions Senior Procurement & Contracts Officers Multiple positions Multiple procurement specialist contractors Enterprise Architecture Team Strategic Sourcing team Development Team Operations Team Portfolio team