AUTOMATED DEPOSIT CARD: TRAINING & SUPPORT Welcme t the Autmated Depsit Card Training nline supprt center. The Department Depsit Frm (WFADPST) was created t allw departments t enter the details fr their depsits int Banner. Once the details have been entered, a cpy f the Banner Frm WFADPST can be sent with the depsit t Treasury t apprve. Once the depsit details have been matched t the cash, checks and credit card, the depsit is apprved and will feed t finance. SUPPORT Fr further supprt cntact: TREASURY - EXT 4320 r 2492. TOADEST FORM The TOADEST frm will pp up befre the WFADPST frm appears. Press the X t exit past this frm. FORM AUTO-POPULATION The Prepared Date will aut fill with tday s date. The Dept Org and Prepared By fields will aut fill with the Banner user s id and department. These fields can be typed ver if the user wuld like the depsit t be tied t anther department (rganizatin cde) r name the depsit was prepared by. The Treasury Department will use this infrmatin as a cntact reference in case there are questins with the depsit.
VIEWING DEPOSIT HISTORY T view ld depsits, tab t the Depsit Number field and press the dwn arrw t see the depsits that have been entered int Banner by departments. Yu can search n the Depsit Number if yu knw it. Ctrl Page Dwn t see the entry. CREATING A NEW DEPOSIT T enter new depsits, tab t the Check if new entry bx and click in the bx. The Depsit Number field will aut assign a new depsit number. Enter yur phne extensin int the Ext field. Ctrl Page Dwn.
Enter the Detail Cde (r FOAP int the detail cde field if yu are entering an Index and Accunt) fr yur depsit. The arrw at the tp f the Detail Cde field will prvide a list f cmmnly used cdes fr depsits. If yu have entered a detail cde, the frm will take yu t the Descriptin field. Yu can leave the descriptin f the detail cde r type ver t custmize the descriptin fr yur depsit. Tab t the Dr/Cr (debit/credit) field. Enter C fr mst depsits. The exceptin will be if yu have a reversal r a discunt yu need t recrd, then yu will enter a D. Enter the amunt assciated with the detail cde fr that line in the Amunt field. After yu press Enter r Tab r the dwn arrw f yur keybard, the cursr will mve t the next line fr mre entries. The frm will expand and allw yu t enter mre than the 10 lines that are shwing. After yu have entered all yur lines, Ctrl Page Dwn. (see example belw) CASH, CHECK & CREDIT Enter the type and amunts f cash, check and credit card that make up the depsit currency in the bttm sectin f the WFADPST frm: Enter D in the Dr/Cr field fr Check, Cash, r Credit Card. Enter the amunt in the Amunt field assciated with yur depsit. Enter C if yu have Cash Out amunts. Depsits including Credit Card amunts require a Credit Card Detail Cde. Please nte: Department Credit Card Detail Cdes are printed at the tp f the credit card receipt generated by all new credit card machines installed in 2009. If yur department des nt yet have a new machine please call the Treasury Department t btain the cde: EXT 4320 r 2492. Please see the example belw: SAVING THE DEPOSIT
Once the (Check, Cash, Credit Card) Ttal sectin f the Departmental Depsit Frm has been cmpleted, press F10 r the Save icn t save yur depsit entry. The frm will generate a message stating the transactin has been saved. PRINTING Print this screen and send the cash, checks and credit cards t the Treasury Department. RECEIPTS T btain a receipt, please send a secnd cpy f the depsit frm screen-print r make nte that yu wuld like a receipt card returned t yu and whm/where yu wuld like the receipt sent. Once Treasury verifies the mney with the depsit frm entry, they will apprve the transactin and it will be fed t finance in Banner. The mnies will be sent t the bank. REVISIONS & CORRECTIONS If the mney cannt be verified t yur entry, a Treasurer will cntact the persn n the frm respnsible fr the depsit and utline what needs t be crrected. In rare cases the depsit will be returned t the department fr crrectin. Re-enter the WFADPST Frm and fllw these steps: Tab past the "Check New Entry" Search fr yur Depsit Number in the Depsit Number drpdwn. Ctrl Page Dwn and make any needed crrectins fr the depsit. Press F10 r the Save icn t save yur changes. DEPOSIT DETAILS BLOCK: If crrectins are needed in the Details Blck (Depsitr s Blck): T remve a line, press Shift F6 (recrd remve) and Save (F10). D NOT enter 0.00 in the amunt field. T change an amunt r change the Debit/Credit indicatr, simply key ver the amunt r select the crrect Debit/Credit indicatr. Save (F10). DEPOSIT TOTALS BLOCK: If crrectins are needed in the Ttals Blck (CASH, CHEK, COUT): T remve a line, chse "BLANK" in the Dr/Cr drp-menu field. Save (F10). T change an amunt r change the Debit/Credit indicatr, simply key ver the amunt r select the crrect Debit/Credit indicatr. Save (F10). Fr Credit Card entries, t remve the recrd yu must leave the Credit Card Detail Cde intact and then blank ut the Dr/Cr field and the Amunt. Save (F10).
DEPARTMENTAL DEPOSIT FORM (WFADPST): EXAMPLES Example 1: Depsit fr Graduatin Fee paid by cash Enter Y035 just as yu cmpleted the depsit card befre. Enter the name yu wuld like t appear with the depsit in the descriptin field. Enter a C in the Dr/Cr field and $25.00 int the Amunt field. Ctrl Page Dwn and enter a D and the $25.00 n the Cash line. Save the depsit entry. Screen print this page and send yur depsit t the Treasury Department.
Example 2: Sales Depsit fr Dining Services includes Cash, Checks and Credit Cards and verage Enter the detail cdes fr yur depsit that yu wuld ve entered n a depsit card. Enter a C and the amunts fr all the entries that are nt being reversed. Ctrl Page Dwn and enter the currency amunts.
Example 3: Cpy Center Depsit includes Cash, Checks and shrtage Enter Y038 f fr the cpy center sales in the library. Enter a C and the amunt. The depsit was shrt by $10, s yu will need t enter a FOAP detail cde and the Index and Accunt t recrd the shrtage. Enter a D in the Dr/Cr field t reduce the ttal t match yur currency. Ctrl Page Dwn and enter the Cash and Check ttals.