ANNUAL BUDGET WORKSHEET Charlotte Business District Organization, LLC (Name of Organization) For the year beginning 1/1/2011 and ending 12/1/2011 AVAILABLE FUNDS: Income Description Annual Amount Beginning Bank Balance as of 12/1/2010 $4,350.00 Membership Fees: $,000 Other Income: $ Other Income: $ BDOP Grant Funds (66.6% of approved expenses) $20,67.30 TOTAL ESTIMATED AVAILABLE FUNDS: $34,02.30 EXPENSES (Include costs for annual work plan activities and all other annual expenses) Activity/Expense Cost Detail Annual Expense Amount Example: Postage 200 mailings 4x per year = 800 x.42 $336 Consulting Fees Branding $5,000 Consulting Fees Marketing Campaign $10,000 Consulting Fees istrative Services $7,000 Meeting Expenses Meeting space rental fee $300 Communications Newsletter ($250); welcome package ($200); introductory letters ($100); distressed property letters ($100) postage ($350) $1,000 Annual membership breakfast Catering/Meeting Space rental fee $500 Website Web development and maintenance $3,000 Membership campaign Correspondence; coffee/tea; gift cards $250 Seasonal Lighting Purchase lights and installation $3,000 Support Corridor Services Crisis Assistance: $500; Historic Plantation: $500 $1,000 TOTAL ESTIMATED ANNUAL EXPENSES: $31,050 TOTAL ESTIMATED CARRY FORWARD:(available funds less annual expenses) $2,7.30
Business District Organization Work Plan S A M P L E GENERAL INFORMATION BUSINESS ORGANIZATION: Charlotte Business District Organization, LLC WORK PLAN PERIOD: Start Date: January 1, 2011 End Date: December 31, 2011 (your Organizations fiscal year) GRANT FUNDS REQUESTED: $20,67.30 (66.6% of annual budget) SECTION 1 OBJECTIVES What are your Organizations objectives for the year? A Example Keep membership informed about Organization events and District issues 1 Work with consultant to develop brand for district 2 Work with consultant and stakeholders to develop and implement marketing plan 3 Plan and promote corridor events to highlight brand, district and surrounding residential communities 4 Provide advocacy, education and networking opportunities for members 5 Maintain existing membership; recruit new members 6 Foster strong partnerships with area community and neighborhood organizations 7 Keep membership informed of district events, opportunities, challenges, etc. 8 Develop new leadership and succession plan Identify ways to beautify corridor 10 Support social services, museums, schools, etc. located on corridor 11 12 13 Version 3.0 (December 200) 12100 Page 1 of 4
SECTION 2 ACTIVITIES What specific activities will you undertake to achieve your organizations objectives? Objective # Activities List each activity the organization will undertake to achieve the objectives in Section 1 Work Plan Period Q1 Q2 Q3 Q4 Estimated Budget Lead Person Responsible (Reported to the City at the end of the fiscal year) 1 Engage and work with consultant to develop district brand X X X X $5,000 Board 2 Engage consultant to develop marketing strategy to market corridor and new brand X X X X $10,000 Board 2, 3 Explore opportunities for installing district brand signage, possible monument, etc. X X -0- Board 4, 5, 7 Hold monthly membership/board meetings X X X X $300 4, 7 Plan and host annual membership breakfast X $500 Secretary 4, 5, 6, 7 Develop newsletter; mail quarterly X X X X $250 3,4,5, 6, 7 Develop and maintain website to promote corridor to include valuable content; current events, highlighting businesses, success stories, etc. Create welcome package for new businesses locating on corridor X X X X $3,000 Board 5 X $200 Board 5 Develop membership campaign X X $250 Board Develop database of all area organizations (nonprofits, neighborhood associations, schools, X -0-6 libraries, etc.) 6 6 3 7 7 Send introductory letter and newsletters to all area organizations. Identify and undertake one special project (such as adopt a street or school mentoring ) for this year Purchase and install seasonal lighting on Corridor istrative consultant functions (meeting notifications, newsletter, emails, roster updates, etc.) Attend public meetings related to corridor issues X X X X $100 X -0-* Board X $3,000 President X X X X $7,000 Consultant X X X X -0- Board Version 3.0 (December 200) 12100 Page 2 of 4
Objective # Activities List each activity the organization will undertake to achieve the objectives in Section 1 Work Plan Period Q1 Q2 Q3 Q4 Estimated Budget Lead Person Responsible (Reported to the City at the end of the fiscal year) Meet with CODE enforcement staff, Invite CODE staff as special speaker at monthly meeting X -0- Board Catalogue properties that are in disrepair. Search tax records to identify owners. Develop X X $100 and send letters to owners encouraging repairs Identify possible ways to beautify CATS bus stops. Meet with CATS. Implement plan once X X -0-* Board identified Explore possibility of public art on corridor X X -0-* Secretary 10 Sponsor Crisis Assistance Ministry X $500 Board 10 Sponsor Historic Charlotte Plantation X $500 Board *If projects are identified, estimated budget may increase Version 3.0 (December 200) 12100 Page 3 of 4
SECTION 3 PLANNED COLLABORATION WITH OTHERS Partnerships are critical to success in achieving goals and objectives. Consider how your Organization can develop and nurture partnerships to positively impact your district. Name of Organization Type Planned Collaboration / Activities (Reported to the City at the end of the fiscal year) Example. Main Street Church F Holiday Lighting/Neighborhood Celebration New partner agency this year. Observer article about event promoted district. 2 new members as a result. Charlotteville Neighborhood Association N Assign Board member to be liaison, attend meetings, discuss common issues. Provide sponsorship of neighborhood events Chamber of Commerce Area Council B Assign Board member as liaison; share branding and discuss ways to partner marketing Charlotte Mecklenburg Police Department G Request CMPD participation in all meetings. Include as guest speaker. Conduct periodic safety/security meetings with CMPD. Possibly host special event to highlight CMPD, security issues, etc. Charlotte Elementary School S Assign Board member to be liaison. Explore possible mentorship program. Explore possible funding for school needs. Area Schools S Contact one school each quarter to develop relationships Homeless Assistance Ministry C Sponsor ministry * B = Business C = Charitable F = Faith Based G = Government N = Neighborhood S = School Version 3.0 (December 200) 12100 Page 4 of 4