Special Vacancy Notice open to Internal and External candidates

Transcription

1 Special Vacancy Notice open to Internal and External candidates I. POSITION INFORMATION SVN No: SVN/IOMSO/085/2013 Position title Database & IT Officer Position grade Ungraded equivalent to G6/01 (Somalia salary scale) US$ Duty station 1, pm Mogadishu, Somalia Duration 6 months with possibility of extension (3 rd party contract) Job family: Programs Organizational unit: Field Coordination Unit Subject to rotation No Reporting directly to Project Coordinator Overall supervision by Grants Manager Managerial responsibility None Directly reporting staff 0 II. ORGANIZATIONAL CONTEXT AND SCOPE Under the overall guidance of the Mayor of Mogadishu, in direct collaboration with the Deputy Mayor, and under overall supervision of the project Coordinator for DanGuud and under the direct supervision of the Grants Manager, the Database/IT officer will support DanGuud unit achievement of its objectives in Mogadishu by producing and disseminating information which is then classified into a database. The Database/IT officer is responsible for IT needs as well as collecting, analysing, investigating, managing and distributing composite information associated with the DanGuud program in Mogadishu. 1

2 III. RESPONSIBILITIES AND ACCOUNTABILITIES 1. Support program staff and the entire Dan Guud unit with day to day IT support 2. Train Mogadishu staff of use of the TIS Database, SharePoint, GIS Equipment, Dropbox and other TIS information systems 3. Maintain and troubleshoot all TIS DanGuud IT equipment, report and log equipment faults and advice DanGuud SMT 4. Liaise with IT services suppliers to ensure DanGuud gets quality services such as Internet and IT consumables 5. Liaise with the Database officer in the Nairobi Coordinating office for database issues 6. Lead GIS data collection exercise for all DanGuud Grants 7. Assist in the review of program implementation and contribute to prepare and formulate quarterly reports 8. Oversee data collection and manage system to store and analyze data 9. Work with program staff to develop a list of indicators that will help measure the overall progress of the project 10. In cooperation with program staff, ensure grant monitoring information is included in the Database 11. Access Database, and ensure that accurate reporting of all grants is carried out 12. Design and coordinate data collection, analyze the results, and present clear findings to implementers, beneficiaries, and the donor 13. Assist in developing program strategies and direction by providing relevant information status 14. Develop project maps based on the projects within the database 15. Perform other duties as may be required from time to time The incumbent is expected to demonstrate the following technical and behavioural competencies Behavioural Accountability Accepts and gives constructive criticism; Follows all relevant procedures, processes, and policies; Meets deadline, cost, and quality requirements for outputs; Monitors own work to correct errors; Takes responsibility for meeting commitments and for any shortcomings; Client Orientation 2

3 Identifies the immediate and peripheral clients of own work; Establishes and maintains effective working relationships with clients; Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries; Keeps clients informed of developments and setbacks; Continuous Learning Contributes to colleagues' learning; Demonstrates interest in improving relevant skills; Demonstrates interest in acquiring skills relevant to other functional areas; Keeps abreast of developments in own professional area; Communication Actively shares relevant information; Clearly communicates, and listens to feedback on, changing priorities and Procedures; Writes clearly and effectively, adapting wording and style to the intended audience; Listens effectively and communicates clearly, adapting delivery to the audience Creativity and Initiative Actively seeks new ways of improving programmes or services; Expands responsibilities while maintaining existing ones; Persuades others to consider new ideas; Proactively develops new ways to resolve problems; Leadership and Negotiation Convinces others to share resources; Actively identifies opportunities for and promotes organizational change; Presents goals as shared interests; Articulates vision to motivate colleagues and follows through with commitments; Performance Management Provides constructive feedback to colleagues; Identifies ways for their staff to develop their abilities and careers; Provides fair, accurate, timely, and constructive staff evaluations; Uses staff evaluations appropriately in recruitment and other relevant HR Procedures; Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations; Planning and Organizing Sets clear and achievable goals consistent with agreed priorities; Identifies priority activities and assignments for self and others; Organizes and documents work to allow for planned and unplanned handovers; Identifies risks and makes contingency plans; Adjusts priorities and plans to achieve goals; Allocates appropriate times and resources to complete tasks; Professionalism Masters subject matter related to responsibilities; Identifies issues, opportunities, and risks central to responsibilities; Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; Persistent, calm, and polite in the face of challenges and stress; 3

4 Treats all colleagues with respect and dignity; Works effectively with people from different cultures by adapting to relevant cultural contexts; Teamwork Actively contributes to an effective, collegial, and agreeable team environment; Contributes to, and follows team objectives; Gives credit where credit is due; Seeks input and feedback from others; Delegates tasks and responsibilities as appropriate; Actively supports and implements final group decisions; Takes joint responsibility for team's work; Technological Awareness Learns about developments in available technology; Proactively identifies and advocates for cost-efficient technology solutions; Understands applicability and limitation of technology and seeks to apply it to appropriate work; Resource Mobilization Establishes realistic resource requirements to meet Dan Guud needs; Technical A) Good understanding of relational databases with working experience in MS Access b) have experience in Computer Networks Administration and End user support c) should be able troubleshoot Hardware and software and maintenance experience V. EDUCATION AND EXPERIENCE 1) Higher Diploma in Information Technology, Mathematics or business related field. 2) At least three years professional work experience in database development, grants database management or finance related field, especially on USAID funded projects. 3) GPS experience is an advantage. 4) Highly proficient in Ms Word, Excel, Access, Power-point and the use of Internet for Research VI. LANGUAGES Required English and Somali Fluent Advantageous Arabic 4

5 Method of Application: Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number, with three professional references and contacts ( or telephone) to the: International Organization for Migration (IOM) Somalia Coordinating office in Nairobi Human Resources Department, Gitanga Groove, off Gitanga Road P.O. Box Nairobi Or Send by to: recruitmentsomalia@iom.int Closing date: 29 November 2013 ONLY SHORT-LISTED APPLICANTS WILL BE CONTACTED. 5