Vacancy Announcement (SVNMM011) The International Organization for Migration (IOM) office in Yangon, a Geneva based international organization with over 150 offices world wide, is seeking qualified professionals to join the IOM offices in Yangon and Kayin State. VA No. Position Title No. of position Duty Station VA/16/014 Health Assessment Physician 1 Yangon, Myanmar VA/16/015 Programme Clerk 1 Yangon, Myanmar VA/16/016 Local Coordinator 1 Kyainseikgyi Township, Kayin State Appointment Type Short Term Consultancy (part time) Special Short Term contract Special Short Term contract Interested candidates are invited to submit an application letter and an updated CV with a maximum length of 3 pages including names and contact details of 3 referees (copies of certificates and further documents are not required at this stage) to below address; International Organization for Migration (IOM) Mission in Myanmar Yangon Office 318 A, Ahlone Road, Dagon Township, Yangon, Myanmar Tel Land Line : +95 1 210 588, +95 1 230 1960~2 Tel CDMA : 09 7323 6679, 09 7323 6680 Fax : + 95 1 210588 (Ext: 5010) Email : hryangon@iom.int (OR) International Organization for Migration (Hpa An Sub office) Attention: Admin/Finance Assistant No. 1217/1218, Ywar Thit Queen Quarter, Hpa An Township, Kayin State, Myanmar. Phone: 09 731 40214, 09 4210 65333 Application deadline: 23 February 2016 (Tuesday). Note that the cover letter should clearly state the title of the position that is applied for. Only short listed candidates will be contacted. IOM Mission in Myanmar Yangon 318 A, Ahlone Road, Dagon Township, Yangon, Myanmar E mail: hryangon@iom.int Website: http://www.iom.int Tel: +95 1 210588 Fax extension 5010
TERMS OF REFERENCE I. POSITION INFORMATION Vacancy Announcement Position title Position grade Duty station Seniority band: Job family: Organizational unit: Position number Position rated Subject to rotation Reporting directly to Overall supervision by Managerial responsibility Directly reporting staff 0 SVN (internal and external) Programme Clerk Yangon, Myanmar Band 4 Programme Migration Governance 1 Programme Manager Chief of Mission II. ORGANIZATIONAL CONTEXT AND SCOPE IOM is committed to the principle that safe and orderly migration is a benefit to migrants and society, and is essential for achievement of the Millennium Development Goals. As a global intergovernmental organization, IOM supports Member States to effectively manage the various challenges related to migration and provides assistance to migrants. Migration Governance Programme of IOM Myanmar covers diverse thematic areas including border management, peace building, migration and development, research and policy and movement assistance. III. RESPONSIBILITIES AND ACCOUNTABILITIES Under the overall supervision of the Chief of Mission and direct supervision of Programme Manager, the incumbent is responsible for the following: a) Assist to Operation Assistant for passengers pre departure orientation and departure procedures; b) Enter the passengers information in Travel Arrangement Tracking Chart once the passports and visas from the Embassy are received; c) Check travel arrangement tracking chart of Visa 93 passengers and confirm its accuracy; d) Check the Tracking Chart every week to make sure that the case s visas have 1
more than 2 months before the departure date; e) Contact the beneficiaries for travel readiness and sends the travel ready list to the IOM BKK with email attachment with the copy of passports and visas; f) Escort unaccompanied minors to United States of America; g) Provide general programmatic and administrative support; h) Assist to translation of the letters and interpretation as needed; i) Arrange meeting requests; j) Handle Travel Authorisations, travel logistics and UNDSS clearance; k) Assist to procurement request and other documents for programme procurement purposes; l) Handle for the management of filing and online documents; m) Perform any other duties as may be assigned IV. COMPETENCIES The incumbent is expected to demonstrate the following technical and behavioural competencies Behavioural Accountability Accepts and gives constructive criticism Follows all relevant procedures, processes, and policies Meets deadline, cost, and quality requirements for outputs Monitors own work to correct errors Takes responsibility for meeting commitments and for any shortcomings Client Orientation Identifies the immediate and peripheral clients of own work Establishes and maintains effective working relationships with clients Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries Continuous Learning Contributes to colleagues' learning Demonstrates interest in improving relevant skills Demonstrates interest in acquiring skills relevant to other functional areas Keeps abreast of developments in own professional area Communication Actively shares relevant information Clearly communicates, and listens to feedback on, changing priorities and procedures Writes clearly and effectively, adapting wording and style to the intended audience Listens effectively and communicates clearly, adapting delivery to the audience Creativity and Initiative Proactively develops new ways to resolve problems 2
Leadership and Negotiation Convinces others to share resources Presents goals as shared interests Performance Management Provides constructive feedback to colleagues Provides fair, accurate, timely, and constructive staff evaluations Uses staff evaluations appropriately in recruitment and other relevant HR procedures Planning and Organizing Sets clear and achievable goals consistent with agreed priorities for self and others Identifies priority activities and assignments for self and others Organizes and documents work to allow for planned and unplanned handovers Identifies risks and makes contingency plans Professionalism Masters subject matter related to responsibilities Identifies issues, opportunities, and risks central to responsibilities Incorporates gender related needs, perspectives, and concerns, and promotes equal gender participation Persistent, calm, and polite in the face of challenges and stress Treats all colleagues with respect and dignity Works effectively with people from different cultures by adapting to relevant cultural contexts Knowledgeable about and promotes IOM core mandate and migration solutions Teamwork Actively contributes to an effective, collegial, and agreeable team environment Contributes to, and follows team objectives Gives credit where credit is due Seeks input and feedback from others Delegates tasks and responsibilities as appropriate Actively supports and implements final group decisions Takes joint responsibility for team's work Technological Awareness Learns about developments in available technology Proactively identifies and advocates for cost efficient technology solutions Understands applicability and limitation of technology and seeks to apply it to appropriate work Technical Effectively coordinates actions with other implementing partners Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office objectives 3
V. EDUCATION AND EXPERIENCE Bachelor degree in social science, political science, humanities or commerce Minimum 3 years of working experience in programmes, administration and coordination. VI. LANGUAGES Required Good speaking and written knowledge of Myanmar and English 4